2022.03.31 NGDS2 - Appendix 6.10 Monthly Transaction Data Feed Requirement_Amd 0004.pdf

HTC711-22-R-C003

PWS Appendix 6.10

1 October 2022

Appendix 6.10

Monthly Transaction Data Feed Requirements

6.10.1. Data Feed Processing Business Rules. The contractor shall provide the following sets of business rules that address how to correctly process, and query data records being provided as part of the data feed:

6.10.1.1. Accounting Methodology. Addresses how to properly process a shipment’s total charges when multiple records are involved such as a line item detail record and associated records containing accessorial charges. The business rules need to identify processing methodology such as aggregating charges across multiple related records in order to obtain the accurate total charge for each shipment, and how records containing negative charge amounts (e.g., credits or offsets) should be processed.

6.10.1.2. Record Modification Processing. Methodology for processing record updates, deletes, and canceled transactions (i.e., shipments that were booked and then movement was canceled).

6.10.1.3. Reused Tracking Numbers. Shipment tracking numbers are often used as or part of a primary key for identifying shipment record relationships across data sets such as associating a shipment details data record with those corresponding records contained in a shipment movement events database table (a one-to-many relationship). Reused tracking numbers (i.e., those reassigned to a different shipment in the future) could easily corrupt the use of a tracking number as a relationship key because a shipment assigned a reused tracking number could then be incorrectly associated to other shipments’ movement events producing inaccurate reporting results. This problem is often resolved by using two or more data elements as a relationship key that accurately identify each unique shipment. For example, if no two unrelated shipments never have the same combination of a tracking number, origin country code, and destination country code assigned--and these three data elements exist in all applicable data sets—then the combination of these three data elements could be used to accurately link related records such as a shipment’s details (e.g., customer, origin, destination, weight, shipment charges, etc.) with shipment events (e.g., carrier pickup date, arrived at terminal, etc.). If the contractor reuses shipment tracking numbers, then the contractor needs to provide business rules for combining data feed record data elements that would make up a valid primary key for identifying associated records among the applicable data sets being provided by the data feed.

6.10.1.4. Identifying Shipments Returned to Shipper. Business rules or a record identifier or type of service code (see attachment 5) that can be used to easily identify shipments returned to the shipper/origin, and the reason why.

6.10.1.5. Identifying Non-NGDS Data Records. Non-NGDS shipments are those not meeting the criteria outlined in the NGDS PWS. Examples of non-NGDS data records include shipment packaging supply charges, and charges for shipments that don’t meet

NGDS movement criteria.

6.10.1.6. Identifying Letter Shipments. Provide criteria for identifying letter shipments such as packaging type, dimension and weight limits used specifically for letters.

6.10.1.7. Identifying Residential Shipment Pickups and/or Deliveries. Shipment details for packages being picked up and/or delivered within residential areas could potentially contain personally identifiable information (PII), so the Government needs the ability to identify these types of shipments quickly and easily. Therefore section 6.10.3.9, Shipment

Detail Data Elements, contains both a “Origin Pickup Residential Indicator” and a

“Shipment Delivery Residential Indicator”.

6.10.2. Data Feed Data Dictionary (i.e., Attachment #5). The contractor shall provide the government a data feed data dictionary containing comprehensive data feed metadata (i.e., “data about data”) such as the record layout for each data file/report outlined in section 6.10.3. Each record layout needs to contain a list of the data elements, definition for each data element and data type (e.g., VARCHAR (55), DECIMAL (18,4), etc.) The dictionary also needs to include an entity relationship diagram that identifies primary/foreign keys used to define relationships among the transaction and reference data sets. The contractor shall provide to the Government no later than 30 days before the contract begins or an updated data dictionary 30 days prior to any changes being implemented within the transaction and reference data feeds to include changes to record layouts, data type definitions, data processing business rules modifications, and data set relationships.

