Attachment 25.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- HE125426RE003
- Issued by
-
Department of Defense Education Activity
About this file
This is a pricing template (Attachment 25) for the Okinawa Total Maintenance Contract (TMC), solicitation number HE125426RE003, issued by the Department of Defense Education Activity (DoDEA) for facility operations and maintenance services at DoDEA facilities in the Pacific South District, Okinawa, Japan.
The template establishes a contract structure with a base year and four option years, organized into five Contract Line Item Numbers (CLINs): Facility Operation and Maintenance Program (CLIN 0001), HVAC Maintenance (CLIN 0002), Sports Fields, Playgrounds, and Grounds Maintenance with three sub-CLINs (CLIN 0003), Non-Routine Work Requests on a Time and Materials basis (CLIN 0004), and Transition In/Out (CLIN 0005). The pricing submission requires offerors to enter fully burdened hourly labor rates in Japanese Yen for 16 distinct labor categories across the base year and all option periods, including General Maintenance/Handyman Worker, Licensed Electrician, Carpenter, HVAC Technician, Controls Specialist, Security/Electronics Systems Technician, Plumber/Pipefitter, Custodian/Cleaning Staff, Groundskeeper/Landscaper, Administrative Clerk, Management, Locksmith, Playground Technician, Sports Fields Technician, and Roofing Technician. Each labor category includes detailed descriptions of duties and responsibilities aligned with the Performance Work Statement. Offerors must also provide annual escalation percentages for option years, with embedded formulas automatically calculating escalated rates. Materials procured under non-routine work CLINs are subject to a fixed 8% government-established material handling fee. The template includes protected cells and formulas that offerors cannot modify, and offerors may propose additional labor categories with justification if deemed necessary for PWS performance. All pricing will be evaluated for completeness, internal consistency, and unbalanced pricing under Section M, Factor III (Price).
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Text version
Tab 1 - PRICE (FACTOR 3)
| SAMPLE | |
| HE125426RE003 | |
| Project Title: | Okinawa Total Maintenance Contract (TMC) |
| Base Year | Option year one (1) | Option year two (2) | Option year thee (3) | Option year four (4) | |||||||||||||||||||||
| Labor Category | |||||||||||||||||||||||||
| (CLIN) | Unit of Issue | Unit Price | Estimated Quantity | Total Price | Unit of Issue | Unit Price | Estimated Quantity | Total Price | Unit of Issue | Unit Price | Estimated Quantity | Total Price | Unit of Issue | Unit Price | Estimated Quantity | Total Price | Unit of Issue | Unit Price | Estimated Quantity | Total Price | |||||
| CLIN 0001 - Facility Operation and Maintenance Program | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | ||||||||||
| CLIN 0002 - Heating, Ventilating and Air Conditioning (HVAC) Maintenance | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | ||||||||||
| CLIN 0003 - Sports Fields, Playgrounds, and Grounds Maintenance | Not priced separately (see SubCLINs below) | Not priced separately (see SubCLINs below) | Not priced separately (see SubCLINs below) | Not priced separately (see SubCLINs below) | Not priced separately (see SubCLINs below) | ||||||||||||||||||||
| 0003AA - Sports Fields | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | ||||||||||
| 0003AB - Playgrounds | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | ||||||||||
| 0003AC - Grounds Maintenance | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | Month | 12 | $0.00 | ||||||||||
| CLIN 0004 - Non-Routine Work Requests | Job | 400 | Job | 400 | Job | 400 | $0.00 | Job | 400 | Job | 400 | ||||||||||||||
| CLIN 0005 - Transition In/Out | Each | 1 | $0.00 | Each | 1 | $0.00 |
Base Total $0.00 Option year one (1) Total $0.00 Option year two (2) Total $0.00 Option year three (3) Total $0.00 Option year four (4) Total $0.00
| Grand Total = Base + all Option Periods | $0.00 | |
| Base Total | $0.00 | |
| Option Year 1 Total | $0.00 | |
| Option Year 2 Total | $0.00 | |
| Option Year 3 Total | $0.00 | |
| Option Year 4 Total | $0.00 | |
| TOTAL CONTRACT VALUE | $0.00 |
Labor Rate Instructions
Attachment 25 — Labor Categories & Rates (T&M CLINs 0004/1004/2004/3004/4004/5004)
Purpose. This attachment captures the Offeror’s fully burdened hourly labor rates for non‑routine Time‑and‑Materials (T&M) work under CLINs 0004/1004/2004/3004/4004/5004. Rates shall reflect all cost elements the Offeror customarily includes in fully burdened rates.
