Section L - Attachment 22 July 10.pdf

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION L FA9201-10-R-0001

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I. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated by reference:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE,

EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE

(APR 2008)

Contracting Officer indicates DX or DO Rated Order: 'DO'

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN

2004)

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN

2004) - ALTERNATE I (OCT 1997)

52.216-01 TYPE OF CONTRACT (APR 1984)

Type of contract is 'Firm Fixed Price'

52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE

EVALUATION (FEB 1999)

52.233-02 SERVICE OF PROTEST (SEP 2006)

Para (a) Official or location is '205 West D Avenue

Ste. 425 Eglin AFB, FL 32542-6808'

B. DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT

SOLICITATION PROVISIONS

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY

DELIVERED TO THE GOVERNMENT (JUN 1995)

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT

SOLICITATION PROVISIONS

5352.215-9000 FACILITY CLEARANCE (MAY 1996)

II. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS IN FULL

TEXT

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52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48

CFR Chapter 2) provision with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

B. OTHER SOLICITATION PROVISIONS IN FULL TEXT

L011 APPLICABLE CLAUSES (MAY 2009)

The appropriate clauses to be included in the contract will be determined based on Offeror's response to the Section K representations.

(a) Patent Rights. If the Offeror is a small business firm or nonprofit organization, then FAR

52.227-11, PATENT RIGHTS -- OWNERSHIP BY THE CONTRACTOR, and DFARS

252.227-7039, PATENTS - REPORTING OF SUBJECT INVENTIONS will be used in Section

I. Otherwise, DFARS 252.227-7038, PATENT RIGHTS - OWNERSHIP BY THE

CONTRACTOR (LARGE BUSINESS), will be included in Section I consistent with FAR

Part 27.

(b) Cost Accounting Standards. Section I of this solicitation may contain the three Cost

Accounting Standards clauses at FAR 52.230-3, 52.230-4, 52.230-5, and/or 52.230-6. The resultant contract will contain only those clauses required based on the Offeror's response to the

Section K certification titled Cost Accounting Standards Notices and Certification (National

Defense).

http://farsite.hill.af.mil/

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(c) State of New Mexico. Section I of this solicitation may contain the clause at FAR 52.229-10, STATE OF NEW MEXICO GROSS RECEIPTS AND COMPENSATING TAX. The resultant contract will contain this clause only if performance is in whole or in part within the State of

New Mexico and the contract directs or authorizes the contractor to acquire property as a direct cost under the contract.

(d) Educational institutions and nonprofit organizations. If a cost-reimbursement type contract is contemplated and the offeror is an educational institution, paragraph (a) of the clause at FAR

52.216-7, Allowable Cost and Payment shall be altered in the resultant contract to refer to FAR

Subpart 31.3 for determining allowable costs. Similarly, if the offeror is a nonprofit organization

(other than an educational institution, a State or local government, or a nonprofit organization exempted under OMB Circular No. A-122), paragraph (a) of the clause at FAR 52.216-7 shall be altered to refer to FAR Subpart 31.7. In addition, if the offeror is an educational institution, DFARS 252.209-7005, MILITARY RECRUITING ON CAMPUS, will be added to Section I of the resultant contract.

(e) Subcontracting Plan. If the offeror has a comprehensive subcontracting plan under the test program described in 219.702(a), DFARS 252.219-7004, SMALL BUSINESS

SUBCONTRACTING PLAN (TEST PROGRAM) will be used in lieu of FAR 52.219-9, FAR

52.219-10, FAR 52.219-16, AND DFARS 252.219-7003.

L045 ACCESS TO AIR FORCE COMPUTER SYSTEMS (MAY 2004)

If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and Air Force

Instruction (AFI) 33-202V1 is mandatory. It should be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with

DoD 5200.2-R, Personal Security Program. Offerors should make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

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III. PROPOSAL PREPARATION INSTRUCTIONS

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. The Contracting Officer (CO) is the sole point of contact for this acquisition and any questions or concerns will be addressed to the CO. Written requests for clarification will be sent to the CO at the address in Paragraph 3. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror will immediately notify the CO in writing with supporting rationale. The response will consist of four (4) separate volumes: Volume I – Technical

Proposal, Volume II - Past Performance Information, Volume III - Cost/Price Proposal and

Volume IV – Sample Delivery Order Response.

