CLOVER QAs_Amd 0002_04FEB22.pdf

UNCLASSIFIED CLOVER Solicitation HM0476-21-R-0023 Amendment 0002

(Question Answer responses for Base RFP and Amd 0001)

QUESTION #

(Submis. Seq.)

DOCUMENT TITLE

REFERENCE (Subsection, Para.)

PAGE # of REF.

SIGNIFICANCE OF

QUESTION (A or S)

A - "Administrative" S - "Substantive"

QUESTION (Complete sentence format) RESPONSE

HM047621R0023-0001 CLOVER RFP -

Amendment 1.pdf L.20.1.16. 26 and 32 A

The RFP, L.20.1.16. SF-33, including Sections B and K of the solicitation, states, "The Offeror shall provide any fill-ins or certifications required by the solicitation, for inclusion in any resulting contract. A PDF of the SF33 or a scanned image of the page copied into MS Word will be accepted." Where does the SF-33 belong within Volume 1, as it is not referenced in L.19, Figure 19.1-1, Proposal Organization Table, on Page 26? Will the

Government please provide a corresponding Sub-Volume number for the SF-33?

Please include this under "Other Required Documents" in Volume

1. Per the current Proposal Organization Table at Figure 19.1-1, there are no sub-volumes within Volume 1. Please ensure that the file is separately labeled within your DVD-ROM submission of

Volume 1.

HM047621R0023-0001 CLOVER RFP -

Amendment 1.pdf L.20.1.21. 26 and 33 A

L.20.1.21. requires Key Personnel resumes as part of Volume 1. Where do the resumes belong within Volume 1, as this is not referenced in L.19, Figure 19.1-1, Proposal Organization Table, on Page 26? Will the

Government please provide a corresponding Sub-Volume number for the resumes?

Please include this under "Other Required Documents" in Volume

1. Per the current Proposal Organization Table at Figure 19.1-1, there are no sub-volumes within Volume 1. Please ensure that the file is separately labeled within your DVD-ROM submission of

Volume 1.

HM047621R0023-0001 CLOVER RFP -

Amendment 1.pdf 1 28 A Confirm that this proposal is only to be submitted in electronic format. Page 28 refers to "printed material".

Yes, the proposal is only to be submitted in electronic format.

Language regarding "printed material" will be stricken in

Amendment 0002.

HM047621R0023-0001 CLOVER RFP -

Amendment 1.pdf 1 26 and 28 A

Page 28 refers to "glossaries, acronym lists, and indexes". Where do glossaries, acronym lists, and indexes go in the proposal? There is no mention of glossaries, acronym lists, or indexes in L.19, Figure 19.1-1, Proposal

Organization Table, on Page 26.

Per language in "Glossary of Abbreviations and Acronyms" under Section L.19, following Figure 19.1-1, "Each volume shall contain a glossary of all abbreviations and acronyms used…" Therefore, please insert your glossary file into each Volume and label separately (e.g., "Volume 1 Glossary of Abbreviations and

Acronyms" or "Volume 2 Glossary")

HM047621R0023-0001 CLOVER RFP -

Amendment 1.pdf 1 28 A All sections on page 29 are numbered "1". Please revise numbering.

Concur; See Amendment 0002 for corrected numbering.

6 HM047621R0023-0001 Clover RFP L.17.3.5 pg. 115 A Will the government consider extending the deadline of the Q&A to December 24, 2021?

In order to avoid Industry working up to the holidays, and to avoid further delays to the procurement, the Q&A deadline was not extended.

J.1 Multiple-Award IDIQ SOW v6_28SEP2021 ;

HM047621R0023-0001 CLOVER RFP -

Amendment 1 4.3, L.20.1.21 24, 33 A

Section L.20.1.21. Key Personnel states, "there are two Key Personnel at time of Proposal: Contractor Program Manager Security Officer." However, the SOW does not mention two personnel, only the Contract

Program Manager (CPM) and as designated in the subsequent Task Order SOW's. Can the Government please clarify whether there are two key personnel (Contract Program Manager and Security Officer) or only one key personnel (Contract Program Manager)?

There are two Key Personnel required: the Contractor Program Manager and the Security Officer.

The SOW is amended to reflect this in Amendment 0002.

HM047621R0023-0001 CLOVER RFP -

Amendment 1 L.20.2.2 34 A

For Section L.20.2.2. Relevant Experience, the RFP instructs that "Each submission must include a completed Section J.19, Relevant Experience Project Template." However, the Attachment J.19 is listed as "J.19 Past Performance Questionnaire v39 DEC2021." Will the government please confirm whether they want the submission to be in the form of J.18 Relevant Experience Project Template or J.19 Past Performance Questionnaire?

Each submission for Relevant Experience details under L.20.2.2 must include a completed Section J.18, Relevant Experience

Project Template.

The citation to J.19 will be amended to reflect this in Amendment

0002.

HM047621R0023-0001 CLOVER RFP -

Amendment 1 L.20.1 31 A

L.20.1.1 reads "The cover letter is considered the first page of the proposal and shall include the following:"

The subsequent section numbering then goes:

L.20.1.1.1 L.20.1.1.2 L.20.1.1.3 L.20.1.1.4 L.20.1.15

L.20.1.16… Should "L.20.1.15" actually be "L.20.1.1.5", or "L.20.1.2"? Are offerors to understand that anything listed under with an "L.1.1.X" heading are things to be included on the cover letter? Please clarify exactly what needs to be included in the cover letter.

Concur; See Amendment 0002 for corrected numbering.

HM047621R0023-0001 CLOVER RFP -

Amendment 1 Figure 19.1-1, L.20.1 26, 31 A

The Cover Letter is limited to 1 page, however it is unclear how much information needs to included in the Cover Letter. If the Cover Letter must include everything from L.20.1.1.1 through L.20.1.16 "SF-33 including Sections B and K of solicitation", then it is unlikely all of this can fit on one page. Please clarify what exactly needs to be included in the Cover Letter and what belongs in subsequent sections of Volume 1.

