Attachment_03_Statement_of_Work_18_September_2019.docx

18 September 19

STATEMENT OF WORK

FOR

BASEWIDE MULTIPLE AWARD CONSTRUCTION CONTRACT

MACC

PROJECT NUMBER: TBD

88th ABW CIVIL ENGINEER DIRECTORATE

5151 WRIGHT AVENUE

WRIGHT-PATTERSON AFB, OH

Contents

1. Summary of Work

1.1. Contract Scope – The MACC will be utilized to procure design and construction efforts at Wright-Patterson AFB, OH.

1.2. The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and designs to accomplish multiple concurrent projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders (TOs) placed against the MACC. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, etc. Prompt response and execution of all task orders is required.

1.3. The Government will typically provide only basic design information for each RFP. The Contractors shall complete the design and provide construction and complete as-built drawings. Contractors will be expected to accomplish a wide variety of individual construction projects, including design/build delivery methods (ranging from 35% to full 100% design), renovations, and additions/upgrades, along with specific work in hazardous material survey, abatement, heating, ventilation, air conditioning, electrical, mechanical and other trades. In-house design capability or ready access to design capability is a must for projects under the MACC. The Contractors shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. Description of the work will be identified in each identified task order. The contractors shall be required to manage and execute various fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

1.4. Definitions

1.4.1. General Information and Project Requirements (GIPR) - A document prepared by the government and issued to the contractor, as part of the RFP or IFB, which contains the overall requirements and considerations of the proposed project. Also, information such as budget limitations, type of solicitation, and design certifications and drawings required to be prepared by the contractor (for design-build RFP’s only) may be included.

1.4.2. Statement of Work (SOW) - A document prepared by the government and issued to the contractor, as part of the RFP or IFB, which defines the specific technical requirements for the project.

1.4.3. Request for Proposal (RFP) - A package of documents issued to the contractor requesting a proposal for construction and, when applicable, design documents, for a project based on the GIPR and SOW. Following submittal of the proposal and at the government’s discretion, discussions may be held with the contractors to clarify elements of the proposal.

1.4.4. Professional Certification - The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Ohio or as otherwise indicated in the RFP.

1.4.5. Conventional Design-Build - The process by which the same contractor provides both the design and construction services for a project, under a single task order, and typically completing the entire design before construction activity begins.

1.4.6. Fast Track Design-Build - The process by which the same contractor provides both the design and construction services under a single task order, starting construction at a point identified in the RFP.

1.4.7. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) - Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

1.4.8. Color Board - A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

1.4.9. Design Costs - Those costs identified by the contractor, on the RFP which represent the portion of the overall project cost attributed to preparation of the 100% design and construction documents. Direct Design Costs may not exceed 6% of the construction cost, per the Brooks Act of 1972.

1.4.10. Investigative Costs – Those costs identified by the contractor, on the RFP, which represent the portion of the overall project cost attributed to all investigative services necessary to prepare the 100% design and construction documents

1.4.11. Investigative Services – For exterior work / new facilities, the investigative services typically include, but are not limited to, performing a survey of the project site including topography, cross sections, drainage survey, and bench level circuit. In addition, it may include verification and documentation of the location and size of all existing utilities and pertinent surface features for inclusion in the 100% design documents. For exterior and interior work, the investigative services should also include verification of all existing conditions affecting the design and execution of the work as described in the RFP.

1.4.12. Designer of Record (DOR) - The individual accountable for specific portions of the design documents. Where professional certification is required for the design, the DOR would be the individual providing certification for that portion of the design. Where professional certification is not required, the DOR would typically be the individual who provided the design or specifications for a particular aspect of the project (ie: architectural, civil, structural, mechanical, or electrical).

