12_Attachment_3_FAR52212-1_Instructions_Addendum_Temp_Fac_Rev_03.docx

FAR 52.212-1 Addendum Proposal Requirements Temporary Facility

1.0 Program Structure and Objectives

This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures conducted in accordance with Federal Acquisition Regulation (FAR) Part 12 and Subparts 15.101-2 and 15.3, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) 215.300; the Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315.3 to make an integrated assessment for a best value award decision. These regulations are available electronically at the Air Force (AF) FAR Site, http://farsite.hill.af.mil. The Government intends to award one firm-fixed price, commercial contract for temporary facilities at Hill Air Force Base, UT. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the solicitation attachments.

The Government will select the lowest priced, technically acceptable offeror, based upon an evaluation of technical, past performance, and price. A contract may be awarded to the offeror who is deemed responsible IAW the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1, and this Addendum, of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the best value to the government. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability requirements.

This acquisition is set-aside for all small business concerns in the United States and will utilize 13 Code of Federal Regulation (CFR) 121.406 with regards to small business size.

· Offerors which will be the actual manufacturer of the item, must meet the requirements defined in 13 CFR 121.406(a).

· Offerors which will qualify as a non-manufacturer, must meet the requirements defined in 13 CFR 121.406(b).

1.1. Number of Contracts to be Awarded

The Government intends to award one (1) contract for the Temporary Facility procurement. However, the Government reserves the right to award no contract at all, depending on the quality of the proposals, prices submitted, and the availability of funds.

2.0 General Instructions

The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Proposals received are subject to the requirements specified in FAR 52.212-1, and this Addendum, to the solicitation. Proposals must be received by the Government point of contacts listed in 2.1.1 below, no later than the date and time specified on the face page of the solicitation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

(a) The proposal acceptance period is 120 days from the proposal due date, and is specified on the front page of the solicitation. Submission of a proposal will constitute acceptance of the proposal validity period.

(b) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of proposals, immediately following completion of all source selection activities, or as directed by the Source Selection Authority (SSA).

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO, and courtesy copy the buyer as well. Written requests for clarification may be sent to the CO at the address located in the Solicitation and below:

Jeremy M. Bodin (Contracting Officer) 6008 Wardleigh Rd, Bldg 1580 Hill AFB, UT 84056 Phone: 801-777-1264 Email: Jeremy.Bodin@US.AF.Mil

Brogan L. Fullmer (Buyer) 6008 Wardleigh Rd, Bldg 1580 Hill AFB, UT 84056 Phone: 801-586-6521 Email: Brogan.Fullmer@US.AF. Mil

2.1.2. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.1.3. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this Solicitation. The Solicitation number for this effort is: FA8219-18-R-0010.

2.1.5 Communications

Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Exchanges after receipt of proposal must be submitted via encrypted email.

2.2 Proposal Organization

The Offeror shall prepare the proposal as set forth in the Proposal Organization table (Table 2.2 below).

Table 2.2 - Proposal Organization

* Offeror may submit up to a total of 3 recent and relevant past performance citations (cumulative) for either the prime and/or subcontractors, with a 5 page limitation for each citation.

** For a firm fixed price proposal no pricing information other than CLIN prices is solicited. Page limits will not apply.

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable. Each page shall be counted except: cover pages, table of contents, tabs, and glossaries.

2.2.1.1. Page Size and Format

a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts, designs, or detailed drawings. Pages shall be 1.5 spaced and typed. Except for any reproduced sections of the solicitation document, designs or detailed drawings, the text size shall be no less than Times New Roman, 12 point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Margins shall be at least 1 inch on each side. Pages shall be numbered sequentially by volume. These page size and format restrictions shall also apply to responses to ENs.

b) Legible drawings, designs, tables, charts, graphs, and figures shall be used wherever practical to depict facility/site prep/system furniture design recommendations, organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and count as a single page. Page size for designs, drawings, large tables, charts, graphs, diagrams and schematics should be no larger than 11 x 17 inches. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman, 12 point font.

2.2.2 Labeling

Each volume of the proposal should be separately marked within each CD. Be sure to apply all appropriate markings including those prescribed in accordance with commercial standards.

2.3 Electronic Copies

The Offeror shall submit volumes in electronic format, using recordable CDs, in accordance with Table 2.2. All proposal volumes may be combined to a single CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a readable and searchable format by: Adobe Acrobat Reader (PDF); Microsoft (MS) Office Word 2013; MS Office Excel 2013; and/or MS Office Power Point 2013.

2.4 Distribution

Proposals shall be addressed to the CO and mailed or hand carried to the POCs identified in 2.1.1 above.

All CD’s shall be externally marked “For Official Use Only” and “Source Selection Information--See FAR 2.101 and FAR 3.104”.

3.0 Volume I - Technical Volume

3.1 General

a) The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Offeror’s responses will be evaluated against the Technical subfactors defined in Clause 52.212-2 Evaluation—Commercial Items, and its addendum.

b) All the requirements specified in the solicitation are mandatory. By an Offeror’s proposal submission, an Offeror is representing that their firm will perform all the requirements specified in the Solicitation. It is not necessary or desirable for an Offeror to tell the Government so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the Solicitation.

