2022.03.15 NGDS2 - Appendix 6.1, Definitions and Acronyms_Amd 0002.pdf

HTC711-22-R-C003

PWS Appendix 6.1

1 October 2022

Appendix 6.1

NGDS Definitions and Acronyms

Definitions

Accessorial Services: Additional, supplemental, or special services provided in addition to the standard services utilized to transport a shipment.

Agency/Organization: An agency, organization, or eligible activity authorized to use the services of this contract.

Air Waybill: A document provided by the contractor and used for the purpose of identifying goods to be transported and as a method of billing for services. The Air

Waybill is the primary ordering document for this contract and is used to transport government property when the Transportation Service Provider agrees to the mandatory terms set forth in the “U.S. Government Freight Transportation Handbook”.

Astray Freight: Freight marked for destination but separated from the waybill.

Business Days: For the Continental United States (CONUS), Alaska, and Hawaii, Monday through Friday, except federal holidays. For the Commonwealth of Puerto Rico, Monday through Friday, except federal holidays and Commonwealth of Puerto Rico holidays. For international locations, a day during which business is normally transacted by most companies or organizations within a particular foreign country or territory, except designated holidays observed by the foreign country or territory.

U.S. Central Command (CENTCOM): A geographical Unified Combatant Command of the U.S Department of Defense (DoD) that includes countries in the Middle East, North Africa, and Central Asia, most notably Afghanistan and Iraq.

Civil Aviation Authority (CAA): National body governing civil aviation.

Civil Reserve Air Fleet (CRAF): A program managed by the Air Mobility Command

(AMC), which provides for airlift services in the national and international CRAF segments for the DoD. The CRAF program is designed to augment military airlift capabilities with commercial aircraft during airlift emergencies, national emergencies, or activation of CRAF.

Commercial Form: A commercial uniform bill of lading, a commercial express receipt, or any other commercial instrument constituting a contract of carriage subject to the terms and conditions set forth in Standard Form (SF) 1103, U.S. Government Bill of

Lading (41 CFR 102-118.140).

Commercial Forms and Procedures (CF&P): A shipment made using commercial forms and commercial billing procedures instead of a Government Bill of Lading (GBL)

(SF 1103) and its related billing procedures (41 CFR 102-118 Subpart C).

Consignee: The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery. The activity, agency, or organization that is receiving the product.

Consignor: The person, activity, agency, or organization that is the supplier or shipper of a product. The originator of a shipment.

Continental United States (CONUS): All states within the contiguous United States, including the District of Columbia (DC).

Contingency Operations: Operations declared by the National Command Authorities that involve the use of U.S. military forces to achieve U.S. objectives, usually in response to an emergency caused by natural disasters, terrorists, subversives, or required military operations. The National Command Authorities are the President and the Secretary of

Defense or their duly deputized alternates or successors.

Contracting Officer (CO): An employee (military or civilian) with the authority to enter into, administer, and/or terminate the contract and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated by the

Contracting Officer who provides technical direction and guidance with respect to the contract specifications and Performance Work Statement.

Cost-Reimbursable Contractor: A contractor who has been awarded a cost-reimbursement type contract by the Government that provides for payment of allowable incurred costs on a cost-reimbursable basis (to the extent prescribed in the contract) by the agency or organization which awarded the contract.

Customs Clearance: The process of ensuring dutiable and non-dutiable items are declared and forms properly annotated for entrance into the U.S. or a foreign country.

Dangerous Goods: Materials or items with hazardous properties which, if not properly controlled, present a potential hazard to human health and safety, infrastructure and/ or their means of transport.

Dangerous Goods Accessible: Dangerous goods accessible during shipment as defined in the Contractor's Service Guide.

Dangerous Goods Inaccessible: Dangerous goods inaccessible during shipment as defined in the Contractor's Service Guide.

Dangerous Goods Shipper’s Declaration: To ship dangerous goods, shippers are required to prepare a form certifying that the cargo has been packed, labeled, and declared according to International Air Transport Association (IATA) Dangerous Goods

Regulations.

