QA Part 2.pdf

Solicitation # HE125426RE003 Title Okinawa Total Maintenance Contract (TMC)

Question No.

Reference (Specifications / Drawings)

Question Response

Attachment 18 Please confirm whether there are any locations where the contractor will be required to perform grass cutting or grounds maintenance outside the fenced boundaries of the installations.

Section 2.3 and subsection 2.3.9 require contractor to reference Attachment 19 ( DoWEA Facilities Division Global Standards – Grounds Maintenance Chart). Follow the chart information specific to Fences.

2 Attachment 18 If such areas exist, please identify the specific locations and provide the associated acreage and scope requirements.

Section 2.3 and subsection 2.3.9 require contractor to reference Attachment 19 ( DoWEA Facilities Division Global Standards – Grounds Maintenance Chart). Follow the chart information specific to Fences.

3 PWS 2.1.2 Exterior Facility Management

Please identify all irrigation systems at each location, including type, quantity, and areas served.

The Performance Work Statement (PWS) does not provide a location specific inventory of irrigation systems for the 13 schools and 4 support facilities within the DoWEA Pacific South District (Okinawa). While irrigation systems are known to exist at certain facilities, the incumbent contractor did not document their presence, type, quantity, or areas served, and no Government Furnished Information (GFI) has been provided to establish a complete baseline inventory. Attachment 22 (RPIE List) identifies irrigation systems as RPIE, but does not include facility level detail. In accordance with PWS 2.1.1 and 2.1.2, the contractor is responsible for the inspection, operation, and maintenance of irrigation systems identified as part of the facility infrastructure and classified as RPIE. Final identification, validation, and documentation of irrigation systems will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

4 PWS 2.1.2 Exterior Facility Management

Please identify all automotive-related systems and equipment at each location, including scope of contractor responsibility.

DoDEA Pacific South District (Okinawa) facilities do not operate instructional carpentry or automotive trade classrooms. References to “shop,” “carpentry,” or similar spaces within the PWS pertain to facility support and building systems only.

In accordance with PWS Sections 2.1.2 and 2.1.3, the contractor is responsible for maintenance of facility infrastructure and installed building systems within all shop and shop‑type areas. Maintenance of instructional trade equipment or non‑facility property is not required unless identified as RPIE in Attachment 22.

Culinary arts spaces exist at designated middle and high schools and are maintained in accordance with PWS Section 2.1.5 and applicable RPIE/EIP classifications.

5 PWS 2.1.2 Exterior Facility Management

Please identify all external building systems at each location, including components included under contractor maintenance.

The Performance Work Statement (PWS) does not provide a complete or facility‑specific inventory of external building systems for the 13 schools and 4 support facilities within the DoWEA Pacific South District. A detailed inventory is not required for contract compliance, as the PWS establishes an all‑inclusive maintenance requirement for external building systems regardless of location‑specific listings.

In accordance with the PWS, the contractor is responsible for maintaining all external building systems present at each facility, as defined in PWS Section 2.1.2, regardless of whether a location‑specific inventory is provided.

Because existing inventories may be incomplete and do not provide location‑specific detail for all external building systems (including components), final identification of systems requiring repair, replacement, or maintenance will be established and validated by the contractor during Phase‑In. Once validated, all such systems shall be incorporated into the contractor’s Preventive Maintenance Plan (PMP) and sustained throughout contract performance in accordance with the PWS. Contractor shall validate existing systems to ensure accurate incorporation into the Preventive Maintenance Plan (PMP) and Asset Essentials.

Question No.

Reference (Specifications / Drawings)

Question Response

6 PWS 2.1.2 Exterior Facility Management

If a work order is issued for power washing for beautification purposes (not related to safety or mold remediation), please confirm whether the contractor is required to perform this work.

The Performance Work Statement (PWS) does not assign the contractor responsibility for performing power washing solely for beautification purposes, when such work is not related to safety, sanitation, or mold/mildew remediation. Beautification activities are not included within the routine Operations & Maintenance (O&M) scope. Accordingly, the contractor is not required to perform power washing when the purpose is cosmetic or aesthetic only.

