AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

J

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

19 Oct 2026

4. REQUISITION/PURCHASE

REQUISITION NUMBER

5. PROJECT NUMBER (if applicable)

6. ISSUED BY CODE HE1254

DOD EDUCATION ACTIVITY

4800 MARK CENTER DRIVE, ATTN: SUITE 05E08

ALEXANDRIA, VA 22350-1400

UNITED STATES

Jedd Chavez, Email: jedd.chavez@dodea.edu Telephone: 3156347536 Mileska Rodriguez, Email: mileska.rodriguez@dodea.edu Telephone: 5713721472

7. ADMINISTERED BY (if other than Item 6)

CODE

SCD: PAS:

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code)

CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION NUMBER

HE125427Q0004

9B. DATED (SEE ITEM 11)

13 Oct 2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; 1 or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required) See Section G - Contract Administration Data

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK

ONE

A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Schedule

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Mileska Rodriguez

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

19 Oct 2026

Computer generated. Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA-FAR (48 CFR) 53.243

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to: Block 14 (Description of Amendment/Modification):

a. Update the miscellaneous text for CLINs X001-X003 to better align each line item description with the applicable Performance Work Statement requirements.

b. Revise the quantities for CLINs 5001-5003 to reflect the six-month period of performance/ordering period.

c. Update FAR 52.216-19(a), Order Limitations, to specify the minimum order requirement.

d. Remove FAR 52.217-3, Evaluation of Options, as it is not applicable to this solicitation.

e. Revise the page limitations under Volume II - Factor 2: Past Performance.

f. Correct a header title error in Attachment 4, 27Q0004_ATTACH4_RepsCerts.

g. Extend the submission deadline to 23 October 2026 at 2:00 PM Japan Standard Time (JST).

All other terms and conditions of the solicitation remain unchanged.

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Time 01:00 PM 02:00 PM Response Due Date 21 Oct 2026 23 Oct 2026

Supplies or Services & Prices or Costs

Line Item 0001

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Line Item 0002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Line Item 0003

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

HE125427Q00040001

Option Line Item 1001

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Option Line Item 1002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Option Line Item 1003

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

Option Line Item 2001

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Option Line Item 2002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Option Line Item 2003

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

Option Line Item 3001

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Option Line Item 3002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Option Line Item 3003

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

Option Line Item 4001

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Option Line Item 4002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Option Line Item 4003

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

Option Line Item 5001

The following Line Item modifications were made:

Information From To Amount +/- Estimated Quantity 12 6 -6

Miscellaneous Text (Modified):

Provide program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical advisory support, coaching support, regular-season broadcasting, and monthly program updates for 12 participating DoWEA Pacific Region high schools, in accordance with PWS Sections 2.1, 2.2, 2.3, 2.4, and the applicable regular-season broadcasting requirements of Section 2.5. Services shall exclude championship-specific activities covered under CLIN 0002.

Option Line Item 5002

Miscellaneous Text (Modified):

Provide championship event planning, coordination, on-site tournament administration, setup support, championship-specific broadcast production through DoWEA's YouTube account, and event closeout, in accordance with the applicable championship requirements of PWS Section 2.5. Services shall include all contractor travel and related expenses necessary for championship execution. Championship equipment will be Government-furnished. Regular-season broadcasting and program support activities covered under CLIN 0001 are excluded to prevent duplication of costs.

Option Line Item 5003

The following Line Item modifications were made:

Information From To Amount +/- Estimated Quantity 120 60 -60

Miscellaneous Text (Modified):

The Contractor shall provide College Recruitment Support Services on an as-needed basis, as authorized through individual task orders, in accordance with PWS Section 2.6, Objective #6.

One (1) "Each" represents services provided to one (1) individual student and may include all or a portion of the applicable PWS activities based on individual needs. The firm-fixed unit price shall account for varying levels of support, regardless of the number of activities, sessions, or hours required.

Multiple students may be authorized under a single task order. Estimated quantities are not guaranteed. Orders are subject to the contract's established minimum and maximum ordering requirements.

Inspection and Acceptance

Line Item 0003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order requirements.

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements of PWS Section 2.6, Objective #6, and the individual task order.

Option Line Item 1003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order requirements.

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements of PWS Section 2.6, Objective #6, and the individual task order.

Option Line Item 2003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order requirements.

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements of PWS Section 2.6, Objective #6, and the individual task order.

Option Line Item 3003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order requirements.

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements of PWS Section 2.6, Objective #6, and the individual task order.

Option Line Item 4003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order requirements.

