Final CIMTIC III Industry Day slides 21 Apr 10.pdf

Contracting Officer: Lorna J. Hendrix

Program Manager: Mr. David Budenstein 21 April 2010

For Official Use Only

Industry Day

C4I and Munitions Test

Improvement Contract III

(CIMTIC III)

https://www.afmc-mil.wpafb.af.mil/

2For Official Use Only

CIMTIC III SCOPE

– Intended to meet urgent needs which cannot be accomplished through the normal 6-18 month acquisition cycle

– Provides

• Design, development, and fabrication of hardware and software to improve T&E resources in the area of C4I and munitions testing or training

• Prototype hardware and software to meet urgent requirements in testing capability

• Installation, acceptance testing, and O&M training for developed hardware/software

– Does Not Provide A&AS Type Support

• No Services / No Manpower Support

3For Official Use Only

CIMTIC III

• Contract Type

– Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract

– Firm Fixed Price (FFP) with a Cost Reimbursable (CR) CLIN

– Period of Performance: Five (5) Year Ordering Period

– Delivery Orders will be competed among Prime Contractors

• Contract Line Items (CLINs)

– Hardware (FFP)

– Software (FFP)

– Design (FFP)

– Travel (CR)

– Data (NSP)

4For Official Use Only

CIMTIC III (Con’t)

• How it works

– The Task Initiator will prepare a Delivery Order package – including:

• Description of technical requirements (SOW)

• Funding documents and cost estimates

• Administrative instructions and contractual requirements

• 46 TSSQ/TSRM (AMO) can assist as needed

• 4% Admin Fee for non-46 Range Group work (OG, MN, Other

Svcs)

– Each contractor submits a proposal that includes technical approach and cost.

– Simple 2-page evaluation form for the User

– Proposals evaluated and contractor selected – within 45 days from task initiation.

5For Official Use Only

CIMTIC III (Con’t)

• How it works (cont’d)

– Task initiator (PM/Engr) provides technical oversight and guidance

– The 46 TSSQ/TSRM (AMO) provides contract administration and monitoring

6For Official Use Only

Business Strategy

Ms. Lorna Hendrix

Contracting Officer

850-882-0171

7For Official Use Only

Notice

• All dates, technical information and other aspects of the program may change without further notice

• Be sure to read the final RFP in total, as the information and/or requirements will change from what was published in the draft documents

8For Official Use Only

Exchanges with Industry

Before RFP issue

• Exchanging information before receipt of proposals is encouraged

– Improves understanding of Government requirements and industry capabilities

– Ensure exchanges are IAW procurement integrity rules (FAR 3.104)

• Industry Day Q&As to be published on FedBizOpps

• Before RFP release is the best time to comment on the Draft RFP; tell your contracting personnel and proposal preparation experts

9For Official Use Only

Exchanges with Industry after

RFP issue

• After RFP release, ALL communications with industry shall be through the Procuring Contracting Officer, Lorna Hendrix, with a copy to

Contract Specialist, Robin Gibson.

– Q&As and RFP Amendments, if necessary, on FedBizOpps

– Information protection still applies

10For Official Use Only

Federal Business

Opportunities

• Information released to industry as it becomes available

• Posted

– Sources Sought Synopsis

– Draft Request for Proposal (DRFP)

– Draft Statement of Work (SOW)

• Upcoming Postings

– Industry Day Slides and Attendance list

– Questions and responses (non-sensitive only)

Federal Business

Opportunities (Con’t)

– Upcoming Postings (con’t)

– Notice of Contract Action (NOCA)

– RFP

Interested parties should register through interested vendor’s List (IVL) feature of FedBizOpps

• We will continue to seek industry’s input for the

RFP

12For Official Use Only

RFP/Proposal

Procedures

Section L – “Instructions, Conditions, and Notices to Offerors”

• Correlates to Section M “Evaluation Criteria”

• Contains information to guide offeror’s in proposal preparation

• Preparation of Proposals

– Develop technical proposal

– Prepare each volume simply and economically

– Government will not assume an offeror possesses any capability not specifically stated in proposal

– Cross reference between volumes of the proposal in lieu of repeating lengthy descriptions or data

• Specifically identify all proprietary information in the proposal

• Follow specific page count and format outline in Section L

• Cross Reference Matrix

• Emphasize any important ideas/features/aspects of your proposal wherever you want them considered in the evaluation

13For Official Use Only

RFP/Proposal

Procedures (Con’t)

Section M – Basis for Evaluating Offerors’ Proposals

• Describes Government evaluation

• Addresses ratings using the Mandatory Procedures (MP5315.3) and

Performance Price Tradeoff (PPT) Informational Guidance

(IG5315.101-1)

• Relative order of importance of factors and sub-factors (Technical

Acceptability, Past Performance, Cost/Price)

• Evaluation methodology of cost/price area

• Evaluate Technical, Rank by Price, Assess Performance

14For Official Use Only

What Does It Take?

