A23 RFQ HQ003423R0099 Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment (0001) is to:

1. Change the Offeror's questions due date to Wednesday, April 19, 2023.

2. Change the Offeror's proposal submission location from PIEE to w hs.mc-alex.ad.mbx.essd-security-Solicitation@mail.mil.

3. Update FAR 52.212-1 (changes made are highlighted in yellow ) and added new clauses to Clauses Incorporated by Reference

4. Update the EXHIBIT/ATTACHMENT TABLE OF CONTENTS section to renumber the Document Type Attachment numbers and add Attachment 5 Labor Categories

5. Amend Attachment 8 RFP Questions Template

6. Added PROG code, manufacturer part number TBD, pricing detail quantity, NAICS code and PSC codes (See Summary of Changes for full details)

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003423R0099

X 9B. DATED (SEE ITEM 11)

12-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Apr-2023

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003423R0099

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The PROG code S10 has been added.

CLIN 0002

The manufacturer part number TBD has been added.

CLIN 0004

The pricing detail quantity 1.00 has been added.

CLIN 1001

CLIN 1002

CLIN 1004

CLIN 2001

CLIN 2002

The PSC code H399 has been added.

The NAICS code 561210 has been added.

CLIN 2003

The PSC code H399 has been added.

CLIN 2004

The PSC code H399 has been added.

CLIN 3001

CLIN 3002

The PSC code H399 has been added.

CLIN 3003

CLIN 3004

CLIN 4001

CLIN 4002

The PSC code H399 has been added.

CLIN 4003

CLIN 4004

The PSC code H399 has been added.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0004 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2023 TO

30-JUN-2024

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219 FOB: Destination

HQ0020

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2023 TO

30-JUN-2024

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule item for CLIN 1004 has been changed from:

CAGE

POP 01-JUL-2024 TO

30-JUN-2025

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

CAGE

POP 01-JUL-2024 TO

30-JUN-2025

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule item for CLIN 2004 has been changed from:

CAGE

POP 01-JUL-2025 TO

30-JUN-2026

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

POP 01-JUL-2025 TO

30-JUN-2026

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule item for CLIN 3004 has been changed from:

CAGE

POP 01-JUL-2026 TO

30-JUN-2027

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

CAGE

POP 01-JUL-2026 TO

30-JUN-2027

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule item for CLIN 4004 has been changed from:

CAGE

POP 01-JUL-2027 TO

30-JUN-2028

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

POP 01-JUL-2027 TO

30-JUN-2028

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

TABLE OF CONTENTS

The Table of Contents has changed from:

EXHIBIT/ATTACHMENT TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION PAGES

Attachment 1 PWS 33 Attachment 2 Contract Security Classification DD254 6 Attachment 3 Personnel Matrix Excel Attachment 4 Pricing Matrix Excel Attachment 5 RFP Questions Matrix Excel Attachment 6 Key Personnel Qualifications Excel Attachment 7 Past Performance Questionnaire 1 Attachment 8 NDA-OCI 6 Attachment 9 WD 2015-4281 REV 25 22 to:

DOCUMENT TYPE DESCRIPTION PAGES

Attachment 1 PWS 33 Attachment 2 Contract Security Classification DD254 6 Attachment 3 Personnel Matrix Excel Attachment 4 Pricing Matrix Excel Attachment 5 Labor Categories Excel Attachment 6 Key Personnel Qualifications Excel Attachment 7 Past Performance Questionnaire 1 Attachment 8 RFP Questions Template amend 0001 Excel Attachment 9 NDA-OCI 5 Attachment 10 WD 2015-4281 REV 25 22

The following have been added by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7003 Agency Office of the Inspector General AUG 2019 252.211-7007 Reporting of Government-Furnished Property MAR 2022

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

The following have been modified:

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFEROR-COMMERICAL ITEMS (FEB 2012) ADDENDUM

INSTRUCTIONS TO OFFERORS

GENERAL

Washington Headquarters Services / Acquisition Directorate (WHS/AD) is releasing this solicitation, electronically only, via www.SAM.gov. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this Solicitation will be issued. Offerors will be notified of any and all applicable amendments to this Solicitation electronically. Offerors shall submit their Proposal electronically. Any Proposal received after the due date and time specified for receipt will be considered late and will be rejected.