1.4.13. Base Facility Standard (BFS) – The Base Facility Standard provides technical guidance for typical aspects of architectural and engineering design and construction. Designers are to utilize the information in this guide in the development of construction documents. In compliance with Air Force Corporate Facility Standard guidance, an Installation Facility Standard (IFS) is being developed to replace the BFS. It will include major changes in format. Throughout this document IFS and BFS shall be considered interchangeable terms. The most current version, as of the acceptance of a 35% Design submittal, will be the governing standard for the design. The current version, as of issuance of the base MACC contract, is included as Attachment A to this Statement of Work

2. General Requirements

2.1. The overarching code for all projects on DoD Facilities is UFC 1-200-01, which includes by reference other UFCs. Paragraph 1-6 directs the use other codes and other core UFC as applicable to the building, facility, structure, or system. A sample, non-exhaustive list of codes referenced in UFC 1-200-01 includes:

2.1.1. International Building Code

2.1.2. International Mechanical Code

2.1.3. International Plumbing Code

2.1.4. National Electrical Code

2.1.5. NFPA 101

2.1.6. Architectural Barriers Act

2.1.7. Where conflicts exist between other UFC and other code, UFC 1-200-01 establishes a hierarchy of code. UFC 1-200-01 also directs specialized use of other non-government code and standards in place of specific chapters or paragraphs of the IBC, IMC, IPC or NEC.

2.2. The Base Facility Standard (BFS) or Installation Facility Standard (IFS) shall be the design guide used for technical design guidance in addition to the UFCs.

2.3. Unified Facilities Guide Specifications (UFGS) shall be included as the primary performance-based specifications for all TOs under this contract. The specifications can be accessed and downloaded on line at http://specsintact.ksc.nasa.gov

2.4. WPAFB Master Specifications shall be included with minimal editing on each TO

2.5. Air Force Instructions (AFI’s) and Engineering Technical Letters, as specified in the RFP.

2.6. Sustainable Design and Development

2.6.1. All new design and construction on Air Force Installation must meet defined sustainable design standards. All new design and construction must adhere to Air Force Sustainable Design and Development Implementing Guidance (Appendix D).

2.7. Drawings

2.7.1. The Government agrees to provide the Contractor with one copy of the relevant record drawings, electronic or hardcopy, if available, with the RFP. Prior to starting each TO proposal, the contractor’s appointed agent shall schedule an appointment with the government project manager to review the Government record drawings at Building 30011. The contractor shall sign a receipt listing the specific drawing sheets requested and received. The Government does not guarantee the accuracy or adequacy of the existing as-built drawings. It is the Contractor’s responsibility to field-verify all as-built drawings during preliminary site visits, planning of the project, and prior to issuance of each TO. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor. The Contractor’s construction drawings must show existing conditions in the project area. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed.

2.7.2. Drawings submitted shall be in both electronic and hard copy formats. The digital files shall be ANSI D size (22”x34”) and submitted to the government in AutoCAD (.dwg) design file and PDF format in conformance with the BFS. Hard copy drawings shall be printed from the PDF file at either half size or full size. All drawings, both hard copy and electronic, shall include the standard WPAFB title block and border. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Unified Facilities Code (UFC) references pertaining to the specific project shall be listed including a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8" high. Drawings shall be accurate and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations and general notes, to enable proper and satisfactory construction of the entire project. Final drawings shall be sealed and signed by a principal of the firm, registered in engineering and/or architecture as appropriate.

2.7.3. When required by the Task Order, the Contractor shall submit three (3) sets of ANSI B (11” x 17”) size drawings (or as otherwise required) to the Contracting Officer with their proposal. Once awarded the TO for a specific project, the successful contractor shall provide a minimum of three (3) complete sets of drawings, (or as otherwise required), in the same size and format and one copy of the plans in PDF format, with each intermediate design submittal. The contractor shall provide a minimum of three (3) complete sets of drawings, (or as otherwise required), in ANSI D (22”x34”) and one copy of the plans in PDF format, with the final design submittal. Also, unless otherwise stated, one set of ANSI B drawings shall be provided with the 100% submittal as well as a CD ROM containing one (1) copy of the plans and specifications in PDF format. Throughout the design process, each submittal shall be clearly identified as to the level of completion (ie: 35% etc.). The “revisions” blocks on the plan sheets shall not be utilized to document changes to the drawings until after the 100% design is completed and accepted by the government. The Contractor shall prepare drawings, as specified, for Government approval prior to the start of construction. All completed drawings shall clearly identify the work being performed under the TO. Unless otherwise identified, use of existing drawings provided by the government will be allowed provided they are modified by the contractor to accurately reflect the project requirements. Each sheet shall have an approved title block and border with professional certification when required. The title block shall contain project information including but not limited to Project #, TO#, Project Name, and date. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and building code analysis. The following is a list of drawings which might typically be required under this contract:

