27Q0004_ATTACH 1a_TE-1_FEPPG.pdf

Far East Programs Procedures Guide (FEPPG) Revision 8 Far East (FE) Academic Programs (FEAP)

Interscholastic Athletic Programs (IAP)

Junior Reserve Officers Training Corps (JROTC) Programs

Originating Office: DoWEA Pacific (PAC) Region FE Programs Office

Effective: 14 August 2026

Approved by: Lois Rapp, SES-1, PAC Region Director of Student Excellence

Supersedes: FEPPG August 2024 Revision 6, Current until Superseded or Obsolete.

Purpose: This guide establishes procedures and policies for the DOWEAPAC Region FEAP Co-Curricular, the Interscholastic Athletic Program IAP Extracurricular, and the JROTC Co-Curricular Programs and Activities. Guide does not change DOWEA policy. Guide clarifies existing DoWEA instructions or established policy. Updates are published as required, and the Guide is up to date until a revision is published and signed. Section 7: Addendum FEPPG 15 MAY 2023 Revision in this FEPPG Revision 5 dated 15 May 2023 addresses major changes to the superseded FEPPG dated 15 October 2021, Revision 4.

LOIS J. RAPP

Director of Student Excellence

DOWEAPAC Region

TABLE OF CONTENTS

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. Applicability

1.2. Authority

1.3. Mission

1.4. Purpose

1.4.1. FE Academic Programs (FEAP) Co-Curricular Activities

1.4.2. Interscholastic Athletics Program (IAP) Extracurricular Activities

1.4.3. JROTC Co-Curricular Activities

1.5. Goals

1.5.1. FEAP Co-Curricular Activities

1.5.2. Extracurricular Activities

1.5.3. JROTC Co-Curricular Activities

1.6. Guide Review Process

1.6.1. POC Guide Development and Updates

1.6.2. Guide Review & Approval Process

1.7. FEPPG Exceptions to Policy (ETP) Requests

SECTION 2: RESPONSIBILITIES

2.1. DoWEA PAC Region Director of Student Excellence

2.2. DoWEA PAC Region Far East Academic Programs (FEAP) Coordinator

2.3. DoWEA PAC Region Interscholastic Athletics Programs (IAP) Coordinator

2.4. DoWEA PAC Region JROTC Program coordinator

2.5. Academic Coordinator (AC)

2.6. Athletics director (AD)

2.7. Event director

2.8. DoWEA PAC Region District Academia, Athletic, and JROTC Liaison Official (DLO)

2.9. Academic Event Sponsor (AES)

2.10. District Travel Representative (DTR)

2.11. District Force Protection Officer (FPO)

2.12. Pac Region FE Programs Resource Management Liaison Official (RMLO)

2.13. DoWEA PAC Region FE Programs Procurement Liaison Official (PLO)

2.14. DOWEAPAC Region Fe Programs Human Relations Liaison Official (HRLO)

2.15. DOWEAPAC Region FE Programs Associate General Counsel (AGC)

2.16. Volunteer

SECTION 3: FEAP, IAP, AND JROTC CO-CURRICULAR AND EXTRACURRICULAR ACTIVITIES PROCEDURES AND

PROTOCOLS

3.1. FEAP, IAP, and JROTC Activities Guidelines

3.2. Addition/Removal of Academic/IAP/JROTC Activities and Events

3.3. Students with Disabilities

3.4. Religious Expression

3.5. Hazing, Bullying, & Harassment

3.5.1. Zero Tolerance Policy

3.5.2. Bullying

3.5.3. Harassment

3.5.4. Eligibility to Participate

3.5.5. Middle School Athletic Activities

3.6.7. Behavior

3.6. Academic, Athletic, and JROTC Activities Procedures

3.6.1. Computer Systems Support

3.6.2. Medical Care

3.6.3. Environmental Conditions, Health Protection, and Weather Conditions

3.6.4. Event Responsibilities

3.6.5. Event Procedures

3.7. DoWEA PAC Region and District Academic, Athletics, and JROTC Activities Funding

3.7.1. Activities Funding Approval

3.7.2. Funding for Bus Transportation

3.7.3. Funding International Schools

3.7.4. Funding for Non-Athletic Activities

3.8. DOWEAPAC Region Far East Travel and Process Guidelines, FE Programs Master Schedule, and District Athletic and JROTC Schedules

3.8.1. PAC Region Far East and Designated District Activities Master Schedule

3.8.2. Schedule Approval

3.8.3. Events Travel Limitations

3.8.4. Academic Examinations and Testing Scheduling Considerations

3.8.5. Safety and Security Travel Requirements

3.9. Awards

3.9.1. Award Fund Management

3.9.2. Determination of Award Criteria

3.9.3. Purpose of Awards

3.10. Extracurricular Duty Assignment (EDA)

3.10.1. Selection

3.11. Coaching Club, Private, or Youth Sports Team

3.12. PAC Region FEAP, IAP, & JROTC Official Travel

3.12.1. Obtaining Official Travel

3.12.2. Passports, Visas, Status of Force Agreements (SOFA), Exit and Re-Entry Stamps, Installation Access, and Identification Cards (See Enclosure 15&16) Travel Documentation Checklist