3.2 Subfactor 1 – Design Proposal

The Offeror shall provide a design proposal for the entire project, along with a design maturation plan, which demonstrates the Offeror’s ability to deliver a 100% design solution on or before 45 days after receipt of contract award. All submissions shall follow USACE A/E/C CAD Standard, Release 6.0. The contractor shall develop construction specifications to UFC requirements in UFGS format. Additionally, all designs shall be stamped and sealed by a registered professional engineer, architect, NCIDQ (Interiors), or other design discipline with formal credentials. The proposed design shall demonstrate the Offeror’s ability to identify, understand, and integrate the Government’s temporary facility requirements for layout, manufacturing, security, safety, and communication standards in accordance with the following attachments:

a) Attachment 1 - Statement of Work, Revision 03, paragraphs:

· 1.

· 3. through 3.1.5.7.

· 3.2. through 3.2.9.5.

· 3.2.10. through 3.2.18.5.

b) Attachment 1A - Workspace Specification

c) Attachment 1B - Unified Facilities Criteria – Whole Building Design Guide

d) Attachment 1C - Hill AFB - Base Facility Design Standards

e) Attachment 1E - Intelligence Community Directive / Intelligence Community Standards (ICD/ICS) 705

f) Attachment 1N - Communications Requirements

3.3 Subfactor 2 – Manufacturing and/or Procurement Plan

The Offeror shall describe its plan to source material, manufacture, and/or procure all necessary manufactured components. The Offeror’s Manufacturing and/or Procurement Plan shall describe:

a) The Offeror’s ability to:

1. Acquire and/or produce a 24,530 sq. ft. single story, pre-fabricated, secure facility in accordance with ICD/ICS 705 construction standards.

2. Obtain required systems furniture in accordance with specifications and directed source contracting requirements

b) All long-lead material and manufactured components, which place at risk their ability to meet the Government’s delivery need date of 270 days after receipt of contract; and develop effective mitigation steps for each of the identified risks which will ensure an on-time delivery.

3.4 Subfactor 3 – Program Management Plan

a) The Offeror shall provide a Program Management Plan demonstrating their resource capacity, supply chain management, and logistics processes required for obtaining, packaging, shipping, installing, and delivering a 24,530 sq. ft. single story, pre-fabricated, secure facility with installed systems furniture in accordance with the provided standards and specifications by the Government’s need date of 270 days after receipt of order.

b) The plan shall clearly describe the Offeror’s proposed management approach to quality control and accreditation support, and how they will be applied to reduce program risks.

c) The plan shall include a detailed Integrated Master Schedule (IMS) which identifies the critical program milestones and critical path to deliver a fully operational and accredited, temporary, secure facility on-time. The Offeror shall also provide the results of a quantitative schedule simulation (such as, Monte Carlo) on their proposed IMS and provide those results within the plan.

d) The plan shall include details for accomplishing Individual Unique Identifier (IUID) for the temporary facility in accordance with MIL-STD-130N and DFARS 252.211-7003.

4.0 Volume II - Past Performance

4.1 General

The Offeror may submit up to a total of three (3) recent and relevant past performance citations (cumulative) for either the prime and/or subcontractors, with a 5 page limitation for each citation. The Offeror shall submit recent and relevant past performance using the attached Past Performance Information Form (PPIF), Attachment 5, in order for the Government to determine acceptability in accordance with the 52.212-2 Addendum. Along with the information required in this volume, the Offeror shall submit a consent letter, Attachment 6, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

4.2 Recent and Relevant Contracts

Submit past performance information considered recent and relevant in demonstrating your ability to perform the proposed effort. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. To be relevant, the effort must be similar to the scope of this requirement, specifically relating to delivery of a pre-fabricated, secure, temporary facility which meets ICD/ICS 705 construction standards.

4.2.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered an acceptable candidate. For example, submittal of quality performance indicators or other management indicators which clearly support that an Offeror has overcome past problems is required.

4.2.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Because the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), an Offeror’s “roadmap” should be both specifically applicable to the efforts identified by the Offeror and general enough to apply to efforts on which the Government receives information from other sources.

4.3 Past Performance Questionnaire

A Past Performance Questionnaire (PPQ) is provided as Attachment 7 of this solicitation. The offeror will send the form to a maximum of five references of their choosing. The PPQ will only be accepted from the third party reference and not the offeror themselves. The Government also reserves the right to inquire past performance information from third parties.

5.0 Volume III – Contract Documentation

5.1 Price

5.1.1 Price Submission

Pricing shall be submitted within the CLIN pricing of the solicitation. If the Offeror includes any additional pricing information outside of the solicitation that does not match the pricing in the solicitation, the solicitation pricing will take precedence.

5.1.2 Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional cost or pricing data. Data shall be provided in accordance with FAR 15.403-5.

5.2 Delivery Schedule

The offeror shall include a delivery date for each CLIN within the solicitation. The delivery date shall be consistent with the Offeror’s proposed IMS, as described above in paragraph 3.4. No individual date shall exceed 270 days from award of contract.

5.3 Clause/Provision Fill-in

All fill-in data required in the terms and conditions of the solicitation shall be completed, as appropriate, and submitted.

5.3.1 Warranties

In addition to the requirements of FAR clause 52.212-4, offerors shall provide a commercial warranty which covers all labor and materials associated with defects in workmanship for no less than one (1) year after Government acceptance and accreditation of the facility. The offeror’s warranty language will be incorporated into the contract.

5.3.2 Individual Unique Identifier (IUID)

Offerors are reminded that IUID requirements in accordance with DFARS clause 252.211-7003 and 252.211-7008 are incorporated in this contract as the modular facilities will be managed as personal property upon acceptance and accreditation.

5.3.3 Bonding

Offerors are required to furnish a proposal guarantee (bid bond) in the amount of 20% of the proposal price for CLIN 0002 at the time of offer in accordance with FAR clause 52.228-1.