Attachment 19 Updated A3.pdf
PDF 253 KB Posted
- Solicitation number
- HE125426RE003
- Issued by
-
Department of Defense Education Activity
About this file
This is a Performance Work Statement (PWS) and facilities maintenance standards document for the DoDEA PAC South grounds maintenance contract. The document establishes comprehensive maintenance requirements across multiple facility types and grounds areas at Department of Defense Education Activity (DoDEA) schools in the Pacific region.
The PWS delineates detailed task requirements organized by maintenance category, including grass care and improved grounds maintenance, sweeping, plant bed maintenance, tree and shrub maintenance, fencing inspection, storm cleanup and debris removal, grounds raking, sports field maintenance (both natural grass and artificial turf), and running track and field events maintenance. For grass care, the contractor must maintain growth heights between two and four inches on improved grounds, perform mowing visits throughout twelve months of performance, remove visible clippings after mowing, and apply fertilization, aeration, trimming, edging, and weed abatement as needed. Weed management must occur at least every two weeks. Sports field grass maintenance requires heights between four and eight centimeters with weekly inspections during sports seasons and annually during off-season periods. Artificial turf requires combing every forty hours or less of use and monthly pellet redistribution per manufacturer specifications. Tree maintenance includes trimming dead or diseased branches, pruning up to two times annually, removal of hazardous trees, and palm tree trimming using local industry best practices. The contractor must respond to storm cleanup notifications within two hours, with cleanup of sixteen man-hours or less performed at no additional cost and larger jobs reimbursed via government-approved work orders. All work must be performed in compliance with the specified frequency schedules, which range from as-needed to weekly, bi-weekly, monthly, annually, or seasonal intervals depending on the task.
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Text version
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Mowing Maintain the growth of grass height on improved grounds between two (2) and four (4) inches. Provide for mowing visits to perform as needed full mowing during twelve (12) months of each Period of Performance to maintain heights established in this document and the
PWS.
Clipping removal Grass clippings shall be removed when visible after mowing.
Fertilization Application of fertilizer and/or herbicides presently is part of the stipulated task order, and the contractor shall have all necessary certifications/licensures and qualifications to perform that function. Fertilize as needed to maintain optimal growth and aesthetics.
Aeration Provide aeration as needed to correct trouble areas while promoting growth.
Trimming Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, curbs, and other fixed obstacles. Trimming height shall match surrounding area grass heights. Provide Grass care / improvements to maintain no less than 12 inches for both sides of the fence.
Edging Edge sidewalks, driveways, curbs, and other concrete or asphalt edges located in improved grounds areas during each mowing.
Weed abatement/management
Weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, curbs, sidewalks, construction/contraction/expanstion joints, and other fixed obstacles. Weed management shall be performed as needed but at least once every two weeks to maintain optimal aethetics.
Grass Damage Repair and Bare Spots
Repair as needed all bare spots, turf, and grass areas that are damaged or eroded. reas shall be maintain to reduce and remove all tripping hazards presented by holes, natural wear from activities, and environmental conditions.
Top Dress and Overseed Top Dressing and overseeding will be required as needed in early spring to promote germination and growth establishment. Areas shall be maintain to reduce and remove all tripping hazards presented by holes, natural wear from activities, and environmental conditions.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Perimeter playground Fence inspection & maintenance
2.3 Inspect monthly for damage and safety issues and securable gates, report deficiencies to FOS/COR and Maintenance Supervisor for immediate repair. Provide Grass care / improvements to maintain no less than 12 inches for both sides of the fence.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply Sweeping 2.3 Sweep all streets, parking lots, sidewalks and curbs immediately after mowing, edging and/or grass trimming.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Plant Bed Maintenance Maintain plant beds by removing any grass, weeds, or other vegetation, including their root systems, and maintaining a 4-inch-deep to 6-inch-deep sharp cut edge along the entire perimeter of plant beds.
Weed abatement/management
Weed management shall be performed to maintain minimal depth to maintain aethetic appearances (height shall be maintained to less than 2cm). Weed management shall be performed as needed but at least once every two weeks.
Pruning Enhance growth and health; not to exceed 2x/yr; keep trimmed away from all infrastructure, remove damaged and hindering walkways.
Mulch The contractor shall provide approved mulch or rock landscaping materials to match existing, as needed, adding mulch/rock to maintain minimum required depth.
Plant replacement The contractor shall provide replacement of dead/diseased plants as needed.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Tree trimming Trees of dead, diseased or broken branches. Remove tree branches to a height of ten (10) feet above street level, sidewalks or ground as directed by the COR.
Pruning
Provide for permanent scaffold branch development, elimination of narrow V -shaped branch forks that lack strength, thinning of crowns, maintenance. Remove diseased and damaged portions. Remove portions that hinder roofs, gutters, walkways, windows, doors, and other infrastructure. Enhance growth and health; not to exceed 2x/yr; keep trimmed away from all infrastructure, remove damaged and hindering walkways.
Palm Tree Trimming Trim all palm trees utilizing local industry best practices.
Watering As needed to sustain tree health.
Tree Removal Remove diseased and dying trees that create a potential safety hazard.