3.12.3. Final Traveler Rosters & Travel Process

3.12.4. Advance Absence Form & Return from Absence

3.12.5. Installation Access

SECTION 4: ACADEMIC PROGRAMS & CO-CURRICULAR ACTIVITIES PROCESSES AND PROCEDURES

4.1. FEAP Activities

4.1.1. Modification of IAP or JROTC Activities

4.1.2. Selection of FEAP Activities

4.1.3. Review of Requested FEAP Activities

4.2. Event Applications and Notifications

4.2.1. Invitation & Applications

4.2.2. Advertising & Promotion

4.2.3. Approval of Participation

4.3. Student Participants

4.3.1. FEAP Auditions & Applications

4.3.2. Student Selection

4.3.3. Student Replacement

4.4. Adult Participants

4.4.1. Adult Applications to Participate in FEAP

4.4.2. Obtaining Applications

4.4.3. Educator Selection Committee

4.4.4. Principal Approval of Adult Participants

4.4.5. Principal Pre-Selection of Adult Participants

4.4.6. Teacher-Student Ratio

4.4.7. FEAP Coordinator, Event Director, & ISS General Responsibilities

4.4.8. PAC Region FEAP Coordinator Role

4.4.9. FEAP Event Director(s) Role

4.4.10. Academic Contest ISS Role

4.5. Event Planning Committee

4.5.1. Committee Composition

4.5.2. Committee Purpose

4.6. Event Timelines

4.6.1. Publication of PAC FE Programs Master Schedule

4.6.2. Identification & Approval of FEAP Event Directors

4.6.3. Promotion of Events

4.6.4. Activity Outline Approval

4.6.5. Event Finalization

4.7. Event Director Event Information Packet

4.7.1. Information Packet Contents

4.7.2. Pre-Departure Meeting

4.7.3. Participant Arrival/Departure

4.7.4. Participant Attendance of Opening/Closing Ceremonies

SECTION 5: DOWEA PAC REGION INTERSCHOLASTIC ATHLETIC PROGRAMS (IAP) PROCESSES AND

PROCEDURES

5.1. Interscholastic Athletics

5.2. DoWEA PAC Region Sports

5.2.1. Addition/Removal of JROTC/IAP Activities

5.2.2. Determination of Sport Offerings

5.2.3. Review & Approval of Sport & Activity Offerings

5.3. Participation with Non-DOWEAPAC Region Schools

5.3.1. Approval to Join International Athletic Conferences

5.3.2. Competition with Participants Older than 19 Years Forms

5.4. Athletic Competitions

5.5. Athletic Camps

5.5.1. Approval Process

5.5.2. Scheduling

5.5.3. Sports Physical

5.5.4. Coach Requirements

5.5.5. Football Camp

5.6. Physical Examination · ·Sports Physical·

5.6.1. Sports Physical Guidelines

5.6.2. Maintenance of Sports Physical Records

5.7. Installation Medical Support for DOWEAPAC Region IAP

5.7.1. DOD Regulation 1342.6-M and OSD Memorandum

5.7.2. Coordinating with MTF on Sports Physicals

5.7.3. MTF Medical Support for Interscholastic Athletic Contests and FE Events

5.8. Concussions

5.8.1. NFHS Concussion Course · Annual Requirement

5.8.2. School Concussion Awareness & Prevention Program

5.8.3. Protocol for Possible Concussion

5.8.4. Protocol for Diagnosed Concussion

5.9. First Aid and Cardiopulmonary Resuscitation (CPR) Training

5.10. Athletic Team Participation Eligibility

5.10.1. DoWEA One Sport per Season Rule

5.10.2. Protocol for Changing Sports

5.10.3. 8 Semesters Rule

5.10.4. Sport Participation Rule

5.10.5. Protocol for Open Tryouts after Start of Season

5.10.6. Amateur Standing Rule

5.10.7. Permanent Change of Station (PCS) Relocation and Withdrawal

5.10.8. Absence Protocol IAW DoD AI2905.01

5.11. Varsity & Junior Varsity (JV) Team Selection, Travel and Participation

5.11.1. Coach Determination of Criteria

5.11.2. Team Travel

5.11.3. Far East Team Composition

5.11.4. Participation in Far East IAP Competition

5.12. Athletic awards, letters, and Recognition

5.12.1. Recognition of Sports Participation

5.12.2. Awarding Letters for PAC Region Sports

5.12.3. Awarding of Sport Pins/Bars

5.12.4. Awarding Letters for Non-DoWEA PAC Region Sports

5.12.5. Limitations for Awarding Letters for Base Youth Sports Teams

5.12.6. Limitations for Awards, Medals, Plaques, Trophies

5.12.7. PAC Region All-Academic Team (Including JROTC Drill and Marksmanship)

5.12.8. DOWEAPacific Region Athletes of the School Year

5.13. Spectator Conduct

5.13.1. Spectating is a Privilege

5.13.2. Reporting Spectator Conduct Violations

5.13.3. Prohibited Spectator Conduct

5.13.4. Possible Consequences for Violating Spectator Conduct Guidelines

5.14. Noisemakers and Band Performance

5.14.1. Ban of Artificial Noisemakers

5.14.2. School Band Performances

5.15. Sportsmanship

5.16. Ejections of a Coach of Student Athlete and Consequences

5.16.1. Protocol for First Ejection

5.16.2. Protocol for Second Ejection

5.16.3. Contesting an Ejection from a Contest

5.17. Coach Certifications

5.17.1. National Federation of High School (NFHS) Certification

5.17.2. Identification of Required Coach Training

5.17.3. Requesting Enrollment in Required Coach Training

5.17.4. AD Confirmation of Completed Training

5.17.5. Documentation & Tracking of Completed Training

5.17.6. District Funded Required Coach and No Cost Required Volunteer Coach Courses - https://nfhslearn.com/

5.17.7. NFHS & National Association of Sports Public Address Announcers (NASPAA)

5.18. Sports Seasons

5.18.1. Approval of Sports Seasons

5.18.2. Minimum/Maximum Number of Players by Sport

5.18.3. Maximum Competitions by Sport:

5.19. District Transportation

5.19.1. Chaperone to Student Ratio on Transportation

5.19.2. Prioritization of Seat Assignment

5.20. Team Practice

5.20.1. Mandatory Minimum Number of Team Practices

5.20.2. Commencement of Fall Sports

5.20.3. Special Rules Governing Football Practices

5.21. Athletic FE Post Season

5.21.1. Designation of FE Post Season Period

5.21.2. Purpose of the FE Post Season Period

5.21.3. Posting Sign-Up Sheets

5.21.4. Commencement of New Athletic Season

5.22. Off-Season Coaching or Athletic Instruction

5.23. Weight Training and Conditioning

5.23.1. General Guidance

5.23.2. Funding

5.24. Scrimmages

5.24.1. General Guidance

5.24.2. Funding for Officials

5.25. District IAP Schedules and PAC Region Division One and Division Two Conferences

5.25.1. DOWEADistrict Master Athletic Schedule Protocol

5.25.2. Considerations for DoWEA District Master Athletic Schedule

5.25.3. PAC Region Division One & Division Two Conference Determination

5.26. Football Regular Season and Championship Game

5.26.1. Host of Championship Game

5.26.2. District Authorized Football Players & Coaches Regular Season

5.26.3. PAC Region Football Division One/Division Two Championship Games Authorized Football Players & Coaches 55

5.26.4. Football Games · Special Circumstances

5.26.5. JV Football

Schools that are starting football for the first time must offer JV football for 2 years before becoming eligible to compete at a varsity level