However, if the Government determines that beautification‑related power washing is desired, such work may be requested and authorized under the PWS non‑routine work process, subject to Government approval, funding, and issuance of a Non‑Routine Work Request (NRWR).

Power washing required for safety, sanitation, or mold remediation remains within the contractor’s responsibility as defined in the PWS

7 PWS 2.1.2 Exterior Facility Management

Please confirm whether the contractor is responsible for maintenance of non-fixed outdoor furniture (i.e., items not bolted or permanently attached).

The Performance Work Statement (PWS) does not assign the contractor responsibility for maintaining non‑fixed outdoor furniture, defined as items that are not bolted, anchored, or permanently attached to the facility or grounds. These items are considered movable property and are not part of the facility’s fixed infrastructure.

Accordingly, the contractor is not responsible for routine maintenance, repair, or replacement of non‑fixed outdoor furniture or other portable furnishings that can be relocated without tools or disassembly.

The contractor’s responsibility is limited to fixed building and site components that are permanently installed or anchored and fall under the PWS‑defined scope of Operations & Maintenance (O&M). However, if the Government determines that repair or replacement of non‑fixed outdoor furniture is required, such work may be requested and authorized under the PWS non‑routine work process, subject to Government approval, funding, and issuance of a Non‑Routine Work Request (NRWR).

8 PWS 2.1.2 Exterior Facility Management

Please identify all drop-arm barricade and gate systems at each location, including quantities and maintenance requirements.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

9 PWS 2.1.2 Exterior Facility Management

Please identify all railing, gate, and entranceway systems at each location and define the scope of maintenance for each.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

10 PWS 2.1.2 Exterior Facility Management

Please identify all fuel systems (all types) at each location and define the contractor’s scope of responsibility.

The PWS does not provide a complete, facility‑specific inventory of fuel systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, operation, preventive maintenance, and corrective maintenance of all facility‑integrated fuel systems identified as Real Property Installed Equipment (RPIE).

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Repairs or replacements exceeding this threshold shall be processed as non‑routine work requests in accordance with PWS Section 2.4. Fuel procurement is not included unless otherwise specified in the PWS.

Final identification and validation of fuel systems will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP).

Question No.

Reference (Specifications / Drawings)

Question Response

11 PWS 2.1.2 Exterior Facility Management

Please identify all external communications systems, CCTV systems, video systems, video teleconference systems, cameras, and Mass Notification Systems (MNS) at each location.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

12 PWS 2.1.2 Exterior Facility Management

Please identify all marquees at each location and define maintenance expectations.

Marquees are explicitly identified within the contractor's maintenance scope under both Exterior Facility Management (PWS Section 2.1.2) and Interior Facility Maintenance (PWS Section 2.1.3). The contractor, through the Total Maintenance Contract (TMC), is responsible for the routine inspection, maintenance, and corrective action of all marquees located at DoWEA Pacific South District (Okinawa) facilities.

Marquee Inventory by Location A complete site-specific inventory of marquees at each of the sixteen (16) DoWEA Pacific South District locations is captured in the site Grounds Maps, Inventory, and Equipment Lists (Attachments 02–17). The contractor will conduct a comprehensive inventory validation of all marquees during the transition-in period (PWS Section 2.6.5.1) and will document all identified assets in the Work Order System (Asset Essentials) in accordance with PWS Section 2.1.3.1. The following locations are covered under this contract:

Amelia Earhart Intermediate School (Camp Foster) Ralph F. Stearley Primary School (Kadena Air Base) District Superintendent's Office (Kadena Air Base) Kadena Elementary School (Kadena Air Base) Killin Elementary School (Camp Foster) Kinser Elementary School (Camp Kinser) Kubasaki High School (Camp Foster) Ryukyu Middle School (Kadena Air Base) x2 Bob Hope Elementary School (Kadena Air Base) Zukeran Elementary School (Camp Foster)

13 PWS 2.1.2 Exterior Facility Management

This section references Fire Protection systems. Please confirm whether the full scope of work is defined in Section 3.7.4. If not, provide detailed requirements and identify system locations.