The Government anticipates award of an 8(a) Firm Fixed Price (FFP) contract with Time-and-Material (T&M) and Labor Hour (LH) contract line item numbers (CLINs) to the responsible Offeror that submits the best value offer, which means the offer that is most advantageous to the Government based upon the evaluation factors discussed later in this RFP.

All Offerors must comply with the following instructions for Proposals format and content. Proposal that do not comply with these instructions may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this Solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s Proposal against the evaluation criteria. The documentation shall address all aspects of this Solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement

(PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest.

Offerors are hereby instructed that, regardless of any language that may be used in this Solicitation, the Department is conducting this procurement under FAR Part 12 in conjunction with FAR Part 15.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil by Wednesday, April 12, 2023 at 10:00AM, Eastern Standard Time (EST). No phone calls are permitted. Questions received after this date and time may not be responded to by the Government. All emails shall be clearly labeled in the subject line of the email with the RFP Number:

HQ003423R0099: Mail Screening Support Services Questions. Offerors shall clearly identify the specific section of the Solicitation to which each question relates when submitting questions. Reference should be made to the Solicitation Section Heading, page number of the Solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and Section Contract or Technical Question

Questions and Responses will be provided to all Offerors via an amendment to the Solicitation. If amendments to the final Solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s Proposal submission.

Failure to acknowledge all amendments issued by the Government may result in the Proposal submitted in response to the Solicitation being found non-responsive by the Government.

Only written amendments to the Solicitation issued in accordance with the above procedures are effective to amend the Solicitation and bind the Government. Verbal responses to questions shall not bind the Government and shall not alter the Solicitation’s terms.

A. PROPOSAL VOLUMES REQUIREMENTS

Volume Section Page Limit

I

ADMINISTRATIVE VOLUME

1) Proposals shall remain valid for a period of not less than 120 calendar days after the Proposal due date

2) Names and telephone numbers of person(s) authorized to conduct negotiations

3) Name of the official authorized to bind the Offeror’s organization shall be clearly identified

4) Company/Division Street Address; facility code; DUNS number and size standard, Cage Code

5) Organizational Conflict of Interest (OCI) certification

6) Listing of all SubOfferor and their CAGE Code

7) Signed SF1449 (and SF30’s if applicable).

8) Completion of Clauses/Provisions such as

FAR 52.204-24, FAR 52.204-26, FAR 52.212-

3 Alt 1, 52.212-14, FAR 52.219-1, and FAR 52.219-28.

9) Acknowledgment of receipt of any amendments

10) Completed blocks 17a, 30a (signed), 30b and 30c.

11) The SF1449 must be signed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

No Page Limit

II

PASS/FAIL-CLEARANCE & BUSINESS SIZE

1) Letters of Commitment from proposed Key Personnel

2) NAICS code – Offeror’s business size information relative to the Solicitation’s designated NAICS.

No Page Limit

Volume Section Page Limit

III

TECHNICAL APPROACH VOLUME

1) Technical Approach, Phase-In Plan, and Staffing Plan

2) Personnel Matrix (Attachment 3)

3) Key Personnel Resumes

4) Key Personnel Qualification Requirements

(Attachment 6)

(1) 20 pages

(2) Matrix only

(3) No Page Limit

(4) No Page Limit

IV

PAST PERFORMANCE VOLUME

1) Past Performance References

2) Past Performance Questionnaires (PPQs)

(1) 9 pages (3 page limit for each reference)

(2) No Page Limit

V

PRICE VOLUME

(1) Completed Pricing Matrix (Attachment 4)

(1) MS Excel Pricing Matrix

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing Proposals as well as specific instructions on the format and content of the Proposal. The Offeror’s Proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the Proposal ineligible or result in an unfavorable Proposal evaluation.