5.27. PAC Region Far East IAP Competitions

5.27.1. Principal Supervision

5.27.2. PAC Region Event Priority

5.27.3. Invitation Priority

5.27.4. Criteria to participate in DoWEA PAC Region FE IAP Events:

5.27.5. League Rules

5.28. Officiating

5.28.1. Qualified Athletic Officials

5.28.2. JROTC Judges

5.28.3. Administrative Officer (AO) Contract Coordination

5.28.4. Athletic Officials· Conflict of Interest

5.28.5. Expectations for Spectator & Athlete Conduct

5.28.6. Final Authority Officials· calls and rulings during the game are final and not subject to appeal

5.28.7. Athletic Rules and Governing Athletic Associations

5.28.8. NFHS Rule Books and Equipment

5.29. PAC Region and District IAP Competition Guidelines

5.29.1. Baseball Pool Play Guidelines

5.29.2. Basketball Pool Play Guidelines

5.29.3. Six Quarter Rule · Basketball

5.29.4. Cheerleaders

5.29.5. Cross Country

5.29.6. Football Regular Season and Championship Game Ties

5.29.7. Managers

5.29.8. Soccer Pool Play Guidelines

5.29.9. Softball Pool Play

5.29.10. Tennis Division 1 and Division 2

5.29.11. Track and Field Scoring Results

5.29.12. Volleyball Pool Play

5.29.13. Wrestling

5.29.14. Mercy Rules

5.29.15. Baseball Pitching Limitations

SECTION 6: JUNIOR RESERVE OFFICERS TRAINING CORPS (JROTC) PROGRAM AND CO-CURRICULAR

ACTIVITIES

6.1. JROTC Co-Curricular Activities

6.1.1. Drill

6.1.2. Marksmanship

6.1.3. Cadet Leadership Training (CLT)

6.2. EXCESS BAGGAGE

6.3. Cadet Leadership Training (CLT)

6.4. PAC Region JROTC Programs Management

6.4.1. Bond Coverage

6.4.2. JROTC Discussion, Focused Collaboration, and Project Management

6.5. National Defense Authorization Act (NDAA) Enrollment Authorization

6.6. National Occupational Competency Testing Institute (NOCTI) JROTC Career Technical Education (CTE) Credential

SECTION 8: ATTACHED ENCLOSURES TO THE GUIDE

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. APPLICABILITY

The Department of Defense Education Activity (DOWEA) PAC (PAC) Region Far East (FE) Programs Procedural Guide

(FEPPG) applies to all DOWEAPAC Region adults and students who manage or participate in PAC Region FE Academic

Programs (FEAP) Co-Curricular, FE Interscholastic Athletics Program (IAP) Extracurricular, and Junior Reserve Officers

Training Corps (JROTC) Co-Curricular Activities and Programs. Further, the FEPPG applies to District academic, athletic, and JROTC designated activities. Adults include the DoWEA PAC Region and District staff, Superintendents, Administrators, teachers, event sponsors, designated adults, and vetted volunteers. The FEPPG will be designated as the Guide in this publication.

1.2. AUTHORITY

This Guide implements the policies, responsibilities, and procedures published under the authority of the Headquarters (HQ)

DoWEA Policies and Issuances located on the HQ DoWEA Office of Policy page:

https://www.dodea.edu/Offices/PolicyAndLegislation/index.cfm

DoWEA PAC Region Director of Student Excellence Far East Activities and Programs guidance are located on the Student

Activities: Policy and Guidance page https://www.dodea.edu/Pacific/Activities/policies.cfm

1.3. MISSION

DoWEA PAC Region adults and students who participate in FEAP co-curricular, IAP extracurricular, and JROTC co-curricular activities support the DoWEA’s Blueprint for Continuous Improvement Plan’s strategic goals of student, school, and outreach excellence. The DoWEA PAC Region FEAP, IAP, and JROTC Program coordinator. Coordinators will link their activities’ learning and competition objectives with specific DoWEA Blueprint for Continuous Improvement goals and strategies. The

DoWEA PAC Region’s academic, athletic, and JROTC activities challenge and prepare each student to maximize their academic growth, to nurture their physical well-being gained in competitive and team activities, and to prepare for life after high school with 21st Century skills. Participation in these activities is a valuable educational experience and is highly encouraged since participation enhances academic performance, promotes continuous learning, and creates productive citizenship. Academic, IAP, and JROTC activities educate, engage, and empower students to expand their capacity to succeed in a dynamic world that requires ever-changing career skills to advance in a global society.

1.4. PURPOSE

1.4.1. FE Academic Programs (FEAP) Co-Curricular Activities

The DoWEA PAC Region FEAP is designed to promote and encourage participation of students in grades nine through twelve (9-12) in supervised academic activities. These academic activities expand the students’ academic, social, and emotional development and prepare them for college, career technical education, or careers applying to College Career

Ready Standards. The DoWEA PAC Region FEAP Coordinator identifies, justifies, and manages DoWEA PAC Region activities, funding, publicity, and support for DoWEA PAC Region FEAP Co-Curricular Activities. The DoWEA PAC

Region District Superintendents will ensure their schools comply with the contents of this Guide. These academic activities support the DoWEA Blueprint for Continuous Improvement Strategic Plan (School Year 2018/2019 through

School Year 2023/2024).