See Amendment 0002 for corrected numbering in this section. The clarified numbering corroborates this response: the Cover Letter contents shall include only L.20.1.1.1. Proposal Validity statement, through L.20.1.1.4. Company Information. Maximum page limit for the Cover Letter is increased to two (2) pages, as needed, per Figure 19.1-1 Proposal Organization Table in Amendment 0002.

See final numbering in Amendment 0002. Where any responses in this Q&A diverge from the consolidated Amendment 0002 Request for Proposals or its attachments, Amendment 0002 documents will take precedence.

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(Question Answer responses for Base RFP and Amd 0001)

HM047621R0023-0001 CLOVER RFP -

Amendment 1 Figure 19.1-1 27 A Please clarify what the "Required Attachments" for Volume 1 are. Are the required attachments everything listed under L.20.1.19 through L.20.1.21?

Correct. Other Required Documents are any documents or information required under L.20.1 - Volume 1 instructions*, that are not captured within the Cover Letter, Executive Summary, or

Cover Letter, as shown in Figure 19.1-1, Proposal Organization Table.

*Please use this response to guide numbering in your proposal response.

L.20.1 section renumbering will be formally corrected in Amendment 0002, so that the section does not end with

"L.20.1.21."

12 CLOVER RFP HM047621R0023 L.1, L.19 109, 118 A

Is the single spacing standard not to exceed 56 lines per page (reference pg. 109) or 46 lines per page

(reference pg. 118)?

Single space standard at Arial, 10 point font minimum font size, may not exceed 56 lines per page.

Please use this response to guide spacing limits in your proposal response.

The typographical error at pg. 118 will be formally corrected in Amendment 0002.

13 CLOVER RFP HM047621R0023 L.19 116 A

The proposal states, "the volumes identified in the table should be separately bound in three-ring , loose-leaf binders." Are bidders required to submit two (2) CD ROMS and also submit three ring loose leaf binders?

No. Proposals will be submitted in electronic form only. See RFP at subsection L.19.6, Electronic Submission of Proposals. Reference to loose leaf submissions will be formally removed in Amendment 0002.

14 CLOVER RFP HM047621R0023 1.19 116, 117 A

The instructions ask that each project example use the J.18 Relevant Experience Project Template for each of the (up to) 9 submitted projects. Please confirm that the Government desires Sub Volume 2A to encompass all 9 J.18 forms, and that each of the following sub volumes (2B-2D) will be used for supporting documentation to substantiate their corresponding categories? If so, we believe this negates Volume 3.

Regarding Volume 2, this is correct. However, Volume 3 is for Past Performance Project Descriptions.

While Past Performance detail is not mandatory, submissions with this data must go in a separate volume for evaluation, and not in the other supporting project documents of Volume 2.

CLOVER RFP HM047621R0023; J.18 Relevant

Experience Project Template JUN2021 L.19, L.20.2.7 11, 117, 126 A

A 1-2 limit is not feasible for the J.18 Relevant Experience Project Template ("1-2 Page Project Worksheet");

the 1 page allocated on J.18 "Part III. Project Description – Describe how the selected Work Service Category

(WSC) was integral to the performance of the project. The Offeror must also provide an index to those specific written passes in the SOW that support the claim of having performed the WSC" is not enough space to address the relevance for scope that is encompassed in multiple pages in the PWS (Acq is 5 pages, Fin is 2 pages, and Strat Bus is 1 page). This is especially true if is single example is used to demonstrate relevant experience in more than on WSC. Will the government please extend the page limit to 5 pages?

The Government does not desire or require a narrative for these responses. To conform to the 2-page limit, the Government anticipates a vendor will submit an abstract of the nature of the work and role in supporting the work performed, and a crosswalk/index of where each requirement is mapped to in the submitted supporting project documentation. This is a unique approach to this effort, intended to emphasize technical capability via experience. See Amendment 0002.

16 CLOVER RFP HM047621R0023 Para M.5 136 A Scenario: seven bidders tie with the highest technical scores, each has a reasonable price, and each bid is eligible. Are the five winners then selected via lot?

We will only select up to five (5) awardees for the Clover IDIQ vendor pool. Therefore In this scenario, all five (5) awardees would be selected via drawn lot (a blind drawing).

17 J.1 Multiple-Award IDIQ SOW v6_28SEP2021 Para 4.2 24 A Does Emerald have any (permanent) OCONUS (foreign location) work? Will Clover have any (permanent)

OCONUS (foreign location) work?

Emerald has no permanent OCONUS work, and Clover will not have any permanent OCONUS/foreign location work t at this time.

However, as historical performance of these requirements has necessitated quick-turn OCONUS/foreign location work, the best qualified Offerors will have the capability and know-how to support a pivot to foreign location work. There is the potential for long-term TDY (greater than 30 days).

CLOVER RFP HM047621R0023 Amendment 0001, J.1 Multiple-Award IDIQ SOW v6_28SEP2021

Section F.4

Para 4.2

24 A

As Section F.4 identifies Places of Performance as 1) NCE and the Washington D.C. metro area, 2) NCW and St Louis, MO region, and 3) NGA in Denver, CO and associated region. Why evaluate OCONUS (foreign location) work if there is not such place of performance?

NGA Enterprise services are intended to support traditional NGA sites, as specified in Places of Performance, as well as NST locations outside of the 3 identified places of performance, if required. As historical performance of these requirements has necessitated quick-turn OCONUS/foreign location work, the best qualified Offerors will have the capability and know-how to support a pivot to foreign location work.

CLOVER RFP HM047621R0023 Amendment 0001, J.1 Multiple-Award IDIQ SOW v6_28SEP2021

Section F.4

Para 4.2 24 A

If Emerald has any (permanent) OCONUS (foreign location) work, evaluating OCONUS (foreign location) work, as foreign locations are not required, this affords an unfair advantage to incumbent Offerors, please remove the L.6.2.5 WSC Group relevant experience in a Foreign Location to ensure fair competition with non-incumbent offers?

NGA Enterprise services support traditional NGA sites, as specified in Places of Performance, as well as NST locations outside of the 3 identified places of performance if required. This may include partnerships with approved foreign offices within the IC, should the current scope of work evolve. Thus, Emerald incumbents do not have an inherent advantage for Foreign Location work.