Section 3.7.4 does not define the full scope of work for Fire Protection systems. Sections 2.1.2 and 3.7.4 are independent of one another, and each addresses a different contractual requirement.

• Section 2.1.2 defines the contractor’s facility maintenance responsibilities.

Under this section, the contractor is responsible for corrosion control, inspections, and maintenance related to Fire Protection infrastructure.

Fire Protection components, devices, kitchen hood fire suppression systems, and related controls remain under the responsibility of the installation’s Fire Protection maintenance program, not the O&M contractor.

• Section 3.7.4 defines personnel training and requirements related to fire prevention and protection, including safety practices, staff responsibilities, and compliance expectations.

This section does not establish system level maintenance requirements or identify Fire Protection system locations.

While the installation’s Fire Protection maintenance program provides component level coverage, if the installation fails to perform required duties or if additional support is needed, the Government may request such work under the PWS non routine work process, subject to Government approval, funding, and issuance of a Non Routine Work Request (NRWR).

Additionally, the Government reserves the right to modify the contract should it determine that Fire Protection systems or components previously maintained by the installation must be transitioned to the contractor for sustainment. Any such change would be executed through formal contract modification and accompanied by appropriate funding and scope adjustments.

Because the PWS already establishes the division of responsibilities between infrastructure maintenance (Section 2.1.2) and personnel training/safety requirements (Section 3.7.4), no additional detailed requirements or system by system location listings are necessary. The contractor will maintain Fire Protection infrastructure as defined in Section 2.1.2, with all other responsibilities remaining with the installation unless directed through the non routine work process or formal contract modification.

Question No.

Reference (Specifications / Drawings)

Question Response

14 PWS 2.1.2 Exterior Facility Management

Please identify all kitchen equipment at each location that falls under contractor maintenance.

See attachments 2-17, attachment 22, and section 2.1.5 of the PWS.

15 PWS 2.1.2 Exterior Facility Management

Please identify all electrical distribution systems (underground, overhead, concealed, and exposed) at each location.

Demarcation for Utilities

• Electrical: The contractor’s responsibility begins at the load side (secondary side) of the utility transformer within the transformer enclosure. All electrical distribution systems downstream of this point—whether underground, overhead, concealed, or exposed—are included in the contractor’s Operations & Maintenance (O&M) responsibilities.

• Water: Demarcation begins at the discharge point of each water meter to the facility.

• Sanitary and Storm Drain: Demarcation begins at the first connection to the external manholes.

Because the PWS requires the contractor to maintain all electrical distribution systems on the facility side of the demarcation, a location by location inventory is not necessary to define scope. The contractor will maintain all electrical distribution components present at each facility, including but not limited to:

• Underground feeders, conduits, and duct banks

• Overhead distribution lines, supports, and terminations

• Concealed raceways, conduits, junction boxes, and panels

• Exposed conduits, cable trays, disconnects, and distribution equipment

• Switchgear, distribution panels, breakers, and protective devices

• Site lighting circuits and associated distribution infrastructure

All other systems and components are maintained as mentioned in the PWS.

As built drawings and utility maps showing the locations and details of these systems are expected to be provided to the contractor upon award to support Phase In validation and Preventive Maintenance Plan (PMP) development.

16 PWS 2.1.2 Exterior Facility Management

Please identify all Security and Anti- Terrorism Force Protection (ATFP) systems at each location and define maintenance responsibilities.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

Question No.

Reference (Specifications / Drawings)

Question Response

17 PWS 2.1.2 Exterior Facility Management

Please clarify the contractor’s required scope of work within shop areas (e.g., carpentry, culinary, automotive, etc.).

DoDEA Pacific South District (Okinawa) facilities do not operate instructional carpentry or automotive trade classrooms. References to “shop,” “carpentry,” or similar spaces within the PWS pertain to facility support and building systems only.

In accordance with PWS Sections 2.1.2 and 2.1.3, the contractor is responsible for maintenance of facility infrastructure and installed building systems within all shop and shop‑type areas. Maintenance of instructional trade equipment or non‑facility property is not required unless identified as RPIE in Attachment 22.

