03_Vendor_Solicitation_Questions_and_Comments.xlsx
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- Attached to
- Temporary Facility T-2728 Federal contract opportunity
- Solicitation number
- FA8219-18-R-0010
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Vendor Questions and Comments
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Sheet1
| Vendor Comment/Question Number | Comment/Question | Program Team Responses |
| 1 | Is the bid bond requirement for the amount proposed in CLIN 0002, site work? | Bid bonding for CLIN 0002 is required at the time of proposal, per FAR Provision 52.228-1. Performance and payment bonding, as well as adequate insurance for CLIN 0002 will be required after receipt of contract award. |
| 2 | Will progress payments be allowed on CLIN 0002 - Site Prep? | Progress payments are offered in accordance with FAR Clause 52.232-5(b) for CLIN 0002 only. |
| 3 | Financing for commercial items is the contractor's responsibility for CLNS 0001, 0003, 0004, and 0005. Will these CLIN items be allowed to be invoiced in progress payments, CLN 0001 - Design, CLN 0003 - Pre-Fabricated Portable Units, CLN 0004 - Assembly of Pre-Fabricated Portable Units, and CLN 0005 Modular Furniture and Incidental Service, as they are received onsite? | It is the contractor's responsibility to obtain financing for the commercial Contract Line Items of 0001, 0003, 0004, and 0005. CLIN 0001 will be accepted as a single item, CLIN 0003 may be proposed as "each" units of issue as outlined in the solicitation with acceptance at destination. CLIN 0004 will be accepted as a single "lot" as outlined in the solicitation. CLIN 0005 will be accepted as a single "lot" as outlined in the solicitation. Items on Contract Line Items of 0001, 0003, 0004, and 0005 will be paid, not as progress payments but as delivery payments as they are accepted on-site. |
| 4 | FBO lists the "Response Date" for the project as March 29, 2018 2:00pm Mountain. Please confirm the proposal due date as 29 March 2018 at 2:00pm Mountain. | The "response date"/"Offer due date" is confirmed as 29 March 2018 at 2:00 p.m. Mountain Time unless otherwise amended at a later date. |
| 5 | Are there any workspace requirements in addition to what is listed in "Attachment 1A Workspace Specifications for Temporary Facility Final"? | No. |
| 6 | If the program space requirements outlined in Attachment 1A are significantly less than the allowable facility square footage of 24,530sf would the government prefer the facility to be "right sized" for the programmed spaces or would the government prefer the facility to include open space to meet the allowable 24,530sf as closely as possible? | The requirement is for the facility not to exceed 24,530 square feet. |
| 7 | Attachment 1A Workspace Specifications for Temporary Facility Final requires the double entry door to meet ICD/ICS 705 specifications. However, the Entry Foyer is not required to meet ICD/ICS 705 specifications. Hence the entry door will be placed in a non-ICD/ICS 705 wall. Please confirm this is the intention for this door. | Attachment 1A has been updated to remove the ICD/ICS 705 contruction specification requirement from the double entry door to the facility (Cell G10 is now blank). |
| 8 | Attachment 1A Workspace Specifications for Temporary Facility Final states that the Communications Room is to be "Centrally located to provide direct network access to each workspace (no pass-throughs)." Please clarify what is meant by "no pass-throughs". Often to meet a "no pass-through" requirement a COMM room is required in each SCIF space. | A pass-through is when communication wiring (networks, communication, etc.) that is intended to go to one workspace, passes through another workspace to get there. The risk is that the un-intended workspace may be of a lower or lesser security classification. A contractors solution to ensure “no pass-throughs” is within their trade space. |
| 9 | Is there an SF1442 with this project | This requirement is for commercial items, prohibiting the use of an SF1442, the solicitation document is listed as File 12_FA821918R0010 on FBO, along with the other requirements documents and attachments. |
| 10 | Will there be a bid schedule or a lump sum bid with this project? | There is no bid schedule, reference the File 12_FA821918R0010 on FBO for |
the Contract Line Item Number structure.