Do not submit cost element breakdowns.
How to complete.
1. Enter a single fully burdened rate for each listed labor category for each period (Base) in the green cells.
2. Enter the annual escalation percentages in the yellow cells; embedded formulas will extend those to option periods (OY1-OY4).
3. Do not alter protected cells, worksheet structure, or formulas.
Additional Labor Categories (Optional). Offerors may add labor categories they deem necessary to perform the PWS. For each added category, provide:
• a brief justification describing the work to be performed and the PWS sections supported; and
• the fully burdened hourly rate for each period.
The Government reserves the right to determine that a proposed category is duplicative or unnecessary.
Materials. Materials procured under the non‑routine T&M CLINs are subject to the Government‑established 8% material handling fee. Offerors shall use the fixed 8% rate; alternate material handling percentages are not permitted.
Currency and units. Enter rates in ¥ (Japanese Yen) on an hourly basis, consistent with the worksheet headings.
Cross‑document alignment. This Attachment implements the pricing submission in Section L – Price and will be evaluated under Section M – Factor III (Price) for completeness, internal consistency, and unbalanced pricing.
Reminder. Labor hours and mixes are not being evaluated for technical approach; this attachment collects rates only for T&M ordering under PWS ordering procedures.
Labor Rates
| Proposal Instructions: | 1. Fill in the green highlighted cells with baseline labor rates for each discipline or skill. | ||||||||
| 2. Fill in the yellow highlighted cells in at the bottom of the form for annual escalation percentages. The escalation rates are relate to the previous option year. | |||||||||
| 3. All other cells are protected as are the formulas. | |||||||||
| CLIN Structure | Position | Labor Code | Hourly labor Rate (¥) | Duties and responsibilities cover as noted below and as noted elsewhere in the PWS | |||||
| Base Year | OY1 | OY2 | OY3 | OY4 | OY5 | ||||
| CLIN 0004 | CLIN 1004 | CLIN 2004 | CLIN 3004 | CLIN 4004 | CLIN 5004 | ||||
| Non-Routine Work | General Maintenance/Handyman Worker | GMH | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct Basic repairs, facility upkeep, lubrications, fencing, carpentry, masonry, handyman functions, performs routine building PM rounds/repairs, doors/hardware, ceiling systems, floor transitions, wall/trim, hinges, closers, general moving components, replace consumables (batteries for clocks/sensors, doorstops, non‑electrical fixtures), minor carpentry work such as patch/paint drywall, adjust/replace door hardware, repair casework, minor plumbing such as clear/fill traps, replace aerators, replace water filters, repair minor leaks with approved parts, minor electrical (non‑licensed) such as replace lamps/tubes, label plates (no panel work), furniture glide/hinge/general repairs, bulletin board/whiteboard mounting, document deficiency lists during walk‑throughs, recommend trade escalation, close out work orders with parts, labor, before/after photos for cosmetic repairs. Safety/Compliance, Ladder safety, lockout/tagout (LOTO) awareness, SDS for adhesives/patching compounds, etc. |
| Electrician (licensed) | ELEC | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct Thermal scans of panels/gear (if in scope), torque checks on lugs per OEM, inspect/clean panels, label circuits, test GFCI/AFCI, exit/egress lighting verifications, UPS/battery inspections (visual; function tests per OEM), troubleshoot circuits, breakers, lighting contactors, occupancy sensors, replace receptacles, switches, lighting ballasts/drivers, fixtures per code, repair branch circuits, terminate conductors, panel board component replacements, Megger/tests as required, continuity checks, load readings, ground testing, code compliance checks, update one‑lines/drawings, panel schedules, breaker directories, redline as‑builts, and safety/Compliance NFPA 70/70E practices, arc‑flash PPE, LOTO, energized work permits (if unavoidable), etc. | |
| Carpenter | CAR | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct and maintain wooden structures such as doors/frames, thresholds, stage/platforms, ramps, windows, floors, stair rails, cabinets, desks, and shelving. Constructing and installing new fixtures like bookcases, closets, platforms, bulletin boards, and furniture. Replacing or repairing window glass, cords, tool handles, and other damaged components. Sanding and refinishing wood surfaces including floors, desks, and chairs. Measuring, marking, and cutting materials like wood, drywall, plastic, and fiberglass using hand and power tools. Installing hardware such as locks, hinges, and handles on doors and cabinets. Repair/replace doors, frames, hardware; millwork and casework repairs. Install/repair handrails, baseboards, corner guards; flooring transitions. Minor concrete form/patch for thresholds and site furnishings bases. ADA clearances/approach checks/adjustments for doors and hardware. Hardware schedules updates, finish schedules, redlines. Safety/Compliance Machine guarding, dust control, silica compliance for cutting masonry products etc. | |
