Questions_and_Answers_3.pdf

Responses to questions 9 and 19 have changed as follows:

9. Question: Will contractor vehicles be allowed access to base landfill for disposition of items as directed by USAF?

Answer: No. Currently there are at least three trash removal contractors in the Edwards AFB geographical area that an offeror could contact for trash removal quotes: Benz Sanitation in Rosamond CA; Waste Management in California City, CA; and J. Torres (the current contracted landfill operator at Edwards AFB).

19. Question: Can the government please provide a list of vehicles/equipment items that have been replaced by the incumbent contractor during the current contract.

Answer: None. FAR 52.245-2 was not included as a clause on the current contract. No GFE has been replaced by the incumbent contract on the current Base Supply contract.

76. Question: Reference PWS Appendix A: The appendix provides workload factors for MICAP services.

Please confirm this workload data is inclusive of all supported weapons systems at Edwards AFB.

Answer: Workload data is inclusive of all supported weapons systems at Edwards AFB.

77. Question: Reference PWS A: The appendix does not provide a count of gas masks to be inspected/tested by the contractor. Please provide a count of gas masks, by type, that are to be maintained.

Answer: PWS 1.2.23 refers to JSMLT testing: it is expected of the contractor to test listed types of masks. Masks are normally not on hand.

78. Question: RFP Attachment 6: The attachment specifies that the Contractor provide detail on the relocation of operations to alternate facilities. Please provide detail on the designated relocations available on Edwards AFB for Base Supply services so that it can be incorporated into the submission.

Answer: The relocation facility will be provided by the government based the requirements identified in the Mission Essential Services Plan provided by the contractor.

79. Question: Reference RFP Attachment 6: The attachment specifies that the Contractor provide detail their use of the Quality Control Plan. Please confirm this is confirmation of use of the Quality Control program during contingency operation.

Answer: RFP Attachment 6, Mission Essential Contractor Services Plan says in paragraph 4 that, “The contractor shall utilize its own internal QCP during the performance of this plan” but does not specifically ask the contractor to provide the details of their QCP. The meat of this technical volume, most of which is a template, is your answers to the questions (a-f) in paragraph 3, “Contractor Procedures”.

80. Question: Reference RFP Attachment 6: The attachment specifies that the Contractor provide detail their use of the Quality Control Plan. Does the Government want expansion on how the Quality Control Program will be modified during the contingency?

Answer: No.

81. Question: Reference Attachment 2: Can you provide the job descriptions of the labor categories on page 35?

Answer: See question # 100.

82. Question: We would like to provide an introduction/executive summary for our team. Would you allow us space (pages) to submit within one of the current volumes?

Answer: No. Please follow the instructions outlined in the RFP 52.212-1 Instructions to Offerors and the addendum to 52.212-1 Proposal Preparation Instructions. See 7(b) concerning page formatting and limitations.

83. Question: Reference Appendix B, Government Furnished Property, -2 Listings: Because the items identified as “-2” are provided to the contractor in “as-is, where-is” condition and fall under FAR Clause 52.245-2 (contractor responsible for repair and/or replacement), and because several of the manufacturers shown are no longer in business; we respectfully request that the Government supplement the referenced list with the model number and model year so as to allow offerors the opportunity to determine potential financial liabilities during the course of the contract.

Answer: Model numbers have been added to both the -1 and -2 lists. See revised PWS Appendix B in Amendment 3.

84. Question: Reference Q and A, #2: As a clarification to the response provided, are the “Storage and Issue” and “Pickup and Delivery” shown in the Function column below, subject to the hours shown in the Hours of Operation column in addition to the NDH hours of M-F 0700-1600?

Function

• Computer Operations

• Maintenance Supply Support

• DIFM

• Demand Processing Micap

• Storage and Issue

• Pickup and Delivery

Answer: Yes

85. Question: Reference Q and A, #7: The answer to this question states that the “GFE in Appendix D is not expected to accomplish all normal S/I & PID Activities.” In light of that response, we respectfully request that the government provide offerors with the weights and frequencies that the contractor will be required to deal with items outside the capabilities of the 4K and 6K GFV Forklifts?

Answer: This will vary. It is expected the contractor be able to handle all normal storage and issue and pickup and delivery activities.

86. Question: Reference Q and A, #24: If the government is unable to provide an accurate workload breakout by shift, we respectfully request that the government provide a percentage breakdown not only by shift, but by weekday and weekend. Absent this information, an unfair advantage will be provided to the only people possessing this information ̶ which in this case will be the incumbent and/or their new prime contractor.

Answer: Unable to provide this information. Current contract does not have the requirement.