Tree, Shrub, Stump Removal Remove stump and debris to mitigate any safety, pest control issues. Removal of trees and/or stumps shall be accomplished via authorization of a government approved service order at additional expense to the government. Replacement of dead trees and shrubs will be at the discretion of the COR at no additional expense to the government.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply Clean-up and Debris removal
Respond within two (2) hours of notification, from the COR, to survey all areas. Report areas requiring storm clean-up and/or debris removal.
Damage (16-manhour or less)
Removal of debris shall be performed at no additional cost to the Government per each location.
Damage (great than 16-manhours)
Clean-up and remove debris shall be performed via government-approved work order and the contractor will be reimbursed, upon completion of the service/work order.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Grounds Raking activities 2.3 Raking shall be accomplished on a comprehensive basis in conjunction with mowing activities, as a minimum. Grounds raking last to remove leaves, pine straw and other debris left from other grounds maintenance tasks.
2.3.9 While the entire PWS section addresses grass maintenance, other sections in 2.3 may apply
Pruning Prune shrubs as directed by the COR. The contractor shall prune to a height between 18 and 60 inches as selected by the COR. The contractor shall prune the tops, sides, ends and in between separate plants to promote multiple stem production.
Inspection and removal Inspect and report monthly to the COR all shrubs noted to be dead, diseased, damaged or undesirable. Work with school AO and COR to schedule removal and disposal.
2.3 Entire PWS section addresses Sport Fields ang grass maintenance.
2.3.3 While this section is specific to Artificial Turf, other sections of 2.3 may apply.
Weed Control When needed to remove weeds and/or prevent weed growth. All alge shall be removed and measures taked to prevent future growth.
Combing turf and maintenance
Must comb turf every 40 hours or less of use. If pellets exist, redistribute pellets monthly and add as needed to maintain field per Manufacturers specifications. Pellet distribution shall meet depth as specificed by manufacturers.
Sweeping / Cleaning Prior to events. Monthly during off season.
Field Inspection and maintenance
Two months Prior to and weekly during specific sports seasons and after sport events. Annually during off season.
Perimeter Fence Inspection Inspect monthly for damage and safety issues and securable gates, report deficiencies to FOS/COR and Maintenance Supervisor for immediate repair. Provide Grass care / improvements to maintain no less than 12 inches for both sides of the fence.
2.3.2 While this section is specific to sports field grass maintenance, other sections of 2.3 may apply.
Mowing Maintain the grass height between 4 and 8 cm. Verticut, aeration, and watering shall be performed as necessary to maintain a healthy, green, and uniform appearance. After mowing the height of grass shall be 4 to 5 cm.
Irrigation Amount based on natural moisture received for grass type and climate area.
Fertilization Type and amount based on grass health, type, and climate area.
Trimming Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, curbs, and other fixed obstacles. Trimming height shall match surrounding area grass heights.
Edging Edge sidewalks, driveways, curbs, and other concrete or asphalt edges located in improved grounds areas during each mowing.
Aeration Rolling aeration required annually.
Grass Damage Repair As needed, repairs due to play damage and grass disease.
Field Inspection Two months Prior to and weekly during specific sports seasons and after sport events. Annually during off season.
Clipping removal Remove clippings if visible after mowing.
Perimeter Fence Inspect monthly for damage and safety issues and securable gates, report deficiencies to FOS/COR and Maintenance Supervisor for immediate repair. Provide Grass care / improvements to maintain no less than 12 inches for both sides of the fence.
Top Dress and Overseed Top Dressing and overseeding will be required as needed in early spring to promote germination and growth establishment. Areas shall be maintain to reduce and remove all tripping hazards presented by holes, natural wear from activities, and environmental conditions.
2.3.6 While this section is specific to Track & Field maintenance, other sections of 2.3 may apply.
Inspect track Prior to and after sport event, weekly during off season. Report deficiencies to FOS and Maintenance Supervisor for immediate repair.
Wash surface Quarterly, wash off track to remove dirt, mildew, and debris. A Washing shall be planned two weeks prior to the start of Track-n- Field events to include practice season.
Remove standing water Check after every rain and dewater within 48 hours. During Track-n-Field season, dewater before the start of all events.
Remove Leaves and pine needles
Remove within 48hrs of identification. During Track-n-Field season, dewater before the start of all events.
Marking track surface Re-mark lanes as needed or as requested during events using surface manufacturer recommendation.
Perimeter trees / shrubs / bushes
Trim tree canopy to prevent leaves / needles from covering track surface.
X
X
X X
Tree Maintenance
2X
X X
2X
X
Fencing
X
X
Plant Bed Maintenance
Sports Fields Artificial Turf Maintenance
X
X
X X
X
X
X
X
Natural Grass Maintenance
X
X X
X
X
X
Storm Clean-up and debris removal
X X
X X
X
A s no te d in c o m m e nt s
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
Frequency
W e e kl y
M o nt hl y
X X
X X
X
X X
A nn ua lly
Grass Care / Improved grounds / Maintenance
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
X
DoDEA PAC South Facilities Standard - Grounds Maintenance
CommentsGrounds Task
A s
N e e d e d
X X
X
Ev e ry tw o w e e ks
X
PWS
Section
X
2.3
Sweeping X X
X
X
X
X
X
X X
X
X
X
X
X
X X X
X
Running Track / Field Events
2.3
2.3
2.3
2.3
2.3
2.3
2.3
Shrub Maintenance
X X
Grounds Raking
X X
Attachment 19 Page 1
File details come from the government source that posted it. Updated .