| HVAC Technician/Specialist | HVAC | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct all aspects of HVAC systems to include Testing and Balancing processes, Seasonal demand may affect rates, Seasonal PMs; filters, belts, sheaves, lubrication, coil cleaning, drain pan treatment etc. Check/repair/adjust; refrigerant pressures/temperatures, verify economizers, sensors, actuators, etc. Test safeties: HPS/LPS, freezestats, smoke interlocks; verify BAS points trend etc. Diagnose/repair RTUs, AHUs, FCUs, VRF/VRV, chillers/boilers. Replace motors, VFDs, contactors, relays, TXVs/EEVs, actuators, valves etc. Calibrate thermostats, airflow balancing (TAB light) etc. Combustion analysis (as applicable), airflow and ΔT verification; leak detection. PM checklists/repairs, refrigerant tracking logs (EPA), parts usage, trend screenshots etc. Safety/Compliance EPA 608, confined space (if applicable), LOTO, hot‑work (for brazing), fall protection, etc. | |
| Controls Specialist (HVAC, DDC, FP, CCTV, SCADA) | CS | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Note: “FP” here denotes “Fire Protection” monitoring interface only; fire system impairments/testing require licensed fire‑life‑safety technicians. |
Preventive. Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct electronics, software, electronics specialist, diagnostics, expert level troubleshooting in control systems and repairs etc. Verify DDC point health, trend logs, alarm routing, time schedules, and setpoints etc. Backup controller databases; patch/update servers where allowed etc. Troubleshoot field controllers, sensors, actuators, comm trunks (BACnet/Modbus/etc.) etc. Inspect/repair/replace I/O modules, re‑bind points, correct sequences per approved design etc. Functional tests for mode changes, resets, demand limiting; network health checks etc. Upload backups, change logs, sequences of operation redlines, trend exports etc. Safety/Compliance Cyber hygiene; credentials handling; coordination for life‑safety interlocks etc.
| Security/Electronics Systems Services (ESS) Technician | ESS | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct Surveillance, alarm systems, gate access, electronics systems, security management systems, servers, etc. Inspect/testing/repair cameras, NVRs, access control panels, door strikes, readers, door position switches etc. Clean camera domes; verify recording retention and time sync etc. Replace cameras/readers/strikes; re‑terminate cabling; adjust focus/FOV; firmware updates etc. Inspection/testing/adjustments/repairs/document; Badge access tests, alarm point tests, event log verification, Device maps, ID lists, IP tables, firmware inventories, change tickets etc. Safety/Compliance; Chain‑of‑custody for footage; data privacy practices; secure credentials etc. |
| Plumber/Pipefitter | PP | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct water systems, sanitation systems, storm water systems, domestic water/backflow preventers, PRVs, water heaters, recirc pumps etc. Flush water heaters; test T&P valves; exercise isolation valves etc. Repair leaks; replace valves/faucets/flushometers; clear drain blockages etc. Repair/replace circulating pumps, expansion tanks, PRVs, backflows (and certify) etc. Inspection/Testing/adjustments/repairs/document Backflow tests (licensed tester); pressure/temperature logging; Legionella risk checks per policy etc. Document; Fixture count updates; valve lists; backflow test certificates etc. Safety/Compliance Confined space entry, hot work for brazing, potable water protection practices etc. |
| Custodian/Cleaning Staff | CC | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct periodic cleaning: restrooms, classrooms, offices, floors (sweep, mop, scrub, buff) etc. Refinish VCT, extract carpets, high‑dusting, glass, disinfect high‑touch points etc. Spot remediation for spills/bodily fluids; odor control; graffiti removal (approved methods) etc. Inspection/Testing; ATP or equivalent hygiene checks (if in scope); restroom fixture functionality report‑backs etc. Documentation; Cleaning logs by zone/shift; consumables inventory etc. Safety/Compliance; Chemical handling/SDS, PPE, bloodborne pathogens procedures etc. |
| Groundskeeper/Landscaper | GL | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct grounds maintenance, seasonal variation, mowing, edging, pruning, fertilization, weed control, irrigation, Playground sand/engineered wood fiber (EWF) top‑offs (if included), pathway upkeep, turf management, etc. Inspection/Testing/adjustments/repairs/document irrigation (valves, heads, controllers), sod/plant replacement, erosion control, Playground fall‑zone depth checks, tree hazard identification etc. Documentation; Irrigation/cutting map updates; chemical application logs; seasonal plans etc. Safety/Compliance; Pesticide/herbicide applicator compliance, equipment safety, heat‑stress plan. |