2. To aid in the evaluation of competitive proposals, all proposals will follow the same general digital format. For digital copies, the offeror will provide the source document in Microsoft

Word 2003/2007 and, as appropriate, Microsoft Excel 2003/2007. The Government must be able to “Cut and Paste” text for evaluation purposes. The offeror will identify the type and version of software used to create the source document and include this information on the CD ROM label.

2.1. Organization/Number of Copies/Page Limits

The offeror will prepare the proposal as set forth in the Proposal Organization Table (Table 2.1 below). The titles and contents of the volumes will be as defined in this table, all of which will be within the required page limits and with the number of copies as specified in Table 2.1. The contents of each proposal volume are described in the paragraph as noted in the table below.

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Table 2.1 - Proposal Organization

PART Paragraph

Number

VOLUME TITLE COPIES

(Paper/Electronic)

PAGE LIMIT

I

5.0

Technical Proposal

2/1

60 Total

Maximum

II

6.0

Past Performance Information

30 Total

III

7.0

Cost/Price Proposal

None*

IV

8. 0

Sample Delivery Order Response

15 Total

*Offerors are encouraged to limit the Cost/Price Proposal pages unless the offeror determines that this limitation would preclude compliance with the cost proposal instructions of the RFP.

NOTE: Offerors are cautioned that submission of more data than required by the cost proposal instructions, Public Law, and/or FAR may hinder the evaluation of the cost proposal.

2.1.1. Page Limitations, Size and Format

Those pages in excess of the maximum will be removed from the back of the proposal volume and returned by the Procuring Contracting Officer to ensure that the pages are not evaluated.

The Government will not keep any pages in excess of the maximum. If Evaluation Notices (ENs) are required, page limits will be placed on any responses. The specific page limits for responses to ENs will be identified in the letter forwarding ENs to the offeror. Excess pages submitted in response to these will be removed and returned by the Procuring Contracting Officer. Other deviations from the instructions shall be reviewed by the Contracting Officer to ensure that no contractor receives a competitive advantage. Deviations resulting in a competitive advantage for an offeror shall result in the proposal being returned to the offeror as noncompliant with the RFP requirements.

2.1.2. Page Size and Format

a. A page is defined as a face of a sheet of paper containing information. When both sides of a sheet display printed material, it will be counted as two pages. Page size shall be 8 1/2 x 11 paper. Font shall be Times New Roman. Font size for text shall be 12 point with proportional spacing permitted, with the exception that Volume III – Cost/Price Proposal shall have a minimum font size of 10.

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b. Margins on all four (4) edges of each page shall be at least 1 inch. In header on upper right of all pages, include: RFP number, part and/or subdirectory title and page number. Company name and proprietary information notices shall be placed in top and/or bottom margins. Pages in each volume shall be numbered sequentially and consecutively. The cover page, table of contents, list(s) of tables and drawings, blank pages, and cross-reference matrix are excluded from the page count.

c. Use single column formatting only; multi-column formatting is not allowed. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays will be uncomplicated, legible and will not exceed 11 by 8 inches in size. For tables, charts, graphs and figures, the text will be no smaller than 8 point with proportional spacing permitted. Graphics allowed in either color or black and white in an 8-point minimum except where data is only being used as a sample and readability is not intended. No hyper-linking is allowed within the proposal. Proposals shall not be supplemented by a package or reference documents.

2.2. Electronic Offers

NOTE: Do not submit on flash drive media; all content must be READ ONLY. The content and page size of electronic copies must be identical to the hard copies. The offeror shall submit

Volume II on one virus-free CDR-ROM. Volumes I and III shall be submitted on a single virus-free CDR-ROM as two (2) separate directories. Each part shall be saved as a separate directory and shall be named accordingly (“Volume I” and “Volume III”). Volume I, Technical Proposal, shall be saved into a subdirectory using separate file names for the following Technical Proposal sub factors: TA-1, TA-2, TA-3, and TA-5. Subfactor TA-4, Sample Delivery Order Response, shall be addressed only in Volume IV and shall be submitted on a single virus-free CDR-ROM.

Identify the following data on both the disc and the disc jacket cover: Title (CIMTIC III), RFP #

(FA9201-10-R-0001), Government Address (AAC/PKES), disclosure statement, and company name. Do not compress the files.

2.3. Glossary of Abbreviations and Acronyms

Each part will contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.0. Proposal Delivery

Proposals will be hand delivered or mailed to arrive at the following address:

AAC/PKES

ATTN: Ms. Lorna J. Hendrix, Contracting Officer

Source Selection Facility

210 West D Avenue

Building 373

Eglin AFB FL 32542

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4.0. Adequate Cost/Price Competition

The contracting officer has determined there is a high probability of adequate Cost/price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate cost/price competition exists no additional cost information will be requested and certification under FAR

15.406-2 will not be required. However, if at any time during this competition, the contracting officer determines that adequate cost/price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the cost/price.

