Pre-Proposal_Conference_Minutes.pdf

28 Oct 2013

MEMORANDUM FOR CONTRACTORS

FROM: AFTC/PZIOA

SUBJECT: Base Supply Pre-Proposal Conference Minutes

1. Supply Slideshow Presentation

a. Sandra Sergent presents

i. Notes:

1. AFMAN 23-110 replaced, imperative new directive publications

2. Fuel for contractor vehicles will not be provided.

3. Supply Squadron separate from Transportation Squadron

a. Transportation does not deliver supplies

4. FIAR (Financial Improvement Audit Readiness) requirement

5. LMCA – Logistics Material Control Activity

a. Custodians put IUID on equipment

b. Contractor may need equipment custodians

c. LMCA currently has equipment custodians

6. Unit Control Center(UCC)

a. Not stood-up a lot, but if contingency occurs on base, you will be deployed.

7. Schedule

a. Monday – Friday: 0700-1600 -- Core Hours --CLIN 0001

b. Monday – Friday: 1600-2400 -- Swing Shift -- CLIN 0002-0005

c. Saturday: 0700-1600 ; Sunday 0700-1600

i. Key Functions expected to be performed

8. Housecleaning Maintenance

a. Seeing reductions in custodial services across Air Force

b. You will not be Facility Managers, but contractor expected to maintain own areas in coordinated effort with Government personnel

c. Contractor will be expected to work with Sandra Sergent’s team to identify any needs

9. Government Furnished Property

a. Please see Performance Work Statement, Appendix B

*Cynthia Keim note: 52.245-1 and 52.245-2 explanation, See FAR for details.

- 52.245-1: property the government will repair

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

- 52.245-2: as-is property, contractors do not need to replace if not necessary to perform contract

ii. End of Sandra Sergent’s Presentation

iii. Questions

1. No Vendor Questions

b. Tylan McBride presents Request for Proposal (Slides 7-28)

i. Notes:

1. Clinic on base is not emergency care hospital, it is a clinic.

2. Please be aware of this in case of an emergency situation

3. Question:

a. Where is the nearest hospital?

Answer: Lancaster

4. Question:

a. Wage Determination?

Answer: CBA is the wage determination because of CBA on previous contract.

5. Question:

a. Is the price proposal template (excel file) going to be updated?

Answer: Yes, please see RFP Amendment 2.

6. Question:

a. On Saturday and Sunday operations, are you looking for a price per day?

Answer: Yes, price per day.

7. Question:

a. IDIQ CLINs, Saturday and Sunday operations, that say “FFP”should be labeled “IDIQ” under Type on CLIN structure? Will there be an equitable adjustment required?

Answer: No. Task orders are completed at the beginning of the contract period, and the contractor will know the number of days required from the task order.

8. Basis for Award

a. See Slides, taken directly from RFP, no new information

9. Key Personnel and Major Subcontracting Teaming

a. If you are going to claim key personnel and submit their information on past performance, be sure to hire him/her on for the contract. Do not just use their past performance information to win the contract with no intent to hire.

10. Major Subcontractors

a. If major subcontractor is claimed, 20% of contract performance must be completed by the subcontractor.

11. RFP Amendments

a. Acknowledge RFP amendments as they are posted, and respond with signature when requested in order to make sure all parties received amendments.

12. Proposal Due Date

a. November 7, 2013

b. The due date is firm as of now due to strict timeline schedule

c. Contracting Officer will not entertain questions at the last hour and extend deadline; therefore, please submit questions early.

d. Deadline to submit Questions

i. Close of business 30 Oct 13

ii. End of Slideshow Presentation

iii. Questions

1. No Vendor Questions