A.1.1 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the Solicitation.

Address the factors and their related elements as listed in FAR 52.212-1 Addendum and FAR 52.212-2

Addendum of the Solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s Proposal.

A.1.2 Validity Statement

The Offeror shall make a clear statement that the Proposal is valid for 120 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful Proposals.

A.1.3 Physical Appearance of Submissions Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in electronic copies.

No models, mockups, or videotapes will be accepted.

A.1.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

Glossaries do not count against the page limitation for their respective volumes.

A.1.5 Page Format Restrictions and Limitations

A.1.6 Page and Font Size Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the Proposal. Documents incorporated by reference or as attachments to the Proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

A.1.7 Pricing Data/Cost Information

Price information shall be completed in the pricing templates attached to the solicitation and addressed in Volume VI – Price. The pricing templates shall be completed for each task order Offerors are proposing to.

All labor rates shall be rounded to cents and line items costs be rounded to the nearest dollar. All price information must be submitted in the attached price template.

A.1.8 Labeling

The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFQ identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.9 Pages Counted

Each page shall be counted except the following:

past performance questionnaires past performance questionnaire point of contact list cover pages RFP cross-reference matrix teaming arrangements letters of commitment past performance consent letters client authorization letters tables of contents glossaries lists of figures, tables, or drawings tabs dividers blank pages

A.1.10 Indexing

Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.11 Electronic Submission

All Offerors shall submit electronic Proposal of each volume for this RFP via email at whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil by the offer due date and local time listed in Block 8 of the Standard Form 1449 Solicitation HQ003423R0099. No phone calls are permitted. No comments, questions or inquiries shall be made to any Government person.

All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ003423R0099:

Company Name, Proposal Submission, Volume number[s].

SubOfferors may submit any fully burdened rates/cost in the pricing template directly to the Government by the specified Proposal due date and time referenced above via email at whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil. Offerors shall provide a listing of all SubOfferors under its Proposal in the Administrative Volume I.

Any proposal received after the exact time specified for receipt of proposals may be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1.

NOTE: There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail.

Offerors may submit multiple e-mails but all e-mails from an Offeror must be received before the closing time for Proposal. When sending electronic files, the Offeror shall account for potential delays in file transfer. Offerors are encouraged to submit their responses early to avoid potential file transfer delays due to high demand or problems encountered in the course of the submission. All submissions shall be received in their entirety before the due date and time in order to be considered. E-mail transmission to a Government address is not instantaneous and delays in transmission often occur. The Government takes no responsibility for any delays in the transmission of an e-mail submission.

Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF) or MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF) or MS Excel 2010.

All responses to the Solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the Proposal is successfully submitted and received via to email by the Proposal due date and time.

A.1.12 Cross Referencing & Volume Designation

Information required for Proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the Proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the Proposal.

Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volumes I – IV, but may be cross- referenced in other volumes.

A.1.13 Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

The Offeror shall include a cover letter signed by an individual authorized to commit the company to the Proposal. The cover letter shall identify all enclosures being transmitted as part of the Offeror response. The letter shall reference the RFQ number HQ003423R0099 and acknowledge that it transmits a Proposal in response to the RFQ and amendment(s).

(1) Proposals shall remain valid for a period of not less than 120 calendar days after the Proposal due date

(2) Names and telephone numbers of person(s) authorized to conduct negotiations

(3) Name of the official authorized to bind the Offeror’s organization shall be clearly identified

(4) Company/Division Street Address; facility code; DUNS number and size standard, Cage Code, UEI

Number

(5) Organizational Conflict of Interest (OCI) certification

(6) Listing of all SubOfferors and their CAGE Code, Signed SF1449

(7) Completion of Clauses/Provisions such as FAR 52.212-3 Alt 1, 52.219-1, and FAR 52.219-28.