5.0. VOLUME I – TECHNICAL PROPOSAL

5.1. Technical Proposal

Describe your proposed approach to meeting the minimum performance or capability requirements of the Statement of Work (SOW), Attachment 2, including teaming or subcontracting approaches. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to perform satisfactorily the contract being sought. The proposal will not merely offer to perform work in accordance with the requirements documents, but will outline the actual approach proposed as specifically as possible. Repeating the requirements without sufficient elaboration will not be acceptable. The requirement documents reflect the objectives of the program under consideration. Your proposal should define your methodology to meet those objectives. You are not limited to any approaches suggested by the solicitation for equal or preferred consideration; however, any deviations should be fully substantiated in the proposal. In order to ensure a complete proposal, it is recommended that you cross-index your proposal elements to the evaluation criteria listed in

Section M. It is your responsibility to ensure the completeness of your proposal. The

Government will not assume that an offeror possesses any capability unless specified in the proposal.

5.2. Format and Specific Content

Format and Specific Content: Your Technical proposal at a minimum will contain the information specified below in accordance with the following general outline:

(i) Table of contents

(ii) List of tables and drawings

(iii) Glossary

(iv) Cross Reference Matrix

(v) Short introduction and summary: This section will contain an overview of the challenges presented by the CIMTIC III program related to the evaluation criteria, the general approach to accomplishing the requirements, and the risks and risk abatement approach file://egfile06a/aandas$/TAMS/TAMS%204/far/FAR15.DOC%23b154062 file://egfile06a/aandas$/TAMS/TAMS%204/far/FAR15.DOC%23b154062

PAGE L- 8 of 42 associated with accomplishing the objectives. Items not presented in the proper location may be missed by evaluators who will key their review to the major topic outline.

(vi) Subfactor TA-1

(vii) Subfactor TA-2

(viii) Subfactor TA-3

(ix) Subfactor TA-4

(x) Subfactor TA-5

5.3. Subfactor TA-1 - Staffing/Qualifications/Experience

5.3.1. The Government will evaluate proposed key technical and management personnel, qualifications, experience, staffing, and team members (See Section L, Attachment L-6, Key

Personnel), per the following criteria:

1. The contractor's proposal will identify the qualifications and experience of the program manager and key technical and management personnel, to include teaming contractors and critical subcontractors.

2. The proposal will demonstrate the offeror‟s ability to plan, design and engineer across a broad spectrum of T&E related disciplines within the scope of the SOW.

3. Proposals will demonstrate the offeror has the familiarity and understanding to apply sound engineering principles and standard T&E practices as appropriate to support the AAC mission.

4. The proposal will demonstrate sufficient engineering level expertise to perform or provide a detailed engineering analysis as well as the ability to design and develop any hardware and software required to integrate into existing T&E systems

5 . Proposals will demonstrate ability to provide relevant T&E support and a comprehensive approach to provide the expertise indicated in the general T&E related engineering technical areas identified in the SOW.

6. The offeror will address its proposed management organization, how the program would fit into the organizational structure of the offeror's profit center, and the reporting chain of the program manager and delivery order manager within the structure (e.g., to whom the program manager reports and the level of that official within the structure).

7. The proposal will describe any formal agreements between team members that define specific responsibility areas. The proposal will describe the functional relationships among internal engineering, development, and production/manufacturing entities as well as associated elements needed to successfully accomplish delivery orders.

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8. The proposal will address whether or not the CIMTIC III program manager will be assigned to other projects during the course of contract performance and if so how potential conflict with

CIMTIC III performance will be mitigated.

5.4. Subfactor TA-2 - SOW Capabilities

5.4.1 The proposal will be evaluated to determine if it demonstrates a clear understanding of

C4I and munitions T&E systems hardware engineering design and fabrication, and a comprehensive approach to meet the SOW hardware and software development requirements, per the following criteria:

1. The proposals will demonstrate the ability to develop „state of the art‟ designs across the spectrum that meet new or special purpose USAF weapon/C4I test capabilities and that integrate with existing USAF test range GFP equipment.

2. The proposal will demonstrate a clear understanding and capability for design and development of various Eglin Range complexes (desired) and other T&E range equipment and facilities.

