Emergency Freezer and Refrigerator Trucks for TPD Evidence

The City of Tucson is seeking qualified vendors to provide emergency freezer and refrigerator semi-truck rental services for the Tucson Police Department (TPD) Evidence unit through Request for Quote (RFQ) No. 250119. The procurement is an as-needed emergency standby agreement for rental trucks capable of maintaining precise temperature ranges: freezer trucks must maintain temperatures below 10 degrees Fahrenheit, and refrigerator trucks must maintain temperatures between 36 to 46 degrees Fahrenheit. The trucks are required to support evidence storage, accommodating approximately 480 refrigerator boxes (15.5"x8"x24") and 1,000 freezer boxes (15.5"x10"x24"). Vendors must demonstrate rapid response capabilities, with the ability to mobilize and deliver a fully operational truck within an 18-hour timeframe, available 24/7/365. The proposal submission deadline is June 20, 2025, at 2:00 pm, with a project release date of March 7, 2025. Evaluation criteria will likely include vendor reliability, response time, temperature control standards, and comprehensive pricing structures including base rental rates and emergency mobilization fees.

The contract is structured with an initial one-year term and potential for four additional one-year renewals, with a total contract value not to exceed $100,000. While no specific set-aside designations are mentioned, vendors must provide proof of liability insurance and comply with local, state, and federal refrigerated transportation regulations. Payment will be processed through the City's Workday payment portal upon service activation. The procurement appears open to commercial vendors with appropriate refrigerated transportation infrastructure and capabilities. No incumbent vendors are identified in the documentation. Pricing proposals must include detailed rate structures, emergency mobilization fees, and comprehensive documentation demonstrating the vendor's ability to meet the stringent temperature and logistical requirements for storing critical criminal evidence. The contract's emergency standby nature means there is no guaranteed usage, but selected vendors must remain prepared to deploy trucks immediately when requested.