Declared Shipment Value: Actual value of cargo as declared by the agency for reimbursement purposes or to establish duties, taxes, or other customs fees. The declared value is the maximum amount that could be recovered by the agency in the event of loss or damage for small package shipments, unless the declared value exceeds the

Contractor’s released value. The statement of declared value must be shown on any applicable tariff, tender, contract, bill of lading, or other document covering the shipment.

Upon shipper's request, additional Contractor liability may be purchased above the standard commercial liability for lost or damaged shipments according to the

Contractor’s commercial practices.

Delivery: Delivery of a shipment to the office or front door of the residence of the consignee or responsible individual at the destination address, unless other arrangements are made between the consignor and the contractor (e.g., delivery at a central receiving location).

Out of Delivery Area Service United States: Deliveries to remote, sparsely populated or geographically difficult areas within the United States.

Out of Delivery Area Service Outside of the Continental United States (OCONUS):

Deliveries to remote, sparsely populated or geographically difficult areas outside the

CONUS.

Delivery Guarantee: Delivery to the address provided within the transit time specified in

Attachment 2a or the Contractor’s Service Guide.

Dimensional Weight: The chargeable weight computed on the basis of volume rather than actual weight. Low density or bulky packages shall be assessed dimensional weight charges as defined in the Contractor's Service Guide. Dimensional Weight is figured as follows: L x W x H (all measurements in inches) divided by 139. The contractor will bill either the scale or dimensional weight, whichever is greater.

Dock Clearing: Movement of shipments from the shipper’s warehouse to the

Contractor’s warehouse for clearing purposes only. Contractors shall pickup shipments from the shipper’s warehouse and deliver them to the Contractor’s warehouse when requested. No onward movement is required unless there are regularly scheduled flights available.

Door-to-Door: Pick-up from the shipper/consignor and delivery to the consignee.

Duty: The charge assessed by the Government on imported dutiable shipments.

Day: For the purposes of this contract, “Day” means, unless otherwise specified, a calendar day.

eBill: Tool in the Third Party Payment System (TPPS) that is used to request a debit

(charge buyer) or a credit (refund buyer).

Electronic Commercial Forms and Procedures (CF&P): A paperless system where a shipment is initiated electronically (through electronic data interchange (EDI) or direct link to the Contractor’s computer system).

Electronic Data Interchange (EDI): The exchange of transportation information by means of electronic transmission of the information in lieu of the creation of a paper document.

Express: Transportation service for expedited delivery. Limited to the movement of

ONLY high transportation priority cargo requiring time definite delivery.

Extremely Urgent Letters: Defined in 39 Code of Federal Regulations (CFR), Chapter

1, Parts 310 and 320, the mark of which must be annotated on envelopes in accordance with the Private Express Statutes.

Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans

Day, Thanksgiving Day, and Christmas Day.

The above holidays apply to shipments to and from the 50 United States and Puerto Rico.

The contractor shall be required to include any day designated as a holiday by Federal

Statute or Executive Order.

Foreign Military Sales (FMS): Form of security assistance where the U.S. may sell defense articles and services to foreign countries and international organizations.

Forward Operating Base (FOB)/Forward Operating Location: Secured forward military position, commonly a military base that is used to support tactical operations

Girth: Girth is calculated by the following formula: where Length is the longest side, Girth = 2 (Width + Height).

Government Bill of Lading (GBL): A government document (Standard Form (SF)

1103) used for customs clearance only and is not used to procure transportation and related services from commercial contractors.

Contract Number: Number assigned to a mutually binding legal contract.

Hard Copy: Information provided in paper format.

Hazardous Material (HAZMAT): A substance or material that has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and that has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous under the provisions of the

Code of Federal Regulations (CFR) Title 49, Parts 172.101 and 172.102, and materials that meet the defining criteria for hazard class and divisions in CFR Title 49, Part 173.

HAZMAT Handling Charge: A surcharge that applies to packages containing hazardous materials.

IDE GTN Convergence (IGC): The IGC program is a partnership between the United

States Transportation Command (USTRANSCOM) and the Defense Logistics Agency

(DLA). USTRANSCOM's Global Transportation Network (GTN) and DLA's Enterprise

Business System are "converged" to provide the Department of Defense (DoD) with an integrated set of networked, end-to-end visibility, deployment, and distribution capabilities. The end goal of IGC is to effectively support the Joint Force Commander's ability to make decisions based on actionable logistics information.