2.7.3.1. Cover Sheet with Title and Approval Block (showing haul route)

2.7.3.2. Existing Site Plan

2.7.3.3. Final Site Plan

2.7.3.4. Grading / Landscaping Plans

2.7.3.5. Underground Utility Plan and Profiles

2.7.3.6. Demolition Plan

2.7.3.7. Floor Plans / Furniture Layouts

2.7.3.8. Elevations

2.7.3.9. Finish Schedule

2.7.3.10. Wall and Roof Sections

2.7.3.11. Window and Door Schedules

2.7.3.12. Ceiling Plan

2.7.3.13. Details

2.7.3.14. Mechanical Plan and Schedules

2.7.3.15. Plumbing and HVAC Riser Diagrams

2.7.3.16. HVAC Controls Diagrams

2.7.3.17. Electrical Site Plan

2.7.3.18. Power Plan and Panel Schedule

2.7.3.19. Electrical Plan and Lighting Plan with Schedule and details

2.7.3.20. Fire Protection Plan

2.7.3.21. Communications Plan

2.7.3.22. Hazardous Materials Abatement Plan

2.8. Specifications

2.8.1. For projects not previously designed, unless otherwise noted in the Task Order, the technical specifications to be utilized by the contractor shall be Unified Facilities Guide Specifications (UFGS) including WPAFB specific sections, and utilizing the SpecsIntact editing software. In special circumstances, alternative specification formats may be required based on specialized materials or construction techniques being utilized. The specifications shall be complete and clear, shall amplify all information shown on the drawings, include detailed requirements for materials and equipment, and any required layouts, details and/or schedules; any drawings or sketches which are part of the specification shall include a graphic scale. Wright-Patterson AFB specifications require minimal editing. The Contractor will be required to edit specs to reflect the specific product(s) being proposed. Adequate information must be provided to the Government, as part of the design review package, to allow a thorough review of the specified product or material. Once approved as part of the design submittal review process and incorporated into the project specifications, there will be no further requirement to submit information, related to that item, for approval unless subsequent product information is developed such as shop drawings for equipment installation. Wherever possible, material items will be specified using Federal Specifications or industry standards. The specifications shall be prepared in accordance with Section 2.4 of the Base Facility Standard. The hard copy specifications shall be printed on bond paper, size 8-1/2" x 11", leaving a one-inch margin right and left, and a 1-1/2" margin top and bottom and be unbound to facilitate reproduction. The electronic format specifications shall be submitted in a single, bookmarked, pdf file, one set of specs shall be submitted with each set of drawings. In addition to the technical specifications described above, the current version of the WPAFB Base Facility Standard and Appendices as well as the Unified Facilities Guide Specifications (UFGS) are to be utilized as applicable in the preparation of project designs; and any applicable manufacturer or industry specifications associated with material, supplies, or systems utilized in the project design. If a discrepancy exists between the references, the contractor shall bring this to the attention of the Contracting Officer and shall utilize the most stringent requirement(s) in the preparation of the project design.

2.8.2. Submittal Register: Submittal Register shall be created utilizing the SpecsIntact Software. Specifications that require documentation of submittals, shall be annotated on the submittal register. Normally, three (3) copies of printed matter and one (1) material sample are required. Reference each submittal item on AF Form 3000 to the specification section and paragraph. Consecutively number each page of the submittal, e.g. “Page 1 of 1”. Use all line number rows on one page before starting another. Number submittals consecutively beginning with “1” for each project. Color samples shall be manufacturer’s produced colors and not printed from the internet.