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements of PWS Section 2.6, Objective #6, and the individual task order.

Option Line Item 5003

The following Inspection and Acceptance Location modifications were made:

Acceptance Location - DoDAAC: HE1260

Information From To

Instructions

The Government will inspect and accept services upon verification that program, competition, and technical support meet PWS Sections 2.1, 2.2, and 2.4 and applicable task order

The Government will inspect and accept College Recruitment Support Services upon verification that the services provided for each authorized student meet the applicable requirements requirements. of PWS Section 2.6, Objective #6, and the individual task order.

Contract Clauses

Additional Regulation or Supplemental Clauses Incorporated by Full Text

The following Clause modifications were made:

52.216-19 Order Limitations. Oct 1995 hereby reads as follows:

Order Limitations (Oct 1995)

(a) . When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to Minimum order $2,500.00 purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) . The Contractor is not obligated to honor-Maximum order

(1) Any order for a single item in excess of ;12 months

(2) Any order for a combination of items in excess of ; or12 months

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.10

(c) If this is a requirements contract ( includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not i.e., required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the 5 reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

List of Attachments

The following Header Attachment(s) were added:

Information Value Other Attachment Volume II - Past Performance Attachment Name 27Q0004_ATTACH 2_Volume II Past Perf_101926 Date 19 Oct 2026 Number 04

Information Value Other Attachment Volume IV - Representations & Certifications Attachment Name 27Q0004_ATTACH 4_ RepsCerts_101926 Date 19 Oct 2026 Number 06

The following Header Attachment(s) were deleted:

27Q0004_ATTACH 2_Volume II Past Perf 27Q0004_ATTACH 4_ RepsCerts

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

(a) Communication.

Communications with other officials may compromise the integrity of this The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

acquisition and result in cancellation of the requirement.

Submission of Questions.

Vendors shall submit questions concerning this solicitation, electronically, 1:00 P.M. Japan Standard Time (JST) on 16 October 2026. Questions NO LATER THAN submitted after this date may not be considered for a response.

Submission of Quotes.

The vendor send their quote via e-mail to Ms. Mileska M. Rodriguez (Mileska.Rodriguez@dodea.edu) with their must and Mr. Jedd Chavez (Jedd.Chavez@dodea.edu) attached quote. The subject of the e-mail shall be "Quote for HE125427Q0004."

Quotes must be submitted via email 2:00 P.M. Japan Standard Time (JST) on 23 October 2026 in response to this solicitation. NO LATER THAN

Vendors must ensure that the signed and dated quote and all attachments are virus free, legible, and are received by Mileska Rodriguez at Mileska.Rodriguez@dodea.edu no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoWEA's and Jedd Chavez at Jedd.Chavez@dodea.edu e-mail addresses network. If the electronic copy cannot be opened, the Contract Specialist and Contracting Officer will notify the vendor, and a replacement electronic copy shall be provided by the vendor within one (1) working day after notification.

General Instructions

The vendor shall examine and follow all instructions. Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Vendors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant quote. Vendors are cautioned that quotes that fail to be fully compliant with these instructions may be assessed deficiencies accordingly and rated "Unacceptable."

Page Size and Format: Vendors shall ensure that the contents of the files print on US standard 8 1/2 by 11" paper. Vendors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font for graphics. When both sides of a sheet display printed material, it shall be counted as two pages.

Submission is in accordance with the format and page limits listed in the table below.

Page Limitations: Vendors shall not exceed the specified word and/or page limitations. If exceeded, the excess pages/words will not be read or considered in the evaluation of the quote. Page/Word limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each quote shall be organized and presented in accordance with the following format and page limits listed in the table below.

Quote Content and Format Instructions: The Vendors shall submit a quote consisting of an Administrative Cover Letter and four (4) separate volumes as stated in the table below. All documents submitted must include, "Controlled Unclassified Information (CUI) - Source Selection Information - See FAR 2.101 and 3.104" in the header and footer.

Volume Factor Content Page Limit

Administrative Cover Letter -- Administrative Information 2 pages

Volume I Factor 1 - Technical Approach Scenario 1A - Program Management and Event Execution 3 pages

Scenario 1B - Staffing and Continuity of Operations 3 pages

Scenario 1C - Compliance and Program Governance 3 pages

Volume II Factor 2 - Past Performance Past Performance Submission Per Attachment 2

Volume III Factor 3 - Price Completed Pricing Sheet Per Attachment 3

Volume IV Factor 4 - Representations and Certifications Reps& Certs/Required Enclosures Per Attachment 4 & Associated

Enclosures

1. Administrative Cover Letter

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Volume I - Factor 1: Technical Approach

The Vendor shall submit demonstrating its understanding of the Performance Work Statement (PWS) requirements and its Volume I - Factor 1: Technical Approach proposed approach to successfully performing the DoWEA Pacific Region Esports Program Management and Event Support Services requirement.

