QA_LOG_01_OCT_2019.xlsx
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- Attached to
- WPAFB 2020-2025 Multiple Award Construction Contract Federal contract opportunity
- Solicitation number
- FA860119RA043
About this file
This document contains a quality assurance log and related federal contract opportunity solicitation for a 2020-2025 Multiple Award Construction Contract at Wright-Patterson Air Force Base.
The quality assurance log addresses questions received from potential offerors regarding requirements for the construction contract solicitation. Key details include the estimated annual number of task orders to be awarded, the minimum and maximum size of individual task orders, page limits for technical and price proposals, and clarification of requirements for the sample construction project to be used for evaluation.
The related federal contract opportunity provides additional context, seeking multiple indefinite-delivery/indefinite-quantity construction contracts for a range of projects up to $10 million each. Work may include design-build, design-bid-build, construction, repair, alteration, and specialty construction. The Air Force intends to award up to twelve contracts to a pool of contractors eligible to compete for future task orders.
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Sheet1
| Section J, Attachment 10 Q&A LOG, Solicitation: FA8601-19-R-A043 | ||||||||
| Should there be any discrepancy and/or inconsistency between what is written here and what is in the Final FOPR , the Final FOPR shall take precedence. | ||||||||
| Tracking Number | Document | Provision | Subject | Question | Answer/Comment | Date of Receipt | Date of Posting | Revision |
| 0001 | Solicitation | N/A | Liquidated Damages | Please provide the amount of liquidated damages per day for the sample project. | There are no liquidated damages for the sample project. The sample project is not funded. The sample project will be utilized to evaluate Offerors for award onto the MACC contract. The Government reserves the right to award the sample project if funding becomes available. | 23-Sep-19 | 1-Oct-19 | |
| 0002 | Attachment 08 | N/A | Sample Project Plans | I want to double check that the correct plans are posted for the 2020-2025 Multiple Award Construction Contract # FA860119RA043. Just a little confused on some of the information posted. Is there two different soliciattion numbers? In the Amendment 1 the plans have a solicitation number of FA8601-15-D-0007, are those correct? If you can please let me know. | The amendment drawings for the sample project are correct. |
The solicitation # you’re seeing is from the 100% design effort the government purchased and has provided to assist potential MACC awardees in proposing towards the sample project.
As mentioned in the summary of package changes 19 Sept 2019, the attachment file is provided to allow for 34x22 printing of the design drawings, which was found to be not possible after posting. These drawings are correct, and the attachment in the amendment contains pages 19-94 from the first package titled: Atch_08_Sample_Project_18_September_2019_1-250.pdf.
| 23-Sep-19 | 1-Oct-19 | ||||
| 0003 | Solicitation | N/A | General | How many task orders do you anticipate being solicited annually under this MACC? | The current MACC program at WPAFB received an average of 13 solicitations for projects annually. The current MACC was established to cover projects from $1M-$5M. |
The new MACC is expanding that intended range from $1M - $10M and at the time of the issuance of this solicitation, the Government is anticipating the amount and number of MACC task orders to grow over the next five years.
| 24-Sep-19 | 1-Oct-19 | ||||||
| 0004 | Solicitation | N/A | General | What is the minimum size for a task order under the MACC? | In accordance with the clause 52.216-19 Ordering Limitations in the solicitation. The minimum order that will be placed under the MACC will be $2,500. This is to cover the guaranteed minimum for the establishment of the contract. The Government intends to utilize the MACC for requirements from $1 Million to $10 Million. However, the Government retains the right to issue solicitations to MACC awardees for requirements under $1 Million when the Government determines the use of the MACC to be in its best interest. | 24-Sep-19 | 1-Oct-19 |
| 0005 | Attachment 01, Section L | Table 1, Volume I: Executive Summary and Contract Documentation Page Limitation | Proposal Organization and Page Limits | Table 1: Proposal Organization and Page Limits shows that Volume I: Executive Summary and Contract Documentation is limited to five pages; however, there is more than five pages worth of information required in Volume I. We respectfully request that the government remove all Contract Documentation (3.2, 3.2.1, 3.2.2, 3.2.3, 3.2.4, 3.2.5, 2.3.6 and 3.2.7) from the page limitations. | Agreed. Table 1 updated to reflect "5 page maximum for Executive Summary. No Page Limitation for Contract Documentation requested in 3.2 and its subparagraphs below". | 24-Sep-19 | 1-Oct-19 |