3. The offeror will demonstrate a clear understanding of how to integrate/implement the system engineering process throughout the project life cycle.

4. The proposal will describe the prime contractor's process for subcontractor management, including program reporting, management and technical reviews, design approval process, configuration management, technical documentation, performance monitoring, and requirements flow down.

5. The proposal will describe the contractor‟s approach for obtaining additional capabilities, including unique or specialized capabilities, if current resources are not sufficient, and how potential subcontractors are evaluated prior to selecting them for a specific requirement.

5.5. Subfactor TA-3 - Delivery Order Process

5.5.1 The Government will evaluate the offeror‟s proposed delivery order management, process and staffing per the following criteria:

1. The offeror will describe his proposed delivery order management approach including his proposed delivery order process from RFP receipt, to proposal within 10-calendar days

(required), 5-calendar days (desired) followed by the delivery order execution process, and finally the process for delivery order closeout and processing of the final DD 250.

2. The offeror will describe his proposed subcontractor management process and the proposed team's ability to manage multiple delivery orders, including how the offeror will receive, plan, coordinate, and control 5-25 delivery orders concurrently.

3. The proposal will describe the structure, organization, and process for staffing to meet delivery order requirements, to include an explanation of the delivery order execution structure, PAGE L- 10 of 42 i.e., matrixed versus dedicated IPT support, including rationale for the structure, organization, etc.

4. The requirement identification, verification, and validation process including traceability from initial requirements to Government acceptance will be described.

5. The risk management process/approach to be used to proactively identify and manage areas of system performance risks for delivery orders will be described, as well as risk abatement measures to be applied and how they will be accomplished.

6. The offeror will describe his corporate commitment and methodology to manage immediate tasking, and respond to changing delivery order requirements, including availability of resources to meet changing capacity requirements. Availability/capacity of facilities proposed to satisfy requirements of the SOW will be described.

7. The offeror's proposal will also demonstrate a detailed reporting process for ensuring all contractually required documentation are high-quality deliverables and can be provided in a timely manner.

8. The proposed FFP labor rates from Cost Format A (Section L, Attachment L-7) shall be used when proposing future delivery orders (Note: the contractor may offer lower FFP labor rates in delivery order proposals).

5.6. Subfactor TA-4 – Sample Delivery Order

5.6.1 Sample Delivery Order

In the evaluation of the sample delivery order, the Government will evaluate the offeror‟s understanding of the requirement, technical approach, schedule/labor realism, and overall cost/price reasonableness per the following criteria:

1. The offeror's proposal shall provide a technically and fiscally sound response to the sample delivery order request for proposal Volume 4, Sample Delivery Order, within 10 calendar days

(required), 5 calendar days (desired), describing his technical approach and solution.

2. The proposal will describe perceived teaming arrangements/subcontractor involvement, technical risk, and data delivery.

3. Sample delivery order response shall interpret task objectives, identify key technical issues, adhere to sound engineering practices, and provide an effective solution to the problems described in the sample delivery order.

4. The proposal shall provide a reasonable approach to provide facilities for fabricating and providing hardware, including responsiveness to rapid delivery needs and accomplishment of simultaneous multiple delivery orders.

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5.7. Subfactor TA-5 – Organizational Conflict of Interest Mitigation Plan (OCI)

5.7.1. It is a significant objective of this acquisition to promote customer confidence that

Government activities are unencumbered by potential OCI in the use of customers‟ competition-sensitive or proprietary information. That confidence among industry customers is vital to

CIMTIC III contractor access to sensitive and proprietary customer information that in turn is vital to the effective fulfillment of CIMTIC III program requirements. Describe how your company will comply with the requirements of the OCI clause.

To enable the Government to evaluate each offeror‟s proposal in these regards:

1. The offeror shall disclose business activities of itself, its affiliates, its team members, and affiliates of its team members which may create at least the appearance that any element of the offeror‟s team might be motivated to use the Government customer‟s information improperly.

2. The offeror may provide evidence of facts and circumstances which it believes ameliorates concerns related to the appearance and/or presence of such motive.

3. The offeror may submit proposed approaches to mitigating the effects of any apparent or actual conflicts of interest arising out of the business activities disclosed in response to (1) above.