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(Question Answer responses for Base RFP and Amd 0001)

20 CLOVER RFP HM047621R0023 I.126 5X52.242-9001 79 A

Will the new Federal Holiday "Juneteenth" be added to the NGA observed Federal Holidays for this acquisition?

Yes; NGA observes all federal holidays. Juneteenth is added to the Federal Holiday clause at I.126 in Amendment 0002.

CLOVER RFP HM047621R0023 Amendment and

J.17 Self-Scoring Sheet v3 12JUN2021 Para L.20.3

Page 35;

Excel rows 21 -

37 A

The RFP states "Size and Complexity submissions will be considered acceptable only if they are based upon the projects submitted against L.6.2.2, Relevant Experience". Please confirm that all RFP references to

"L.6.2.2, Relevant Experience" refer to Self Scoring sheet lines 21 - 37 and that "L.6.2.2" should be "L.20.2.2".

Concur. "L.6.2.2" references in RFP and Attachment J.17, Self Scoring Sheet, should read as "L.20.2.2".

Please use this response to guide numbering in your proposal response.

This correction will be formally made in the RFP and corresponding Attachment J.17 via Amendment 0002.

22 J.17 Self-Scoring Sheet v3 12JUN2021 A

There are numerous questions pertaining to the scoring methodology and there are inconsistencies in the scoring spreadsheet numbers. This makes it extremely difficult for offerors to adequately assess and choose the most advantageous relevant performance strategy in order to proceed with appropriate teaming and proposal execution. Would the Government consider extending the due date of the proposal by the period of time it takes for the Government provide a new score sheet in order to allow for question resolution/clarification?

Corrections to Attachment J.17 will be released formally in Amendment 0002. The proposal due date will be extended as a result. See Amendment 0002.

23 J.17 Self-Scoring Sheet L.6.5.2 N/A A Please confirm that the maximum point total for Small Business Participation Goal is 3000.

Concur. The maximum point total for Small Business Participation Goal is 3,000.

Please use this response to guide numbering in your proposal response.

This correction to Attachment J.17 will be released formally in Amendment 0002.

24 J.17 Self-Scoring Sheet L.6.6.1 N/A A Should another ISO certification take place of the ISO 9001:2015 reference, is it a repeat of the first ISO 9001 to be removed?

We will accept both the ISO 9001 and the ISO 9001:2015 certificates. If the ISO 9001:2015 is provided, the vendor will receive credit for both certficates while the ISO 9001 will only get credit for that certificate.

25 J.17 Self-Scoring Sheet L.6.6.1 N/A A Please confirm that the maximum point total for Risk Assements/Certifications is 6000.

The maximum point total for Risk Assessments/ Certifications is 7,500.

This correction to Attachment J.17 will be released formally in Amendment 0002.

26 J.17 Self-Scoring Sheet L.6.6.2 N/A A Please confirm that the maximum point total for Organizational Structure is 3000.

Concur. The maximum point total for Small Business Participation Goal is 3,000.

Please use this response to guide numbering in your proposal response.

This correction to Attachment J.17 will be released formally in Amendment 0002.

27 J.17 Self-Scoring Sheet L.6.3.1 N/A A Can the Government confirm that more points are awarded for all exceptional Past Performance vs. just neutral ratings?

Concur. 3,000 points are awarded for one (1) exceptional rating.

500 points are awarded for one (1) neutral rating. Neutral scores rate higher than Adverse ratings. If an Offeror has project experience within a WSC that is rated Exceptional, that experience will merit 3,000 points on the Self Scoring Sheet. If the same project experience within the WSC were instead rated Neutral, or an Offeror had no experience for an applicable WSC entry, the Offeror should score themselves with 500 points on that entry.

28 J.17 Self-Scoring Sheet L.6.2 N/A A Can the Government please clarify the maping of the Self-Scoring Sheet to the RFP? For example, it appears that references to "L.6.2" in the RFP and Self-Scoring Sheet actually ties to section L.20.2. Is this correct?

Concur. "L.6.2.2" references in RFP and Attachment J.17, Self Scoring Sheet, should read as "L.20.2.2".

Please use this response to guide numbering in your proposal response.

This correction will be formally made in the RFP and corresponding Attachment J.17 via Amendment 0002.

CLOVER RFP HM047621R0023 F.4 Place of Performance 31 of 146 A Please clarify what is included in "Denver and associated region."

For greater clarity, location reference to "Denver and associated region" will be changed at F.4 to "NST-Denver" in Amendment

0002, referencing a particular site.

CLOVER RFP HM047621R0023 F.5 Telework 31 of 146 A

RFP Section F.5 requires contractors to disclose their charging practices in accordance with FAR 7.108. FAR

7.108 does not instruct offerors on practice disclosure. How does the Government want offerors to address disclosure?

Telework is considered onsite for the purposes of invoicing. See F.5 in Amendment 0002.

CLOVER RFP HM047621R0023

F.5 Telework, Telework Location

32 of 146 A What is the definition of "a local commuting area"? Within a 75-mile radius of the assigned work location.

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(Question Answer responses for Base RFP and Amd 0001)

CLOVER RFP HM047621R0023

G.5 (paragraph f);

Attachment J.1 Section 3.4 Deliverables

35 of 146 A

RFP Section G.5.f states that invoices and Contract Data Requirements List are due together by the 15th of the following calendar month. It appears that the deliverables to accompany the invoice are those artifacts on Attachment J.1 Section 3.4 (page 20) where the "Updates" column states "Monthly NLT 15th of the following month." Is this correct?

Correct. For greater clarity, reference to "Contract Data Requirements List" will be changed at G.5.(f) to "Monthly Financial Report, Monthly Staffing Report, and Monthly Activity Report" in

Amendment 0002.

CLOVER RFP HM047621R0023 H.4 Key Personnel 41 of 146 A

RFP Section H.4 (Key Personnel) contains a "Contractor fill-in" area for the Labor Category and Name of any Key Personnel. Please confirm that this is to be filled in after contract award.

