Solicitation Amendment HE125426RE0030003 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to: Block 14 (Description of Amendment/Modification):

1. Incorporate the Government's responses to offeror questions provided in Q&A Part 4, attached hereto. These responses clarify existing solicitation requirements and do not expand or reduce the scope of work unless expressly stated.

2. Incorporate updated Attachments 19 and 27 and revise the Performance Work Statement (PWS) to include RPIE and Material Costs in the Definitions section.

3. Incorporate updated FAR 52.212-1, Instructions to Offerors, to clarify the attachments required for submission under Volume II and to update Table 1 and Table 2, Factor 1, to reflect Prior Experience.

4. Extend the proposal due date to 15 May 2026.

All other terms and conditions remain unchanged.

POC - emani.gray@dodea.edu

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Date 13 May 2026 15 May 2026

List of Attachments

The following Attachment(s) were added:

26RE003_PWS_Final_Updated_051126 Attachment 19 Grounds O&M Chart Updated A3 Attachment 27 - Volume II Past Performance Proposal A3 QA Part 4

The following Attachment(s) were deleted:

Attachment 19 DoDEA PAC South Facilities Standard - Grounds Maintenance Updated Attachment 26 - 26RE003_PWS_042926 Attachment 27 - Volume II Past Performance Proposal A1

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

FAR 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS -COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-1 is supplemented as follows:

A. Proposal Preparation Instructions Provided to Offerors

1. General Instructions

a. Paragraph (c) is changed to read as follows: The offeror agrees to hold the prices in its offer Addendum to Paragraph (c) Period of Acceptance of Offers:

firm for from the proposal due date, unless another time period is specified in an amendment to the solicitation.120 calendar days

In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the b. Addendum to Paragraph (b) Submission to Offers:

submission requirements in response to this solicitation:

2. Offeror Structure, Content and Additional Instructions

a. General Guidance

This is a competitive, unrestricted Federal Acquisition Regulation (FAR) Part 15.103-1, best value, tradeoff, source selection solicitation in support of the Department of Defense Education Activity (DODEA). From the source selection, the Government intends to make award in accordance with FAR 52.215-1(f)(4).

Each competing prime contractor, hereinafter referred to as the "offeror," shall submit a proposal that includes the required information in the following paragraphs to demonstrate its capabilities to perform the work described in the Request for Proposal (RFP). Submission of a proposal constitutes the Offeror's unconditional agreement to all terms, conditions, and requirements of this solicitation and any amendments thereto.

The purpose of this section is to establish uniform requirements for proposal preparation to ensure that all proposals contain sufficient information to permit an equitable, thorough, and consistent evaluation. Offerors are strongly encouraged to read the entire solicitation, including all attachments and amendments, prior to submitting questions or preparing a proposal. Failure to provide all required information may result in rejection of the proposal. All information submitted within the stated page limits is subject to evaluation. Proposals shall comply with all requirements of the Performance Work Statement (PWS) and all instructions contained in this section.

Non conformance with these instructions may result in removal of the proposal from further consideration.

HE125426RE0030003

Proposals shall be clear, complete, concise, and sufficiently detailed to enable the Government to evaluate the Offeror's approach and validate the accuracy of all claims contained therein. Proposals that merely restate or paraphrase the Government's requirements, without providing substantive detail or rationale, may be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their experience, capabilities, or internal processes, and the evaluation will be based solely on the information furnished in the Offeror's submission.

Proposals will be evaluated in accordance with the criteria and methodology set forth in FAR 52.212 2, Addendum, as incorporated into this solicitation. Offerors are prohibited from altering, revising, or modifying in any manner any solicitation document, whether in printed or electronic form. The documents submitted electronically to the Contract Specialist, in accordance with the instructions of the solicitation, shall constitute the official proposal documents.

Offerors are advised that the Government will not reimburse any costs incurred in the preparation, submission, or revision of proposals in response to this solicitation. All proposal information is subject to verification by the Government. Any falsification, misrepresentation, or omission of material information may result in:

- Rejection of the proposal,

- A determination of non-responsibility,

- Referral to the appropriate suspension and debarment authority, and/or

- Civil or criminal penalties pursuant to 18 U.S.C. (S) 1001 (False Statements).