International Air Transport Association (IATA): Works with the air transport industry to promote safe, reliable, secure and economical air travel for the benefit of the world’s consumers. Formulates industry policy on critical aviation issues.

International Holiday: A day in which foreign custom or the law within the foreign country or territory dictates a cessation of general business activity to celebrate or commemorate a particular event. The contractor shall observe, as a holiday, the same international holidays observed in each foreign country or territory rendered as customary commercial practice.

Invalid Account Number: Applies when the account number is missing, incorrect or inactive.

Large Package: Packages that exceed the Contractor's commercial size limits as defined in their service guide.

Letter/Letter Pack: A small package used by the contractor to ship extremely urgent letters (approximately 9 ½” x 12 ½”). Letter/letter pack weight limits apply as in

Contractor’s Service Guide. The package shall be prominently marked on the outside cover with the words, “Extremely Urgent” or “Private Carriage Authorized by Postal

Regulations (39 CFR 320.6).”

Manifest: Documentation used for multiple package shipments on the same CBL, electronic CF&P, or GBL, in lieu of individual bills of lading for each shipment.

Multiple Package Shipment: Numerous individual packages from one shipper, at the same time, to one consignee that are consolidated, moving under a single master Air

Waybill, and treated as a single shipment.

Next Business Day: The business day following the day of pick-up.

Non-Basic Service: Includes any lane which is not defined in Attachment 2a. The Non-

Basic Service rates are the Contractor’s commercial rate, minus the Contractor’s applicable discount for shipments originating from the listed countries in Attachment 2a, Tab 5-Non-Basic Service.

Non-Governmental Facility: Location such as a shared commercial property, warehouse, or temporary location that is not clearly identified as a Government facility but is used by Government primary customer account or sub group account order locations.

Outside of the Continental United States (OCONUS): Those locations located outside the 48 contiguous states (CONUS). For the purposes of this contract, Alaska, Hawaii, and the Commonwealth of Puerto Rico are considered part of OCONUS.

Oversized Package: Packages that exceed the Contractor's commercial size limits as defined in their Service Guide.

Package (in terms of packaging): Any shipment that is not in an envelope or document package.

Package (when in the context of a shipment): When in the context of a shipment, a package is any single piece within a shipment that contains multiple pieces that are all traveling under the same master Air Waybill. A single package moving in its own master

Air Waybill is also referred to as a shipment.

Pick-up: Pickup at the origin government or commercial office or front door of the private residence address of the consignor or responsible individual, unless other arrangements are made between the consignor and the contractor (e.g., pickup at a central location).

Proof of Delivery (POD): Paper or electronic record maintained by the Contractor that establishes the date, time, and location a specific shipment was offered for delivery and when it was accepted for delivery as authenticated by the consignee, Transportation

Officer (TO), or representative. As per carrier commercial practice, the POD will contain recipient name, signature image, the date, time, and location of the delivery. The name and signature image of the recipient is not a required data element unless that service is specifically requested by the shipper.

Saturday Pickup or Delivery: Surcharge for Saturday pickup or delivery in areas where

Saturday is not a normal business day.

Second Business Day: The second business day following the day of pick-up.

Service Guide: A guide or publication issued by a commercial contractor that is applicable to the general public, explaining the various services the contractor offers as customary commercial practice.

Shipment: A single package, or multiple packages moving under a single master Air

Waybill tendered to a contractor by one shipper/consignor at one location at one time for delivery to one consignee at one location on one master Air Waybill.

Shipper: The originator of a shipment, also known as the consignor.

Status of Forces Agreement (SOFA): An agreement which defines the legal position of a visiting military force deployed in the territory of a friendly state.

Third Party Payment System (TPPS): An electronic freight transaction tracking and payment system required to conduct business with Department of Defense (DoD).

Trading Partner Agreement (TPA): An agreement drawn up by two parties that have agreed to trade certain items or information between each other. The agreement outlines the terms of the trade or trading process. It may include a list of duties and responsibilities to be allocated to each party in the trade. They also specify the terms of delivery or receipt of the goods or services.