6.10.3. Monthly Transaction Data Feed.

6.10.3.1. Frequency. The Contractor shall submit shipment transaction level data to the

Government no later than the 20th of each month for the previous month’s activity

(shipments invoiced during the previous month). If there are no invoices during the reporting period, an email stating “Negative Shipment Information Report for month/year is hereby submitted” shall be provided to the Program Management Office (PMO). Negative shipment report will be sent to transcom.scott.tcj5j4.mbx.lm@mail.mil

6.10.3.2. Method of Delivery. The Contractor shall work with the PMO to develop the exact mechanism to be used (e.g., SFTP - Secure File Transfer Protocol) and the frequency of which to transmit data in a way that complies with Government security requirements. All other transmission methods must be approved on a per case basis by the PMO.

6.10.3.3. File Format. The Monthly Shipment Transaction Reports shall be submitted in an electronic format utilizing American Standard Code for Information Interchange (ASCII) text file type. The ASCII files can be created in fixed width/length format or in pipe-delimited format (i.e., “|”). All other data file types must be approved on a per case basis by the PMO.

6.10.3.4. Report Errors. In the event that errors (e.g., missing information) are found in the

Monthly Transaction Data Feed submitted by the Contractor, the Government shall provide written notice and a description of the error via email to the Contractor. The Contractor shall have two business days to submit corrections for any errors (See File Resubmissions

6.10.3.6). The Contractor may be granted additional time, provided an action plan has been submitted to and approved by the PMO.

6.10.3.5. Report Changes. In the event the Contractor wants to make changes to the structure or delivery time period they must coordinate with the PMO 30 days in advance of the desired implementation date, providing samples of the new format.

6.10.3.6. File Resubmissions. Any files resubmitted due to errors must be sent back using the same file name. The new file will replace the original and its contents. The Contractor shall return the file within the two business days unless an action plan has been submitted to and approved by the PMO.

6.10.3.7. Record Corrections. In the event the Contractor needs to UPDATE a shipment level record the Contractor will make the change to the shipment information in the original file and resubmit to the PMO using a different filename and in the same file format as the original. In the event the Contractor needs to DELETE a shipment level record the

Contractor will remove the shipment information from the original file and resubmit to the

PMO using the same filename and same file format as the original.

6.10.3.8. Report Accuracy Assessment. The assessment will be conducted in a two-phase process. Phase one will determine if the Monthly Transactional Data Feed was received by the 20th of the month. Phase two will calculate the accuracy of the required fields see below

6.10.3.9. Shipment Detail Data Elements. Accuracy of fields will be measured with an overall acceptance percentage to be no less than 85% per month with a plan to improve visibility and accuracy of the data if below the acceptable percentage amount.

6.10.3.8.1. File Receipt Issues validates for corrupt files, bad file names and incorrect file format. If any of these issues are identified an update file will be required from the

Contractor and the number of records in each file which failed will be counted individually.

6.10.3.8.2. File Check Issues validates the shipment transaction and reference data provided by the Contractor to include file structure, content, or business rules applied to the data (i.e., Delivery date must be a real date and on or after pickup date, negative weights unrecognized country codes). The number of records in each file which failed will be counted individually.

6.10.3.8.3. Transaction Record Issues validates the required fields, location information, unknown codes, and Orphans (i.e., Orphans are Accessorials or Delays without Detail

Records). The number of records in each file which failed will be counted individually

(See 6.10.3.9.).

6.10.3.8.4. Example Government-Defined Report Accuracy Assessment – Phase Two

6.10.3.9. Shipment Detail Data Elements. The Contractor shall submit shipment transaction details as part of the shipment transaction level data. Shipment detail data provides an entry per shipment describing key attributes. The provided shipment detail data can be in multiple data files in the approved format (see 6.10.3.3. File Format). At a minimum, the files must be able to support the following data elements per their Required

Property attributes that are described in business terms. All other data elements must be approved on a per case basis by the PMO.

Business Term Description Data Constraints Required

Property

Contractor Unique

Shipment Tracking

Number

Contractor generated package/shipment tracking number assigned to each shipment. Used as a shipment identifier within the contractor-provided data feed and for retrieving shipment information using the contractor’s Web-based shipment tracking application

Alphanumeric. Must be unique over time;

or, the contractor shall provide additional data elements needed to relate shipment details with shipment events and charges (e.g., EDI

214A EDI/TPPS).

Reference Appendix

6.10, section 6.10.1.3, “Reused Tracking

Numbers” for more information.