2.8.3. SpecsIntact Reports: Correct all deficiencies identified in SpecsIntact Reports prior to the 95% submittal

2.8.4. Specification Header and Footer Formatting:

2.8.4.1. The top of each specification page shall have the following information indicated in the format noted:

PROJECT TITLE PROJECT NUMBER

2.8.4.2. The bottom of each specification page shall have the following information indicated in the format noted:

SECTION PAGE NUMBER NUMBER OF THE SECTION

2.8.4.3. When the last page of a section is encountered, the following shall be noted (centered) after the last paragraph

END OF SECTION

2.8.4.4. All materials must comply the Buy American Act and the American Recovery and Reinvestment Act.

2.9. As-built Drawings

2.9.1. During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly. The record drawings shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the Contractor shall submit a copy of electronic as-built and one set of drawing files showing the aforementioned data prints to the CO. At all times during construction the red-lined record drawings must be available for review.

2.9.2. As-Built CADD Requirements

2.9.2.1. The Contractor will use vector elements to construct all portions of the electronic drawings. Raster elements are only authorized to show pre-construction conditions.

2.9.2.2. The Contractor shall furnish one drawing file for each drawing sheet submitted. Multiple drawing sheets per drawing file will not be accepted.

2.9.2.3. The Contractor shall submit one set of media containing the computer drawing files for each project.

2.9.2.4. In general, the Contractor shall provide all data necessary to display, edit, and plot the files produced for each project.

2.9.2.5. The external label on the media shall indicate the utility used to create the drawing and disk, the save set name, the date of creation, the disk volume number, a description of the disk contents (project name and project number), and the name and phone number/e-mail address of the person who created the disk.

2.9.2.6. Before a CADD file is placed on the electronic digital media, the following procedures shall be performed

2.9.2.6.1. Remove all extraneous graphics outside the drawing border area.

2.9.2.6.2. Ensure all layers required to properly plot the respective drawing are activated or deactivated accordingly.

2.9.2.6.3. Make sure reference files are attached without device or directory specifications (x-refs shall load properly from any electronic storage area).

2.9.2.6.4. All drawing files must be capable of being saved and opened using AutoCADD.

2.10. PERSPECTIVE DRAWING: When required by the Task Order, the contractor shall provide a professionally prepared black line concept perspective drawing and / or a rendered (color) perspective drawing of the project (may be computer or hand generated, as specified). The perspective(s) shall be delivered at the design stage as identified in the RFP. The perspectives shall be approximately 14” x 28” in size and shall be mounted in a wood or metal frame and covered with glass, complete with a small site plan and supporting data affixed to the perspective.

2.11. Operation and Maintenance Manuals

2.11.1. For those projects which include mechanical / electrical / specialty systems requiring periodic or routine maintenance, the contractor shall prepare and submit operation and maintenance manuals in three (3), bound, hard copies as well as one (1) electronic copy on CD ROM and conduct operational and maintenance training on the systems as part of start-up. As a minimum, the manuals shall contain technical data, diagrams, parts listings, maintenance instructions, and the name, address, and phone number of the manufacturer and servicing / replacement parts source. These manuals shall be submitted within 14 calendar days following the final inspection and in accordance with paragraph 8, Materials Submittals/Shop Drawings, above and WP Master Specs Section 01 33 00 SD-10 (Appendix B).

2.12. Energy Management System (EMS)

2.12.1. Project drawings, specifications, cost estimate, and design submittals shall provide for maintaining the Energy Management and Control System (EMCS) to support the building in the renovated areas. The control system shall be compatible with and connected to the existing Wright-Patterson AFB EMS system located in Facility 30022. Transmission between the new building and the EMCS Control Room (Bldg. 30022) will be via LAN, base NIPRNET supplied by the Government. The existing EMS system is ICS. All EMS installed by the Contractor shall comply with WPAFB BFS Section 7.6 (Appendix A) and Spec Section 23 09 23 (Appendix B).

3. Management Plan

3.1. The contractor must implement a management plan detailed as follows:

3.1.1. Home Office Management and Support. Describe the home office organization (local and on-site, if proposed), responsibilities and lines of authority established for the contract. Describe how you will manage, supervise and coordinate the subcontractors’ work and who in the organization will be responsible for this management and coordination. Describe the role of the design team in response to the management of a design/build task order. Describe resources available and your capabilities to manage and execute multiple concurrent task orders. Include an organizational chart detailing the organization described in your proposal. The organizational chart shall include names of assigned personnel, proposed subcontractors and their areas of responsibility for each portion. Clearly delineate on-site from off-site personnel and chain of command for each. Quality Control and Safety should be included in the chart.

3.1.2. Support for Task orders. Describe your capability and commitment to support an on-site management team, including a sole source of responsibility for both design and construction for any task order. Describe how they will manage, supervise, and coordinate the subcontractor’s work and who in the organization will be responsible for this management and coordination. Discuss which resources are available, but will not be present at the site. Describe the role of the design team in response to a design/build task order. Describe how warranty support for individual task orders will be handled by your organization.

3.1.3. Comprehensive plans that demonstrate a clear understanding of the work and an ability to coordinate resources to ensure successful completion of the work in accordance with the RFP requirements.

3.2. Key Personnel

3.2.1. Contract Manager (CM). Contractor shall provide a Contract Manager and staff for executing TO’s awarded under this contract. The contract management staff shall have project design, quality control, construction and financial management capability. The CM shall have a minimum of a bachelor’s degree in civil or structural engineering, or a bachelor’s degree in architecture. The CM will be responsible for the overall performance of this contract. He/she shall have a minimum of 5 years’ experience in that capacity and shall have the authority to negotiate task orders and modifications thereto and obligate the company to TOs. The CM shall have the authority to hire / fire subcontractors and must be experienced in subcontract management. The CM must be available via local phone service throughout the duration of all ongoing TO’s and his / her phone number shall be provided to the government immediately following award of any TO.

3.2.1.1. Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO at Building 30001 promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 30001 within 24 hours when there are no active TOs. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. Contractor should be able to remobilize within 24 hours.

3.2.2. Design Quality Control Manager (DQCM) (applies to Design/Build Construction only): The DQCM will be responsible of being cognizant and assuring that all design documents on a TO’s specific project has been coordinated. This individual shall be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect and can be one of the Designers of Record. The Contractor shall notify in writing the name of the individual and the name of an alternate person assigned to that position.

3.2.3. Contractor’s Quality Control Manager (CQCM) shall be a graduate engineer, graduate architect or a graduate of construction management with a minimum of 3 years construction experience. The CQCM shall be responsible for overall management of Contractor’s Quality Control (CQC) and have the authority to act in all CQC matters for the Contractor. Provides quality control management for all active TOs and executes the QC plan. The CQCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The CQCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits, and pre-final/final inspections. The CQCM shall have completed and passed the course entitled “Construction Quality Management for Contractors” within the last 5 years. A copy of the certification shall be provided with the CQC Plan. The CQCM shall be someone other than the CM or Project Superintendent. An alternate shall be identified in the CQC Plan to serve in the event of the CQCM absence. The requirements for the alternate shall be the same as for the designated CQC System Manager.

3.2.4. Site Safety and Health Officer (SSHO) shall be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience.

3.2.4.1. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Safety inspection logs shall be attached to the Contractors' daily quality control report.

3.2.4.2. Conduct mishap investigations and complete required reports. Maintain the Occupational Safety and Health Administration (OSHA) Form 300 for prime and sub-contractors.

3.2.4.3. Maintain applicable safety reference material on the job site.

3.2.4.4. Attend the pre-construction conference, pre-work safety conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

3.2.4.5. Implement and enforce accepted Accident Prevention Plans (APPs) and Activity Hazard Analyses (AHA).

3.2.4.6. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. A list of unresolved safety and health deficiencies shall be posted on the safety bulletin board.