1.4.2. Interscholastic Athletics Program (IAP) Extracurricular Activities

The DWEA PAC Region IAP encourages participation of students in grades 9-12 in supervised athletic activities to enhance students’ social, character, physical, emotional, and 21st Century skills development. These activities build team skills, work ethic, and positive attitudes. This Guide establishes procedures for the DoWEA PAC Region IAPs program and addresses Middle School athletics (paragraph 3.1.8. This Guide implements DoWEA athletics policies and strategies. Furthermore, this Guide recognizes the value of membership of the International Athletic Conferences and the National Federation of High Schools (NFHS). DoWEA PAC Region District Superintendents will ensure their schools comply with the contents of this Guide. Programs will adhere to Title IX Education Amendments Act of 1972 which requires creation of equal opportunities for males and females to participate in sports on an equitable basis. The DoWEA PAC Region IAP Coordinator identifies and justifies activities and manages DoWEA PAC Region IAP Extracurricular funding, publicity, and athletic programs support servicing as the PAC Region Athletics Director. These DoWEA PAC Region IAP activities support the DoWEA Blueprint for Continuous Improvement Strategic Plan (School Year 2018/2019 through School Year 2023/2024).

1.4.3. JROTC Co-Curricular Activities

DoWEA PAC Region JROTC activities include JROTC drill, marksmanship, and cadet leadership training embedded in the JROTC curriculum as co-curricular activities. These activities provide opportunities for students to exhibit and refine their leadership, critical thinking, and citizenship skills that will prepare them for a career, advanced education, and life https://www.dodea.edu/Offices/PolicyAndLegislation/index.cfm https://www.dodea.edu/Pacific/Activities/policies.cfm success. The DoWEA PAC Region JROTC Program Coordinator identifies, justifies, and manages DoWEA PAC Region funding and support for DoWEA PAC Region JROTC Co-Curricular Programs and Activities. This Guide establishes procedures for the DoWEA PAC Region JROTC Program coordinator.

DoWEA PAC Region Drill and Marksmanship are designated sports in the PAC Region. As sports, the PAC Region

JROTC Program Coordinator coordinates with the DoWEA PAC Region IAP Coordinator to ensure drill and marksmanship meet all PAC Region IAP policies and procedures. These JROTC activities support the DoWEA Blueprint for Continuous Improvement Strategic Plan (School Year 2018/2019 - School Year 2023/2024) through application of the military services’ JROTC standardized curriculum and adherence to JROTC Program coordinator’ guidance.

1.5. GOALS

1.5.1. FEAP Co-Curricular Activities

• Create DoWEA PAC Region FEAP programs that extend the DoWEA and JROTC curriculums outside of the classroom to enhance a student’s academic, physical, and character development.

• Provide real world experiences to apply skills and to inform participants of future education and career opportunities.

• Enhance student participation in academic events to support the DoWEA’s Blueprint for Continuous Improvement

• Maximize a student’s potential and ability to excel academically, socially, emotionally, and physically for life, college, career technical training and education, and career readiness to attain highest student achievement.

• Provide a rigorous educational experience to expand classroom instruction, promote continuous purposeful learning goals, and prepare students for success in higher education and careers.

1.5.2. Extracurricular Activities

• Maximize athletic competition opportunities for DoWEA PAC Region’s overseas high school military connected student athletes to reach their fullest potential with an emphasis on enriching their educational experience, developing character, developing athletic skills, and building and modeling sportsmanship.

1.5.3. JROTC Co-Curricular Activities

• Motivate, train, and mentor young adults to become better citizens.

• Foster quality citizenship, self-discipline, character, and leadership development through applying the JROTC curriculum, instructor mentoring, and creating collaborative partnerships within overseas communities.

• Within each DoWEA JROTC Program, JROTC instructors will help build 21st century skills to support education achievement, to attain career goals, and to develop student character and positive work-related attitudes and ethics.

• Create career and education plans and opportunities using the JROTC standards- based military service developed curriculum and resources taught by experienced retired military services’ instructors with extensive leadership, management, and mentorship skills.

1.6. GUIDE REVIEW PROCESS

1.6.1. POC Guide Development and Updates

The DoWEA PAC Region FEAP, IAP, and JROTC Program Coordinator are the primary PAC Region Staff responsible for developing and updating this guide.

1.6.2. Guide Review & Approval Process

The DoWEA PAC Region FEAP, IAP, and JROTC Program coordinators will publish the Guide after DoWEA PAC

Region leadership review, PAC Region shareholders’ review, and approval by the PAC Region Director of Student

Excellence. The FE Program, the FE Google Drive, Microsoft Team, and FE social media provide immediate access to coordinate, reference, and archive the Guide at work, at home, and on mobile devices. Publication of revisions will be accomplished as needed.

1.7. FEPPG EXCEPTIONS TO POLICY (ETP) REQUESTS

The principal will justify why they are requesting a FEPPG ETP. They will prepare the ETP with the description of the ETP request, justification for approval, and supporting documents to include if needed the local Installation Commander’s coordination and approval. The principal then sends the ETP to their District Superintendent to review, approve, and include comments if the ETP is approved or disapproved. The Superintendent will then forward the ETP to the Director of Student

Excellence, with coordination with the Far East Academic, Athletic, or JROTC Program coordinator, to review, serve as the final approval authority, and include reasons and comments if approved or disapproved. The ETP expires at the end of the school year; it is submitted (Enclosure 11).

SECTION 2: RESPONSIBILITIES

2.1. DOWEA PAC REGION DIRECTOR OF STUDENT EXCELLENCE

Provides senior leadership for performance, accountability, leadership development, and support for DoWEA

PAC Region Districts to implement academic, athletic, and JROTC Program coordinator and activities.

Directs implementation of DoWEA PAC Region FEAP, IAP, JROTC Program coordinator policies and procedures.

Communicates with all DoWEA PAC Region FEAP, IAP, and JROTC program stakeholders.