The Vendor shall respond to each of the three (3) scenarios identified below. Each response shall describe the Vendor's proposed technical method or approach for addressing the circumstances presented and successfully performing the applicable PWS requirements.

For each scenario, the Vendor shall provide sufficient detail for the Government to understand how the Vendor would perform the work. Responses shall identify, as applicable, the actions to be taken; personnel or functional roles responsible for those actions; coordination with Government personnel and other stakeholders; processes and controls; methods for identifying and mitigating performance risks; and the applicable PWS requirement(s) addressed by the Vendor's proposed approach.

The Vendor shall base its proposed approach on the requirements of the PWS and applicable Government-furnished program guidance therein. The Vendor shall not merely restate the scenario or PWS requirements. The response must explain the Vendor's proposed method or approach for accomplishing the requirements and addressing the circumstances presented in each scenario.

Volume I - Content and Page Limitations

Scenario Technical Approach Area Maximum Page Limit

Scenario 1A Program Management and Event Execution 3 pages

Scenario 1B Staffing and Continuity of Operations 3 pages

Scenario 1C Compliance and Program Governance 3 pages

Total Volume I Factor 1 - Technical Approach 9 pages maximum

The Vendor shall clearly identify each scenario and each corresponding response item (a., b., c., etc.). All scenario response items are mandatory.

The page limitation applies separately to each scenario. Unused pages from one scenario may not be carried over to another scenario. Pages exceeding the maximum page limitation for an individual scenario will not be read or considered in the evaluation.

Cover pages and tables of contents, if provided, do not count toward the Volume I page limitation; however, they shall not contain information intended to address the technical evaluation criteria. Resumes, supplemental technical literature, hyperlinks, or information submitted elsewhere in the quote shall not be used as a substitute for information required in the Vendor's scenario responses.

Failure to provide a response to a scenario or mandatory response item may result in the Government determining that the Vendor has not demonstrated an acceptable technical approach for the applicable requirement.

The Government is evaluating the Vendor's proposed technical approach, not its ability to restate the PWS. Responses shall provide sufficient detail to NOTE 1:

demonstrate how the Vendor proposes to successfully perform the requirement and address the circumstances presented.

The scenarios are provided solely for evaluation purposes and do not modify, limit, or supersede the requirements of the PWS (its listed regulations and NOTE 2:

supplements), or other applicable solicitation requirements.

If the vendor uses assumptions in responding to a scenario, it shall be clearly identified as such and explained if necessary. An assumption shall not alter, NOTE 3:

condition, or take exception to a solicitation requirement.

Scenario 1A - Program Management and Event Execution

During the regular eSports season, multiple DoWEA Pacific Region schools are participating in scheduled competitions across different geographic locations and time zones. Shortly before a scheduled match, one school reports a connectivity or platform issue that may prevent participation. At approximately the same time, another school challenges the reported result of a recently completed match and submits information supporting a match dispute. Upcoming matches, standings, and competition schedules may be affected by how these matters are resolved.

The Vendor shall describe its technical approach for:

a. Managing and prioritizing the competing requirements while maintaining scheduled program operations, including how your firm would assign, track, and resolve the issues and maintain accurate schedules, standings, match results, and program records.

b. Providing real-time technical and competition support, including how your firm would determine whether an issue can be addressed by Contractor personnel or requires coordination with or action by authorized Government IT personnel or the Contracting Officer's Representative (COR).

c. Receiving, documenting, reviewing, and addressing the match dispute, including the information or evidence your firm would consider, coordination with applicable stakeholders, and circumstances that would require elevation to the Government for determination.

d. Communicating the status and resolution of the issues to appropriate stakeholders and incorporating the matters into required program reporting.

Scenario 1B - Staffing and Continuity of Operations

The eSports season is underway, with regular competitions occurring across the Pacific Region and the culminating Far East event approaching. Due to an unexpected personnel departure, your firm loses an individual responsible for supporting critical program functions. The vacancy occurs during a period of scheduled competitions and cannot result in interruption of required program, competition, technical, or event support.