(8) Acknowledgment of receipt of any amendments

(9) Completed blocks 17a, 30a (signed), 30.b. and 30.c.

(10) The SF1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

C. PASS/FAIL CRITERIA (VOLUME II)

The Government requests the following information, which will be evaluated on a pass/fail basis. If an Offeror receives a fail for any of the below criteria the Offeror’s Proposal will not be evaluated any further and will be deemed ineligible for award.

(1) Commitment letters for all key personnel shall be submitted with the proposal by the proposal submission due date. Commitment letters must be signed and dated by the proposed key personnel within 10 calendar days of all proposal due dates. If revised proposals are required, commitment letters must be updated, signed, and dated within 10 calendar days of the revised due date for submission. The date of signature must accompany the proposed key personnel’s on the commitment letter. The commitment letters shall affirmatively state: (1) that the key personnel granted permission to the prime Offeror to use his/her resume, and (2) is willing to work for the proposing Offeror on the instant Solicitation.

(2) The Offeror shall submit evidence to certify that their small business size standard corresponds to the

NAICS code assigned to this contract. This requirement is a 100% set-aside for 8(a) Small Business concerns under NAICS Code 561210 Facilities Support Services.

All supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract.

D. FACTOR 1 - TECHNICAL APPROACH (20 page limit)

1. Technical Approach: The Offeror shall submit sufficient information to demonstrate their capability to perform the requirements outlined in the PWS for the Government to make a comprehensive evaluation of the Offeror’s Technical Approach in meeting the tasks outlined in Sections 4.4.2, 5.2, 5.3, 5.4, and 5.5 of the attached Attachment 1 - PWS.

2. Staffing Plan: The Offerors shall provide a staffing approach to meet the Government’s requirements and how the Offeror plans to manage unexpected turnover due to promotions, employees leaving the company, extended illnesses, military duty, etc., and how that plan minimizes the impact on contract performance. The staffing section shall demonstrate how the Offeror will ensure personnel coverage during absences (sick and personal leave of employees). The Offeror shall provide a rationale that describes the basis for their proposed level-of effort and labor mix in its staffing plan.

3. Personnel Matrix (Attachment 3): The Offeror shall complete the attached Personnel Matrix (Attachment 3) by filling out all the required elements listed in the matrix for Volume III – Technical Approach. The Personnel Matrix shall be submitted in Volume III as a separate excel spreadsheet and not a .pdf nor embedded in the Technical Approach. Inconsistencies between the staffing matrices may result in the Offeror’s Proposal being ineligible for award.

4. Phase-in Plan: The Offeror shall describe the Offeror’s phase-in approach by submitting a phase-in plan that:

a. Provides a detailed transition methodology in logical sequence that ensures a smooth transition of all tasks/subtasks of the contract without interruption or degradation of services levels;

b. Provides a timeline for completion, and

c. Identifies associated risks and issues and risk mitigation strategies.

5. Key Personnel Resumes and Key Personnel Qualifications (Attachment 6): Offerors shall provide a resume for the proposed Key Personnel identified in PWS Section 1.6.11. The resume shall demonstrate how the personnel meets or exceeds the personnel requirements listed in Section 1.6.11 of the PWS and the proposed labor categories. Where the individual has one or more of the preferred skills and experience listed in Section

1.6.11 the resume shall demonstrate how the individual meets the preferred attribute(s). Offerors shall complete Attachment 6 – Key Personnel Qualifications.