Funds DoWEA PAC Region FEAP, IAP, and JROTC Program coordinator consistent with the requirements of DoWEA Regulation 2740.01, Interscholastic Athletic Program, and DOWEAfunding memorandums and policies.

Supervises the DoWEA PAC Region FEAP, IAP, and JROTC Program Coordinators.

2.2. DOWEA PAC REGION FAR EAST ACADEMIC PROGRAMS (FEAP) COORDINATOR

Serves as the point of contact (POC) and program manager for DoWEA PAC Region academic activities that promote and integrate classroom academic standards and best practices.

Encourages high standards of academic performance.

Establishes uniform criteria for academic eligibility to participate in academic activities.

Encourages equitable participation between schools and promotes highest student achievement

Monitors and evaluates the DoWEA PAC Region’s FEAP activities to maximize the number of academic opportunities to represent students’ interests and to maintain high academic quality and rigor.

Develops, coordinates, and manages the DoWEA PAC Region FEAP budget to include developing equipment procurement requirements.

Communicates with DoWEA PAC Region high schools’ Academic Coordinators (ACs), Principals, Superintendents, Instructional Systems Specialists (ISS), teachers, PAC Region staff, other DoWEA Regions, and the Headquarters (HQ) DoWEA Academic Coordinator to manage FEAP activities and support requirements.

Establishes criteria to select, compensate, and serve as FEAP Event Directors and ACs.

Ensures all volunteers meet DoWEA policies that allow them to serve in these capacities.

Identifies professional development opportunities for teachers supporting FEAP activities.

Monitors instruction and supervision at all FEAP activities.

Monitors FEAP activities’ contracts that include extra-duty assignments, equipment procurement, and instructional support for FEAP activities.

Monitors formal agreements with host installation agencies to support FEAP activities.

Coordinates with school Principals and Superintendents logistics requirements for scheduled FEAP activities.

Coordinates with Superintendents, Principals, and Instructional Systems Specialists (ISSs) to develop instructional program and support for FEAP activities to attain academic learning objectives.

Facilitates FEAP activities planning committees.

Applies technology to support FEAP activities and to conduct communications with all FEAP stakeholders using telephonic, Video Teleconferencing, Lync/Skype, SharePoint, Google Docs, and other forms of digital communications.

Provides District Travel Representative (DTR) training for DOWEAPAC Region FE and District-funded academic programs and activities in coordination with PAC Region Resource Management and Procurement.

Provides training to school administrative assistants for extra-duty assignments that the DoWEA PAC Region FEAP, IAP, and JROTC Program coordinators manage.

Creates outreach opportunities and partnerships with commercial enterprises, higher education, and professional organizations to enhance academic activities and align them with current standards.

Research and attend professional development training that will improve job skills needed to accomplish the job in a rapidly changing work environment.

2.3. DOWEA PAC REGION INTERSCHOLASTIC ATHLETICS PROGRAMS (IAP) COORDINATOR

Directs the development, analysis, and evaluation of this Guide and implementation of DoWEA PAC Region FE IAP athletic policies to ensure that each PAC Region athletic activity provides equitable, rigorous, and competitive opportunities for students.

Develops, coordinates, and manages the DoWEA PAC Region FE IAP athletic budget.

Communicates with DoWEA PAC Region athletic directors (ADs), District Athletic Liaisons, Principals, teachers, Superintendents, PAC Region staff, other DoWEA Regions, and the HQ DoWEA Athletics Coordinator on PAC Region IAP activities.

Evaluates and implements DoWEA PAC Region athletic programs to maximize student participation and minimize cost.

Coordinates with Principals to establish Coaching duties.

Ensures all volunteers, including chaperones and volunteer Coaches, meet DoWEA volunteer policies that allow them to serve in these capacities.

Identifies professional development opportunities and resources for Coaches and Volunteers such as the National Federation High School (NFHS).

Monitors athletic instruction and supervision at practices and scheduled competitions.

Monitors athletic program contracts that include extra-duty assignment positions, officials, athletic equipment procurement, training, and support for athletic competitions.

Serves as the Contract Officer Representative for PAC Region Officials contracts.

Monitors formal agreements with host installations.

Monitors athletic facility projects to ensure that they provide required space and meet safety and performance standards and specifications for all new and renovated school facilities.

Coordinates with school officials that equipment and facilities for practices and competitions are available, that they comply with safety standards, and provide needed competition space for each athletic activity.

Reviews DoWEA PAC Region and District athletic schedules.

Provides DTR training for DoWEA PAC Region FE and District-funded athletics programs and activities in coordination with PAC Region Resource Management and Procurement.

Provides training to school administrative assistants for extra-duty assignments that the DoWEA PAC Region

FEAP, IAP, and JROTC Program coordinators manage.

Research and attend professional development training that will improve job skills needed to accomplish the job in a rapidly changing work environment.

2.4. DOWEA PAC REGION JROTC PROGRAM COORDINATOR

Performs dual role duties and responsibilities as the DoWEA PAC Region JROTC Program coordinator and the DoWEA PAC Region JROTC Instructional Systems Specialist (ISS).

Oversees, directs, and manages with the PAC Region High School Principals the DoWEA PAC Region JROTC Programs and instructors.

Assesses JROTC Programs and instructor performance using the four military services JROTC curriculum and program management policies and the DoWEA performance standards and measurements. These performance standards and measurements recognize the PAC Region student and instructor diversity.

The DoWEA PAC Region’s demographics and locations generate geographical and time zone challenges since separated from HQ DoWEA, other DoWEA Regions, and the four military services’ JROTC Regional Directors, JROTC Program Managers, and JROTC support staff.

Advises, trains, and assists JROTC instructors on application and alignment of military service JROTC curriculum and technology to meet College and Career Ready Standards to support the DoWEA’s Blueprint for Continuous Improvement goals and performance measures.

Builds partnerships with DoWEA PAC Region Districts and DoWEA PAC Region senior leaders and staff on JROTC program management and compliance.

Communicates and corresponds with high school ADs, ACs, Principals, Superintendents, District Academic, District Athletic, and District JROTC Liaison, District Staff, and PAC Region Staff on all JROTC curriculums, activities, and programs.