| Administrative Clerk | AC | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Office support, inventory, scheduling, maintain data integrity, PM calendars/schedules, service level dashboards etc. Expedite parts orders, vendor coordination, schedule changes, access requests etc. Inspection/Testing; QA/QC checklist distribution; closeout package tracking etc. Documentation; Work orders, timesheets, shipping/receiving, compliance folders, meeting minutes etc. Safety/Compliance; Records retention, privacy of student/staff info, controlled document handling. |
| Management activities | MNG | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Cover/Includes (but is not limited to) annual maintenance plans, budget forecasts, risk register, lifecycle planning etc. Vendor oversight, QC audits, toolbox talks, training plans, Incident response coordination; change orders; scope refinements; client reporting etc. Inspection/Testing; KPI reviews (response/restore times, backlog, PM compliance), safety audits etc. Documentation; Monthly/quarterly reports, CAPAs, utility and comfort trend analyses etc. Safety/Compliance; OSHA program stewardship, permit systems, LOTO oversight, contractor vetting. |
| Locksmith | LS | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct all requirements to manage non-electronic lock systems to include cores, keys, related hardware systems. Key control audits, re‑pinning schedules, lubrication of cylinders/closers, door alignments, Rekey/replace cores and cylinders, repair/replace closers, strikes, thresholds; e‑lock coordination with ESS etc. Inspection/Testing; Egress function tests, closer hold‑open removal in fire‑rated doors (as required) etc. Documentation; Keying plans, bitting lists, restricted key logs, door hardware schedules etc. Safety/Compliance Life‑safety/egress code adherence; rated door assembly integrity etc. |
| Playground technician | PT | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | ¥ - 0 | Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct playground equipment, astroturf, flooring/surface systems, equipment, connectors, fasteners, surfacing depth/conditions, tighten hardware, lubricate moving parts, replace wear components, repair/replace damaged components; re‑anchor footings; replace EWF/surfacing patches etc. Inspection/Testing; Fall‑zone depth measurements and impact attenuation tests (as needed), Safety audits against applicable standards and manufacturer guidelines etc. Documentation; Inspection/repair checklists, deficiency logs, corrective action records, parts usage etc. Safety/Compliance; |
Barricade unsafe equipment; follow manufacturer and safety standards; keep records.
Sports fields/Sports facilities technician SFT ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct internal and external sports related areas and structures (soccer, football, track/field, basketball, tennis, baseball, softball, striping, maintenance, cleaning, built-in assets, shot-put, disc, long-jump, scoreboards, high-jump, flooring/surfaces, volleyball, gyms, Field mowing, aeration, topdressing, line painting, net/goal/dugout/bleacher inspections/repairs, Gym equipment PM: backstops, divider curtains, scoreboards (visual/mechanical), Irrigation fixes, infield mix replacement, turf repairs; gym equipment cable/pulley repairs/replacements etc. Inspection/Testing;
Surface evenness, footing checks, lighting level checks (spot meter) etc. Documentation; Field maintenance logs, event prep checklists, equipment inspection records.
Safety/Compliance; Equipment lockouts, spectator area controls, chemical application compliance.
Roofing technician RT ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 ¥ - 0 Covers/Includes (but is not limited to) Inspect/Test/adjust/repair/document/conduct maintenance specific to roofing systems and drainage systems, Semiannual roof walks, debris removal, drain/scupper cleaning, flashing inspections/repairs, Minor coating/patching per OEM, seam checks/repairs, Patch membrane punctures, repair flashings/curbs, reseal penetrations; leak tracing etc. Inspection/Testing; Moisture scans, warranty condition verification (as applicable) etc. Documentation; Roof condition reports with photo maps, leak logs, repair details etc. Safety/Compliance; Fall protection, skylight guarding, weather and wind‑load precautions, hot‑work permits.
| Estimated annual Percentage escalation | Base Period = baseline | |
| OY1 Period %: | 0% | |
| OY2 Period %: | 0% | |
| OY3 Period %: | 0% | |
| OY4 Period %: | 0% | |
| OY5 Period %: | 0% |
File details come from the government source that posted it. Updated .