The approach should be specific and detailed with respect to:

a. Segregation of potential troublesome affiliations and/or activities from the offeror;

b. Non-disclosure/proprietary-information-protection agreements used by the offeror including examples which divulge sufficient information describing its purpose to indicate scope of each agreement, the identity of the parties, the number of offeror employees authorized to receive information under the agreement, its duration, key terms and conditions, and points of contact for the agreement to provide past performance information as needed by the Government and permitted by the offeror;

c. The proposed event timing for initiating, elapsed time for concluding, and the step-by-step process for consummating the proposed agreements, and past performance references to validate the feasibility of the proposal;

d. Any proposed CIMTIC III contract terms and conditions designed to render part(s) or all of the offeror‟s proposed approach obligatory on the offeror; and

e. Any additional relevant measures.

6.0. VOLUME II – PAST PERFORMANCE INFORMATION – Limited to no more than

30 pages.

6.1. Present and Past Performance Information to the Prime Contractor

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

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6.2. Consent

Past performance information, concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor‟s or teaming partner‟s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner present and past performance information to the prime if exchanges are required. In an effort to assist the Government‟s Performance Confidence

Assessment Group (PCAG) in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the subcontractors/teaming partners identified in your proposal that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. The completed consent forms should be submitted as part of your Part II, Past Performance

Information, and will NOT be counted towards the 30-page limitation.

Sample Consent Form

Subcontractor/Teaming Partner Consent Form for the Release of Present and Past

Performance Information to the Prime Contractor

Dear Ms. Hendrix:

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Eglin AFB, FL Request for Proposal, # FA9201-10-R-0001 for the CIMTIC III program.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form in order to allow you to discuss, if required, our present and past performance information with the prime Contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Cage Code:

Phone Number and Fax No:

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6.3. General.

Each Offeror will submit present and past performance information for itself and for each proposed subcontractor, teaming contractor, and/or joint venture partner. Offerors are notified that the Government will use the data provided, that is determined to be recent and relevant to the effort at hand and data obtained from other sources, in the development of performance confidence assessments. The Government will evaluate the quality and extent of each offeror's performance deemed relevant to the requirements of this RFP. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. The following subparagraphs identify page counts, where applicable, toward the 30-page limit for the offeror„s past performance proposal.

6.4. Administrative Data Sheet (Section L, Attachment L-1) for Offeror’s Relevant Past

Performance for CIMTIC III for Each Contract or Delivery Order

Offerors should complete Section L, Attachment L-1, not to exceed one page for each recent and relevant contract or task order submitted for evaluation in determining the Performance

Confidence Assessment.

Provide at least one (1) recent and relevant, but no more than ten (10) contracts or delivery orders of the offeror and at least one (1), but no more than five (5), relevant contracts or delivery orders from each subcontractor or teaming partner performed for Federal agencies and commercial customers (for each L-1 submission there should be a corresponding L-2 submission).

Note: For the purposes of evaluation, delivery orders belonging to one contract shall not be counted in the aggregate, but shall stand alone and each contract and each delivery order shall be counted as “one” submission.

6.5. Offeror’s Relevant Past Performance for CIMTIC III for Each Contract or Delivery

Order

Offeror should complete Section L, Attachment L-2, not to exceed two pages, for each recent and relevant contract or delivery order submitted for evaluation in determining the Performance

Confidence Assessment. Explain how and why you consider the examples provided are recent and relevant. Offerors should include a discussion of any significant achievements and explain any past performance problems that they consider relevant to the proposed efforts. Offerors should also discuss past and present efforts to identify and manage program risk. Categorize this information into the specific Technical Proposal Subfactors as it applies to recent and relevant past performance. The Technical Proposal Subfactors are defined in (TA-1), (TA-2), (TA-3), (TA-4), (TA-5). This information should include data on efforts performed by other divisions, corporate management, subcontractors, or teaming contractors, only if such resources will be brought to bear or significantly influence the performance of the proposed effort.

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The Government will utilize the information in L-2 to determine which of the contract or delivery orders will be considered in making the past performance evaluation.

6.6. Summary of Offeror’s Relevant Past Performance for CIMTIC III

Offeror should complete a single Summary of the offeror‟s relevant past performance for the

CIMTIC III (Section L, Attachment L-3), not to exceed two pages, that rolls up and summarizes all L-2 contract and/or task order submissions. Attachment L-3 should show how the offeror‟s overall present and past performance is relevant to the proposed CIMTIC III effort in terms of type of effort, complexity, and scope.

6.7. Questionnaires

The submissions to the following subparagraphs do NOT count towards the 30-page limit for the offeror‟s past performance proposal.