Evaluates and implements DoWEA PAC Region JROTC program activities to maximize student participation.

Develops, coordinates, and manages the DoWEA PAC Region JROTC budget to support JROTC co-curricular activities.

Implements IAP criteria to select JROTC Coaches and ensure all volunteers, including chaperones and volunteer Coaches, meet DoWEA volunteer requirements that allow them to serve in these capacities.

Identifies JROTC professional development opportunities.

Monitors JROTC instruction, scheduled competitions, and training.

Advises Principals on JROTC classroom management and instruction standards and performance.

Coordinates with the assigned military service JROTC Region Director on JROTC operations in the DoWEA PAC Region high schools to comply with the JROTC Memorandums of Agreement and policies directing JROTC unit operations and instructor selection and performance on behalf of the PAC Region Director of Student Excellence, Superintendents, and Principals.

Monitors JROTC program contracts that include extra-duty assignments, equipment procurement, and support for JROTC program co-curricular activities.

Provides DTR training for DoWEA PAC Region FE and District-funded athletics programs and activities in coordination with the PAC Region Resource Management and Procurement.

Monitors formal agreements with host installations and military service JROTC agencies.

Reviews compliance with JROTC facility requirements for all new and renovated school facilities that recognize unique JROTC program operations such as marksmanship ranges, secure storage for government equipment and uniforms, application of technology, and instructor resources provided by the JROTC military service to be used by the assigned JROTC instructors in addition to DoWEA provided teacher resources.

Coordinates training for PAC Region FE and District-funded JROTC activities in coordination with PAC Region Resource Management and Procurement.

Collaborates with the HQ DoWEA JROTC Liaison and other Region JROTC Program Managers on issues and programs affecting all DoWEA JROTC units.

Research and attend professional development training that will improve job skills needed to accomplish the job in a rapidly changing work environment.

2.5. ACADEMIC COORDINATOR (AC)

Serves as the DoWEA PAC Region FEAP point of contact (POC) for each assigned secondary school

Accomplishes FEAP duties that are outlined in their Extra-Duty Assignment Memorandum of Understanding to successfully receive extra-duty compensation and to maximize support for FEAP activities in their assigned school

Advises the Principal on FEAP activities and completes Principal assigned duties that relate directly to the FEAP academic program

Implements FEAP activities that support education objectives and enhance academic opportunities for students in their assigned secondary school

Coordinates, promotes, and monitors FEAP activities and identifies issues or concerns to the Principal in coordination with the DoWEA PAC Region FEAP Coordinator

Assists and trains teachers on FEAP procedures who are assigned FEAP duties and responsibilities, including travel procedures

Serves as the liaison with the DTR to accomplish FEAP requirements

Ensures that all certification requirements for Academic Event Sponsors and volunteers to perform duties are met and documented

Attends DoWEA PAC Region FEAP Coordinator meetings as directed

Identifies concerns and recommendations to the Principal in coordination with the DOWEAPAC Region FEAP

Coordinator to support safe, maximum, and successful student participation in FEAP activities to create an academically rich and rigorous learning experience

Directs completion of student and adult event applications, travel, safety requirements and any other topics related to ensuring the students and adults can successfully participate in the event

Supports school-level expectations and requirements established by the Principal related to student travel and participation.

2.6. ATHLETICS DIRECTOR (AD)

Serves as the school’s IAP Point of Contact for athletic program duties outlined in the Extra-Duty Assignment Memorandum of Understanding which includes Principal and PAC Region IAP Coordinator assigned duties

Receives Extra Duty Compensation (EDC) for athletic activities conducted in their assigned school and for

Principal, District, and DOWEAPAC Region IAP assigned duties that relate directly to the school’s athletic program

Serves as school liaison with international school athletic associations in their assigned District

Serves as the liaison with the DTR and Student Transportation Office (STO) to complete athletic travel requirements

Advises the Principal on school’s athletic program

Assists and trains Coaches on athletic programs procedures and protocols

Conducts a Coaches’ meeting prior to each DoWEA PAC Region athletic season to discuss PAC Region and District IAP procedures and protocols

Ensures that all certification and training requirements are met and documented.

Attends District IAP AD meetings and communicates concerns and recommendations coordinated with their Principal.

2.7. EVENT DIRECTOR

Each DOWEAPAC Region FEAP, IAP, and JROTC activity has an Event Director or Event Co-Directors who receive(s) an extra-duty assignment (EDA) contract for this EDA position.

Specific responsibilities and tasks are outlined in the EDA Memorandum of Understanding with primary responsibility for logistics and event management duties assigned by the PAC Region FEAP, IAP, or JROTC Program coordinator, Superintendent, and Event Host Principal

The Host Principal will advertise, select, and certify EDC compensation documentation

For academic events, Instructional Systems Specialists (ISS) in their assigned academic area where their academic standards are supported by a FEAP activity, will participate and support events to extend academic content and develop rigorous and purposeful learning goals

An ISS who participates in the academic event serves as the lead spokesperson for decision-making and problem-solving based on DoWEA PAC Region FEAP guidance. This ISS serves as the education contact to continuously collaborate with the DoWEA PAC Region FEAP Coordinator on all pertinent academic and support topics relating to the event

An ISS may receive EDA compensation for leading an academic event since this duty relates directly to their ISS duties. The DoWEA PAC Region FEAP Coordinator will recognize exemplary support with appropriate recognition sent to the ISS’s supervisor.

2.8. DOWEA PAC REGION DISTRICT ACADEMIA, ATHLETIC, AND JROTC LIAISON OFFICIAL (DLO)

Serves as their District’s primary FEAP, IAP, and JROTC DLO for their District academic, athletic, and JROTC activities

Communicates with the DoWEA PAC Region FEAP, IAP, and JROTC Program coordinator Coordinators

Implements FEAP, IAP, and JROTC Program coordinator’ policies and procedures in their District as outlined in this Guide and their Superintendent’s direction

Resolves and provides guidance on FEAP, IAP, and JROTC issues

Serves as District DLO with local international athletic associations

Coordinates the development of District athletic schedules in coordination with District Principals and ADs and

ACs. Identify the annual fiscal year budget call requirements to identify athletic and academic resource requirements, including transportation.