Offerors must be registered in the System for Award Management (SAM) at the time of proposal submittal with their Universal Entity Identify (UEI) number under the appropriate North American Industry Classification System (NAICS) code for this acquisition. Registration can be completed on the SAM website at https:// www.sam.gov. If assistance is needed with SAM registration, contact the SAM helpdesk at https://www.fsd.gov or (866)606-8220.

b. Point of Contact

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO and CS. Written requests for clarification must be sent to the KO at the email address located below.

Contracting Officer Name: Mr. Duke Santos Organization/Office Symbol: DoDEA Procurement (Facilities Branch) E-Mail Address: duke.santos@dodea.edu

Contract Specialist Name: Ms. Emani Gray Organization/Office Symbol: DoDEA Procurement (Facilities Branch) E-Mail Address: emani.gray@dodea.edu

c. Site Visit Information

Site visit will take place starting on 20 April 2026 through 26 April 2026. It will begin at 8:00 AM (JST). Refer to for the site visit schedule. Attachment 24

Non-attendance will not exclude contractors from competition. The number of representatives for each offeror is limited to two. In order to participate in the site visits, offerors must e-mail their full name, Date of Birth (DOB), copy of passport/driver's license, Police Good Conduct Certificate, and nationality of the attendees to William Keenan william.keenan@dodea.edu to finalize coordination no later than 12:00 PM (JST) 10 April 2026 Failure to meet this deadline will preclude .

attendance. Each installation is different when it comes to installation passes, there may possibly be other documentation required that won't be known until the individual pass requests are submitted.

d. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing.

e. Communications

Exchanges of source selection information between the Government and Offerors will be controlled by the KO or CS. Evaluation notices and responses will be transmitted as emails and will be treated as source selection information. Any questions from the offeror in reference to this solicitation shall be submitted via email to Contract Specialist, Emani Gray at emani.gray@dodea.edu, no later than with subject line 12:00 PM USA Eastern Standard Time, 13 April 2026, "HE125426RE003 Questions (Company Name)." For questions, no other means of communication (fax, telephone) will be accepted. Oral exchanges between the offerors and the Government prior to award of the contract will not be binding. Any information concerning this solicitation will be furnished to all offerors as an amendment to the solicitation if the information is necessary to the submittal of offers. Any amendments will be provided via email.

No information concerning this solicitation or requests for clarification will be provided in response to Offeror initiated telephone calls. All such requests must be made in writing and submitted to the KO and CS as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all Offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

f. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

Page size shall be 8.5 x 11 inches, 1-inch margins, with 12- point or larger font size, single spaced. The technical and past performance volumes of the proposals are to be submitted as a MSWord or PDF document. Offerors shall submit their pricing for estimated quantities identified in each Contract Line Item Number (CLIN) within the RFP.

g. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Cover pages, tables of contents, and glossaries shall not be counted as part of a proposal's page count. The following page limits have been established for all proposals in response to the solicitation:

Table 1 (Page Limitations)

VOLUME TITLE PAGE LIMIT

Cover Letter 2

Factor I (Prior Experience) 30

Factor II (Past Performance) 25

Factor III (Price) No Limit

Reps and Certs No Limit

Contract Documentation No Limit

h. Proposal Submission

Proposals may be submitted electronically via email to the Contract Specialist listed in the solicitation by the due date and time on the solicitation. Proposals only must be submitted via email to Contract Specialist, Emani Gray at emani.gray@dodea.edu with subject line "HE125426RE003 Okinawa, Japan Total Maintenance Contract (TMC) Proposal (Company Name)." DoDEA's file size limit per email is 10MB. Offerors whose proposals require the submission of more than one email shall use the subject line to identify the number of emails being sent. For example, "HE125426RE003 Okinawa, Japan Total Maintenance Contract (TMC) Proposal ABC Company email 1 of 3."

i. Proposal Organization

Offerors must organize and present proposals following the format and page limits identified in Table 2 (Proposal Organization) below. The following are the specific details required to be submitted with each offer in response to this solicitation:

Table 2 - Proposal Organization

VOLUME VOLUME TITLE

Cover Letter

I Factor I (Prior Experience)

II Factor II (Past Performance)

III Factor III (Price)

IV Reps and Certs

V Contract Documentation

COVER LETTER

The Cover Letter shall include:

a. Complete Business Mailing Address

b. Tax identification number (TIN), if applicable

c. Unique Entity Identifier (UEI) Number

d. Cage Code/NAICS Code

e. Contact Name, Phone, Fax, and email address

f. Clear statement that the proposal is valid for a minimum of 120 days from the closing of the RFP.