| 11 | May the bid date be extended for this project? | The Government does not intend to extend the proposal deadline at this time. Please note that the draft requirements for this acquisition were posted as early as 16 January 2018, with minimal question, comment, or concern from industry. |
| 12 | We would like to recommend that you follow the lifecycle cost analysis procedures in UFC 1-200-02 Section 1-7 | UFC 1-200-02 applies to high performance and sustainable building requirements, not commercially available modular facilities, and does not apply to this acquisition. Additionally, an Economic Analysis was conducted by the Government prior to the issuance of the solicitation. This Economic Analysis did identify lifecycle costs, which have been factored into the acquisition. |
| 13 | Is a 60% design required at the time of the offer. | No. A 60% design is not required at the time of offer. See Attachment 3 and 4, Technical Subfactor 1 for design requirements within the proposal. |
| 14 | Is there any rock or debris in the site area? | With the exception of the buried antenna (Attachment 1M of the RFP), there are no known debris piles or large rocks within the sited plot of land. Refer to Attachment 1C for additional information on soil and foundation considerations. |
| 15 | What is the composition of the soil of the site area? | Refer to Attachment 1C for additional information on soil and foundation considerations. |
| 16 | Is a storm water plan required? | Yes, reference Attachment 1J 01 57 20, Environmental Protection. |
| 17 | Is road access restricted or defined in the requirements documents? | Yes, reference Attachment 1L of the RFP. |
| 18 | Is the site accessible from the north? | No. |
| 19 | What are the eastern location constraints of the site? | Reference Attachment 1L and 1M for the general location of the site and utilities. There are no known constraints until utility lines or the railroad tracks to the east are hit. |
| 20 | What are the aesthetics requirements for the temporary facility? | Reference Attachment 1, Statement of Work, para. 3.2.9 and 3.2.10 for details on exterior and interior finish requirements. |
| 21 | What are the relocatable, removal, and demolition requirements for the temporary facility? | Reference Attachment 1, Statement of Work, para. 1.1 for details. While the facility is required to be relocatable and/or removable, this contract requirement does not include actual relocation, removal, or demolition of the temporary facility. |
| 22 | What are the replacement, relocation, or demolition requirements for the buried antenna? | Reference Attachment 1, Statement of Work, para. 3.1.5.7 for details. |
| 23 | Are surface materials stipulated for the parking lot? | Attachment 1, Statement of Work, para. 3.2.18.4 will be updated with Amendment 0001 to stipulate an asphalt surface material for the parking lot. Attachment 1C provides additional requirements/considerations for installation of new parking lots. |
| 24 | Does the wage determination apply to all or portions of the requirement? | The General Decision Number: UT180104 02/09/2018 UT104, Attachment 2, wage rates apply to Contract Line Item Number (CLIN) 0002 Site Preparation - Electrical, Communication, Water, Sewer, etc. only. |
| 25 | What is the difference between the interim requirement in the solicitation vs. the 60% design in the draft documents? | A 60% design is not required at the time of offer, this requirement was included in the draft documents and was removed prior to the release of the Request for Proposal. The interim design requirement is due at the time of proposal and is outlined in Attachments 3 and 4 of the RFP. |
| 26 | What is the source selection process? | The Government will award using Lowest Price Technically Acceptable Source Selection Procedures, as defined in FAR 15.101-2 and Attachments 3 and 4 of the RFP. |
| 27 | When are questions for the Government due? | Interested vendors are requested to submit questions to Email: Brogan.Fullmer@US.AF.Mil or Phone: (801) 586- 6521, not later than Friday, 16 March 2018 by 04:30 p.m. Mountain Standard Time. |
| 28 | Who are the required furniture vendors? | The Contract Line Item Number (CLIN) 0005 Optional Modular Furniture and Incidental Service vendors are outlined in Attachment 1F. Option must be priced in accordance with the Air Force Furnishing Commodity Council (AF FCC) Attachment 1F. |
| 29 | What energy codes or standards apply to this acquisition? | Refer to Attachment 1C, para. 6, which addresses Energy and Water Conservation Requirements. |
| 30 | What are the delivery and payment requirements for modules? | Contract Line Item Number (CLIN) 0003 for Pre-Fabricated Temporary Units are solicited as Each "EA" Quantity Units of Issue. The contractor may propose to deliver the temporary units in quantities and schedules as they see fit. The contract must be completed no-later-than 270 days after receipt of contract. |
Payment for CLIN 0003 will be on a unit-by-unit destination acceptance in accordance with the technically acceptable schedule.