This is required as part of the initial RFP submittal and with each task order submittal.

CLOVER RFP HM047621R0023 H.4 5X52.216-9001 41 of 146 A

RFP Section H.4 5X52.216-9001 sets factors for the award of task orders and delivery orders. The factors listed include a factor that is most appropriately aligned with award of the base IDIQ – “(4) technical score

(J.17 Self Scoring L&M)". In addition, Sections H.16-H.19 indicate that the Government will identify the factors to be considered in the individual Task Order RFPs. These sections appear to be in conflict. Please advise.

RFP Section H.4 5X52.216-9001 discusses the selection factors for award of a task order - item (4) is technical proposal - and maps to the specific task order, vice J.17 Self-Scoring and Sections L&M of this RFP. The Government reserves the right to identify additional factors at the task order level, in addition to the ones listed in H.3.

CLOVER RFP HM047621R0023 H.4 5X52.216-9001 41 of 146 A

RFP Section H.4 includes performance under previous task orders as a key factor. Since most of the expected task orders will be issued in the base IDIQ’s first order period, how will the Government apply that factor?

This language is applicable to future task orders. No change to this language in Amendment 0002.

CLOVER RFP HM047621R0023

H.5 Stability of Contractor

Personnel 42 of 146 A

RFP Section H.5 indicates that the Government may seek credit or repayment for services not rendered.

Since most task orders will be issued on a level of effort basis and contractors are restricted from billing hours not rendered, how will the Government calculate the “credit or repayment” for services not rendered?

Contractors are not permitted to work hours that would incur cost against the Government unless sufficient funds have been obligated on contract to support planned labor hours for the period. This is a necessary constraint to avoid Anti-Deficiency Act violations, and is addressed in incorporated clauses 52.216-24 and 252.232-7007. Clause 52.232-22 will also be incorporated within

Amendment 0002.

LOE funding is historically provided through incremental obligations (as opposed to fully funding an entire performance year). For hours expected to be worked within a period - often based on average burn rate - and not worked or deemed satisfactory, a credit or reimbursement will be due to the

Government. Funds obligated in advance, but not earned, can be removed from the contract by authority of H.5, or liquidated damages clauses. They may also be repurposed to new work within scope. However, they may not be applied against new effort as an "underrun" or surplus. See clauses 52.211-11 and 52.219-16 in Amendment 0002.

CLOVER RFP HM047621R0023

H.16 Fair Opportunity

Provision 44 of 146 A

It is our understanding that all MA/IDIQ contract holders will be given a fair opportunity to compete for every task order released by NGA. RFP Section H.16, paragraph (c) states that the Government will use certain criteria to “determine which awardees will be requested to submit a proposal for the requirement.”

Please clarify.

See revisions at H.16 (a) and (c) in Amendment 0002.

CLOVER RFP HM047621R0023

I.31 52.216-24; 52.216-25;

and 252.217-7027 58 and 66 of 146 A

We believe that clause 52.216-24 (Limitation of Government Liability), 52.216-25 (Contract Definitization), and 252.217-7027 (Contract Definitization) relate to the issuance of letter contracts and, as such, do not apply to this solicitation. Please consider removal.

FAR 52.216-24 will be removed in Amendment 0002. FAR 52.232- 22 and DFARS 252.232-7007 are sufficient.

Contract Definitization clauses will remain, in case an Undefinitized Contract Action (UCA) or Unpriced Change Order (UCO) is needed at any time during contract/task order performance. (This is a risk avoidance measure, as UCAs/UCOs are rarely needed for this scope of work.)

CLOVER RFP HM047621R0023

I.38 52.219-14 Limitations on Subcontracting

59-60 of 146 A Paragraph (f) of Clause 52.219-14 contains a fill-in that the Contracting Officer is to complete, but it is not completed in the RFP. Please advise or complete.

See update in Amendment 0002.

CLOVER RFP HM047621R0023 I.133 Photovoltaic Devices 83 of 146 A How does Section I.133 252.225-7017 Photovoltaic Devices apply to the CLOVER contract?

This clause is removed in Amendment 0002.

CLOVER RFP HM047621R0023 L.9 52.237-1 Site Visit 110 of 146 A Will there be a site visit IAW 52.237-1, or what is the purpose of including this clause?

This is a required clause per the FAR, and is available should site visit coordination be desired.

CLOVER RFP HM047621R0023 L.18 Proposal Format 115 of 146 A A DVD-ROM and a DVD+R are two different formats, but the Government uses them interchangeably throughout Section L and the solicitation. Please clarify which format is required (DVD-ROM and/or DVD+R) and update all references in the solicitation.

All submissions should be in DVD-ROM format, large enough to support the provided documentation for the proposal response.

Multiple DVD-ROMs may be submitted to comprise one complete proposal response if needed, and clearly marked. See Amendment

0002.

CLOVER RFP HM047621R0023

L.19.1 Proposal Volumes and Organization 116 of 146 A

Section L.19.1 (Proposal Volumes and Organization) states that "the volumes identified in the table should be separately bound in three-ring loose-leaf binders, as appropriate." As stated multiple times throughout the solicitation, including in Figure 19.1-1 Proposal Organization Table, proposals are to be submitted on DVD discs only. Please confirm that proposals do NOT need to be submitted in binders.

No. Proposals will be submitted in electronic form only. See RFP at subsection L.19.6, Electronic Submission of Proposals. Reference to loose leaf submissions will be formally removed in Amendment 0002.

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(Question Answer responses for Base RFP and Amd 0001)

CLOVER RFP HM047621R0023

Figure 19.1-1 Proposal

Organization Table 116 of 146 A

For ease of evaluation, can the Government add required file formats and recommended file naming conventions to Figure 19.1-1 Proposal Organization Table?

Concur. See Amendment 0002 for file naming conventions. File formats are specified throughout the RFP already, or may be submitted in "native format" for any supporting documentation submitted.