3.2.4.7. Ensure sub-contractor compliance with safety and health requirements.

3.2.4.8. Provide safety indoctrination to all construction site visitors.

3.2.4.9. Ensure the Contractor's accepted Accident Prevention Plan is carried out.

3.2.4.10. Ensure that all Contractor/subcontractor employees have all Hazardous Toxic Radioactive Waste (HTRW), asbestos, and lead paint training, and their personnel protection equipment meets applicable OSHA/EPA requirements.

3.2.4.11. Conduct daily walkthrough of the site ensuring work is being accomplished safely and occupational health is not compromised.

3.2.4.12. Attend and participate in all preparatory and initial quality control phase meetings.

3.2.4.13. Conduct weekly safety meetings for all workers.

3.2.4.14. Conduct monthly supervisory safety meetings.

3.2.4.15. Provide accident reports.

3.2.4.16. Produce a Daily Safety Report of activities performed and attach this report to the Contractor's Quality Control Report.

3.2.4.17. Minutes shall be provided of weekly and monthly safety meetings with the Daily Safety Report.

3.2.4.18. Other duties as identified per Specification Section 01 45 04.10 of the UFGS.

3.2.4.19. Failure to perform the above duties shall result in dismissal of the SSHO, and/or CQCM, and/or Project Superintendent and a project work stoppage. The project work stoppage will remain in effect pending approval of a suitable replacement.

3.2.5. Contractor’s Project Superintendent (PS): Provides on-site supervision. Submit detailed bi-weekly progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. The PS cannot be the CQCM and subcontractors may not perform duties of the PS.

3.2.6. Contractor’s Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. The EM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal Asbestos Regulations. This individual may perform these duties in conjunction with other duties.

3.2.7. For smaller contracts duties and roles may be shared by the same person. For larger or more complex projects, a more robust contract management staff is required. The following guidelines shall be used for determining where duties may overlap:

(May have other CQC duties) Role filled by separate individual

* CQCM’s education and experience requirements as stated above are waived

3.3. Subcontracting Support Capability

3.3.1. All subcontractor firms shall be licensed in the State of Ohio in their specialty where required. They shall have a minimum of two (2) years’ experience in related projects of similar size and scope.

3.3.2. Contractor shall provide subcontractor management including surveillance, quality control, and scheduling. Subcontractors must be available to ensure quick response times. The prime contractor must have the ability to manage and control multiple subcontractors at multiple job locations. Also, the prime contractor must ensure subcontractors are competent and capable of accomplishing assigned tasks satisfactorily.

3.4. The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the WPAFB MACC contract.

3.4.1. Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO

3.4.2. Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s Automated Estimating System (AES), within the time constraints specified.

3.5. Contractor Employee Requirements:

3.5.1. The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.5.2. The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

3.5.3. The Contractor assumes responsibility for the actions of all employees, subcontractors, and suppliers when on WPAFB.

3.6. Site Office

3.6.1. The Contractor has the option of establishing a site office on WPAFB during the duration of the contract. The facility requirements for the on-base site are as follows

3.6.1.1. The contractor will be required to locate and make connections to nearby electric, water and sewer services.

3.6.1.2. The contractor shall meter and pay for the use of all utilities.

3.6.1.3. The facility shall be of temporary office quality and used only for office functions. It shall not be used for storage of materials and equipment. It shall be painted according to WPAFB standards.

4. Design Requirements

4.1. Following completion of each design level, a review of the submittal will be performed by the Design Manager (DM), the using agency, and other organizations as required. The DM will forward consolidated comments to the contractor, with a copy to the CO. The contractor shall be responsible to provide a written response to each comment indicating in detail the proposed action, compliance, or rebuttal within one week of receipt of the comments. The response to each comment shall include a detailed explanation of the contractor's position; a simple "will comply" statement is not sufficient. The DM reserves the right to request a design review conference(s) in order to discuss and resolve comments as appropriate. The contractor shall submit meeting minutes after every design review (to include the pre-design meeting) to the DM and the CO.

4.2. The contractor shall include all comments and responses to comments, including minutes of any subsequent discussions indicating open action items and/or final resolution in the design analysis of the next submittal.