Volume I - Prior Experience (Factor 1) - The Government will evaluate the Offeror's demonstrated prior experience performing total maintenance requirements of similar scope, size, and complexity. This factor solely evaluates what work the Offeror has performed. It does not evaluate how well the work was performed.

Offerors shall not submit CPARS, questionnaires, ratings, accolades, performance narratives, or any other quality focused artifacts. Such materials will be disregarded and will not be evaluated under this factor.

2. Definitions

Total Maintenance Integrated facility operations and maintenance (O&M), including as applicable:

- Preventive & corrective maintenance

- Service orders

- 24/7 service desk & dispatch

- CMMS planning/scheduling & asset management

- HVAC, electrical, plumbing, BAS, life safety systems, elevators

- Custodial/grounds

- Code and regulatory compliance

Similar Size Comparable magnitude to this requirement, based on one or more of the following:

- Annual contract value

- Facility portfolio size (GSF, building count, site count, asset count)

- Workload (e.g., average monthly or annual work orders)

The Government will not disclose the Government Estimate. Offerors are responsible for using the thresholds provided in this solicitation.substantiating similarity

Similar Scope/Complexity Characteristics may include:

- Multisite or campus environments

- Occupied, mission critical facilities

- Sustained response SLAs and performance-based requirements

- CMMS driven asset/work management

- Regulatory/permit compliance

- Subcontractor management at scale

3. Submission Requirements Offerors shall submit three (3) to five (5) prior contracts or task orders completed or ongoing within five (5) years of the proposal due date. Experience may include the Offeror, major subcontractors, or JV members (see Attribution). Each project shall be provided on a Project Experience Sheet (maximum 2 pages, excluding optional cover).

Required Content

1. Identification

- Customer/Owner (Federal/State/Local/Commercial), contract number, title

- Location(s) of performance; period of performance (base + options); status (completed/ongoing)

- Contract type (FFP, CPIF, T&M, hybrid)

- Prime/sub role and percentage of work self-performed

2. Size

- Annual contract value (base + options if known)

- Portfolio metrics (GSF, building/site count, facility types, average monthly/annual work orders, asset count)

3. Scope/Complexity

- Functional areas performed (HVAC, electrical, plumbing, BAS, life safety, elevator, grounds, custodial, snow)

- CMMS used; planning/scheduling methods; asset lifecycle practices

- Service level standards (response/completion); dispatch model (e.g., 24/7)

- Regulatory/permit domains (NFPA, OSHA, EPA, local AHJs)

- Subcontractor management approach and distribution of work

- Multisite operations; occupied/mission critical environments

4. Relevance Mapping

- Provide a concise relevance matrix or bullets mapping the project's size/scope/complexity to the requirements of this solicitation. Citations to specific PWS sections are encouraged.

5. Attribution & Key Personnel Linkage (Optional)

- Identify which proposed entity (prime, JV member, major subcontractor) or key personnel participated in the referenced work. For subcontractor experience, state the anticipated workshare in this requirement.

6. Contact Constraints

- Offerors shall not provide past performance artifacts such as CPARS, ratings, awards, or narratives. These will not be reviewed.

4. Limits and Format

- Projects shall be listed in reverse chronological order.

- Use 11point or larger font and 1inch margins.

- Files exceeding page limits or containing past performance type materials will be redacted and not evaluated under this factor.

5. Attribution Rules

- Experience is credited to the entity that performed the work.

- Joint Ventures: Experience of any JV member may be credited if that member will perform similar scope/complexity work here.

- Subcontractors: Major subcontractor experience may be credited in proportion to the subcontractor's proposed workshare.

- Key Personnel: Individual qualifications are evaluated elsewhere; linkage is optional and may not substitute for corporate experience.

6. Optional Offeror Summary (1 page)

Offerors may include one Experience Crosswalk summarizing how the submitted projects, collectively, match the size, scope, and complexity of this requirement.

Volume II - Past Performance Proposal (Factor II)

Submission Requirements

Past performance will be evaluated to assess the Offeror's ability to successfully perform the contract, based on recent and relevant performance on prior and/or current contracts. The Government will consider information to include, but not limited to, Past Performance Questionnaires (PPQ) (Attachment 23) and Contractor Performance Assessment Reporting System (CPARS) to determine the offeror's overall record of recency, relevancy, and quality.