| 0006 | Attachment 01, Section L | Table 1 and Paragraph 4.2 | Proposal Organization and Page Limits and Organization | Table 1: Proposal Organization and Page Limits shows that Volume II, Technical SubFactor 1: Management Approach (Work Plan) is limited to 35 pages; however, paragraph 4.2 Organization (page 10 of Section L) states that the entire Technical Volume is limited to 35 pages. Can you please clarify the page limits for each SubFactor in Volume II? | Agreed. Updated Paragraph 4.2 to reflect what is requested in Table 1. | 24-Sep-19 | 1-Oct-19 |
| 0007 | Attachment 01, Section L | Table 1 and Paragraph 4.2 | Proposal Organization and Page Limits and Organization | Table 1: Proposal Organization and Page Limits shows that Volume II, Technical SubFactor 2: Prior Experience is limited to 10 pages. Are these 10 pages included in the 35-page limit for Volume II, mentioned in paragraph 4.2 Organization (page 10 of Section L)? | Agreed. Updated Paragraph 4.2 to reflect what is requested in Table 1. 10 pages are not included in the 35 page limit. Please note the update. | 24-Sep-19 | 1-Oct-19 |
| 0008 | Attachment 01, Section L | Table 1 | Proposal Organization and Page Limits | Table 1: Proposal Organization and Page Limits states we need to submit “1 unsanitized” and “1 sanitized” version of Volume II, Technical SubFactor 1: Management Approach (Work Plan); however, under “Paper Submission” it only shows “1”. Since all other SubFactors only need “1 unsanitized” copy, is it acceptable to include one complete “unsanitized” Volume II – Technical (including all SubFactors) and then one separate “sanitized” copy of SubFactor 1, only? | Yes, that is acceptable. Updated Table 1 to reflect that 2 paper submissions are required for Volume II, Technical Subfactor 1: Management Approach (Work Plan): 1 sanitized and 1 unsanitized version. | 24-Sep-19 | 1-Oct-19 |
| 0009 | Attachment 01, Section L | 4.2.3.3 | SubFactor 3: Technical Execution of Sample Project | Section L, Paragraph 4.2.3.3 SubFactor 3: Technical Execution of Sample Project we need to provide, “A Schedule Plan that includes key project milestones, a phasing plan, crew assembly and work schedule, and a safety plan.” In reference to the Safety Plan, are you requesting a Safety Plan in this section in addition to the Schedule? If so, can you provide more details? | Yes. We want ALL of these things. |
More guidance on Safety Plan: Reference Attachment 03, Statement of Work, Paragraph 14.2, "all work shall comply with… USACE Manual EM3858-1-1" Appendix E: Link to EM 385-1-1 https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ Appendix A-1 of EM 385-1-1 is titled “Minimum Basic Outline for Accident Prevention Plans”
| 24-Sep-19 | 1-Oct-19 | |||
| 0010 | Attachment 08 | N/A | Sample Project Plans | Note 15 on drawing H-100 calls for treatment of ALL windows and door frame caulking as asbestos (unless testing proves it to be not asbestos). The plan shows the entire building while the sample project is concentrated on Areas A and B only. Shall we work on the entire building to remove and replace caulking for the windows and door frames or within work areas A & B exclusively? |
- Can you please provide your intentions for this project.
Doors are only to be abated in the New Work Area, as defined in Sheets A-101 and A-102. Windows there is a requirement to abate all in the New Work Area as defined on sheets A-101 and A-102 and a provide a bid option to abate at windows throughout. See sheet A-601 for requirement and definition of new work areas and for base bid and option.
| The sample project is not funded. The sample project will be utilized to evaluate Offerors for award onto the MACC contract. The Government reserves the right to award the Sample project if funding becomes available | 25-Sep-19 | 1-Oct-19 | ||||
| 0011 | General | N/A | N/A | I have looked through attachments 01-10 along with the Solicitation and I’m still not finding what to bid on exactly? Or how we can be a chosen contractor. I’m not sure what exactly we should be bidding on? Or who would be making the decision for choosing the contractor. | Instructions to Offerors and Evaluation factors are provided in Section L (attachment 01,) and Section M (attachment 02,) of the solicitation. This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the AFFARS Mandatory Procedures 5315.3 to make an integrated assessment for a best value award decision. The Government will select proposals with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. Contract(s) may be awarded to Offerors who are deemed responsible in accordance with FAR 9.1, as supplemented, whose proposal conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged based on the evaluation factors and subfactors to represent the lowest-priced technically-acceptable. |
The Government intends to award up to 12 contracts; four (4) reserved for 8(a) and up to eight (8) small businesses as a result of this solicitation. The Government reserves the right to award fewer ID/IQ contracts than indicated in the range above, or to award no contracts at all, if the Source Selection Authority (SSA) determines it is in the Government’s best interest.
| 25-Sep-19 | 1-Oct-19 | ||||||
| 0012 | General | We received a wage determination sheet in the amendment 002. What has changed on the wage determination sheet from the previous one? Please help. Thanks | Nothing has changed – Typically a wage determination is incorporated in the contract. We recognized it had not been included and so posted the wage determination that would be utilized, and that an SF 30 would be forthcoming to officially incorporate it into the contract. It is now officially part of the solicitation on the FBO posting as the package titled: Amendment 2, with no change from the Wage Determination posted 18 Sep 2019. | 26-Sep-19 | 1-Oct-19 | ||
| 0013 | General | Section L | Can you please confirm that the Title Page (required with FAR 52.215-1) does NOT count toward the page limitations? | The title page will not count towards the page limitations. | 26-Sep-19 | 1-Oct-19 | |
| 0014 | Attachment 04/05 | Section L | Is it acceptable to recreate Attachment 04 - Experience Overview Sheet and Attachment 05 - Experience Information Sheet in Microsoft Word to ensure we comply with the Times New Roman font requirement? | TBD - RFI will be answered in next QA log update | 26-Sep-19 | ||
| 0015 | Sample Project | N/A | Sample Project Attachment | Detail 5/A-302 indicated that there are some roof penetrations while a roof plan is missing. Please provide the roof plan | No roof plan will be provided. Provide roof penetrations whre indicated on the discipline drawings. | 26-Sep-19 | 1-Oct-19 |
| 0016 | Sample Project | N/A | Sample Project Attachment | Please provide locations of mirror M2 24”x72”. | .M2 Mirror locations are indicated on Sheet A-401. TBD RFI will be answered completely in next QA log update. | 26-Sep-19 | |
| 0017 | Sample Project | N/A | Sample Project Attachment | Please clarify discrepancies between elevations on A-401 and Room Finish Schedule for all restrooms. | Room Finish Schedule is added to the solicitation package as Attachment 12, Room Finish Schedule. TBD RFI will be answered completely in next QA log update. | 26-Sep-19 | |
| 0018 | Sample Project | N/A | Sample Project Attachment | Please provide finishes for Fire Pump and Electrical Rooms in Area B | See Attachment 12, Room Finish Schedule. TBD RFI will be answered completely in next QA log update. | 26-Sep-19 | |
| 0019 | Sample Project | N/A | Sample Project Attachment | Do we need plywood on walls in Electrical Room in Area B? | Plywood is not required on electrical room walls in Area B. Means and methods may suggest that as an option. | 26-Sep-19 | 1-Oct-19 |
| 0020 | Sample Project | N/A | Sample Project Attachment | Do we need signage for Area B? | Provide signage as per sheet I-121. Detail 2 is for the restroom in Area B, not Area A as is titled. Revise detail 2 title to read "AREA B- RESTROOM SIGNAGE PLAN". TBD RFI will be answered completely in next QA log update. | 26-Sep-19 | |
| 0021 | Sample Project | N/A | Sample Project Attachment | What is the thickness of the demolished concrete floor per 2/AD102? | See RFI 0022. | 26-Sep-19 | 1-Oct-19 |
| 0022 | Sample Project | N/A | Sample Project Attachment | Note 3 on drawing AD101 calls for demolition of existing shelves. Please provide additional info/details for these shelves (quantities, size, weight, photos, materials etc.). | Photos will be permitted at the site visit. Indicated depths vary from 2" to 6". Assume 6". | 26-Sep-19 | 1-Oct-19 |
| 0023 | Attachment 07 & 08a | Attachments 07 and 08a appear to require Contractors to submit significant detail as a cost breakdown for each bid. |
o Please clarify that the detail of hours, units, unit costs, etc., is required only for the Prime Contractors labor categories and direct-purchased materials, and NOT for trade subcontractors’ work, since:
Many trade subcontractors will choose not to bid on task orders (especially smaller SOWs) because of the excessive effort required to bid, and the proprietary cost information this detail will reveal.
Trade subcontractor’s proposals are often received very close to the bid due date/time, and the will typically be insufficient time to verify and consolidate this information into a single Attachment 07 and 08a.
If some trade subcontractor detail is needed for evaluation, please consider requiring that it be submitted only by the “apparent low bidder” as “pre-award information”, after initial proposals have been evaluated by the government.
| TBD - RFI will be answered in next QA log update. | 25-Sep-19 | |||
| 0024 | Attachment 01, Section L | 4.2.3.3 | SubFactor 3: Technical Execution of Sample Project (Requirements for Design Validation Report, List of Drawings and Bill of Quantities) | Please confirm that a Design Validation Report, List of Drawings & Bill of Quantities are required for a Design/Build project only. If so, and since the Sample Project does not require design services, these items would not be required for the execution of the Sample Project and therefore are not required for this proposal. |
If this is not the case, please clarify, and the following questions apply:
Re: the Bill of Quantities required in the task order proposal:
o Please confirm that a Bill of Quantities will only be required for a Design-Build task order.
o Will the Contractor be responsible for delivering only the proposed quantities in their Bill of Quantities?
o For Bid-Build projects, this requirement would significantly increase the cost of proposal preparation for and would significantly increase risk for the Prime Contractors by adding this extra “scope” document to each trade subcontractor’s proposal.
| TBD - RFI will be answered in next QA log update. | 25-Sep-19 | ||
| 0025 | Note 15 on drawing H-100 calls for treatment of ALL windows and door frame caulking as asbestos (unless testing proves it to be not asbestos). The plan shows the entire building while the sample project is concentrated on Areas A and B only. Shall we work on the entire building to remove and replace caulking for the windows and door frames or within work areas A & B exclusively? | Doors are only to be abated in the New Work Area, as defined in Sheets A-101 and A-102. Windows there is a requirement to abate all in the New Work Area as defined on sheets A-101 and A-102 and a provide a bid option to abate at windows throughout. See sheet A-601 for requirement and definition of new work areas and for base bid and option. |
| The sample project is not funded. The sample project will be utilized to evaluate Offerors for award onto the MACC contract. The Government reserves the right to award the sample project if funding becomes available. | 25-Sep-19 | 1-Oct-19 | ||||||
| 0026 | Attachment 08, Sample Project | 501-751, 09 00 00 - paragraph 1.3.1 | General | Is the Key Personal Qualifications information noted in this paragraph required for this proposal, or will the submittal of this information be required after contract award? | The successful Offeror will be expected to provide this information upon award as a submital. | 19-Sep-19 | 1-Oct-19 | |
| 0027 | Attachment 02, Section M and Solicitation | Section M: 2.1.3 | General | Reference: SF1442 Block 10, Item #9 states, in part: |
“IAW FAR 36.204 the disclosed order of magnitude for the Sample Project, utilized for award evaluation purposes only…” whereas Attachment 02, Section M, paragraph 2.1.3, Item #5 states, “Upon contract award and pursuant to availability of funds, the Government reserves the right to, and intends to award, this sample project, as a task order to a single contractor under the MACC.”
a. Please clarify whether the Sample Project will be awarded.
| There is currently no funding available for this effort. If funding becomes available, the Government reserves the right to award the Sample Project to the Lowest Price Technically Acceptable offeror. | 19-Sep-19 | 1-Oct-19 | |
| 0028 | Attachment 01, Section L | 3.2.4 | Reference: Section L, 3.0, Volume I, Subsection 3.2, Paragraph 3.2.4 instructs to submit Bond electronically for 20% of proposed Sample Project, while the SF1442, Block 13 (b) states that there is No Guarantee required. |
| a. Please clarify. | This text in Section L will be removed as the effort is this requirement is no longer valid. Bid-Bonds have been waived for the entirety of the contract IAW FAR 28.101-1(c), and will not be required for the contract duration. Payment and Performance Bonds will still be required when necessary. | 19-Sep-19 | 1-Oct-19 | ||
| 0029 | Attachment 01, Section L | 2.1.10 | Teaming/Partnering | Reference: Attachment 01, Section L, paragraph 2.1.10, “Teaming/Partnering” instructs: “If the offer is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. “ |
a. Is this requirement meant to include the design firm(s) the Offeror anticipates using on this contract? If so, will a Teaming Agreement bind the Offeror to utilize the same Designer for every Task Order requiring design services? Or is this Teaming Agreement for the Sample Project only?
b. What is meant by “Offeror shall provide all required solicitation information for all parties…”? Please clarify what information is required for Teaming Partners other than the Teaming Agreement. There are no instructions in Section L regarding this information.