4.3. Submittals

4.3.1. Submittal items shall be identified through an AF Form 3000, Material Submittal and in accordance with the Base Facility Standard (Appendix A). Either electronic and/or hard copy format as noted herein may be requested, further identified in the individual task statement. The required number of copies for each submittal shall be identified in each individual task description.

4.3.2. The contractor shall forward the submittals to both the Contracting Officer (CO) and the Design Manager (DM) for review and approval. Once the submittal is approved on the AF Form 3000 the Contractor may then proceed to the next design phase.

4.4. 35% Design - The general direction and details of the design shall be firmly established and clearly indicated at this design level. When submitted with a proposal in response to a Request For Proposal (RFP), documents which show the essential components of the proposed design and convey that the contractor fully understands the RFP requirements and that his / her proposed price includes all required elements of work to complete the project. Whether provided prior to or after award of the Task Order (TO), the documents will include the following minimum information, as applicable to the project:

4.4.1. The design analysis shall include a list of all required permits (including EPA), test and survey results (including asbestos, lead, PCBs, etc.), site analysis, complete design calculations, product and equipment data, status of code deficiencies and any other information required to fully describe the architectural, mechanical, electrical, structural, and other supporting systems.

4.4.2. Include fully developed schedules, and tables, completed code analysis, and any other information required to clearly illustrate and describe the design. All print drawings sizes shall be in compliance with paragraph 6.1 (below):

4.4.2.1. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Unified Facilities Code (UFC) references pertaining to the specific project shall be listed including a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc.

4.4.2.2. All required controlling dimensions. Site plan showing proposed location of work including benchmarks, access from main roads, and surface or sub-surface drainage concepts.

4.4.2.3. Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given to items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

4.4.2.4. Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

4.4.2.5. Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

4.4.2.6. Typical wall sections shall be shown at a scale of no less than 3/4 inch= 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

4.4.2.7. For heating, air conditioning, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated. Information relative to the “R” value of the structural shell shall be included.

4.4.2.8. For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements, to include the brand name of equipment specifically required by the RFP.

4.4.3. Provide separate lists of all Government-furnished equipment to be installed by the contractor and equipment furnished and installed by the Government, if applicable. The contractor will not proceed to the next design stage until the Contracting Officer issues a Notice to Proceed to the subsequent design milestone. The contractor should expect to attend design review meetings at WPAFB for each required design milestone. The contractor is responsible for documenting and distributing the minutes of the design review meetings.

4.4.4. Draft specification, including complete final specification index.

4.4.5. Preliminary finish color and material board, if applicable.

4.5. 65% Design - The general direction and details of the design shall be fully developed and clearly indicated at this design level. The 65% design submittal shall include, at a minimum, the following information:

4.5.1. The 65% design analysis shall be a revised and updated version of the 35% design analysis.

4.5.2. Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30% progress in all disciplines which may include site plans, floor plans, elevations, wall sections, details, and all other elements as identified in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included.

4.6. 95% Design - Documents building upon the 65% design submittal. This will include, for review, final and complete drawings, and specifications. All project requirements identified in the most current RFP revision, site visit minutes, solicitation amendments, modifications, or documented review comments must be incorporated. The contractor will not proceed to the next design stage until the Contracting Officer issues a Notice to Proceed to the 100% design. The intent of this submittal is to provide the government a final check and shall not be used as a quality control check for the Architect-Engineer. The pre-final submittal shall include, at a minimum, the following information:

4.6.1. Final design analysis.

4.6.2. Printed design drawings, in compliance with paragraph 6.1 (below), including all floor plans, sections, details, elevations, completed schedules and tables, and general notes as required.