COACH (INCLUDES JROTC)

A DoWEA PAC Region employee who Coaches, supervises, and mentors PAC Region student athletes in practices, meetings, scrimmages, and travel in FE, District, and school athletic competitions including JROTC drill and marksmanship

Completes specific responsibilities and tasks as outlined in the EDA Memorandum of Understanding.

Principals will compensate Coaches for EDA duties with an EDA contract. Principals determine the amount of EDC compensation dependent on the extent of duties and in accordance with EDA Guidelines.

Coordinates with their Principal a fair and equitable distribution of school EDA compensation targets among all athletic Coaches to include JROTC Coaches

Supervises all authorized assistant and volunteer coaches, chaperones, and students when they attend athletic (includes JROTC) activities. Coaches to include Volunteer Coaches must sign an Adult Code of Conduct and abide by all conduct and supervision requirements during the activity which includes travel to and from the event and during any travel delay to ensure that there is no broken chain of custody for students.

Coaches must always supervise (24/7) students during local and overnight travel. The DOWEAPAC Region

FEAP, IAP, and JROTC Program coordinator or the District of assignment will fund travel and per diem for official travel.

2.9. ACADEMIC EVENT SPONSOR (AES)

A DoWEA PAC Region employee serves as an AES and supervises students attending FEAP events. They also prepare, facilitate, and instruct students attending a FEAP event. An AES travels to and from the event with the students and completes assigned tasks associated with these duties. An AES collaborates with the academic Event Director and attends event planning committees as invited by the DoWEA PAC Region FEAP Coordinator.

Verifies passport data and validity, enters all trips with required documents that include flight itineraries in AETS, completes travel rosters, completes all requests for travel orders and transportation in AETS or as directed by their Principal and Districts, and receives and validates commercial air tickets and final travel itinerary which must be updated in AETS

AES must sign an Adult Code of Conduct and abide by all conduct requirements during the activity, including travel to and from the event and any travel delay, to ensure there is no broken chain of custody for students.

AES must supervise students during travel.

Principals may compensate an AES for Extra Duty Assignment duties with an EDA contract. Principals determine the amount of compensation dependent on the extent of duties outlined in the EDA Contract.

The DoWEA PAC Region FEAP, IAP, and JROTC Program coordinators or the District of assignment will fund travel and per diem for official travel.

2.10. DISTRICT TRAVEL REPRESENTATIVE (DTR)

The Superintendent appoints a member of their staff to serve as the DTR.

The DTR coordinates travel requirements with the DOWEAPAC Region FEAP, the IAP, JROTC Program coordinator, and the District Academics, Athletics, and JROTC Liaison. District Staff including the District Transportation Officer support FE and District Academics, Athletics and JROTC event travel. These requirements include bus transportation, commercial air travel for District events, and travel special orders.

The DTR verifies posting of required travel rosters in AETS; posts final travel rosters in the FE Program Office travel roster folder; coordinates with the District Force Protection Officer security, travel, and Area (Korea) required screening and training; verifies completion of travel orders; and verifies passport validity that includes any visas, SOFA (Status of Force Agreements) stamps, Exit and Re-entry Stamps that are required for airport, airline and customs screening.

The DTR is the primary contact with Vendors who are awarded a travel Blanket Purchase Agreement (BPA)

DISTRICT STUDENT TRANSPORTATION OFFICER (STO).

Provides bus transportation requirements to support Academics, Athletics, and JROTC activities.

Schedules bus transportation identified in AETS.

2.11. DISTRICT FORCE PROTECTION OFFICER (FPO)

Review Antiterrorism Event, Extracurricular Activity, and Trip Tracking System (AETS) requests to ensure if there are any off-installation activities there are no specific threats at the location.

Assist for Far East Events, the Far East Program coordinators navigate through the AETS process.

Receive feedback from the Region FE Programs staff and the FE Coordinators on improvements to the AETS process to ensure that any future enhancements to the system include FE Programs inputs.

2.12. PAC REGION FE PROGRAMS RESOURCE MANAGEMENT LIAISON OFFICIAL (RMLO)

Provides guidance and direction on development of the annual FE budget to the PAC Region FE Program coordinators.

Provides FE funding and budget obligation reports, commitment reports, and fiscal year (October – September) funding instructions and reports to the FE Program coordinators.

Certifies cost estimates for FE funding efficiencies with the FE Program coordinators.

Provides purchase requests to fund FE activities to the FE Program coordinators.

Receives and processes payment documentation for FE Extra Duty assignment positions funded by FE EDC funds after verification by the FE Program coordinators.

2.13. DOWEA PAC REGION FE PROGRAMS PROCUREMENT LIAISON OFFICIAL (PLO)

Provides guidance and assistance on the development, award, and payment of contracts that support FE activities to the DoWEA PAC Region FEAP, IAP, and JROTC Program coordinator Coordinators.

Issues travel Blanket Purchase Agreements (BPA) based on FE and District travel and service requirements.

Awards contracts to procure FE equipment and services.

Provides Procurement and Government Commercial Card guidance and instructions to the FE FEAP, IAP, and JROTC Program coordinator Coordinators.

2.14. DOWEAPAC REGION FE PROGRAMS HUMAN RELATIONS LIAISON OFFICIAL (HRLO)

Provides guidance on human relations processes and programs affecting FE activities and assigned personnel to the FE Program coordinators.

Provides guidance on JROTC instructor management and recruitment to the DoWEA PAC Region JROTC Program coordinator.

2.15. DOWEAPAC REGION FE PROGRAMS ASSOCIATE GENERAL COUNSEL (AGC)

Provides legal review for the administration of FE programs and activities, to include travel compensation and authorized Appropriated and Non-Appropriated Funds expenditures, student behavior and discipline, and adult responsibilities.