6.7.1 For each L-1 submission, the Government requires the offeror to send out a present and past performance questionnaire to each of the Points of Contact (POCs). A cover letter to accompany the questionnaires is at Section L, Attachment L-4. The questionnaires are at Section

L, Attachment L-5. Best efforts should be made to ensure completion of the questionnaires.

Completed questionnaires should be submitted directly to the Government, not later than the date proposals are due, from the following in descending order of desirability;

The offeror will include in Volume II a list of whom the questionnaires were sent to along with contact information. The POC preferences are, in descending order of precedence:

(a) Program Manager

(b) Procuring Contracting Officer/Contract Negotiator or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other

Once the Present/Past Performance Questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and the name(s) of the person(s) providing the information will not be released back to you, the offeror.

6.7.2. POCs. The Government requires contact information for the POC‟s, (and their telephone numbers and fax numbers) that were sent questionnaires. This contract information should be included in the Administrative Data sheet.

It should be noted that this questionnaire in no way limits the amount of information the

Government may collect in regards to specific past performance on any contract/task order effort. See Section L Attachment L-4 for Cover Letter to Questionnaires, and Attachment L-5 for Questionnaire Form.

6.7.3. Performance Confidence Assessment Group. The Performance Confidence Assessment

Group (PCAG) will make reasonable efforts to obtain completed past performance

PAGE L- 15 of 42 questionnaires from the Government evaluators identified by the offeror. If the PCAG has received no response within a week after the due date for the past performance information, the team will make one telephonic and one fax attempt to contact the evaluator whose name and contact information was provided by the offeror in the past performance information. If no survey has been received by two weeks from the due date of the past performance information, the offeror will be so advised by the Contracting Officer. If after three weeks from the past performance information due date, the PCAG still has not received a completed survey, the team intends to score the survey neither favorably nor unfavorably.

6.7.4. Each of the offeror's POCs will fax its completed Present/Past Performance Questionnaire directly to 850-882-6066 (Source Selection Facility.) Mailing the questionnaire(s) to the address listed below is an acceptable alternative method of transmission. If mailing via FedEx, UPS, or

Emory, etc., the outside envelope must be marked as follows:

TO BE OPENED BY ADDRESSEE ONLY

Department of the Air Force

Attn: Ms. Lorna J. Hendrix

210 West D. Ave, Bldg. 373 (Source Selection Facility)

If being mailed via US Postal Service, the outside envelope must be marked as follows:

TO BE OPENED BY ADDRESSEE ONLY.

Department of the Air Force

Attn: Ms. Lorna J. Hendrix

205 West D Ave, Suite 425

6.8. Early Proposal Information.

The offeror is requested to submit the Past and Present Performance Volume (Volume II) twenty-one (21) calendar days after the RFP issuance date, to the Contracting Officer at the following address: AAC/PKES, 210 West D Ave, Bldg 373, Eglin AFB FL 32542. Failure to submit this information early will not result in offeror disqualification.

6.9. Recent and Relevant Contracts or Task Orders

For the purposes of this solicitation, recent contracts are defined as those on which performance occurred during the last three (3) years from the date of issuance of this solicitation.

Specifically, relevancy will consider similar types of effort, complexities, and scope within each of the Technical Proposal subfactors (TA-1, TA-2, TA-3, TA-4, and TA-5) and price. Relevancy will consider the type of effort (delivery order contracts, task order contracts, manpower support, services, etc.) and whether requirements were similar, i.e. acquiring specialized hardware and

PAGE L- 16 of 42 software and/or prototype systems to develop/modify the facilities and infrastructure urgently required for test/training and evaluation of C4I and Munitions systems, DoD research and development, weapon systems development, information systems, engineering services, and test and evaluation support, etc.

Relevancy information may include data on efforts performed by other divisions, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. General areas of work include design, development, test, modification, installation, training, and/or transition support, all as related to the Air Armament Center (AAC) Range Complex (desired) or other Range Complex (required) test hardware and software systems, facilities, and infrastructure improvements, etc.

Relevancy will also consider the skill level (technical expertise) and amount of effort (man-years, and contract dollars invoiced). Finally, consideration will be given to type of contract and contract value.

6.10. No Applicable Past Performance Information

If an offeror has no recent or relevant past performance information, they should so state. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. However, the Government reserves the right to determine whether any relevant past performance information exists notwithstanding the alleged absence thereof by any offeror.