4.6.3. Final specifications, including all Specs Intact Verification and Reconciliation Reports.

4.6.4. A draft of DD Form 1354.

4.6.5. Completed permits, including Environmental Protection Agency (EPA), if applicable.

4.6.6. Finish color and material board (only if changed from 35% or 65% submission), if applicable.

4.7. 100% Design - Documents building upon the prior 95% design submittal which includes the required professional certifications and final contractor accomplished corrections based on the Government's review of the prior design documents. The design at this level shall be a totally complete, checked and corrected set of construction documents, sealed and signed by a principal of the firm registered in architecture and/or engineering as appropriate. The final submittal shall include, at a minimum, the following information:

4.7.1. Final original drawings, in compliance with paragraph 6.1 (below).

4.7.2. Final original specifications.

4.7.3. A completed final draft form of DD Form 1354.

4.7.4. Final Color Board and exterior elevations (only if changed from the 95%)

4.8. Design Analysis

4.8.1. The design analysis shall be submitted in both hard and electronic formats. The hard copy shall be prepared on standard 8-1/2" x 11" sheets and submitted as a bound report; the electronic copy shall be submitted as a single pdf file in conformance with the BFS. The design analysis shall incorporate engineering computations, seismic analysis, soil borings and analysis, building code (including fire, safety and accessibility) review, identification of any building code deficiencies, confirmation of program requirements, equipment and material data, concept sketches, photographic documentation, existing building/site analysis, asbestos, lead and PCB sampling/tests, survey report and any other information necessary to clearly define the scope of the project and to express the designer's intentions and methods. The author of each portion of the analysis shall be clearly indicated, including professional seal(s) as appropriate. Design calculations may be required, to include code references, as applicable for each discipline, to show compliance. The following is a list of calculations which might typically be required under this contract.

4.8.2. Civil/Site work:

4.8.2.1. Sizing and grades for sanitary & storm sewers

4.8.2.2. Sizing for water mains & services

4.8.2.3. Sizing for gas mains & services

4.8.3. Structural

4.8.3.1. Foundation sizes and reinforcing

4.8.3.2. Superstructure framing

4.8.3.3. Wind & snow loading analysis

4.8.3.4. LL & DL calculations

4.8.3.5. Wall sizes and reinforcing

4.8.3.6. Equipment supports

4.8.3.7. Elevated platforms

4.8.3.8. Floor member sizing / reinforcing

4.8.3.9. Lintel sizing

4.8.3.10. Sizing for roof joists & decking

4.8.4. Mechanical:

4.8.4.1. Cooling and heating load analysis:

4.8.4.2. Pump sizing and pump curves.

4.8.4.3. Pipe sizing.

4.8.4.4. Duct size.

4.8.4.5. Static pressure loss.

4.8.4.6. Control valve sizing.

4.8.4.7. Psychometric chart analysis.

4.8.4.8. Fan sizing and fan curves.

4.8.4.9. Heat exchanger selection.

4.8.5. Electrical:

4.8.5.1. Load calculations

4.8.5.2. Short circuit calculations

4.8.5.3. Lighting level calculations

4.8.5.4. Branch circuit calculations

4.8.5.5. Motor feed requirements

4.8.5.6. Panel sizing

4.8.6. Fire Protection:

4.8.6.1. Sprinkler layout and pipe sizing, others as applicable to a specific project or identified in the RFP.

5. Task Order Request Procedures

5.1. Provisions on Contracting Officer’s Authority - Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other Government or non-Government office may alter this contract or any TO issued in accordance with (IAW) the Basic MACC IDIQ contract terms and conditions. The Contractor shall report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

5.2. Ordering Procedures – As the need arises for performance under the terms of this contract, the CO or their designated representative will provide the CM an RFP that will include a written TO SOW that includes Plans and Specifications or a Design Build RFP. The government may elect not to solicit all awardees in accordance with DFARS 216.505-70 Orders Under Multiple Award Contracts. This restricted competition may be to meet minimum order amounts, work requiring special skills or trades, or urgent and compelling schedules.

5.2.1. Contractor shall be required to submit proposals on all Task Order Request For Proposal’s under the MACC IDIQ.

5.2.2. The Site visit will be scheduled at the earliest possible time, but in most cases not more than ten (10) business days from the date of notification. The CM shall ensure any required company or subcontractor personnel attend a site visit with representatives from Base Civil Engineering and Operational Contracting to review the RFP, clarify the scope of the requirement, verify exisiting conditions, and obtain whatever measurements and information are necessary to develop a complete and accurate TO proposal. The typical site visit will include nut not limited to the following:

5.2.2.1.