CLOVER RFP HM047621R0023

Figure 19.1-1 Proposal

Organization Table 116 of 146 A

For proposal submission, does the Government require 1 original and 1 copy on DVD-ROMs or DVD+Rs or both? Those are two different formats (one is read only and one is rewritable), so the way the "Number of

Soft Copies" column in Figure 19.1-1 is written (as 2 DVD-ROMS, +R) is confusing. Please clarify.

All submissions should be in DVD-ROM format, large enough to support the provided documentation for the proposal response.

Multiple DVD-ROMs may be submitted to comprise one complete proposal response if needed, and clearly marked. See Amendment

0002.

CLOVER RFP HM047621R0023

Figure 19.1-1 Proposal Organization Table

116 of 146 A For Volume 2A, the Page Limit column in Figure 19.1-2 Proposal Organization Table states: "1-2 page Project

Worksheet per project." Does "Project Worksheet" refer to the Relevant Experience Project Template (Attachment J.18)?

Yes.

J.17 Self-Scoring Sheet v3 12JUN2021 Row 3 N/A A

The top of Attachment J.17 (Self-Scoring Sheet) states: "Note: See instructions in Section L.6.5.1". There is no Section L.6.5.1 in the solicitation. Please provide the correct solicitation reference.

Concur, has been changed to Section L.20.4.1 in Amendment 0002.

48 J.17 Self-Scoring Sheet v3 12JUN2021 Row 125 N/A A Please correct line 125. The total possible points here should be "up to 3000," not "up to 6000." Concur, see updated J.17 in Amendment 0002.

J.17 Self-Scoring Sheet v3 12JUN2021 Row 137-138; Row 142-

N/A A

ISO 9001:2015 is the current version of ISO 9001; it is not possible to have a currently valid ISO 9001 certification that is not ISO 9001:2015. We recommend that the Government consider removing the ISO 9000 line, as it is duplicative.

We will accept both the ISO 9001 and the ISO 9001:2015 certificates. If the ISO 9001:2015 is provided, the vendor will receive credit for both certficates while the ISO 9001 will only get credit for that certificate.

CLOVER RFP HM047621R0023

L.19.1 Glossary of Abbreviations and

Acronyms 118 of 146 A

The proposal instructions require the inclusion of a Glossary of Abbreviations and Acronyms in each volume.

Specifically where should this be included in each Volume?

Please insert your glossary file into each Volume and label separately (e.g., "Volume 1 Glossary of Abbreviations and

Acronyms" or "Volume 2 Glossary"). See "Required Documents" tab at Volume 1 in Figure 19.1-1, and addition of "Other Required

Documents" subvolumes to all other sections in Proposal Organization Table (Amendment 0002).

CLOVER RFP HM047621R0023 L.19.1 Page Size 118 of 146 A

Section L.1 states that the minimum type size shall be 10 point Arial font with "single spacing (not to exceed 56 lines per page)." Further down, Section L.19.1 states that the minimum type size shall be 10 point Arial font with "single spacing not to exceed 46 lines per page." Which is correct - 56 lines per page or 46 lines per page?

Single space standard at Arial, 10 point font minimum font size, may not exceed 56 lines per page.

Please use this response to guide spacing limits in your proposal response.

The typographical error at pg. 118 will be formally corrected in Amendment 0002.

CLOVER RFP HM047621R0023

L.19.6 Electronic

Submission of Proposals 119 of 146 A

Section L.19.6 (Electronic Submission of Proposals) states that of the two DVD-ROM softcopies of the proposal, one should be marked ORIGINAL and one should be marked DUPLICATE. However, directly under Figure 19.1-1 Proposal Organization Table, the RFP states: "Mark the original as 'Original' and each copy as

'Copy'." Should the copies be marked as "Copy" or as "Duplicate"?

Yes. Offeror is to label two DVD-ROM proposal copies as "ORIGINAL" and "DUPLICATE".

Language will be updated so that Sections L.18 and L.19 both state this in Amendment 0002.

CLOVER RFP HM047621R0023

L.19.6.2 Evaluation Software

119 of 146 A Section L.19.6.2 states that "all other proposal volumes shall be submitted in Microsoft Word 2016 (or compatible version) unless stated otherwise." Please confirm that project supporting documentation for relevant experience projects may be submitted in PDF format.

Concur; PDF submissions are allowed for supporting documents.

See updated L.19.6.2 language in Amendment 0002.

CLOVER RFP HM047621R0023

L.19.6.6 Proposal File

Matrix 120 of 146 A

Section L.19.6.6 requires a Proposal File Matrix, but it is not mentioned in Figure 19.1-1 Proposal Organization Table. In which Volume should the Proposal File Matrix be included? Or should it be provided outside of the Volume folders on the DVDs?

Please include this under "Other Required Documents" in Volume

1. Per the current Proposal Organization Table at Figure 19.1-1, there are no sub-volumes within Volume 1. Please ensure that the file is separately labeled within your DVD-ROM submission of

Volume 1.

CLOVER RFP HM047621R0023

L.19.6.6 Proposal File

Matrix 120 of 146 A

Section L.19.6.6 requires a Table of Contents to be included within the Proposal File Matrix, but Figure 19.1-1 Proposal Organization Table requires the Table of Contents to be submitted in the Volume 1 folder. Is this a duplicate? Do offerors need to submit the Table of Contents twice? Please clarify.

The File Matrix and Table of Contents are not duplicates. Required submissions that are not independently listed in the Figure 19.1-1 shall be submitted under the Required Documents subvolume in the respective Volume response. See revised language in Amendment 0002.

CLOVER RFP HM047621R0023

L.19.6.10 Certification of

Electronic Copy 121 of 146 A

Section L.19.6.10 requires a Certification of Electronic Copy, but it is not mentioned in Figure 19.1-1 Proposal Organization Table. In which Volume should the Certification of Electronic Copy be included? Or should it be provided outside of the Volume folders on the DVDs?

Offerors may include this under "Other Required Documents" in Volume 1 on the proposal DVD-ROM. Ensure that the electronic file name is clear per file name conventions language included in

RFP update. See revised language in Amendment 0002.