The Offeror shall submit Volume II Past Performance (Attachment 27), listing no more than three (3) recent contract references for the prime Offeror. Subcontractor and teaming partner references may be included within the same three if desired.

Recency. To be considered recent, performance must be ongoing or completed within three (3) years prior to the solicitation closing date.

To be relevant, the Offeror must demonstrate performance involving similar scope, magnitude of effort, and complexity, including total maintenance Relevancy.

services comparable to those required under this solicitation.

Past Performance Quality. PPQs and other past performance sources will be assessed for trends, quality of work, customer satisfaction, and usefulness of information to determine confidence in the Offeror's ability to perform.

PPQ Requirements

- Offerors must transmit Attachment 23 - Past Performance Questionnaire to customer POCs and instruct them to complete it in English.

- POCs must email completed PPQs directly to the Contracting Officer and Contract Specialist identified in the solicitation.

- PPQs submitted by the Offeror or included within the proposal will not be evaluated.

- POCs must annotate total contract value performed to date and provide sufficient detail for the Government's evaluation.

If the Offeror has no past performance, it shall submit Attachment 28 with a statement affirming the absence of past performance.

Subcontractor/Teaming Past Performance

If subcontractors or teaming partners are proposed, the Offeror shall provide relevant past performance for at least one (1) subcontractor effort. Written consent permitting the Government to discuss the subcontractor's past performance with the Offeror must be included.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs.

If an Offeror is aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

Volume III - Price Proposal (Factor III): Offerors shall submit a complete Price Volume containing all pricing required by this solicitation. Prices shall reflect a full understanding of the requirement and include all direct and indirect costs necessary to perform the work.

A. CLIN Pricing Requirements Offerors shall provide prices for all CLINs in Section B, including:

1.Estimated quantity CLINs:

Enter unit prices for each unit of measure exactly as identified in Section B.

2. Labor hour / fully burdened rate CLINs (0004/1004/2004/3004/4004):

Offerors shall propose fully burdened hourly labor rates for all labor categories listed in Fully burdened Attachment 25, Price List and Labor Category Sheet.

rates shall reflect all cost elements the Offeror customarily includes in its fully burdened hourly rates. Offerors shall not provide cost element breakdowns.

Non-routine work under these CLINs will be ordered in accordance with the Ordering Procedures set forth in the Performance Work Statement (PWS) Section 2.4.1.1.

Additional Labor Categories (Optional) The labor categories listed in reflect the Government's commonly required labor for the work described in Attachment 25, Price List and Labor Category Sheet the Performance Work Statement (PWS). Offerors may propose additional labor categories if they determine such categories are necessary to perform the requirements of the solicitation.

For each additional labor category proposed, the Offeror shall provide:

- A brief justification explaining why the additional category is required; and

- A description of the work the additional category will perform in support of the PWS; and

- The fully burdened hourly rate for the additional category.

The Government reserves the right to determine whether any additional proposed labor category is appropriate, duplicative, or unnecessary based on the PWS.

3. Firm Fixed Price CLINs:

Provide total FFP prices as required for each base and option period.

4. Material Handling Fee

The Government has established a , which applies to all materials procured under Time and Materials CLIN(s) 0004 predetermined 8% material handling fee through 4004. Offerors shall use this fixed 8% rate and shall not propose an alternate markup or handling percentage.

B. Price Data Submission Format

The Price Volume shall consist of:

- Completed Section B with all CLIN prices

- Completed pricing workbook, Attachment 25, Price List and Labor Category Sheet (Offerors shall not alter formulas or structure).

C. Requirements and Restrictions

All CLINs must be priced; unpriced CLINs may render the offer ineligible. Prices shall be internally consistent across Section B and the pricing workbook. Contingent or qualified pricing is not permitted.

Volume IV - Representation and Certifications

Offerors must provide all applicable business representations and certifications required by the solicitation. Please review all clauses and provisions requiring information from Offerors.

Volume V - Contract Documentation

The Offeror's proposal shall include a signed copy of the solicitation, and any amendments issued.

(End of 52.212-1 Addendum)

4800 MARK CENTER DRIVE, ATTN: SUITE 05E08

ALEXANDRIA, VA 22350-1400

UNITED STATES

Emani Gray, Email: emani.gray@dodea.edu Telephone: 5715605117 AdminBy:

SCD: PAS: