Attachment 8 RFP Questions Amend 0003.pdf

# RFP Document Section Subsection Page # Line # Impact Question Government's Response

1 Draft PWS Template 1.6 1.6.10.1 3 1 Substantive Is the Project Manager position subject to SCA rules? Meaning is it a wage determination position?

No, only the Warehouse Specialist and Truck Driver is subject to SCA. See FAR 52.222-42, pg 66 of the Solicitation.

2 Draft PWS Template 1.6 1.6.10.2 4 1 Substantive Is the Operations and Training Manager position subject to SCA rules? Meaning is it a wage determination position?

No, only the Warehouse Specialist and Truck Driver is subject to SCA. See FAR 52.222-42, pg 66 of the Solicitation.

3 Draft PWS Template 1.6 1.6.5 2 2 Critical Can the Contingency Screening Facility be located in a commercial warehouse or building that has other, non-PFPA related commercial activities taking place inside?

The PWS Section 1.6.5.1 is revised via Solicitation Amend 0003

5 Draft PWS Template 1.6 1.6.5 2 2 Critical Does the Contingency Screening Facility have to be solely dedicated for or used for Contingency Screening Operations in support of the PFPA CBRNE mail screening operation in this requirement during the period of performance?

See response to Question #3

6 Draft PWS Template 1.6 1.6.5 2 2 Substantive Can the Contingency Screening Facility be used to screen the mail of other entities, government or commercial, for CBRNE threats during the period of performance of this requirement?

See response to Question #3

7 Draft PWS Template 1.6 1.6.5 2 2 Substantive Does the Contingency Screening Facility have to be a fixed, physical location such as a warehouse or building?

See response to Question #3

8 Draft PWS Template 1.6 1.6.5 2 2 Substantive Can the Contingency Screening Facility be a mobile facility such as a trailer? See response to Question #3

9 Draft PWS Template 1.6 1.6.5 2 2 Substantive If the Contingency Screening Facility can be a mobile facility such as a trailer, can you provide guidelines on the operational security cosmetics required for the mobile unit? Meaning, is it ok to include commercial advertisements or company logos on said mobile facility?

See response to Question #3

4 Draft PWS Template 2.6 1.6.6 2 2 Critical Can the Contingency Screening Facility be located in a commercial warehouse or building that has other, non-PFPA related commercial activities taking place inside?

See response to Question #3

10 Draft PWS Template Technical Exhibit III

FAR 52.217-8 (6 MONTHS

EXTENSION) – TIME-

AND-MATERIAL (T&M)

26 and 27 1 Editorial Should there be a tab for the 6 month extension on the Attachment 3 Personnel Matrix spreadsheet?

A new tab to account for 6 months extension will be added to the Personnel Matrix via Solicitation amendment 0003.

11 Draft PWS Template 1 1.4 1 5 Substantive Section states, "operations shall ensure mail/parcel are free of …threatening or suspicious communication…". This infers that screening personnel need to read all correspondence for threatening or suspicious verbiage. Please confirm if this is a requirement.

It is not a requirement to read all correspondence.

12 Draft PWS Template 1 1.6.10.1 4 2 Critical For the Program Manager position, it states one requirement is a "current PMI, PMP certification…".

Please confirm if both certifications are required or is it either or (PMI or PMP).

PWS Section 1.6.10.1 is revised via Solicitation Amend 0003

13 Draft PWS Template 1 1.6.10.1 4 5 Critical The requirement for the Program Manager to have a current PMI, PMP certification is new and was not mentioned in the RFI. Are these certifications what the incumbent position currently holds?

See response to Question #12.

14 Draft PWS Template 1 1.6.10.1 4 5 Critical

CBRNE screening operations of this scope and magnitude are limited. This alone drastically limits the available candidate pool to fill the key positions. Imposing the additional requirement of PMI, PMP with no substitutions (i.e., advanced education or other certification) further reduces the available pool to essential incumbent personnel, assuming they meet the new requirements. Why was this requirement added to the Program Manager since the last solicitation?

See response to Question #12.

15 Draft PWS Template 1 1.6.10.1 4 5 Critical Will the Government consider removing the requirement for the Program Manager to have PMP, PMI certification?

See response to Question #12.

16 Draft PWS Template 1 1.6.10.2 4 12 Critical

For the Operations and Training Manager (OTM) position, it states one requirement is "An Emergency Management Technician (EMT) or Paramedic certified…". The requirement for the OTM to have EMT or Paramedic certification is new and was not mentioned in the RFI. Are these certifications what the incumbent position currently holds?

The PWS Section 1.6.10.2 is revised via Solicitation Amend 0003

17 Draft PWS Template 1 1.6.10.2 4 12 Critical

For the Operations and Training Manager (OTM) position, it states one requirement is "completion of a state or national HAZMAT awareness and/or operations course…". The requirement for the OTM to have this course completion is new and was not mentioned in the RFI. Is the HAZMAT course completion requirement what the incumbent position currently holds?

See response to Question #16.

18 Draft PWS Template 1 1.6.10.2 4 12 Critical

CBRNE screening operations of this scope and magnitude are limited. This alone drastically limits the available candidate pool to fill the key positions. Imposing the additional requirement of EMT or Paramedic certification with no substitutions (i.e., advanced education or other training), as well as completion of a state or national HAZMAT awareness and/or operations course, further reduces the available pool to essential incumbent personnel, assuming they meet the new requirements. Why was this requirement added for the OTM since the last solicitation?

See response to Question #16.

19 Draft PWS Template 1 1.6.10.2 4 12 Critical Will the Government consider removing the requirement for the OTM to have EMT or Paramedic certification, as well as removing the additional requirement of the completion of a state or national HAZMAT awareness and/or operations course?

See response to Question #16.

20 Draft PWS Template 1 1.6.10 3 28 Substantive Our intention is to offer first right of refusal to all incumbent personnel meeting the position requirements. This includes Key Personnel. With the intention to hire incumbent key personnel meeting the requirements outlined in the solicitation, are resumes and commitment letters still required?

Yes. Resumes and Commitment Letters are still required per FAR 52.212-2, Evaluation Section of Solicitation, under the Pass/Fail Criteria on page 27.

21 Draft PWS Template 3 3.3.1.2.1 9 26 Substantive Who makes the determination that it "would diminish the Contractor's ability to complete the screening...in the required time period"?

The PWS Section 3.3.1.2.1 is revised via Solicitation Amend 0003

22 Draft PWS Template 4 4.4.1 11 22 Substantive Is there a contractor owned cargo transport vehicle onsite now that meets the requirements stated? Yes, a Contractor owned 16 foot box truck currently meeting transportation requirements.

23 Draft PWS Template 5 5.2 12 10 General Personnel may be required to complete Government provided training and certification to participate in this requirement. What is the possible training?

The PWS Section 5.2 is revised via Solicitation Amend 0003. Removed language regarding possible training.

24 Draft PWS Template 5 5.5 14 24 General Continuity of Screening Operations: How many times has a contingency site been required in the past 10 years?

The requirement for an offsite contingency screening operation was established approximately 4 years ago and has not be been activated since that time.

25 Draft PWS Template 5 5.5.6 15 5 General How long does it take to receive clearance from the laboratory? Approximately 6-8 hours

26 Draft PWS Template Tech Exhibit III Phase-In & Base 24 11 Substantive If all parties, with the exception of the Transportation Specialist, work all the estimated hours in the base year, that equates to 2040 hours per position. With federal holidays accounted for, the positions should be slotted for 1984 hours. Which task is over estimated?

All firm fixed price (FFP) tasks are based on 1872 hours. The Offeror is not required to base its proposal on the Government estimates. The Government is evaluating the Offerors' approach to meeting the technical requirements.

27 Draft PWS Template Tech Exhibit III Phase-In & Base 24 11 Substantive The Transportation Specialist's hours total 1956 hours. Why aren't they accounted for in the 30 day phase-in period?

The hours associated with Transportation Specialist for the 12 month period of the base period are listed under the T&M CLIN.

28 Draft PWS Template Tech Exhibit III Phase-In & Base 24 11 Critical Does the government anticipate overtime since the hours shown are over the amount that includes holidays?

See response to Question #26.

29 Draft RFP Section C C 1 24 21 Critical

Pass/Fail Criteria: Our intention is to offer first right of refusal to all incumbent personnel meeting the position requirements. This includes Key Personnel. With the intention to hire incumbent key personnel meeting the requirements outlined in the solicitation, are resumes and commitment letters still required?

Yes. Resumes and Commitment Letters are still required per FAR 52.212-2, Evaluation Section of Solicitation, under the Pass/Fail Criteria on page 27.

30 Draft RFP Section D D 5 25 11 Critical Technical Approach: Our intention is to offer first right of refusal to all incumbent personnel meeting the position requirements. This includes Key Personnel. With the intention to hire incumbent key personnel meeting the requirements outlined in the solicitation, are resumes still required?

Yes. Resumes and Commitment Letters are still required per FAR 52.212-2, Evaluation Section of Solicitation, under the Pass/Fail Criteria on page 27.

31 Draft RFP Section F F 52.212-2 27 26 Critical Pass/Fail Criteria: Our intention is to offer first right of refusal to all incumbent personnel meeting the position requirements. This includes Key Personnel. With the intention to hire incumbent key personnel meeting the requirements outlined in the solicitation, are commitment letters still required?

Yes. Resumes and Commitment Letters are still required per FAR 52.212-2, Evaluation Section of Solicitation, under the Pass/Fail Criteria on page 27.

32 General SF1449 block 8 N/A N/A N/A Substantive Will the Government consider a two week extension to allow bidders sufficient to alter their proposals to comply with the A&A responses?

Yes. Proposal due date extended to May 18, 2023.

33 General NA NA NA NA Critical Is there a scheduled site visit? No.

34 General NA NA NA NA Substantive Who's the incumbent and what's the current contract number and total value? Na Ali'i is the current performer; contract number HQ003418C0060, total value $10.5M