Culinary arts spaces exist at designated middle and high schools and are maintained in accordance with PWS Section 2.1.5 and applicable RPIE/EIP classifications.

Question No.

Reference (Specifications / Drawings)

Question Response

18 PWS 2.1.2 Exterior Facility Management

Please identify all Electronic Security Systems at each location and define the scope of contractor responsibility.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

19 PWS 2.1.2 Exterior Facility Management

Please confirm whether non-fixed items such as display cases are included in the contractor’s maintenance responsibilities.

While the non-fixed items such as display cases are not included as routine items, the government reserves the right to request related work under the non-routine work proces in accordance with PWS section 2.4.

20 PWS 2.1.2 Exterior Facility Management

Please expand on the contractor’s responsibilities for nuisance wildlife and avian control measures.

see section 2.1.2 "provision and management of nuisance wildlife avian control measures" for applicable scope and responsibilities.

21 PWS 2.1.2 Exterior Facility Management

Please identify any Government-furnished equipment (e.g., power washers, forklifts, lifts, carpet cleaners, etc.) and identify which like-items the contractor is not responsible to maintain.

The PWS does not identify specific Government‑furnished equipment inventories. Where Government‑furnished equipment is provided and assigned to the contractor for facilities maintenance purposes, maintenance responsibility will be as defined in the PWS and applicable manufacturer requirements.

Question No.

Reference (Specifications / Drawings)

Question Response

22 PWS 2.1.2 Exterior Facility Management

Please provide the locations of all utility meters at each site (water, gas, electrical, radon, sewer, etc.).

The Performance Work Statement (PWS) does not provide a location‑specific inventory of utility meters at each site (water, gas, electrical, radon, sewer, etc.) for the 13 schools and 4 support facilities within the DoWEA Pacific South District. While utility meters at each site (water, gas, electrical, radon, sewer, etc.) are known to exist, the incumbent contractor did not document their presence, type, quantity, or areas served, and no Government Furnished Information (GFI) has been provided to establish a baseline inventory.

The PWS does not provide a detailed utility meters (water, gas, electrical, radon, sewer, etc.) inventory by facility. The Government and successful contractor will work together during Phase‑In to establish the baseline inventory. The contractor will maintain, read, document and report all utility meters at each site (water, gas, electrical, radon, sewer, etc.) identified in the PWS once the systems inventory is completed and validated.

23 PWS 2.1.2 Exterior Facility Management

Please confirm whether Radon Mitigation Systems are included within the contractor’s maintenance scope.

Confirmed. The contractor, through the Total Maintenance Contract (TMC), is responsible for managing the infrastructure associated with Radon Mitigation Systems at DoWEA Pacific South District (Okinawa) facilities. Radon Mitigation is explicitly identified in PWS Section 2.1.2 (Exterior Facility Management) as a system within the contractor's maintenance scope, consistent with the contractor's broader infrastructure management responsibilities.

However, similar to the Mass Notification System (MNS) and Electronic Security Systems (ESS), device-level maintenance and operational responsibility for Radon Mitigation Systems is currently performed under a separate contract. The Government reserves the right to utilize this contract's non-routine work provisions (PWS Section 2.4) to perform repairs or corrective actions on radon mitigation infrastructure when the responsible contractor is unable to provide the required services.

The contractor's infrastructure management responsibilities for Radon Mitigation Systems include, but are not limited to, the following:

Routine inspections of radon mitigation system infrastructure, including associated piping, penetrations, seals, and support structures Identification and documentation of infrastructure deficiencies in the Work Order System (Asset Essentials) in accordance with PWS Section 2.1.3.1 Notification to the COR of any conditions that may pose a health or safety risk to students, faculty, or staff Corrective action on infrastructure components up to the $5,000.00 contractor threshold, covered under the Firm-Fixed Price (FFP) in accordance with PWS Section 2.1.1

Any repairs or replacements exceeding $5,000.00 in material costs will be identified and processed as non-routine work requests, subject to COR and Contracting Officer (KO) review and approval in accordance with PWS Section 2.4. Should the Government determine that full contractor responsibility for Radon Mitigation Systems is warranted, a contract modification will be executed to formally incorporate those systems and their associated requirements into this contract's scope.