CLOVER RFP HM047621R0023

L.20.1.15 Organization

Conflict of Interest Compliance

121 of 146 A Beginning at Section L.20.1.15 (Organization Conflict of Interest Compliance), the Section L numbering is off/incorrect (skips from L.20.1.1.4 to L.20.1.15) and makes it difficult to know what is included under the Cover Letter and what is separate from the Cover Letter. Please fix the numbering.

Concur; See Amendment 0002 for corrected numbering.

CLOVER RFP HM047621R0023

L.20.1.20 Small Business Prime / Subcontractor Relationship Offerors

122 of 146 A Are offeror and subcontractor Representations and Certifications to be submitted under "Required

Attachments" in Volume 1 (in Figure 19.1-1 Proposal Organization Table)? If not, where/how should they be submitted?

Yes. Please submit Representations and Certifications under Other Required Documents/Documents in Volume 1.

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(Question Answer responses for Base RFP and Amd 0001)

CLOVER RFP HM047621R0023 L.20.1.21 Key Personnel 123 of 146 A

Are key personnel resumes to be submitted under "Required Attachments" in Volume 1 (in Figure 19.1-1 Proposal Organization Table)? If not, where/how should they be submitted?

Yes. Please submit Key Personnel resumes under Other Required Documents/Documents in Volume 1.

CLOVER RFP HM047621R0023

L.20.2.3 WSC Group Relevant Experience

Projects Size and Complexity

125 of 146 A Section L.20.2.3 references Section L.6.2.2; however, that reference does not appear in the RFP document.

Many of the section references in the solicitation are incorrect. Please provide an updated RFP with references corrected.

Concur, see Amendment 0002 with references corrected.

J.19 Past Performance Questionnaire v3

9DEC2021

Offeror Instructions 2 of 8 A Attachment J.19 (Past Performance Questionnaire) references RFP Section L.6.3, but that section does not exist in the solicitation. Please provide the correct reference and an updated Attachment J.19.

Concur, see Amendment 0002 with references corrected.

J.2 Incentive Award Fee Plan

3. Staff Vacancy, Award Amount Calculation, Schedule, Item #3 4 of 4 A

Attachment J.2 states that if approved, the COR will certify the award invoice no more than 30 days after submission. Is this 30 "calendar" days after submission?

Yes. See updated Attachment J.2 with Amendment 0002.

HM047621R0023-0001 CLOVER RFP -

Amendment 1

L.20.1.20 Small Business Prime / Subcontractor Relationship Offerors

33 of 55 A

Section L.20.1.20 is written such that it implies a subcontractor must certify that it is a small business under NAICS 541611 in SAM.gov: "d. Certification of by the Subcontractor representing as a small business to fall under the NAICS 541611 within SAM.gov." We recommend paragraph (d) be re-written to read: "Size status certification of the Subcontractor in accordance with the size standards applicable to NAICS 541611."

Concur. See updated language in Amendment 0002.

RFP L.20.2.2-4th Paragraph 124 A This paragraph makes reference to Section J.19 which is actually the Past Performance Questionnaire vice the Relevant Experience Project Template which is Section J.18. Please update.

The citation to J.19 will be amended to reflect this in Amendment 0002.

RFP L.11 110 A The 252.204-7016 statement in L.11 requires representation by the bidder but is not located in a deliverable K section to the Government. Will the Government confirm whether this is an error and will be moved to

Section K?

Concur, will move to section K.

RFP L.19 118 A RFP, in middle of page 118, references Section L.19.5.2 which doesn't exist. Will the Government correct?

See updated RFP with references corrected.

RFP

Various Various A

Will the government review and correct for accuracy where applicable references have the incorrect schema? (e.g.L.6.1.2 Organizational Conflict of Interest, L.6.1.3 Reps and Certs, L.6.2.2 Relevant Experience) Concur, see updated RFP with references corrected.

RFP I.28 57 A I.28 (a) stated ordering period does not map to the stated award date. Will the Government correct?

Concur, see updated RFP.

69 RFP I.39 60 A I.39 is missing (4) through (5). Will the Government correct? Concur, see updated RFP.

RFP I.39 60 A I.39 references (h)(1), (h)(4), (h)(5), (h)(6), and (h)(8) within the clause. These do not exist. Will the

Government correct?

Concur, see updated RFP.

RFP Attachment J.7 1 A The NDA form provided has an error at the end of the 1st line of 1. a. "ill!" should be "all". Will the

Government provide a corrected form?

Concur, see updated RFP.

RFP Attachment J.15 N/A A The Task Order Labor Rate Matrix provided as J.15 is the same one as J.3 IDIQ Labor Rate Matrix. Is this correct? J.15 does not provide a pricing breakout as would normally be required at the task order level.

The template is the same. Task order specific requirements will be published with the task order.

HM047621R0023-0001 Clover RFP Figure 19.1-1 Proposal Organization Table pg 27 A PPQs are not listed in the proposal organization table, as a required part of Volume 3. Was that intentional due to the fact that the PPQs are to be submitted directly to the NGA Clover POCs? Or, does the gov't require submission of any pages of the PPQ forms, with an offeror's proposal (i.e. the contract metadata sheets)?

Correct, PPQs will be submitted directly to the NGA Clover POCs.

Sec J, Att 2, IDIQ Incentive Award Fee Plan 2. Staff Retention, Award amount calculation pg 2 A The award calculation says "Staff retention will be calculated by dividing the number of active staff at the end of each POP from the total number of staff assigned on the first day of the Period of Performance, that are still assigned to their original positions." Should this read: Staff retention will be calculated by dividing the number of active staff at the end of each POP by the total number of staff assigned on the first day of the

Period of Performance, that are still assigned to their original positions. Staff retention will be calculated by dividing the number of active staff at the end of each POP from the total number of staff assigned on the first day of the Period of Performance, that are still assigned to their original positions? Also, the proposed calculation does not include consideration of individual moving between positions if it is determined to be beneficial. Could staff that move another position be added to those that are still assigned to their original position?

Government-directed moves will not impact the calculation of performance under these incentives. Contractor-originated moves will impact the retention calculation.