Successful proposal is responsive to RFP when ALL requirements of the RFP are met

• Administrative Volume: Complete ALL required forms/formats using instructions in Sec L

– Signed SF 33

– Section K, Representations and Certifications, provisions completed (electronic & DoD specific)

– Subcontracting Plan

– Management Plan

– Organizational Conflict of Interest Plan

– Sections A-K as applicable

• Contains all volumes with content and format IAW Sec L

15For Official Use Only

Source Selection

Procedures

• Evaluation Factors

– Technical Acceptability

– Past Performance

– Cost/Price

• The Government will select the best overall offer, based upon an integrated assessment of Technical Acceptability, Past Performance and Price/Cost

• The Government will use tradeoffs to ensure the Best Value to the

Government

16For Official Use Only

Procedures

• Technical Acceptability Sub-Factors

(1) Staffing/Qualifications/Experience

(2) SOW Capabilities

(3) Delivery Order Process

(4) Sample Delivery Order

(5) Organizational Conflict of Interest Plan

17For Official Use Only

Procedures

• Technical Acceptability Factor

• The Government technical evaluation team will evaluate the technical proposals on a pass/fail basis assigning ratings of Acceptable, Reasonably

Susceptible of Being Made Acceptable, or Unacceptable.

18For Official Use Only

Procedures

• Past Performance Evaluation

• Recent (current or past contracts within 3 years)

• Substantial Confidence – Based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

• Satisfactory Confidence – Based on the offeror’s performance record, the Government has an expectation that the offeror will successfully perform the required effort.

• Limited Confidence – Based on the offeror’s performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

19For Official Use Only

Procedures

• Past Performance Evaluation (con’t)

• No Confidence – Based on the offeror’s performance record the

Government has no expectation that the offeror will be able to successfully perform the required effort.

• Unknown Confidence – No performance record is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

• Questionnaire Tied to Technical Acceptability Sub-factors and Cost

Factor

20For Official Use Only

Procedures

• Cost/Price reasonableness will be determined by the results of price analysis as defined by FAR 15.404 Proposal Analysis.

• Reliance on DCAA/DCMA Information

21For Official Use Only

Business Considerations

– Small Business

• NAICS Code - 334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

• Size Standard of 750 Employees

• Small Business Subcontracting Requirements:

– One reason we are here today

– Market research – Hope to get more insight from this Industry Day to support realistic milestone dates.

• Subcontracting plan evaluation

– Use of Small Business Subcontracting

22For Official Use Only

Security

Considerations

• The contractor shall possess or complete the DD Form 254 to obtain a facility security clearance at the classification level of Top Secret prior to commencing work

• The contractor shall comply with DODM 5220-22, National Industrial

Security Program, to prevent loss or compromise of all classified material

• The contractor shall institute, and establish procedures to comply with, AFI 31-209, The Air Force Resources Protection Program, as supplemented and/or amended

23For Official Use Only

Tentative Dates of

Interest

• Issue NOCA - 17 May 10

• Issue RFP - 1 Jun 10

• Issue Sample Delivery Order -18 Jun 10

• Proposals Due - 1 Jul 10

• Award Contract - 1Oct 10

• ALL DATES ARE SUBJECT TO CHANGE

24For Official Use Only

• Ask for clarification

– Question request forms available

• All questions must be submitted in writing to:

• Ms. Robin Gibson, robin.gibson@eglin.af.mil, or

• Ms. Lorna Hendrix, lorna.hendrix@eglin.af.mil

• Answers to questions will be posted on FedBizOpps

• Proprietary and Sensitive information will be protected

Questions

25For Official Use Only

Summary

• We need industry input on:

– Acquisition Strategy

– SOW

– RFP

– Cost Control initiatives

– Small Business Subcontracting Plan

– Security Requirements