87. Question: Reference Q and A, #49: The response to this question states that “The contractor is required to make all deliveries without transportation support as explained in paragraph 1.1.4.” This appears to be in conflict with the last sentence of paragraph 1.2.24 which states “Coordinate with Transportation on preparation and movement of cargo IAW AFI 24-203.” Additionally, paragraph 1.1.4 also states that “A consequence of this action requires the contractor to accomplish Material Management processes as well as some Cargo Movement processes that might be processed jointly by supply and transportation in a traditional Logistics Readiness Squadron.” Please clarify.

Answer: Paragraph 1.1.4 states “In the late 1990s the Edwards AFB Supply and Transportation squadrons underwent A-76 processes. Supply became a contractor-operated organization.

Transportation merged with Civil Engineering and became a Most Efficient Organization (MEO) operated by AF civilians. In 2007, transportation functions were separated from civil engineering and merged with supply, creating the Logistics Readiness Division. A consequence of this action requires the contractor to accomplish Material Management processes as well as some Cargo Movement processes that might be processed jointly by supply and transportation in a traditional Logistics Readiness Squadron. Receiving and delivery processes are primarily the responsibility of the contractor.”

Paragraph 1.2.4 requires coordination with transportation to ensure AFI 24-203 requirements are met.

88. Question: Regarding Reps and Certs, in which volume are they included? Also which reps and certs will we send as there isn’t a “Section K”?

Answer: For our requirement, complete your representations and certifications in accordance with the directions contained in FAR provision 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

Note: There isn’t a Section K in this solicitation because it was prepared under FAR Part 12, Acquisition of Commercial Items. FAR Part 12 uses Standard Form 1449, Solicitation/Contract/Order For Commercial Items. SF 1449 is structured differently than “non-commercial” contracts which use the Uniform Contract Format (UCF) structure whereby the solicitation is set-up using Sections A-M (see FAR 15.204-1, Table 15-1).

89. Question: Section I Clauses are different in RFP and in the “FA9301-13-R-0007_- _Base_Supply_Solicitation.pdf” file. Which apply to this contract?

Answer: For the most current RFP language see all of the 4 following Fedbizopps folders under solicitation # FA9301-13-R-0007P:

1. FA9301-13-R-0007 Final RFP

2. Amendment 1

3. Amendment 2

4. Amendment 3

90. Question: Standard Form 1449, are we supposed to include and if so what volume?

Answer: Please submit the face page of the SF 1449 with your proposal (reference Addendum to 52.212-1 paragraph 3). You can submit it with Volume I – Price Proposal or as a separate document altogether (paper only).

91. Question: CDs. Can we include one CD with all four volumes or do you want 1 CD for each individual volume?

Answer: Submit 1 CD per volume

92. Question: Do we mail the proposal hard copies to: AFTC/PZIOC - FA9301, CINDY KEIM - 5 S. WOLFE

AVE, EDWARDS AFB CA 93524?

Answer: Mail to the address below.

AFTC/PZIOA - FA9301-13-R-0007

Attention: CINDY KEIM & TYLAN MCBRIDE

5 S. WOLFE AVE, EDWARDS AFB CA 93524

93. Question: Recognizing that the services under this contract are performed on federal land; does California Labor Law apply in any instance?

Answer: Federal and state labor laws apply to this contract.

94. Question: From initial PWS posting, through the Pre-proposal Site Visit, the Contracting Office has requested participants identify significant cost drivers to " making the Base Supply Services at Edwards AFB less costly to the taxpayer." We have identified the following as a significant cost driver: We have received an estimate from the OEM for the removal of the Supreme Storage and Retrieval System of $18,000. This is a significant cost driver for any bidder. Is there anything the government can do to assist in keeping the cost down for this requirement?

Answer: The three Supreme Automation warehouse retrievers will be re-identified as -1 equipment.

See Appendix B of PWS in Amendment 3.

95. Question: The in-use document control imaging software is licensed to the incumbent as the owner.

Will the government furnish replacement software to access legacy historical records, or is awardee responsible for acquiring compatible software? If so what is the cost?

Answer: Note: This question refers to the requirement in PWS paragraph 1.5.1 Air Force Records Management. “All records, files, documentation, working papers, and software provided by the government or generated in the performance of this contract become and remain government property.”

The Base Supply contractor was/is required to retain copies of all source documents and appropriate historical records. These documents are required to be produced for FIAR, audits or inspections. The government does not specify how this is to be accomplished only that the documents must be retained.

The incumbent contractor purchased Norcom LRS Document Imaging System software (part # AIDSC-SU- D) to maintain copies of source documents. The new contractor will incur the same responsibility and must ensure that existing records are accessible in the new contract.

96. Question: Reference Question and Answers 1, Question 31 and Amendment 2: The Government’s answer clarifies that the cover page of the Mission Essential Personnel plan does not count toward the page count. Please confirm that the signature page at the end does not count against the 10-page limit.

Answer: Correct. See Amendment 3, Addendum To 52.212-1, paragraph 10(d).