Resumes shall contain the following information:

Name of key personnel Role the individual will play; e.g. Program Manager Proposed labor category Security clearance and citizenship Education to include degree(s), degree-granting institution, date degree awarded, and specialization Certifications, professional licenses, and professional affiliations Total years of experience, and total years of experience related to PWS requirements (by employer), to include the month and year (for example: OCT 2020– OCT 2022) Work assignments, to include location/organization, start and end dates (include month and year; for example: OCT 2020 – OCT 2022) of each assignment, responsibilities for each assignment, and a brief description of how each assignment relates to the PWS requirements

NOTE: Resumes for Key Personnel and Personnel Matrix under (Volume III) shall not count against the page limitation.

E. FACTOR 2 - PAST PERFORMANCE (VOLUME IV) – (9 page limit)

The Government is requesting that the Offeror provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that performed no more than three years prior to the date of the Solicitation. For a project to be considered, its duration must have been at least 12 consecutive months. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type. Past performance contract references can come from the Offeror or the SubOfferor, as long as they served as the Prime Offeror for the past performance reference. If the Offeror submits recent and relevant projects performed by a SubOfferor as a past performance reference the Offeror must also explain how the SubOfferor significantly contributed to the performance of the referenced project, and how the Offeror expects the SubOfferor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/task order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Offeror, names, email addresses. For those references where a Past Performance Questionnaires (PPQ) will be submitted the Offeror shall also include a valid telephone number for the person completing the PPQ.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using (PPQs). PPQs are required for contracts not listed in Past Performance Information Retrieval System (PPIRS).

The Offeror shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to email the completed Questionnaires to: whs.mc-alex.ad.mbx.essd-security-Solicitation@mail.mil for evaluation.

Questionnaires must be received via email no later than the date and time specified in Block 8 on page 1 of the Solicitation to the specified email address above. Questionnaires that are not received by the due date and time may not be evaluated.

F. FACTOR 3 - PRICE (VOLUME V) – PRICING MATRIX (Attachment 4)

The contract will be awarded as a Hybrid, Firm Fixed Price, Labor Hour and Time and Material contract. The Offeror shall propose by submitting Price Volume V in Attachment 4 – Pricing Matrix excel template. The price template contains two tabs entitled (1) Price Summary Schedule and (2) Labor Categories, which must be completed by the Offeror. Failure to complete both tabs may render the quote ineligible for award. All proposed personnel must meet PWS requirements under which they are proposed. Failure to comply with this section will make the proposal being defined ineligible for award and will not be further evaluated.

Firm-Fixed Price: All proposals should include the labor mix and hours appropriate and necessary for the offeror to complete the required work for each period of performance, as listed in the PWS Technical Exhibit 3.

Labor Hour: The Offeror shall propose labor rates for each labor category in each contract year, as listed in the PWS Technical Exhibit 3. The Government’s corresponding estimate within the hours contained in the tables identifies the labor hours. The Offeror is required to propose against for the LH CLINs. Failure to adhere to these instructions may result in a determination that price cannot be evaluated, which may result in a determination that the offeror is ineligible for award.

Time and Material: The Offeror is not required to propose prices for Time and Material CLINs. The government will provide a not-to exceed (NTE) price based on the Government’s estimates of material cost, lodging, shipping, travel location(s) and estimated days.

The Government will provide NTE dollar amounts for the Time-and-Material (T&M) and Labor Hour (LH) contract line item numbers (CLINs). NOTE: DO NOT PROPOSE PRICING FOR THESE CLINS.

PLEASE LEAVE THE PRICE ON THESE CLINS BLANK.

TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION PAGES

Attachment 1 PWS 33 Attachment 2 Contract Security Classification DD254 6 Attachment 3 Personnel Matrix Excel

Attachment 4 Pricing Matrix Excel Attachment 5 Labor Categories Excel Attachment 6 Key Personnel Qualifications Excel Attachment 7 Past Performance Questionnaire 1 Attachment 8 RFP Questions Template amend 0001 Excel Attachment 9 NDA-OCI 5 Attachment 10 WD 2015-4281 REV 25 22

(End of Summary of Changes)