HM047621R0023-0001 Clover RFP L.20.1.1.15 pgs 31-32 A The paragraph numbering jumps from L.20.1.1.4 to L.20.1.1.15. Please confirm that there aren't any missing paragraphs.

Concur; See Amendment 0002 for corrected numbering.

HM047621R0023-0001 Clover RFP Figure 19.1-1 Proposal Organization Table pg 27 A Personnel Security Clearances are not listed in the proposal organization table. Please clarify the sub-volume # desired for this attachment to ensure proper file naming conventions used by Offerors.

Personnel Security Clearance requirements have been removed for the purpose of IDIQ proposal response, and competition evaluation.

HM047621R0023-0001 Clover RFP L.19. PROPOSAL

DOCUMENTS

1. Proposal Volumes and Organization pg 26 A The RFP states: "The volumes identified in the table should be separately bound in three-ring, loose-leaf binders, as appropriate." Please confirm that this is an error and printed copies of proposals are not required.

No. Proposals will be submitted in electronic format only. See RFP at subsection L.19.6, Electronic Submission of Proposals. Reference to loose leaf submissions will be formally removed in Amendment

0002.

Sec J, Att 2, IDIQ Incentive Award Fee Plan 3. Staff Vacancy, Award amount calculation pg 3 A For the Staff Vacancy award fee calculation, will the +20 days from the date of task order be business days?

Yes, see updated document.

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(Question Answer responses for Base RFP and Amd 0001)

Sec J, Att 2, IDIQ Incentive Award Fee Plan 3. Staff Vacancy, Award amount calculation pg 4 A For the Staff Vacancy award fee calculation, please provide the details of the formula to be used to calculate the awarded fee.

Please see page 3 and 4 of document.

RFP CLIN 0003 & 0004 pg 21 A The Award Fee CLINS indicate the award fee incentives are earned on a pass/fail. This does not align with the Incentive Award Fee Plans. Both the staff retention and vacancy award fees indicate the award amount will be determined by applying a rate.

The award fee is awarded on a pass / fail basis. If you exceed 90% on either award category, you will earn the applicable award fee.

81 SOW; RFP Para 4.3, Section L.20.1.21 24; 123 A

SOW Paragraph 4.3 (Key Personnel) lists only the Contractor Program Manager, while the RFP Section L.20.1.21 (Key Personnel) lists two Key Personnel the Contractor Program Manager and the Security Officer.

Which is correct?

There are two Key Personnel required: the Contractor Program Manager and the Security Officer.

See SOW updated in Amendment 0002.

82 RFP Section B.6 21 A

Section B.6 establishes rates by WSC and skill level, but not by location. M.10.1.1 scores pricing by location (on-site and off-site). Recommend adding location to Section B.6 to comply with pricing requirements in

Section L and M.

Concur, see updated RFP.

83 RFP Section L.20.4.2 130 A

Attachment J.17 refers to "Small Business Participation Goal" and refers to Section L.6.5.2, which does not exist. Sections L.20.4.2 and M.8.2 refers to a "Small Business Participation Plan." Please clarify if the plan is the only way to reach the J.17 goal?

Updated. See Amendment 0002.

84 RFP Section M.9 144 A

Will the government please define how the risk assessment items "will be considered more favorably" in the evaluation process? How will the risk items contribute to an Offeror's overall Score? How are the Offeror's Matrix Score and items like Risk Assessment to be weighed/considered in the overall rating/assessment?

Offerors who have the certifications in place are able to obtain the associated points, while those who do not will not be able to obtain the associated points. Thus it is deemed less risky to overall performance, and therefore more favorable technically, if either or both certifications are in place. The J.17 scoring sheet for Risk Assessment Volume six (6) describes how the points are assigned.

85 SOW Section 3.1 10 Please clarify the Government's intent when the SOW states, "There are no pre-defined labor categories or job titles on the CLOVER program, only 3 WSCs."

We are not dictating what labor category or job title to accomplish the work described in the remainder of section 3.1, we have provided example job titles in Section B of the SOW.

86 J.3 Attachment A Please define the acronym, CY. Does it mean Calendar Year, Contract Year or Contractor Year?

In this context, CY = Contract Year. See Amendment 0002 and J.3 update.

87 SOW 3.1.1 6, 10, 13, 14,16 A

SOW Sections 1.3, 3.1.1, 3.1.2, and 3.1.3 contains FOUO subparagraph markings that conflict with the UNCLASSIFIED page header and footer markings. Please clarify the appropriate overall SOW document marking and the appropriate page markings.

Concur, See Amendment 0002

88 RFP Attachment J.21 A

Attachment J.21, Telework Plan requires "approval in writing from the Government prior to telework."

Recommend rewording to "approval in writing from the Government Technical Point of Contact (GPOC) prior to telework."

Telework is approved by the Contracting Officer or the COR, language will be updated within Amendment 0002.

89 RFP L.20.1.20 122 A

L.20.1.20 requires Small Business Primes/Subcontractor Relationship Offerors to have each subcontractor proposed "also submit their individual representation and certifications..." Please clarify if this requirement also applies to all small business joint ventures who may have subcontractors that are either similarly situated or not.

Yes; all entities comprising a single Offeror must submit individual representation and certifications.

90 RFP L.20.1.20 122 A

Section L.20.1.15 provides the OCI compliance requirements. L.20.1.20 requires their Organization Conflict of Interest compliance as covered in L.6.1.2. Please confirm the proper reference in Section L.20.1.20 is

L.20.1.15 as currently numbered?

Updated, please see Amendment 0002.

91 RFP L.20.1.1.4 121 A

Numbering skips from L.20.1.1.4. to L.20.1.15. and continues through L.20.1.21. Please fix numbering and all associated references thereto.

Concur, please see Amendment 0002.

92 RFP L.20.1.19 122 A

Section L.20.1.19 (1) requires each member of the Joint Venture must also submit their individual Representations and Certifications as covered in L.6.1.3, and their Organizational Conflict of Interest compliance as covered in L.6.1.2. Neither L.6.1.3 nor L.6.1.2 exist. Please provide the appropriate references.