Your firm shall describe its technical approach for:

a. Providing sufficient qualified personnel throughout the period of performance to support scheduled competitions, meetings, special events, technical support requirements, and the culminating Far East event, including operational windows occurring outside normal DoWEA Pacific Region administrative business hours.

b. Recruiting, onboarding, training, and retaining personnel necessary to successfully perform the PWS requirements and minimizing the effect of personnel turnover on program operations.

c. Responding to the unexpected vacancy presented in the scenario, including how your firm would maintain continuity of operations, redistribute or backfill responsibilities, transfer program knowledge, and ensure required competitions, technical support, deliverables, and other scheduled activities continue without interruption.

d. Addressing applicable personnel screening, background check, suitability, installation access, and student-protection requirements when replacement or backup personnel will perform duties requiring direct interaction with, supervision of, or recurring presence with DoWEA students.

Scenario 1C - Compliance and Program Governance

During a scheduled eSports competition, your firm receives information alleging that a participant may have violated competition rules or standards of conduct. During your review, your firm also identifies a potential issue involving the use of an online platform or communication method that may conflict with applicable program or cybersecurity requirements. The matter could affect the participant's continued competition, the validity of match results, and upcoming scheduled matches.

The Vendor shall describe its technical approach for:

a. Identifying and applying the Government-approved rules, policies, standards, and other requirements applicable to the circumstances presented in the scenario.

b. Reviewing and documenting the alleged competition or conduct violation, including how your firm would preserve and evaluate relevant information or evidence and promote consistent application of Government-approved competition requirements.

c. Coordinating with appropriate Government and program stakeholders, including how your firm would determine whether the matter is within the Contractor's responsibilities or requires Government review, action, or determination.

d. Addressing the potential platform, communication, or cybersecurity concern, including how your firm would identify and communicate risk and provide technical recommendations while remaining within your firm's authorized level of system access.

e. Maintaining processes and controls throughout contract performance to promote compliance across participating schools, competitions, platforms, and events and to identify, document, elevate, and report compliance issues.

3. Volume II - Factor 2: Past Performance

Past performance will be evaluated to assess the Vendor's likelihood of successfully performing the contract based on the recency, relevancy, and quality of the Vendor's prior and/or current performance.

The Vendor shall submit identifying no more than three (3) recent past performance efforts. Past performance may Volume II - Factor 2: Past Performance (Attachment 2) include efforts performed by the Prime Vendor and proposed subcontractors or teaming partners.

Prime Vendor Information. The Prime Vendor shall provide at least one (1) past performance reference for an effort in which it performed as either the prime contractor or a subcontractor/teaming partner.

Subcontractor/Teaming Partner Information. If the Vendor proposes to use subcontractors or teaming partners in performing this requirement, the Vendor may submit past performance for the proposed subcontractor or teaming partner. The Vendor shall:

1. Provide at least one (1) past performance reference for each proposed subcontractor or teaming partner whose past performance the Vendor intends the Government to consider, not to exceed two (2) subcontractor or teaming partner references overall;

2. Identify whether the proposed subcontractor or teaming partner performed the referenced effort as a prime contractor, subcontractor, or teaming partner;

3. Describe the work performed by the proposed subcontractor or teaming partner under the referenced effort; and

4. Describe the specific role and responsibilities the proposed subcontractor or teaming partner will perform under this solicitation, including the estimated percentage of work to be performed and the specific resources or capabilities it will contribute.

A signed , shall be submitted for each subcontractor or teaming partner proposed for performance of this requirement. Enclosure 3, Letter of Commitment

Recency

To be considered recent, an effort must be ongoing or have been completed within the five (5) years preceding the solicitation closing date and time.

Relevancy

The Government will determine the relevance of each past performance effort based on its similarity to the scope, magnitude, and complexity of the requirements of this solicitation. Relevant experience may include, but is not limited to, experience involving:

- Management or administration of esports leagues, competitions, tournaments, or comparable organized competitive programs;

- Coordination of multiple teams, schools, organizations, or geographically dispersed participants;

- Competition scheduling, registration, brackets, standings, rankings, match results, or dispute resolution;

- Real-time competition, platform, connectivity, or technical support;

- Esports event planning, execution, broadcasting, streaming, or production support;

- Administration or enforcement of competition rules, codes of conduct, participant eligibility, or program-integrity requirements;

- Support of youth, scholastic, collegiate, or other structured esports programs; and

- Performance involving requirements of similar operational complexity, coordination, or stakeholder management.

An effort does not need to contain every element listed above to be considered relevant. The Government will consider the degree to which the effort demonstrates experience similar to the requirements of this solicitation.

Past Performance Quality

The Government will evaluate the quality of the Vendor's performance on recent and relevant efforts, including the Vendor's record of successfully performing the work, meeting contractual requirements, and resolving performance issues. The Government may consider the overall quality of performance and any demonstrated trends in performance when determining the Vendor's past performance confidence assessment.