Time-Definite Delivery: A shipment delivered within the specified time to the destination ordered by the shipper.

Transportation Control Number (TCN): A 17-digit alphanumeric designator used by the DoD applied to each package or shipment to identify a shipment.

Unites States of America (USA): All 50 states within the United States, including the

District of Columbia (DC).

Vendor Shipment Module: A web-based shipping system that provides Defense

Logistics Agency (DLA) vendors transportation routing and documentation in support of

DLA contracts.

Weight Break: A list of weights or weight ranges, which are used to assist in calculating the cost to transport a shipment at that weight or weight range.

Acronyms

ACE Automated Commercial Environment

AMC Air Mobility Command

AOR Area of Responsibility

APO Army Post Office

ASCII American Standard Code for Information Interchange

CAA Civil Aviation Authority

CAC Common Access Card

CBL

CDA

Commercial Bill of Lading

Contract Dispute Act

CDDOC CENTCOM Deployment Distribution Operations Center

CENTCOM U.S. Central Command

CF

CFR

Commercial Form

Code of Federal Regulations

CF&P Commercial Forms and Procedures

CLIN Contract Line Item Number

CMOS Cargo Movement Operation System

CONUS Continental United States

CO Contracting Officer

COR Contracting Officer Representative

CRAF Civil Reserve Air Fleet

CRF Cost Recovery Fee

DFAC Dining Facility

DFARS Defense Federal Acquisition Regulation Supplement

DIS Discrepancy Identification System

DISS

DLA

Defense Information Security System

Defense Logistics Agency

DOD Department of Defense

DODAAC

DODI

Department of Defense Activity Address Code

Department of Defense Instruction

DOT Department of Transportation

DSL Digital Subscriber Line

DTR Defense Transportation Regulation

EDI Electronic Data Interchange

EEI

EFT

Electronic Export Information

Electronic Funds Transfer

FAR Federal Acquisition Regulation

FACTS Financial and Air Clearance Transportation System

FCRP Freight Carrier Registration Program

FCIS Foreign Carrier Information Sheet

FEDLOG Federal Logistics Database

FiOS Fiber Optic Services

FIPS Federal Information Processing Standard

FLIS Federal Logistics Information Service

FFRDC Federally Funded Research and Development Center

FMS Foreign Military Sales

FOB Forward Operating Base

FOL Forward Operating Location

FPO Fleet Post Office

GBL Government Bill of Lading

GENC Geopolitical Entities, Names, and Codes

GFM Global Freight Management

GHG Green House Gas

GMT

GSA

GTN

HAZMAT

Greenwich Mean Time also known as Zulu Time

General Services Administration

Global Transportation Network

Hazardous Material

JPAS Joint Personnel Adjudication System

IATA

ICAO

International Air Transport Association

International Civil Aviation Organization

IDE

IGC

Integrated Data Environment

IDE/GTN (Integrated Data Environment/Global

Transportation Network) Convergence

ISO International Organization for Standard

IT Information Technology

ITV

LBS

In-Transit Visibility

Pounds

MILSTRIP Military Standard Requisitioning and Issue Procedures

OMB

OGP

Office of Management and Budget

Office of Governmentwide Policy

NACI National Agency Check with written Inquiries

NGDS Next Generation Delivery Service

NISPOM

NLT

National Industrial Security Program Operating Manual

No Later Than

NIST

NOC

PII

National Institute of Standards and Technology

Notice of Overcharge

Personally Identifiable Information

POD Proof of Delivery

PMO Program Management Office

PWS Performance Work Statement

SDDC Military Surface Deployment Distribution Command

SLIN Sub-Line Item Number

SOFA

SP

Status of Forces Agreement

Special Permit(s)

SPOT Synchronized Predeployment and Operational Tracker

TCN Transportation Control Number

TO Transportation Officer

TPA Trading Partner Agreement

TPPS

TWCF

Third Party Payment System

Transportation Working Capital Fund

U.S.

USA

United States

United States of America

USPS United States Postal Service

USTRANSCOM United States Transportation Command