HUD_Form_5370-C,_General_Conditions_for_Non-Construction_Contracts,_Sections_I_and_II..pdf

This HUD Form 5370-C document outlines the general conditions for a non-construction contract issued by the Housing Authority of the County of Marin for landscaping and stormwater drainage maintenance services at Golden Gate Village in Marin City, California. The contract encompasses comprehensive landscape maintenance including weekly turf mowing from March through October and as-needed service November through February, stormwater drainage system maintenance, catch basin and drainage inlet cleaning, litter abatement, irrigation monitoring, and grounds maintenance for Phase 2 areas only. The contractor must maintain 12-inch clearances from buildings and 3-foot clearances from roof lines, conduct monthly reporting with photographic documentation, and maintain 24/7 emergency contact availability with two-hour acknowledgment and four-hour on-site response for life-safety threats. Optional services including fire fuel reduction, vegetation management, emergency weed abatement, and tree-related services may be authorized through task orders at MHA's discretion but are not guaranteed. The base contract term is one year with up to two one-year renewal options. Proposals were due August 24, 2026 at 2:00 p.m., with questions due by August 10, 2026, and optional self-guided site visits available from July 24 through the proposal deadline.

Technical proposals are weighted at 85 percent based on landscape maintenance experience, technical approach and work plan, staffing and capacity, drainage experience, and past performance, while cost proposals account for 15 percent. The contractor must furnish all labor, supervision, equipment, materials, transportation, and disposal. Required insurance includes Workers' Compensation Insurance, General Liability Insurance with a minimum $1,000,000 per occurrence with MHA named as additional insured, and Automobile Insurance with $1,000,000 combined single limit. Pricing must include monthly unit rates for routine services and hourly labor rates for ten positions covering landscape laborers, crew supervisors, irrigation technicians, drainage workers, equipment operators, and certified arborists, plus equipment rates for specified machinery. Mandatory HUD forms include HUD-5369-B, HUD-5369-C, HUD-50071, HUD Form 5370-C, and HUD Standard Form LLL. MHA wage determination applies with semi-monthly payments at rates not less than those specified and overtime at one and one-half times the basic rate for hours exceeding 40 per week when the prime contract exceeds $100,000. No subcontracting or assignment is permitted without prior written MHA consent, and the contractor must execute MHA's contract form without modification.