Required

Lead Shipment

Number

Represents a consolidation of multiple

“child” package/shipment units into a single shipment unit. This is the generated shipment number assigned to this newly created consolidated shipment and is the same in concept of a DoD “Lead

Alphanumeric Required when

Package

Quantity is greater than 1

Transportation Control

Number (TCN)”.

Invoice Date The date the invoice was issued

Date in GMT/Zulu Required

Invoice Identifier The number assigned to the invoice by the

Contractor

Alphanumeric Required

Freight Payer

Account Number

Customer account number billed for the package/shipment movement, which can include accessorial charges.

Alphanumeric. Must be associated to contractor account number provided in reference information.

Required

Shipper Account

Number

Account number for organization booking the package/shipment for movement.

Alphanumeric Required

Transportation

Control Number

(TCN)

A 17-position alphanumeric character set assigned to control a package/shipment throughout the transportation cycle of the

Defense Transportation

System., Many carriers store this shipper-provided TCN in one or more customer reference data fields/elements.

Alphanumeric When Available

Rate Profile Method to determine associated NGDS Profile.

Alphanumeric Required

Actual Pickup

Timestamp

Date/Time when the contractor physically picked up the package/shipment from the origin

Date in GMT/Zulu.

Must be before/equal to actual delivery date.

Required

Actual Delivery

Timestamp

Date/Time when the contractor successfully delivered the package/shipment to the recipient.

Date/Time in

GMT/Zulu

Required

Contractual Delivery

Timestamp

Date/Time when the package/shipment was

Date/Time in

GMT/Zulu

Required contractually delivered to the recipient (e.g., first delivery attempt or actual delivery).

Delivery

Commitment

Timestamp

Ability to determine

Date/Time when the package was contractually committed to be delivered.

Date/Time in

GMT/Zulu

Required

Proof Of Delivery

Recipient Name

The name of the recipient who signed for the package

Alphanumeric When Available

Package Type Code Contractor package type code identifying the package type.

Alphanumeric. Must be associated to contractor package type code provided in reference information

6.10.4.11

Required

Package Quantity The number of pieces contained in the package/shipment

Numeric. Must be greater than 0.

Required

Package Length

Dimension

The dimensional length of the package in inches.

Numeric. Must be in inches or the contractor needs to provide a methodology for determining this value.

Required when available*

Package Height

Dimension

The dimensional height of the package in inches.

Numeric. Must be in inches or the contractor needs to provide a methodology for determining this value.

Required when available*

Package Width

Dimension

The dimensional width of the package in inches.

Numeric. Must be in inches or the contractor needs to provide a methodology for determining this value.

Required when available*

Shipment Billed

Weight

Billed charged weight of the package/shipment in pounds (actual or dimensional weight, whichever is greater)

Numeric. Must be in pounds or the contractor needs to provide a methodology for determining this value.

Required

*“Required when available” is defined as not optional and is required when the data is captured or resident in any system within the contractor's network.

Package/Shipment

Actual Weight

Actual weight of the package in pounds.

Numeric. Must be in pounds or the contractor needs to provide a methodology for determining this value.

Required

Total Shipment

Accessorials Amount

Ability to determine total amount charged for the shipment accessorials

Numeric. Must be in

U.S. Dollars but may equal 0.00.

Required

Total Shipment

Duties and Taxes

Ability to determine total amount charged for shipment duties and taxes assessed by the Contractor

Numeric. Must be in

U.S. Dollars but may equal 0.00.

Required

Total Shipment

Freight Amount

Ability to determine total amount charged for the shipment (not including discounts, duties/tax or accessorials)

Numeric. Must be in

U.S. Dollars but may equal 0.00.

Required

Total Shipment

Discount Amount

Ability to determine total amount discounted for the shipment

Numeric. Must be in

U.S. Dollars but may equal 0.00 or be a negative value.

Required when available*

Total Shipment

Charges

Ability to determine total amount charged for the shipment

Numeric. Must be in

U.S. Dollars but may equal 0.00.

Required

Service Level Code Contractor service level code associated to shipments

Alphanumeric. Must be associated to contractor service level code provided in reference information.

