27Q0004_0002_COMB_SYNSOL_102026.pdf
PDF 8 MB Posted
- Solicitation number
- HE125427Q0004
- Issued by
-
Department of Defense Education Activity
About this file
This is Amendment 2 to a Request for Quote (RFQ) for eSports Program Support Services issued by the Department of War Education Activity (DoWEA) Pacific Region. The RFQ, numbered HE125427Q0004, was originally released as a combined synopsis/solicitation under FAR Part 12 for commercial services and is not set-aside for small business concerns (NAICS code 611710).
The amendment provides the Government's responses to industry questions submitted during the questions submission period. The quotation submission deadline remains unchanged at 23 October 2026, 2:00 PM Japan Standard Time (JST). The scope of work encompasses three primary service categories: (1) eSports Program and Competition Support (12 months of program management, platform access, registration, scheduling, brackets, standings, live match administration, dispute resolution, technical support, coaching support, and monthly program updates for 12 participating DoWEA Pacific Region high schools); (2) Far East Championship Event and Broadcast Support (1 per year for championship event planning, coordination, on-site tournament administration, setup support, and championship-specific broadcast production through DoWEA's YouTube account); and (3) College Recruitment Support Services (120 as-needed task orders annually for individualized student services). The contract is structured as an indefinite-delivery, indefinite-quantity (IDIQ) arrangement with a base year (01 November 2026 to 31 October 2027), four one-year option periods, and one six-month extension option through 30 March 2032. The minimum guaranteed order value is $2,500.00, with a maximum ceiling of $1,583,093.89 over the contract life. Pricing is firm fixed-price by Contract Line Item Number. All quotes must be submitted via email to Mileska Rodriguez and Jedd Chavez with an administrative cover letter and four separate volumes addressing technical approach, past performance, pricing, and representations/certifications.
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Text version
DEPARTMENT OF WAR EDUCATION ACTIVITY
HEADQUARTERS
4800 MARK CENTER DRIVE
ALEXANDRIA, VA 22350-1400
HE125427Q0004-0002
Amendment 2
The purpose of this solicitation amendment is to provide the Government's responses to industry questions received during the questions submission period of the solicitation.
The quotation submission deadline remains unchanged at 23 October 2026, 2:00 PM
Japan Standard Time (JST).
All other terms and conditions of the solicitation remain unchanged.
The purpose of this solicitation amendment (0001) is to:
1. Update the miscellaneous text for CLINs X001–X003 to better align each line item description with the applicable Performance Work Statement (PWS) requirements.
2. Revise the quantities for CLINs 5001–5003 to reflect the six-month period of performance/ordering period.
3. Update FAR 52.216-19(a), Order Limitations, to specify the minimum order requirement.
4. Remove FAR 52.217-3, Evaluation of Options, as it is not applicable to this solicitation.
5. Revise the page limitations under Volume II – Factor 2: Past Performance.
6. Correct a header numbering error in Attachment 4, 27Q0004_ATTACH4_RepsCerts.
7. Extend the quotation submission deadline to 23 October 2026 at 2:00 PM
Japan Standard Time (JST).
All other terms and conditions of the solicitation remain unchanged.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation HE125427Q0004 is being issued as a Request for Quote (RFQ) for eSports Program Supports Services in Support of DoWEA Pacific
Region.
This acquisition is not set-aside for small business concerns. The NAICS code is 611710
Please review all attachments to this combined solicitation carefully. A list of line-item number(s), quantities, and unit of measure for the base year, four (4) option years and the FAR
52.217-8, Option to Extend Services, are attached as well as a description of requirements for the services to be acquired and their related periods of performance.
The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. The points of contact for this acquisition are:
• Contracting Officer: Mileska Rodriguez, Mileska.Rodriguez@DoDEA.edu
Contract Specialist: Jedd Chavez: Jedd.Chavez@DoDEA.edu
Submission of Questions.
Vendors shall submit questions concerning this solicitation, electronically, NO LATER THAN
1:00 p.m. JST, 16 October 2026. Questions submitted after this date may not be considered for a response.
Submission of Quotes.
The vendor must send their quote via e-mail to Ms. Mileska M. Rodriguez at
Mileska.Rodriguez@DoDEA.edu and Mr. Jedd Chavez at Jedd.Chavez@DoDEA.edu with their attached quote. The subject of the email shall be "Quote for HE125427Q0004."
Quotes must be submitted via e-mail no later than 2:00 p.m. JST on 23 October 2026 in response to this solicitation.
Vendors must ensure that the signed and dated quote and all attachments are virus-free, legible, and are received in Ms. Mileska Rodriguez's and Mr. Jedd Chavez’s e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoWEA's network. If the electronic copy cannot be opened, the Contract Specialist and Contracting Officer will notify the Vendor, and a replacement electronic copy shall be provided by the Vendor within one (1) working day after notification.
Documents shall be submitted in separate pdf or Microsoft Office (e.g., Word, Excel, etc.)
format by e-mail on or before the closing date and time stated in this combined synopsis/solicitation.
mailto:Mileska.Rodriguez@DoDEA.edu mailto:Jedd.Chavez@DoDEA.edu mailto:Mileska.Rodriguez@DoDEA.edu mailto:Jedd.Chavez@DoDEA.edu
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