If the Government discovers adverse past performance information, the Government will inform you and allow you to respond. If the Government believes it is still relevant after receiving response, it will evaluate the information IAW Paragraph 6.0, Volume II, Past Performance

Information. The name(s) of the person(s) providing the adverse information will not be released to you the offeror, but shall remain confidential.

7.0. VOLUME III – COST/PRICE PROPOSAL

General Instructions

7.1. Price Reasonableness

This section is to assist the offeror in submitting information other than cost or pricing data that is required to evaluate the reasonableness of the offeror‟s proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror‟s proposal. Unrealistically low or high-proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be reason to reject an offeror‟s proposal. Offers will be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed prices rests with the offeror.

PAGE L- 17 of 42

7.2. Pricing Information Requirements

Data beyond that required by the instructions will not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances will this information and documentation be included elsewhere in the proposal.

7.3. Cost or Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR

15.403-1 apply, the offeror shall be required to submit cost or pricing data.

7.4. Volume Organization

In the Cost/Price proposal, the offeror shall provide the following information:

a. An index/table of contents shall be included referencing all pricing data and other information identified in the pricing proposal. Provide cost or pricing information and supporting data, to include cost formats.

b. Complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, Standard Form 33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections

A through K. These sections constitute the model contract.

c. Offerors shall not fill in Section B of the RFP.

d. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

e. If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

7.5. Firm Fixed Price CLINs

7.5.1 Labor Rates

The offeror shall provide the proposed labor rates per year in accordance with the cost in Section

L, Attachment L-7, Cost Format A through 31 December 2015, to include rates for the prime subcontractors and inter-divisional efforts.

PAGE L- 18 of 42

7.5.1.1 Fixed Labor Rates: The offeror shall propose in accordance with attached Cost

Format A. Cost Format A shows fully burdened labor rates inclusive of all indirect costs, profit and escalation throughout the contract. Offerors must propose a single composite FFP rate per category skill level, regardless of source, i.e. prime or subcontractor.

7.5.1.2 Labor Hours: The best-estimated labor hours in Cost Format A is based on a historical

“snapshot” of the number of contracted hours utilized for each labor category and projected for future years. The Government makes no claim that future usage will in any way mirror prior usage. A contract year is twelve (12) continuous months commencing on the first day of performance. The hours are provided to show the relative weighting amongst the different labor categories.

7.5.2 Labor Categories

The offeror shall provide a mapping of all proposed labor categories to be used in the performance of the entire CIMTIC III contract to the labor categories provided in Section L, Attachment L-7, Cost Format A. The offeror shall not add any labor categories not already included in Attachment 7, Cost Format A.

7.6. CLIN 0005 within Section B – Supplies or Services and Prices/Costs, is “Not Separately

Priced (NSP)” and the offeror shall not propose any cost/price for this CLIN.

7.7. Total Evaluated Price (TEP)

The offeror shall complete the Section L, Attachment L-8, Cost Format B. Cost Format B will be utilized for the TEP calculations.

7.8. Rounding

All dollar amounts provided will be rounded to the nearest dollar. All labor rates will be rounded to the nearest dollar.

7.9. Financial Capability

Each offeror is requested to submit the address, phone number and point of contact of their cognizant DCAA/DCMA office. This information is necessary in order for the Government to request a Financial Capability Review. If the offeror has a current, (within one year), Financial

Capability Review, please provide a copy with your proposal. It will be necessary for an offeror to have the financial resources to perform as specified on the contract.

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8.0. Volume IV- Sample Delivery Order

The Government will post the sample delivery order on FedBizOpps, requiring response in

Volume IV, 10 calendar days prior to the proposal due date. Responses are required no later than (NLT) the proposal due date, but may be provided earlier to meet the 5-calendar day desired response time.

The offeror‟s response to the sample delivery order shall describe his technical and management approaches for the sample delivery order and shall include information required in Technical

Acceptability Subfactor TA-4.

Sample delivery order responses are required to follow the format of the Delivery Order Proposal

Procedures. The offeror shall identify any data deliverables associated with the proposed approach.

The offeror‟s response to the sample delivery order should be complete, clear, and concise;

provide adequate documentation to support design solutions and tradeoffs; state any significant assumptions made; and include the specific information required by the sample delivery order.

Responses to the sample delivery order must provide convincing evidence to the Government that the contractor has the ability to meet the technical requirements and the capability to design, develop, fabricate, deliver, install, and integrate any hardware and software described in the sample delivery order.

Responses should clearly convince the Government that the contractor understands the problem presented and could successfully perform all work necessary to accomplish the delivery order.