Provides legal review on event prohibitions, ethic violations, and complaints that include the Interactive Customer Evaluation (ICE) feedback system.

2.16. VOLUNTEER

Includes chaperones, Coaches, or other adults who perform duties to support a FE or District academic, athletic, or JROTC activity

There are two types of volunteers:

1) One category of volunteers are those adults who directly supervise students who must meet all clearance requirements, are properly vetted, and approved to perform duties by their school

Principal. Personnel selected to perform volunteer duties must meet all eligibility requirements, certify their supervisory role, complete a code of conduct, and refrain from any inappropriate behavior outlined in this Guide.

2) The second category of volunteers are those parents, active- duty members, students, and other community members who do not have student supervision responsibility but may support event activities in a non-reimbursable capacity to provide services that benefit students. Eligibility for EDAs is determined by the volunteer classification and specific responsibilities that are determined by the Principal.

SECTION 3: FEAP, IAP, AND JROTC CO-CURRICULAR AND EXTRACURRICULAR ACTIVITIES

PROCEDURES AND PROTOCOLS

3.1. FEAP, IAP, AND JROTC ACTIVITIES GUIDELINES

The DoWEA PAC Region FEAP, IAP, and JROTC Program Coordinators will designate the number of students and adults attending DoWEA PAC Region FE Academic, Athletic, and JROTC activities, which include District JROTC activities. This will be approved and funded by the DOWEAPAC Region Director of Student Excellence. The DoWEA PAC Region FEAP, IAP, and JROTC Program Coordinators determine funding based on the number of students, adults, logistical requirements, and billeting. Additionally, consideration for funding will be given to: maximize educational and competition opportunities for students, ensure the safety and welfare of students and authorized chaperones, ensure the education and competition supports the DoWEA Blueprint for Continuous Improvement Strategic Plan. For academic activities, the DoWEA PAC Region

FEAP Coordinator will coordinate with the Academic Event Director and the PAC Region and District Instructional Systems

Specialists (ISSs) to develop selection criteria for students, event directors, academic event sponsors, teachers, and volunteers.

3.2. ADDITION/REMOVAL OF ACADEMIC/IAP/JROTC ACTIVITIES AND EVENTS

The DoWEA PAC Region FEAP, IAP, or the JROTC Program Coordinator may modify, restructure, add, or remove FEAP, IAP, or JROTC activities at the discretion of the DoWEA PAC Region Director of Student Excellence. Principals will forward requests with detailed justifications to the District Superintendent for additional FEAP, IAP, or JROTC activities. District

Superintendent will review and forward these requests to the DoWEA PAC Region Director of Student Excellence in coordination with the DoWEA PAC Region FEAP, IAP, or JROTC Coordinator to review and approve or disapprove. FEAP, IAP, and JROTC activities will align to the DoWEA Blueprint for Continuous Improvement.

3.3. STUDENTS WITH DISABILITIES

DoWEA PAC Region Director of Student Excellence, Superintendents, FEAP Coordinator, IAP Coordinator, and JROTC

Program coordinator will ensure that all students, including those with disabilities, are provided equal opportunities to participate in school programs and activities in accordance with federal law and DOWEApolicy. HQ DOWEApolicy states a student with a disability, or one who has a record of a disability, shall NOT be excluded from participating in or be denied the benefits of any DoWEA education program or activity.

3.4. RELIGIOUS EXPRESSION

DoWEA Pac Region schools follow DoWEA AI 1353.01 with respect to student rights of religious expression. School-sponsored activities and events neither encourage nor discourage religion or religious practices. DoWEA PAC Region schools will not conduct religious exercises or support or sanction any religious beliefs or practices. Official or mandatory participation in prayer during any FE or District event is prohibited.

3.5. HAZING, BULLYING, & HARASSMENT

3.5.1. Zero Tolerance Policy

DoWEA PAC Region Director of Student Excellence, Superintendents, FEAP Coordinator, IAP Coordinator, and JROTC

Program coordinator enforce the DoWEA policy of zero-tolerance for hazing. Hazing is defined as any behavior that is cruel, abusive, humiliating, repressive, or demeaning, whether or not consent is given. Zero-tolerance applies to anyone who participates, has knowledge of, observes, or otherwise willingly allows themselves or others to be hazed.

3.5.2. Bullying

DoWEA AI 1347.01, effective July 1, 2021, states that bullying (including cyberbullying) a DoWEAstudent will be reported to the appropriate chain of command for disciplinary action. The chain of command will then determine appropriate disciplinary actions, which may include exclusion from DoWEA school activities.

3.5.3. Harassment

3.5.3.1. Harassment Policy

Harassment concerning race, ethnicity, biological sex, sensory, mental state, physical disability, appearance, age, religion or non-religion, country of origin, or any other protected status in accordance with all applicable federal laws is prohibited. Harassment includes slurs, epithets, offensive remarks, threats, intimidation, menacing behavior or other conduct based on one or more of the protected categories.

3.5.3.2. Sexual Harassment Policy

DoWEA PAC Region Director of Student Excellence, Superintendents, FEAP Coordinator, IAP Coordinator, and

JROTC Program Coordinator is committed to ensure that no one is subjected to sexual harassment of any kind in the PAC Region’s education and training programs and activities. All DOWEAemployees and students have the freedom to learn, work, and thrive in a safe and trusted environment.

Sexual harassment entails unwanted or unwelcome sexual conduct including sexual advances, requests for sexual favors, or other verbal, nonverbal, or physical conduct of a sexual nature.

3.5.4. Eligibility to Participate

Principals, athletic directors (ADs), academic coordinators (ACs), and coaches are required to adhere to eligibility rules to participate in all DOWEAPAC Region athletic, academics, and JROTC competitions and activities. All participants must possess valid sports physical and valid passports in order to try out on the first official day. All documents must be turned in at that time. This includes all Athletic and JROTC events; Passport information and documentation pertains to all Academic events.

3.5.4.1. Age

For athletic activities, any student who on the first day of August for any given school year,…