| a&b. A teaming agreement will not bind the offeror to utilize the same Designer for every Task Order. Offerors will provide a copy of the teaming agreement to comply with FAR 52.207-6. | 19-Sep-19 | 1-Oct-19 | |
| 0030 | Attachment 01, Section L | 4.2.3.3 | Reference: Attachment 01, Section L, paragraph 4.2.3.3, Item #1 instructs the Offeror to provide “A Design Validation Report that reflects discipline specific analysis.” |
a. Could the government provide a sample of a Design Validation Report or an outline of one, so as to indicate the elements required in such a report?
b. Paragraph 4.2.3.3 also instructs the Offeror to include a list of Drawings and Bill of Quantities identifying the paragraph and page numbers where they exist. The List of Drawings and Bill of Quantities will not count towards the page limit.” Please provide additional guidance regarding the details required/expected in the List and Bill of Quantities.
| A Design Validation Report is not required for the Sample Project. A Design Validation Report may be required at the task order level, and an example may be requested at that time. | 19-Sep-19 | 1-Oct-19 | |||||
| 0031 | Attachment 01, Section L | Attachment 01, Section L directs the proposers to develop technical and cost proposals on the basis of information provided for a “sample” project. Is this a project that will be awarded based on the technical and price proposals provided by one of the contractors selected to receive an ID/IQ contract? | See response to RFI 0001. | 27-Sep-19 | 1-Oct-19 | ||
| 0032 | Attachment 01, Section L | 4.2.3.2, 1.11. 1.12 | Bulletin 1 in Attachment 01, Section L, Paragraph 4.2.3.2 references Attachment 01, paragraph 1.11 or 1.12. Please provide direction on the location of these paragraphs. | Reference to be changed as follows: Attachment 03 SOW, 1.4.5. or 1.4.6. | 27-Sep-19 | 1-Oct-19 | |
| 0033 | Solicitation | Amendment #1 | Small Business Restriction | Amendment #1 Communicates that an Added Special Restriction: All Offerors must have a bona fide place of business within Small Business Region V to be eligible for award and subsequent task orders. Our firm is a Small Business that has offices throughout the country. We have an office in Ohio. The SBA has communicated that they perform "bona fide" certifications for companies participating in the 8(a) program only. Please clarify how you would like Small Businesses to comply with this requirement? | The SBA will verify bona fide place of business in Revion V for 8(a) Small Business concerns. In order to comply with solicitations terms for all other eligible offerors, all offerors are required to have a bona fide place of business in Small Business Region V. The CO will verify all non 8(a) offerors assertion that they have a bona fide place of business in Small Business Region V, as is required to be considered responsive in compliance with the solicitation terms. | 27-Sep-19 | 1-Oct-19 |
| 0034 | Attachment 01, Section L | 4.2.3.3 | Design Validation Report | Attachment 01, Section L, Paragraph 4.2.3.3 requires the Offeror to provide a Design Validation Report for the sample project. Since the design documents are 100% complete, we are requesting further details on what is expected as part of this report; for example, should this be a code compliance review? | A Design Validation Report is not required for the Sample Project. A Design Validation Report may be required at the task order level, and an example may be requested at that time. | 27-Sep-19 | 1-Oct-19 |
| 0035 | General, Sample Project | The finish schedule on page I-102 shows room 100 Warehouse receiving Ceramic tile and ceramic tile cove base. Is this correct? Or, do they want Resilient cove base on the warehouse side of the new walls with existing flooring? | TBD - RFI will be answered in next QA log update | 30-Sep | |||
| 0036 | General, Sample Project | For rooms 115, 116, 118 & 119: the finish schedule only shows wall tile on 1 wall in each restroom, yet, the elevations on page A-401 show wall tile on 2 walls in each room. | TBD - RFI will be answered in next QA log update | 30-Sep | |||
| 0037 | General, Sample Project | Also for the restrooms, The finish schedule call for ceramic tile cove base in all restrooms. They are using a metal trim for the transition between floor and wall tile. Are we to use the metal piece where there is wall tile and the cove pieces where there is no wall tile? | TBD - RFI will be answered in next QA log update | 30-Sep | |||
| 0038 | Section L/M | L 4.2.3.3 & M 2.1.4 | Bonding | If an SBA 8(a) firm enters an acceptable Teaming/Partnering agreement with a firm that meets the minimum bonding capacity ($5M/$10M). Is the SBA 8(a) firm required to independently meet the minimum bonding capacity? | All Offerors must comply with Section L 4.2.3.3 and Section M 2.1.4 . A Teaming/Partnering agreement will not fulfill an offerors requirement to meet this criteria. A joint venture would be required to meet the aforementioned instruction to offerors and evaluation criteria. | 30-Sep | 1-Oct-19 |
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