Updated, please see Amendment 0002.

93 RFP L.1 109 A

L.1 requires 10 point Arial standard font with single spacing (not to exceed 56 lines per page). Section L.19, Page Size and Format, page size requires minimum type size shall be 10 point Arial standard font with single spacing not to exceed 46 lines per page. Please clarify whether 56 lines per page or 46 lines per page is correct.

Single space standard at Arial, 10 point font minimum font size, may not exceed 56 lines per page.

Please use this response to guide spacing limits in your proposal response.

The typographical error at pg. 118 will be formally corrected in Amendment 0002.

94 RFP L.19 116 A

Section L.19 Page limitations states, "When both sides of a sheet display printed material, it will be counted as two (2) pages. Section L.19 Proposal Volumes and Organization requires "the volumes identified in the table should be separately bound in three-ring, loose-leaf binders, as appropriate." Figure 19.1-1 Proposal Organization Table column heading is "Number of Soft Copies." Please confirm that the Government wants the Offeror to submit only soft copies.

Correct, only soft copies are required. See Amendment 0002.

95 RFP L.19 116 A

Section L.18.1.1 requires the Offeror to submit "...onto a single DVD+R disk (marked Original) plus a single duplicate copy of the original DVD+R disk (marked copy for a total of two (2) DVD+R disks with all files."

Figure 19.1-1 Proposal Organization Table column heading is "Number of Soft Copies" Under Cover Letter, Executive Summary, and table of Contents, the requirements state "1 original & 1 copy (2 DVD-ROMS) (2 DVD-ROMs, +R rewritable)" Please confirm the Government wants the Offeror wants a total of four (4)

DVD+R or two (2) in compliance with L.18.1.1.

See updated language at Figure 19.1-1 and L.18.1.1. in Amendment 0002.

UNCLASSIFIED Page 7 of 49

(Question Answer responses for Base RFP and Amd 0001)

96 RFP L.19 116 A

Section L.18.1.1 requires the Offeror to submit "onto a single DVD+R disk (marked Original) plus a single duplicate copy of the original DVD+R disk (marked copy for a total of two (2) DVD+R disks with all files."

Figure 19.1-1 Proposal Organization Table column heading is "Number of Soft Copies" with 1 original & 1 copy under each title. Please confirm the requirement is to submit a total of two (2) DVD + R disks containing Volume 1 through 7 and all required attachments.

See updated language at Figure 19.1-1 and L.18.1.1. in Amendment 0002.

97 RFP J.17 Self-Scoring Sheet Attachment J.17, Row 3 A

Attachment J.17, Self-Scoring Sheet contains "Note: See instructions in Section L.6.5.1". Section M.8.1 refers to "in accordance with the instructions provided in Section L.6.5.1." Section L does not contain a Section L.6.5.1. Please provide the correct reference for the instructions for thee Document Verification and Self Scoring

Worksheet?

Updated, please see Amendment 0002.

98 Amendment 1 SF33 12 A

Block 12 of the SF 33 provides the minimum bid acceptance period of 46 calendar days from the date for receipt of offers. Sections L.20.1.1.1 and M.4.1 requires validity of offers for a period not less than 180 calendar days from the proposal due date. Please clarify which date should be used in the offer's response?

The proposal date was 46 days from the posting of the RFP.

Offeror's proposals are required to be valid for 1800 calendar days from the proposal due date.

99 RFP Section H.21 & H.22 48 & 49 A

Both H.21 and H.22 refers to NARI 5X52.09.507-9000, Organizational Conflict of Interest (JUN 2004), at H.1.

H.1 is the title of Section H repeated. NARI 5X52.09.507 is located at H.2. Please confirm the proper references in Section H.21 and H.22.

Updated, please see Amendment 0002.

100 RFP Section H.22 Page 49 A H.22 is titled "SPECIAL OCI CONDITIONS AT THE TASK ORDER LEVEL." Please confirm that subcontractors statements of acknowledgement is required only with task order proposals and not the IDIQ.

Subcontractor statements of acknowledgement are due at the IDIQ and task order level as applicable.

101 RFP Section I & Section L.16 Page 112 A

Section L.16 provides an awardee may request an adjustment to this escalation factor during contract performance. Would the Government include 52.216-4, Economic Price Adjustment - Labor and Material to

Section I to allow for such a request?

No, this clause will not be necessary. The requirement will remain per the RFP.

102 RFP Section L.13 Page 110 A Section L.13 contains 252.237-7024. This clause is not provided in full text. Please confirm the requirement of the Offeror to complete or acknowledge this clause in their proposal response.

This clause will apply at the task order level if applicable. See

Amendment 0002.

103 RFP Section L.13 Page 110 A 252.237-7024 is provided in Section L versus Section I. Is it the Government's intent to include this clause with each Task Order as Section L is not applicable post award.

Yes, this clause will also be included in full-text in the Task Order

Proposal Requests. See Amendment 0002.

104 RFP Section L.19 page 118 A Section L.19 Page Limitations states, "...however, they may only be used in accordance with L.19.5.2" Section

L does not contain L.19.5.2. Please provide the correct section reference.

Updated, please see Amendment 0002.

105 RFP Section L.19 Pages 116-119 A Section L.19 has a numbering gap between Section L.19 and Section L.19.6. Please correct. Updated, please see Amendment 0002.

106 RFP Section L.20.2.2 page 124 A

Section L.20.2.2 requires "each submission must include a completed Section J.19, Relevant Experience Project Template. Section J.19 is the Past Performance Questionnaire. Please confirm if the reference is to

J.18, Relevant Experience Project Template or to J.19, Past Performance Questionnaire.

Updated, please see Amendment 0002.

107 RFP Section L.20.2.3 page 125 A Section L.20.2.3 cites L.6.2.2 on three occasions. L.8.2.2 does not exist. Please provide correct reference.

Updated, please see Amendment 0002.

108 RFP Section L.20.2.3 page 125 A Section L.20.2.3 states, " Project Value shall be calculated at the Total Amount of Contract of the effort submitted…." Please confirm that project value equals value…