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COST PROPOSAL FORM
Proposer Name: ______________________________________ A. Total Evaluated Base Annual Cost Routine Landscape Maintenance
Price
| Routine Landscape Maintenance Services (Phase 2 Service Area) |
| Monthly |
| $___________ |
Stormwater Drainage Maintenance
Price
| Stormwater Drainage Maintenance Services |
| Monthly |
| $___________ |
Total Annual Base Services
| Monthly Landscape Maintenance x 12 Months |
| $___________ |
| Monthly Drainage Maintenance x12 Months |
| $___________ |
| Total Annual Base Services |
| $___________ |
In the event of an arithmetic discrepancy, the stated monthly unit price will control over the extended annual amount, and MHA may correct the extension for evaluation purposes.
B. Additional and Optional Services Unit Rates Optional and additional services are not included in the Total Evaluated Base Annual Cost. Submission of unit rates does not guarantee any minimum quantity, frequency, or dollar amount of optional work. MHA may review the rates for completeness, balance, and price reasonableness and may reject materially unbalanced or excessive rates.
Optional services may be authorized through a written task order, purchase order, or contract amendment issued by MHA. Contractor will not perform optional work without prior written authorization.
MHA may price optional work using the submitted unit rates, a task-specific lump-sum proposal, or time-and-materials pricing subject to a written not-to-exceed amount. MHA may require quantity, labor, equipment, subcontractor, material, and disposal detail sufficient to determine price reasonableness.
Unless otherwise stated, all unit rates will include labor, supervision, ordinary tools, equipment, transportation, fuel, insurance, overhead, profit, and incidental costs. Disposal charges, permits, specialized equipment, and subcontractor costs will be included in the stated rate or separately identified where the Pricing Sheet provides a specific line item.
MHA reserves the right to obtain additional quotations or procure optional work separately when determined to be in MHA’s best interest.
Labor Rates
Price
| Landscape Maintenance Laborer |
| Hour |
| Crew Supervisor/Foreperson |
| Hour |
| Irrigation Technician |
| Hour |
| After-hours/Emergency Irrigation Technician |
| Hour |
| Irrigation Repair Laborer |
| Hour |
| Drainage Maintenance Worker |
| Hour |
| Emergency Response Labor |
| Hour |
| Vegetation-Management Laborer |
| Hour |
Crew rates
| Two-Person Landscape Crew |
| Crew Hour |
| ____ |
| Three-Person Vegetation-Management Crew |
| Crew Hour |
| ____ |
| Drainage Maintenance Crew |
| Crew Hour |
| ____ |
| Emergency Response Crew |
| Crew Hour |
| ____ |
Crew rates will include all labor positions comprising the stated crew and will not be billed together with separate individual labor rates for the same personnel and time period. Unless otherwise stated, crew rates include ordinary hand tools, supervision, transportation, and incidental equipment. Specialized equipment identified separately in this Pricing Sheet may be billed only when expressly authorized by MHA.
Emergency and after-hours rates will apply only when specifically authorized in writing by MHA. Unless otherwise stated, emergency rates will include any overtime, shift differential, supervision, and incidental costs.
Equipment Rates
Price
| Chipper with Operator |
| Hour |
| Mini Excavator with Operator |
| Hour |
| Aerial Lift with Operator |
| Hour |
Ordinary crew transportation is included in applicable labor and crew rates and is not separately compensable.
Proposers will provide rates only for the equipment listed below. MHA may disregard additional equipment rates unless specifically requested.
Equipment rates will apply only for time the equipment is actively used in performing authorized work, unless a separate mobilization charge is expressly approved by MHA. Equipment identified as “with Operator” will not be billed together with a separate operator labor charge for the same operating time.
Material handling and disposal
| Green-Waste Hauling |
| Load |
| ____ |
| Green-Waste Disposal |
| Ton/Cubic Yard |
| ____ |
| General Debris Hauling |
| Load |
| ____ |
| Mobilization, when specifically authorized |
| Event |
| ____ |
Irrigation Repair Materials
| Sprinkler Head Replacement-Installed |
| Each |
| ____ |
| Nozzle Replacement-Installed |
| Each |
| ____ |
| Riser Replacement–Installed |
| Each |
| ____ |
| Valve Replacement-Installed |
| Each |
| ____ |
| Irrigation Repair Materials Markup |
| Percent |
| ____ |
The listed installed prices apply only when MHA authorizes Contractor to furnish the applicable component. When MHA provides the component, Contractor may charge only the authorized labor rate or other approved installation price and may not charge a material cost or markup.
Any authorized materials markup shall be applied only to Contractor’s documented net cost, excluding tax, freight, labor, equipment, and subcontractor charges unless otherwise approved by MHA.
Pricing Hierarchy for Optional Work:
Where an optional-service unit price applies, Contractor will use the applicable unit price unless MHA approves another pricing method in writing. When no applicable unit price is listed, MHA may authorize work using: 1. A task-specific lump-sum price; 2. Labor, equipment, materials, and disposal rates stated in this Pricing Sheet; or 3. Another pricing method approved in writing by MHA. Contractor will not combine unit prices, crew rates, individual labor rates, equipment rates, or material markups in a manner that results in duplicate compensation for the same cost.
C. Optional Vegetation-Management Unit Rates
| Annual Grass and Weed Cutting |
| Acre |
| ____ |
| Brush Reduction |
| Acre |
| ____ |
| Broom/Invasive Shrub Removal |
| Acre |
| ____ |
| Dead and Down Woody Material Removal |
| Cubic Yard |
| ____ |
| Vegetation Clearance Along Fence or Wall |
| Linear Foot |
| ____ |
| Green-Waste Chipping |
| Hour |
| ____ |
| Green-Waste Removal |
| Cubic Yard or Ton |
| ____ |
D. Renewal-Term Price Adjustments If MHA exercises a renewal option, the following maximum increases may be applied to recurring monthly prices and optional-service unit rates, subject to MHA approval:
Year 2: _______% — maximum 5% Year 3: _______% — maximum 5% Any proposed adjustment must be requested in writing before the renewal term and will not take effect unless approved by MHA. No retroactive increases will be allowed.
The undersigned certifies that the proposed prices are complete, accurate, and include all costs necessary to perform the required services, except for costs expressly identified in this Pricing Sheet as separately reimbursable. The undersigned further certifies that the pricing is not contingent upon undisclosed assumptions, exclusions, or qualifications.
Authorized Signature: ______________________________ Title: ____________________________________________ Date: __________________