97. Question: Reference Question and Answers 2, Question 73 and Question 42: The Government has provided the Union’s contact information for resolving the numerous clarification questions submitted by Offerors based on the fact the CBA, as provided, is not complete. We have attempted on six different occasions to contact the union prior to the submission of our questions on the CBA in an effort to gather the information. They have failed to return phone calls in response to written requests and voice mails requesting a return call. The significant advantage to the incumbent offeror (or a team in which they participate) cannot be overstated. The outlines payment options for the Labor Alliance Managed Trust Fund; however, the article is silent on what level of premium is to be paid. What level of coverage is mandated for each employee?

Answer: The Labor Alliance Managed Trust Fund premium levels are located within Article VIII along with the fringe benefit rate per employee.

98. Question: Reference Question and Answers 2, Question 73 and Question 43: The Government has provided the Union’s contact information for resolving the numerous clarification questions submitted by Offerors based on the fact the CBA, as provided, is not complete. We have attempted on six different occasions to contact the union prior to the submission of our questions on the CBA in an effort to gather the information. They have failed to return phone calls in response to written requests and voice mails requesting a return call. The significant advantage to the incumbent offeror (or a team in which they participate) cannot be overstated. The article outlines an hourly rate for all hours paid. Is this hourly rate used to pay for the premium outlined for the Labor Alliance Trust Fund?

Answer: Article VIII outlines a fringe benefit rate for all compensable hours.

99. Question: Reference Question and Answers 2, Question 73 and Question 44: The Government has provided the Union’s contact information for resolving the numerous clarification questions submitted by Offerors based on the fact the CBA, as provided, is not complete. We have attempted on six different occasions to contact the union prior to the submission of our questions on the CBA in an effort to gather the information. They have failed to return phone calls in response to written requests and voice mails requesting a return call. The significant advantage to the incumbent offeror (or a team in which they participate) cannot be overstated. The article states that premiums are to be deducted starting on the employee’s first payday; however, the eligibility states that they are not eligible for benefits until the probationary period is completed. Please clarify what the premium is to be used for during the probationary period.

Answer: The Air Force cannot officially interpret the CBA because it is NOT a USAF document. That being said, what the statement may mean is that even though the individual isn't eligible until the probationary period ends, the deductions still have to be taken which in effect creates a waiting period for the employee to get the benefits.

100. Question: Reference Question and Answers 2, Question 73 and Question 45: The Government has provided the Union’s contact information for resolving the numerous clarification questions submitted by Offerors based on the fact the CBA, as provided, is not complete. We have attempted on six different occasions to contact the union prior to the submission of our questions on the CBA in an effort to gather the information. They have failed to return phone calls in response to written requests and voice mails requesting a return call. The significant advantage to the incumbent offeror (or a team in which they participate) cannot be overstated. The article implies that position descriptions for each position described in Schedule “A” of the CBA. We request that each position description be made available to all Offerors as the incumbent has a significant advantage in determining the proper rates of pay associated with the different work areas on the contract.

Answer: The incumbent contractor provided “Memorandum of Agreement; Schedule B;

Position Descriptions” which has been appended to the CBA. See Amendment 3, Attachment 2.

101. Question: Reference PWS Appendix B: The Appendix contains various types of equipment that may have preventative maintenance agreements on them (such as battery charging systems, automated conveyors, and electric forklifts). Are any of the items being maintained through recurring maintenance contracts?

Answer: The incumbent contractor maintained the Automated Retriever system via a preventive maintenance contract for the storage and retrieval system with Sapient (see also question #94). Other GFE yearly service maintenance contracts included:

1. SOCAL copiers

2. Contract to maintain the AIS system and license for document Control (See also question #95).

102. Question: Reference PWS Appendix B: The Appendix contains various types of equipment that may have preventative maintenance agreements on them (such as battery charging systems, automated conveyors, and electric forklifts). If agreements exist, please identify the items being covered, the company providing the maintenance, and the duration of the coverage.

Answer: See question #101.

103. Question: Reference Questions and Answers 2, question/answer #66: Contractors are invited to inspect the equipment on Monday, 4 Nov 13 between the hours of 9:00 am and 12:00 noon.

Considering the visit to inspect the equipment is so close to the proposal deadline, will you consider an extension on the proposal submission?

Answer: Proposal submission date has changed to 13 Nov 13 at 2:00pm PST. Mail proposals to the address in question # 92.

104. Question: Who maintains the gun safe?

Answer: Contractor. Gun safe is listed under FAR clause 52.245-2.

105. Question: When was the last time the conveyors had maintenance performed? Where are conveyor records kept?

Answer: Unknown. Conveyors are listed under FAR clause 52.245-2.

106. Question: When they store the airless sprayer do they put compressor oil in it?

Answer: The Airless Sprayer has been removed from Appendix B, Government Furnished Property list.

107. Question: Where is the gun to the airless sprayer?

Answer: See question # 106.