24 PWS 2.1.2 Exterior Facility Management

Please identify all water filtration systems requiring filter replacement at each location.

The Performance Work Statement (PWS) identifies water filtration systems as contractor maintained systems, including routine inspection and filter replacement, but does not provide a complete, facility by facility inventory identifying the precise locations, quantities, or types of all water filtration systems across DoWEA Pacific South District (Okinawa) facilities (see PWS 2.1.2 and 2.1.3).

Existing facility inventories and attachments have been provided; however, these inventories may not be complete or fully reconciled with current field conditions. As such, while water filtration systems are known to exist at multiple locations (e.g., water fountains, potable water points, kitchen and food service areas, and other designated filtration applications), the Government cannot definitively identify all systems requiring filter replacement at each facility prior to contract award. Final filtration systems identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.

Question No.

Reference (Specifications / Drawings)

Question Response

25 PWS 2.1.2 Exterior Facility Management

Please expand on the contractor’s responsibilities regarding LPG storage systems.

See response to Item #29 of Q&A Part2

26 PWS 2.1.2 Exterior Facility Management

Please expand on the contractor’s responsibilities regarding transformer yards.

Maintenance of installation high voltage (greater than 600 volts) utility tranformers external to the facility are not included other than grounds maintenance. Where transformers are enclosed, the contractor is not responsible for the grounds maintenance. Contractor is responsible for the secondary load side of the transformer to the facilities to include associated secondary switchgear assemblies/Main Distribution Panels.

27 PWS 2.1.2 Exterior Facility Management

Please confirm whether the contractor is responsible for removal of mold, stains, and graffiti.

See sections 2.1.2, 2.1.3, and 2.3.9 for level of responsibilties for applicable scope and responsibilities.

28 PWS 2.1.2 Exterior Facility Management

Please confirm whether the contractor is responsible for emptying all external trash receptacles.

See sections 2.1.2, 2.1.3, 2.3.9, and 3.7.4 for level of responsibilties for applicable scope and responsibilities.

29 PWS 2.1.2 Exterior Facility Management

Please confirm whether maintenance of fuel systems (all types) is fully the responsibility of the contractor. If so, provide a complete list of applicable systems.

The PWS does not provide a complete, facility‑specific inventory of fuel systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, operation, preventive maintenance, and corrective maintenance of all facility‑integrated fuel systems identified as Real Property Installed Equipment (RPIE).

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Repairs or replacements exceeding this threshold shall be processed as non‑routine work requests in accordance with PWS Section 2.4. Fuel procurement is not included unless otherwise specified in the PWS.

Final identification and validation of fuel systems will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP).

30 PWS 2.1.2 Exterior Facility Management

Please confirm whether maintenance of external communications systems, CCTV systems, video systems, video teleconference systems, cameras, MNS systems, ATFP systems, and Electronic Security Systems is the responsibility of the contractor under this contract.

The PWS does not provide a complete, facility‑specific inventory of security, communications, or notification systems. In accordance with PWS Sections 2.1.1, 2.1.2, and 2.1.3, the contractor is responsible for inspection, preventive maintenance, and corrective maintenance of all facility‑integrated security and communications systems identified as Real Property Installed Equipment (RPIE), except where such systems are maintained under separate Government contracts.

Systems within scope include, but are not limited to, Electronic Security Systems (ESS), Closed‑Circuit Television (CCTV), cameras, access control infrastructure, Public Address (PA), Mass Notification Systems (MNS), video and video teleconference systems, bells, clocks, marquees, signage, and related ATFP infrastructure.

Routine maintenance up to the $5,000 material threshold is included under Firm‑Fixed Price (FFP) requirements. Work exceeding this threshold shall be processed as non‑routine in accordance with PWS Section 2.4.

Final system identification and validation will occur during Transition‑In / Phase‑In and be incorporated into the Preventive Maintenance Plan (PMP) and Asset Essentials in accordance with the PWS.