Required

Shipper Account

Agency

The agency or company of the organization booking the shipment for movement. (See

6.10.4.16.)

Alphanumeric Required

Origin

Unit/Organization

Name

The organization or unit name of the origin.

Alphanumeric Required

Origin POC Name Individual’s name who is the packages’ point of contact (POC) for pickup

Alphanumeric When Available

Origin City The city where the shipment originated

Alphanumeric Required

*“Required when available” is defined as not optional and is required when the data is captured or resident in any system within the contractor's network.

Origin State The state where the shipment originated

Alphanumeric. Required for

USA addresses

Origin Postal Code The postal code where the shipment originated

Alphanumeric. Required for

USA addresses

Origin Country Code Contractor Shipper

Country Code where the shipment originated

Alphanumeric. Must consistently use one of the following three standard country code sets: 1) ISO 3166, 2)

GENC, or 3) FIPS10-

4. See section

6.10.4.12, “Country

Code Reference

Elements” for more information.

Required

Origin Pickup

Residential Indicator

Used to identify packages/shipments that were picked up at a residential address

Alphanumeric Required when available*

Recipient Agency The agency or company receiving the shipment

Alphanumeric When Available

Recipient

Unit/Organization

Name

The Unit/Organization

Name the package/shipment was delivered to

Alphanumeric Required

Recipient POC Name Individual’s name who is the recipient’s point of contact (POC)

Alphanumeric When Available

Recipient City The city where the package/shipment was delivered to

Alphanumeric Required

Recipient State The state where the package/shipment was delivered to

Alphanumeric.

Required for U.S.

recipient addresses.

Required

Recipient Postal

Code

The postal code where the shipment was delivered to

Alphanumeric.

Required for U.S.

recipient addresses.

Required

Recipient Country

Code

Contractor Recipient

Country Code where the package/shipment was delivered to

Alphanumeric. Must consistently use one of the following three standard country code sets: 1) ISO 3166, 2)

GENC, or 3) FIPS10-

Required

*“Required when available” is defined as not optional and is required when the data is captured or resident in

4. See section

6.10.4.12, “Country

Code Reference

Elements” for more information.

Shipment Delivery

Residential Indicator

Used to identify packages/shipments that were delivered to a residential address

Alphanumeric Required when available*

6.10.3.109. Shipment Delays Data Elements. The Contractor shall submit shipment delays data as part of the shipment transaction level data. Shipment delays data provides delay information about each shipment. A shipment can have zero-to-one associated records in the shipment delays file. The provided shipment delays data can be in multiple data files in the approved format (see 6.10.3.3. File Format). The files must be able to support at least the following data elements and must contain only records that are associated to the shipment details data:

Business Term Description Data Constraints

Contractor Unique

Package/Shipment

Tracking Number

Contractor generated shipment tracking number assigned to each shipment.

Used as a shipment identifier within the contractor-provided data feed and for retrieving shipment information using the contractor’s Web-based shipment tracking application.

Alphanumeric. Must be unique over time; or the contractor shall provide additional data elements needed to relate shipment details with shipment events and charges (e.g., EDI 214A EDI/TPPS). Reference

Appendix 6.10, section 6.10.1.3, “Reused Tracking Numbers” for more information.

Contractor Delay Code Contractor code identifying the reason for the delivery of package/shipment being late

Alphanumeric (Must be associated to contractor delay code provided in reference information)

6.10.3.110. Shipment Accessorials Data Elements. The Contractor shall submit shipment accessorials data as part of the shipment transaction level data. Shipment accessorials data provides accessorial information about each shipment. A shipment can have zero-to-many associated records in the shipment accessorials file. The provided shipment accessorials data can be in multiple data files in the approved format (see 6.10.3.3. File Format). The files must

*“Required when available” is defined as not optional and is required when the data is captured or resident in be able to support at least the following data elements and must contain only records that are associated to the shipment details data:

Contractor Unique

Package/Shipment

Tracking Number

Contractor generated shipment tracking number assigned to each package/shipment. Used as a shipment identifier within the contractor-provided data feed and for retrieving shipment information using the contractor’s Web-based shipment tracking application.

Alphanumeric. Must be unique over time;

or, the contractor shall provide additional data elements needed to relate shipment details with shipment events and charges

(e.g., EDI 214A

EDI/TPPS).

Reference Appendix

6.10, section 6.10.1.3, “Reused Tracking

Numbers” for more information.

Contractor Accessorial

Code

Contractor accessorial code associated to the package/shipment’s accessorial charged amount

Alphanumeric. Must be associated to contractor accessorial code provided in reference information.

Contractor Account

Number

Contractor account number associated with the accessorial amount charged

Alphanumeric. Must be associated to contractor account numbers provided in reference information.

Invoice Number Contractor invoice number associated with the accessorial amount charged

Alphanumeric

Accessorial Amount Amount contractor charged shipper in US

Dollars.

Decimal (Must be in

US Dollars). Can be negative based on contractor accounting methodology.

6.10.4. Reference Reports

6.10.4.1. Frequency. The Contractor shall submit shipment transaction reference data to the

Government no later than 30 calendar days after award, before first use of a reference element, and when any changes occur to the files. Changes include file structure, content, or business rules applied to the data.

6.10.4.2. Method of Delivery. The Contractor shall work with the PMO to develop the exact mechanism to be used (e.g., SFTP - Secure File Transfer Protocol) and the frequency of which to transmit data in a way that complies with Government security requirements. All other transmission methods must be approved on a per case basis by the PMO.

6.10.4.3. File Format. The Transaction Reference Reports shall be submitted in an electronic format utilizing American Standard Code for Information Interchange (ASCII) text file type. The ASCII files can be created in fixed width/length format or in pipe-delimited format. All other data file types must be approved on a per case basis by the PMO.

6.10.4.4. Report Errors. In the event that errors (e.g., missing information) are found in the

Monthly Transaction Data Feed submitted by the Contractor, the Government shall provide written notice and a description of the error via email to the Contractor. The Contractor shall have two business days to submit corrections for any errors (See File Resubmissions

6.10.4.6). The Contractor may be granted additional time, provided an action plan has been submitted to and approved by the PMO.

6.10.4.5. Report Changes. In the event the Contractor wants to make changes to the structure or delivery time period they must coordinate with the PMO 30 days in advance of the desired implementation date, providing samples of the new format.

6.10.4.6. File Resubmissions. Any files resubmitted due to errors must be sent back using the same file name. The new file will replace the original and its contents. The Contractor shall return the file within the two business days unless an action plan has been submitted to and approved by the PMO.

6.10.4.7. Record Corrections. In the event the Contractor needs to UPDATE a shipment level record the Contractor will make the change to the shipment information in the original file and resubmit to the PMO using a different filename and in the same file format as the original. In the event the Contractor needs to DELETE a shipment level record the

Contractor will remove the shipment information from the original file and resubmit to the

PMO using the same filename and same file format as the original.

6.10.4.8. Delivery Exception Codes Reference Elements. Contractor will provide a list of delay codes associated with each Government delivery exception code (see 6.10.4.8.1). Only those contractor-provided delay codes that map to a Government-identified delivery exception code will be determined excusable for purposes of determining on-time delivery performance. The provided reference data must be in a single data file that contains at least the following elements:

Contractor Delay Code Contractor code identifying the reason for the delivery of package/shipment being late

Alphanumeric

Delay Code Description Short description of contractor delay code. Alphanumeric Less

Than 255 Characters

Government delivery exception code

Mapped Government delivery exception code (see 6.10.4.8.1 Government-Defined

Standard Delivery Exception Codes below)

Alphanumeric (Must be in Reference

Below)

6.10.4.8.1. Government-Defined Standard Delivery Exception Codes

Government

Delivery

Exception

Code

Government Exception Code Description

N/A Package delivery code that represents delivery events and does not affect or impact determination of on time delivery

AOG Acts of God (e.g., Earthquake, Flood, Hurricane/Typhoon)

CUS Shipment delivery delayed due to customs clearance issues beyond the contractor’s control

DGP Package/Shipment delayed due to improper dangerous goods paperwork from shipper

HLD Package/Shipment delayed due to a request from the customer to hold shipment

HOL Package/Shipment delayed due to holiday hours at receiving installation

ICI Package/Shipment delivery delayed due to incorrect consignee information given by shipper

IEX Installation closed due to exercise

PKG Package/Shipment delayed due to improper packaging by customer, freight had to be repackaged

POC Package/Shipment delivery delayed due to point of contact not available to accept delivery

RCE Receiving office closed early, unable to deliver

RSC Package/Shipment delivery delayed due to customer request for rescheduling date of deliver

RWY Package/Shipment delivery delayed due to runway clearance issues, plane could not land

SEC Package/Shipment delivery delayed due to security purpose

SRC Delayed due to strikes, trios, civil commotion

WEA Package/Shipment delivery delayed due to weather restrictions

6.10.4.9. Accessorial Codes Reference Elements. Contractor will provide a list of accessorial codes used. The provided reference data must be in a single data file that contains at least the following elements:

Contractor Accessorial

Code

Contractor accessorial code associated to the shipment’s accessorial charged amount

Alphanumeric

Accessorial Description Short description of contractor accessorial code.

Alphanumeric Less

Than 255 Characters

Government Accessorial

Category

Mapped Government Accessorial

Category (see section 6.10.4.9.1, Government-Defined Standard

Accessorial Categories below)

Alphanumeric (Must

6.10.4.9.1. Government-Defined Standard Accessorial Categories

Government Accessorial Category

Address Correction

Adjustments

Constant Surveillance

Credit/Refund

Customs Fees

Dangerous Goods

Debit

Declared Value

Discount

Dry Ice Fee

Exceeds Dimension

Freight Amount

Handling

Insurance

International Duty/VAT

Other Charges

Out of Area

Peak/Seasonal Charge

Pickup/Delivery Attempt

Remote Delivery

Residential Pickup

Residential Delivery

Saturday Pickup

Saturday Delivery

Shipping Materials

Storage Fee

Tariff/Brokerage Fee

Taxes

6.10.4.10. Service Level Reference Elements. Contractor will provide a list of service level codes used. The provided reference data must be in a single data file that contains at least the following elements:

Service Level Code Contractor service level code associated to shipments

Alphanumeric

Service Level

Description

Short description of each contractor service level code.

Alphanumeric Less

Than 255 Characters

Government Service

Level Category

Mapped Government Service Level

Category (see section 6.10.4.10.1, Government-Defined Standard Service

Levels below)

Alphanumeric (Must

6.10.4.10.1. Government-Defined Standard Service Levels

Government Service Level Category

Domestic Express Next Day First AM

Domestic Express Next Day Mid-Morning

Domestic Express Next Day Afternoon

Domestic Express Second Day AM

Domestic Express Second Day

Domestic Express Third Day

Domestic Ground

Domestic Ground Residential

International Express Service

6.10.4.11. Package Type Codes Reference Elements. Contractor will provide a list of package type codes used. The provided reference data must be in a single data file that contains at least the following elements:

Package Type Code Contractor package type code associated to shipments

Alphanumeric

Package Type

Description

Short description of each contractor package type code.

Alphanumeric Less

Than 255 Characters

Government Package

Type Category

Mapped Government Package Type

Category (see section 6.10.4.11.1, Government Defined Standard Package

Type Reference Elements below))

Alphanumeric (Must

6.10.4.11.1. Government Defined Standard Package Type Reference Elements

Government

Package Type

Category

Government Package Type Description

BOX Box

CUS Custom Packaging

LTR Letter

OTH Other

PAK Pak

PAL Pallet

6.10.4.12. Country Code Reference Elements. The contractor will either identify what standard country codes (ISO 3166, GENC, or FIPS10-4) are used in the transactional and reference data or provide a country code reference data if they are using non-standard country codes. Provided non-standardized country code reference data must map to one of the following three standard code sets: 1) ISO 3166, 2) GENC, or FIPS 10-4.

6.10.4.12.1. Example Country Code Cross-Reference Data Set.

Contractor Country

Code

Contractor Country Code Alphanumeric

GENC 3 Character

Code

GENC 3 Character Country Code Alpha 3 Character

(Must be a valid

GENC 3 Country

Code)

6.10.4.13. International Country Holiday List Reference Elements. The contractor will provide a list of recognized holiday dates per country that is serviced. Any holidays not identified will not be counted as an excused delay and will be considered a normal business day.