| 31 | What is the government response timeline on deliverables and CDRLs? | Each CDRL provides information on Government review/response times. |
| 32 | Are there restrictions on what gates may accept module delivery? | Deliveries can only be made through the North (Roy, UT) gate onto Hill Air Force Base. |
| 33 | Are there restrictions on delivery days or times for the modules? | The North (Roy, UT) Gate is open Mon-Fri, 0400-2000 (4a.m. - 8p.m.) hours. Sat and Sun: When the gate is closed, construction vehicles may call the telephone number at the Roy Gate to request inspection and access. |
| 34 | Are there any elevation restrictions for the module height? | Only what is necessary to navigate roads and bridges for shipment to Hill Air Force Base. No multi-story office building, per Attachment 1, Statement of Work, Para 1; Attachment 3, FAR 52 212-1, para. 3.3, Subfactor 2 and para. 3.4, Subfactor 3. |
| 35 | Are there any overhead obstructions to consider when delivering modules? | Only what is necessary to navigate roads and bridges for shipment to Hill Air Force Base. There are also overhead power lines in the area. |
| 36 | Is there a requirement for fencing of any part of the project and, if so, what are the requirements? | No. |
| 37 | Is this facility required to meet Antiterrorism / Force Protection requirements? | Only what is required in Attachment 1C, para 2.5.4 |
| 38 | Is the facility required to achieve LEED certification and, if so, at what level? | The temp facility does not need to meet LEED certification requirements. |
| 39 | Are High Performance Energy Standards applicable to this project? | Refer to UFC 1-200-02 for High Performance Energy Standards. See also, Attachment 1C, para. 6, which addresses Energy and Water Conservation Requirements which need to be met. |
| 40 | Some of the potential design elements of this project are listed below. Which design elements, if any, will be required to be stamped and sealed by a registered professional engineer, architect, NCIDQ (Interiors), or other design discipline with formal credentials? |
· Architectural
· Structural
· Civil
· Mechanical
· Electrical
· Fire Protection
· Geotechnical
| · Interiors | Yes. Attachment 3, para 3.2, Subfactor 1 and Attachment 4, para 2.b, Subfactor 1 are updated to clarify this requirement. | ||
| 41 | What electronic format is required for the designs (drawings) produced for the design for delivery to the government? | All submissions shall follow USACE A/E/C CAD Standard, Release 6.0, in accordance with Attachment 1, Statement of Work, Para. 3.2.2; Attachment 3, FAR 52 212-1, para. 3.2, Subfactor 1; and Attachment 4, FAR 52 212-2, para. 2.b, Subfactor 1. | |
| 42 | What will be the required design review stages (by the government team) and what will be the duration of the reviews? Will all reviews be conducted locally? | Following contract award the Government intends to review the 100% design solution in accordance with Attachment 1, Statement of Work, para. 3.2.2, and CDRL A001 (changed to A028 with Amendment 0001). | |
| 43 | What are the requirements for construction quality control? | Attachment 3, FAR 52.212-1, para. 3.4.b and Attachment 4, FAR 52.212-2, para. 2.b, Subfactor 3, requires the contractor to provide a management approach to quality control and accreditation support, and describe how they will be applied to reduce program risk. | |
| 44 | Is lighting of the parking lot a project requirement? | Attachment 1, Statement of Work, paragraphs 1, 3.1.5.6, and 3.2.18.2 are updated to stipulate the need for "facility area lighting" and "parking lot lighting.". | |
| 45 | From the preliminary documents, we are assuming the utility requirements for HVAC will be natural gas for heating and electrical for air conditioning. Is this correct, or does the government prefer certain utilities? | This is within the Offerors tradespace and the Government has no preference. | |
| 46 | What HVAC controls are required? Is this facility required to be connected to the Hill AFB EMCS system? | Reference Attachment 1C, para. 6. | |
| 47 | Is cathodic protection required on underground water lines? Is lightning protection required? | No for both questions. | |
| 48 | Is it anticipated that multiple fire hydrants will be required around the facility and parking lot? | Refer to UFC 3-600-01, 8 Aug 2016, Change 1 for more specific details, but all parts of the facility exterior shall be within 350 feet of a hydrant, and at least one hydrant shall be located within 150 feet of the fire departments facility fire suppression system connection. | |
| 49 | Is landscaping a requirement of the project? | No. | |
| 50 | Are any site amenities a requirement of the project, such as: |
· Outdoor smoking area
· Outdoor shaded break area
| · Trash dumpster pads within fenced enclosures | No. | ||
| 51 | Is there a requirement for any project signage interior or exterior)? If so, what is the requirement? | Only what is required by code, reference Attachement 1C, para. 9.1.10. | |
| 52 | Will the government require the construction and use of a temporary secure staging/storage area such that the SCIF modules/components delivered to this site are protected during the construction process? If so, please describe the requirements. | The contractor is required to maintain the integrity of the ICD/ICS 705 contruction and security requirements from design through manufacturing, transportation, assembly, and final delivery. | |
| 53 | Does the government plan to conduct any inspection of the office module units off site, at the point of construction? | Reference Attachment 1, Statement of Work, para. 3.2.24.5. | |
| 54 | Will the requirements of the Uniform Facility Criteria (UFC) apply to this project? | Yes. | |
| 55 | Will the contractor be required to develop construction specifications? If so, must they be based on the Uniform Facility Guide Specifications (UFGS)? | Attachment 3, para 3.2, Subfactor 1 and Attachment 4, para 2.b, Subfactor 1 are updated to reflect this requirement. | |
| 56 | Do the windows that are allowed in the break room need to comply with ICD/ICS 705 and/or AT/FP requirements? | No. | |
| 57 | The Statement of Work at 3.2.14 indicates CDX-10 locks are for interior use. We do not see any indication of their use in any space. Please confirm that these locks are NOT required on this project. | Reference Attachment 1, Statement of Work, para. 3.2.14. | |
| 58 | The common area Break Room shows seating for 8 people yet there are 204 occupants. Please confirm or correct the requirement for the Break Room. | The requirement is accurate. | |
| 59 | We assume the restrooms in the common area are to accommodate 204 personnel, correct? What is the ratio of male/female occupants? | Attachment 1A, Workspace Specifications will be updated with Amendment 0001 to reflect the Government's assumption of six (6) males to every one (1) female occupant, for calculating restroom requirements. |
File details come from the government source that posted it.