The Vendor shall demonstrate recent and relevant past performance by completing and submitting Attachment 2 - Volume II, Past Performance.

If the Vendor has no record of relevant past performance, the Vendor shall submit and state that relevant past performance is unavailable. The Vendor will Attachment 2 not be evaluated favorably or unfavorably solely on the basis of having no relevant past performance.

Government Sources of Past Performance Information

The Government reserves the right to obtain and consider past performance information from sources other than those identified by the Vendor. The Government may consider information obtained from the Contractor Performance Assessment Reporting System (CPARS), Government personnel with knowledge of the Vendor's performance, past or present customers, and other sources determined appropriate by the Government.

The Government may contact references or other sources to verify or obtain additional information concerning an identified past performance effort. If the Vendor is aware of contracts reported in CPARS that are directly relevant to the requirements of this solicitation, the Vendor shall identify the applicable Procurement Instrument Identifiers (PIIDs) in Attachment 2. Identification of these efforts will assist the Government in locating and considering available past performance information.

4. Volume III - Factor 3: Price

The Vendor shall submit by completing The Vendor shall provide pricing for each Contract Line Item Number Volume III - Factor 3: Price Attachment 3 - Pricing Sheet.

(CLIN) identified in Attachment 3.

Vendors shall provide a unit price for each Contract Line Item Number (CLIN) identified in Attachment 3, Pricing Sheet.

The estimated extended price for each CLIN shall be calculated by multiplying the Government-provided estimated quantity by the vendor's proposed unit price. The sum of the extended CLIN prices shall establish the total estimated price for each contract period. The overall evaluated price shall be the sum of the estimated prices for all evaluated contract periods, including the potential extension under FAR 52.217-8.

The quantities identified in are Attachment 3 Government estimates established for pricing and evaluation purposes and do not represent guaranteed quantities or a Actual quantities and periods of performance will be established through individual task orders, subject to the commitment to order services for the entire contract period.

contract's minimum and maximum ordering requirements.

The Vendor shall:

- Enter pricing only in the yellow-shaded cells designated for Vendor input.

- Complete all required yellow-shaded cells for each applicable CLIN. A blank required pricing cell will not be interpreted as a price of zero.

- Ensure all prices are stated in U.S. Dollars (USD).

- Verify that all formulas and calculations in are functioning correctly and that the total evaluated price accurately reflects the Vendor's proposed pricing. Attachment 3

- Not alter, delete, add, or otherwise modify the CLIN structure, formulas, descriptions, units of issue, quantities, or other Government-provided information contained in

Attachment 3.

The Vendor is responsible for ensuring that its submitted pricing is complete, accurate, and consistent with its proposed technical approach and the requirements of the solicitation.

If the Vendor identifies an apparent error, discrepancy, or omission in , the Vendor shall notify the Contracting Officer in accordance with the solicitation's Attachment 3 procedures for submission of questions and shall not independently modify the pricing schedule.

Failure to provide pricing for all required CLINs may result in the quote being determined incomplete and ineligible for award. NOTE:

5. Volume IV - Factor 4: Representations and Certifications

The Vendor shall submit by completing Volume IV - Factor 4: Representations and Certifications Attachment 4 - Representations and Certifications, including all applicable enclosures.

The Vendor shall complete and submit all required information, representations, certifications, and enclosures identified in Attachment 4.

If the Vendor proposes to use a subcontractor or teaming partner in performing any portion of the requirement, the Prime Vendor shall submit a completed and signed for each proposed subcontractor or teaming partner. Enclosure 3 - Letter of Commitment

The Letter of Commitment shall identify the proposed subcontractor or teaming partner and confirm its commitment to provide the personnel, resources, capabilities, or services identified in the Vendor's quote for performance of this requirement.

Failure to submit a required representation, certification, enclosure, or Letter of Commitment may result in the Government determining the quote incomplete or otherwise ineligible for award.

Additionally, the Vendor shall provide any documentation requested by the Contracting Officer that is necessary to support a responsibility determination in accordance with FAR Part 9.

The Vendor's registration in the System for Award Management (SAM) must be active and accurate by the quote due date and time to be eligible for contract award.

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Period for acceptance of quotes. The Vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(End of Addendum to FAR 52.212-1)

Evaluation Factors for Award

Additional Regulation or Supplemental Clauses Incorporated by Full Text

The following Clause(s) were deleted:

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective

Date 52.217-3 Evaluation Exclusive of Options. Apr 1984