6.10.4.13.1. Example Country Holiday Reference Data Set.

Holiday Date Date that is considered an excused day. Date

Holiday Name Holiday name associated with the holiday date.

Alphanumeric Less

Than 255 Characters

Country Code Country code associated with holiday. Alphanumeric (Must be in Contractor

Country Code

Reference)

6.10.4.14. International Weekends Reference Elements. The contractor will provide a list of recognized international weekend dates per country that is serviced. If the contractor does not provide then all countries are assumed to be Saturday and Sunday.

6.10.4.14.1. Example International Weekends Reference Data Set.

Date Date that is considered an excused day. Date

Country Code Country code associated with recognized national weekend date.

Alphanumeric (Must be in Contractor

Country Code

Reference)

6.10.4.15. Domestic Transit Times Reference Elements. The Contractor shall provide the capability to determine the contracted Delivery Commitment Timestamp to measure performance. If the government is to calculate the Delivery Commitment Timestamp, the

Contractor shall provide supporting reference data used to make this calculation. This would potentially include postal code mappings, performance matrixes, package types, service levels, and other information to support domestic transit time calculations and performance assessment. Any record that cannot be accessed will be considered late.

6.10.4.16. Customer Hierarchy Records Reference Elements. The Contractor shall work with the PMO to establish a numbering and naming convention for each customer account utilizing existing data infrastructure that allows for data reporting down to the lowest

Government agency child-name. In accordance with para 2.24.4 of Attachment 1 - PWS, the

Contractor shall provide customer details (e.g., point of contact, address, phone number, etc.)

associated with a Shipper Account Number. Upon request of the PMO, the Contractor shall modify individual account hierarchy placement.

Shipper/Customer

Account Number

Contractor unique account number matching back to the individual shipper

Alphanumeric

Shipper/Customer

Account Name

Name that describes the account number Alphanumeric

NGDS Profile Identifier Method to determine NGDS Profile associated with the account number

Alphanumeric

Shipper/Customer

Account Phone Number

Phone Number associated with the customer account number

Alphanumeric

Shipper/Customer

Account Email

Email address associated with the customer account number

Alphanumeric

Government Child

Agency Name

Mapped Government Child Agency Name

(Reference Table will be provided upon award)

Alphanumeric. Must be in Government

Child Name

Reference.

Note: See “NGDS_Government_Account_Hierarchy_Reference_vYYYY-MM-DD.xlsx” as an example.

6.10.4.17. Contractor Unique Data Elements. Should the contractor have additional data elements which enhance the data feed (i.e., “data about data”) such as element descriptions, lists of valid values and corresponding reference data, metadata will be required.

6.10.4.18. Account Information Report. The Contractor shall provide a semi-annual report listing all accounts that are aligned with the contract. This report shall be provided to the

Contracting Officer in a Microsoft Excel format with the following field headings: Agency

Name; Account Number; Unit Name; City; State; Postal Code; Customer First Name;

Customer Last Name; Phone Number; Email; Date of Last Shipment; Date of Last Payment;

and Past Due Balance. The Contractor shall submit account information reports to the

Contracting Officer no later than 31 March and 30 September of each performance year under NGDS. See Attachment 1 - PWS, para 2.24.6.

Agency Name Agency name associated with the account Alphanumeric

Account Number Contractor unique account number matching back to the individual shipper

Alphanumeric

Unit Name Name that describes the account number Alphanumeric

City City name associated with the account Alpha

State State/province associated with the account Alpha

Postal Code Postal code associated with the account Alphanumeric

Customer First Name Customer first name associated with the account

Alpha

Customer Last Name Customer last name associated with the account

Alpha

Phone Number Phone Number (including area code) associated with the customer account number

Alphanumeric

Email Address Email address associated with the customer account number

Alphanumeric

Date of Last Shipment Date of last shipment made by the account Alphanumeric

Date of Last Payment Date of last payment made by the account Alphanumeric

Past Due Balance Past due balance associated with the account in US Dollars

Numeric