FASPP_site_visit_powerpoint_presentation_-_11-11_May_2015.pdf

Pre-Proposal Site Visit

RFP GS-09P-15-KS-C-7000

Federal Aggregated Procurement Project

(FASPP)

May 12, 2015

PRE-PROPOSAL SITE VISIT

• Nothing presented at any site visit creates a change.

• All changes made to the RFP will be done through a formal amendment.

• Purpose of site visits is to allow opportunity to see location and site conditions

• Limited additional site visit opportunities may be accommodated

PRE-PROPOSAL SITE VISIT (cont.)

• Entertain questions to –

• Correct omissions, ambiguities, or clarify requirements

• Raise possible problems (doesn’t mean we’ll agree, but we’ll consider issues)

• Submit all questions in writing

RFP Overview

• Unrestricted solicitation, but subcontracting plan is required

• Requirement is being procured under FAR Part 12 in conjunction with FAR Parts 15 and 41

• Power purchase agreement but with construction elements

• Must propose for all sites, only one contract will be awarded

RFP Overview (cont.)

• Propose kWh rates per site

• Weighted average must not exceed “price to beat” for each agency

• Cannot cross subsidize between GSA and USFS

• Propose escalation rate (don’t exceed maximum)

• Propose warranted kWh per year

• Take or pay UP TO MAXIMUM

• Propose annual degradation factor up to maximum

• Propose one-time roof replacement (in case roof replaced in before contract ends)

• Contract is 10 years (including design and construction) and one 10 year option

• Propose unamortized balance if government doesn’t take option (remove system if FMV buyout not negotiated)

• Solar Investment Tax Credit and accelerated depreciated: structured so these can be claimed

• Contractor responsible tax benefits

• End of contract: remove system, restore site UNLESS there is a fair market value purchase by the Government

• Evaluation

– Best Overall Value to the Government

• Best Value Selection (BVS) in accordance with FAR Part

– The successful offeror will be determined based on the criteria in Section M of the RFP

– Submit proposal documents per Section L

– Consider evaluation criteria when developing proposal

Section C /Site SOWs

• Section C gives general requirements (applicable to all sites unless states otherwise)

• Site Statements of Work give requirements unique to sites

• Design-build – we give criteria; contractor designs, builds, owns, operates

• Stay in designated footprint

• Browning USCH is historic

Section C/Site SOWs

• Some sites require multiple systems (e.g., USGS)

• Responsible for utility interconnection requirements

– Meet utility design criteria

– Submit interconnection application/agreement markup to Government

– Do early – Government may have legal issues to resolve

• Scheduling exceptions: Peckham USCH; Ryan FB

– Roof projects next summer – cannot start roof work until 9/1/2016

Tours/Site Visits

• Stay with agency escorts

• Safety

– Some walking will be required

• Use restroom prior to departure

• No camera or cell phones allowed

• No smoking, except in designated areas

• Stay with group

• Questions submit in writing

• Do not disrupt personnel encountered during tour

Questions and Answers

• During site visits, write questions on sheets provided

• Email questions

• We will consider material that supplements solicitation – see Section L criteria

• Note deadlines in Section L

• READ SECTION L

Closing Statement

• Nothing presented during the site visit amends or modifies the RFP

• All changes made to the RFP will be done through a formal amendment

• We look forward to receipt of your offer and participation in this procurement

Thank you!