Emphasis was given to minimize the level of Government-Furnished Information (GFI) required to respond to the sample delivery order. Specific technical details are not provided and a detailed engineering level design is not required for the sample delivery order. The level of detail necessary to meet these requirements is left to the contractor‟s discretion.

9.0. RFP Responses

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

Requirements of the RFP (CLINs & SOW) and Government standards and regulations pertaining to the SOW.

Pages exceeding the page limitations set forth in this Section L will not be read or evaluated, and will be removed from the proposal.

Evaluation Factors for Award in Section M of this RFP.

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Attachment L-1

Administrative Data Sheet

Offeror‟s Relevant Past Performance for

CIMTIC III for Each Contract or Task Order

(Section, Paragraph 6.4)

1. Company/Division Name (indicate if you were the prime or subcontractor):

2. Program Title:

3. Contracting Agency or customer:

4. Contract or Delivery Order Number:

5. A brief discussion of the contract effort, indicating whether it was development and/or production, or other acquisition phase:

6. Type of Contract or Delivery Order:

7. Period of Performance:

8. Original Contract/Delivery Order Dollar Value and Current Contract Dollar Value, and brief description for reason of difference:

9. Original Completion Date and current Completion Date and brief description of reason for difference:

10. Name, address, telephone number and e-mail address of current (or last, if contract/delivery order has been completed) Government PCO, Program Director/Manager and

ACO. Offerors are encouraged to ensure the correct phone numbers, fax numbers, and addresses are provided for the listed points of contact (POCs):

11. Comments regarding compliance with contract terms and conditions.

12. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

PAGE L- 21 of 42

Attachment L-2

Offeror’s Relevant Past Performance Matrix for CIMTIC III for Each Contract or Task

Order

Company/Division Name: Prime: _______

Sub: _______ (check one)

Describe specific Contract or Task Order relevancy to the proposed CIMTIC III effort in terms of type of effort, complexity and scope (reference Section L, Paragraph 6.6 )

TA-1

TA-2

TA-3

TA-4

TA-5

PAGE L- 22 of 42

Attachment L-3

Summary of Offeror’s Relevant Past Performance for CIMTIC III

Offeror:

Summarize the relevancy of your team‟s past performance to the proposed CIMTIC III effort in terms of type of effort, complexity and scope (reference Section L, Paragraph 6.6 ).

TA-1

TA-2

TA-3

TA-4

TA-5

PAGE L- 23 of 42

Attachment L-4

Questionnaire Cover Letter

The Air Armament Center (AAC) at Eglin Air Force Base (AFB) FL is in source selection to select a contractor for the Command, Control, Communications, Computers and

Intelligence (C4I) Munitions Test Improvement Contract III (CIMTIC III).

One of the considerations in proposal evaluation is the verification of the offeror‟s past and current performance on contracts, which reflect the offeror‟s ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror‟s performance on those contracts.

Our areas of interest in the offeror are summarized in the attached questionnaire. Our schedule is extremely tight and we need your written response within 10 days. This schedule will allow us sufficient time to analyze the data.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out by hand and faxed to (850) 882-6066, Attention: Lorna J. Hendrix/Contracting

Officer (CO). Your completed questionnaire will become a part of the official source selection records. To facilitate open and honest responses, the completed questionnaires are to be sent directly to the CO and they will not be provided to the contractor.

Your assistance is greatly appreciated, and your prompt response will be important to the successful and timely completion of this source selection.

LORNA J. HENDRIX

Contracting Officer

Atch

Questionnaire

PAGE L- 24 of 42

Attachment L-5

Past Performance Customer Questionnaire

Command, Control, Communications, Computer, Intelligence (C4I) and Munitions Test

Improvement Contract (CIMTIC) III Past Performance Questionnaire

Prime CIMTIC III Offeror: _________________________________

Contractor being rated: ____________________________________

Program Title: ____________________________________________

I. Background: The purpose of this questionnaire is to obtain past performance information relative to contract(s) that have previously been completed or are currently being performed by the contractor identified above. This contractor is a potential source for a purportedly similar project to be performed at Eglin AFB, FL and other locations. This questionnaire is designed to enable an evaluation of this potential contractor‟s past performance on projects similar to the one to be performed at Eglin AFB.

II. Instructions: Please complete the following survey using the following guidance:

A. Legible handwritten responses are sufficient.

B. Indicate, based upon the definitions below, your assessment of this contractor‟s performance on your project identified above, by placing a line around the appropriate rating.