EMPM Questions_PCCIE Answers.xlsx
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- Attached to
- Power Conditioning and Continuation Interfacing Equipment RFP Federal contract opportunity
- Solicitation number
- FA821723R5000
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Sheet1
| # | Reference Document | Page/Para. # | Question | Response |
| Pergravis | ||||
| 1 | PWS dated May 2023 | The PWS refers to UPS preventative |
maintenance but does not refer to major/minor or annual and semi-annual service requirements. Is the intent of PCCIE to offer customers the opportunity to limit preventative maintenance intervals and types or select more than a single major PM per year? Section 6.1:
*Note that there will be no minor efforts on this project, all efforts will be a major effort.
| 2 | Pricing Sheet | CLIN 0002 | Pricing sheet does not differentiate between Major and | |
| Minor PM service. sections 1-7 and encompassing subsections? | There will be no minor efforts on this contract. | |||
| 3 | PWS dated May 2023 | The PWS refers to battery |
preventative maintenance but does not refer to major/minor or annual and semiannual service requirements. Is the intent of PCCIE to offer customers to select to offer to not differentiate between major and minor battery services? Section 15.5:
All battery preventative maintenance efforts shall be major efforts, no minor efforts shall occur on this project.
| 4 | Pricing Sheet | CLIN 0003 | Pricing sheet does not differentiate between Major and | |
| Minor PM service. | There will be no minor efforts, all efforts will be a major effort. |
TEP Updated:
Updated the TEP from using the term limited to dispatch.
5 PWS dated May 2023 Section 15.10.3.3 The section reads as if the only locations that would be available to select Full Service UPS maintenance are locations found in Table 7.
Please confirm the intent of the Government is to state that the locations represented in Table 7 are the only OCONUS locations that can select Full Service. Section 15.10.3.3 The first item in the Table 7 stated CONUS locations. The word CONUS was updated to say All CONUS locations.
Sentence above table. Deleted the word ONLY.
6 Instructions to Offerors - Communication Items 52.212-1 Section B Is the Government seeking that all Questions and Answer communication pertaining the RFP, PWS, Pricing Sheet and related proposal response phase practice Section B of a52.212-1 Instruction to Offerors-Communication Items? Section L contains the Instructions to Offerors. Section B outlines how exchanges will be conducted. Please follow the guidance found there.
| TechFlow | ||
| 1 | I see responsibilities listed for the Program and Contracts Manager, but not for the Service Scheduler position. Are there education and experience requirements for these roles | No education or expierence is required for a Service scheduler. This is for the contractor to determine experience. |
| McDean | |||
| 1 | Section L; PWS | Section L: II.C.2.1.A | |
| PWS Section 7 | Section L states that "Offeror shall provide Support Agreement’s from the Uninterruptable Power Supply (UPS) maintenance organizations of Eaton and Vertiv that meet the requirements stated in IAW PWS paragraph 7." |
PWS paragraph 7 requires support agreements from "Eaton, Vertiv, GE/ABB, and Schneider Electric."
| Please confirm that support agreements are only required from Eaton and Vertiv, as stated in Section L. | Confirmed in both Section L and PWS. Yes only support agrees for Eaton, and Vertiv." | ||
| 2 | Section L; PWS | Section L: II.C.2.3.A | |
| PWS Section 12.4.1 | Section L instructions for Subfactor 3 state "The offeror shall demonstrate their proposed approach for Reporting Activities. At a minimum, the proposed approach shall thoroughly substantiate all requirements to demonstrate an effective process for performing inventory reporting, documentation, and submittal IAW PWS in paragraph 12.3.1 and 15.8." |
| Since PWS 12.3.1 is now "Military Transportation Discrepancies," please confirm the instructions for Section L Subfactor 3 should read "IAW PWS paragraph 12.4.1 and 15.8." | Yes Section L should read IAW PWS Para 12.4.1 and 15.8 | ||
| 3 | Section M; PWS | Section M: II - Subfactor 3 | |
| PWS Section 12.4.1 | Section M for Subfactor 3 states: This subfactor is met when the offeror sufficiently demonstrates an effective process for performing inventory |
reporting, documentation, and submittal IAW PWS in paragraph 12.3.1, 15.8."
| Since PWS 12.3.1 is now "Military Transportation Discrepancies," please confirm the evaluation criteria for Section M Subfactor 3 should read "IAW PWS paragraph 12.4.1 and 15.8." | Yes Section M Subfactor 3 should read 12.4.1 and 15.8 | ||||
| 4 | Section L | Section L: II.B.2 | Section L.II.B.2 states: "The offeror shall fill out the cross-reference matrix in the RFP Attachments..." This attachment was not provided. Will the Government please provide the cross-reference matrix? | Cross Reference Matrix was upated with PWS references. | |
| 5 | PWS | 12.4.1 | Section 12.4.1 of the PWS states, “The contractor shall permit the government with user-specific access to the data contained in the contractor’s electronic database 24X7X365 (CDRL A007).” Can you please clarify what type of access will be required (Read-only, Restricted, Full access), and the estimated number of authorized licenses that will be required? | The contractor shall provide read-only access for up to 20 individuals. This was udpated in the PWS in Section 12.4.1 | |
| 6 | FA8217-23-R-5000 | Contract Clauses, pg 19 of 52 | Since this is technically a service contract does the 252.225-7001 apply? And if so, in light of the mix of brands, etc., would the Government consider adding 252.225-7021 Trade Agreements? | yes, 252.225-7001 will apply because we are purchasing supplies. |
Yes we will include 252.225-7021 Trade Agreements. The CLIN 0006 does require the purchase of equipment.
| 7 | PWS | Section 8 | Please confirm that the Small Business Subcontracting Plan (CDRL A027) is due after contract award, and is not required with proposal submission. | The small business plan must be included in the proposal per FAR 19.708(b)(1) |
| 9 | Section L | Section II.A.2 | Please confirm that it is acceptable for font within headers and footers to be smaller than 12 pt. | This is acceptable if legible. |
| 10 | Section L | Section II.A.2 | Please confirm that it is acceptable to have header/footer text inside the 1 inch margins on the top and bottom of each page. | This is acceptable if legible. |
| 11 | Section L | Section II.A.2 | Please confirm that font smaller than 12 pt. is acceptable for tables, so long as it is legible. | This is acceptable if legible. |
| 12 | Section 6, PWS, Basic Requirements | Section 6.1 | The section states that all Eaton, Liebert / Vertiv, MGE / APC trained, certified and authorized technicians will work on the respective equipment. OEMs do not certify 3rd parties. Please confirm that it is acceptable for a third party technician to perform this work, when 3rd party service is selected, even without an OEM certification? | We accept that a 3rd party technician does not need an OEM certificate. |
| 13 | PCCIE II_TEP Matrix_04April23_Final.xlsx | CLIN1 UPS EM | Regarding UPS-EM (Limited) service entitlements, does the entitlement only cover repairs where the labor and materials total less than $3,000? Or, does the coverage apply a $3,000 credit towards any repair regardless of value? Does limited coverage apply to small battery replacement projects? | Batteries are not involved in CLIN001 actions. |
Deleted the $3k out of the TEP Matrix
| 14 | PWS | Section 8 | Per 10 US Code 2410d, Department of Defense (DOD) prime contractors area allowed to receive credit towards their small business subcontracting goals if they subcontract with qualified nonprofit agencies participating in the AbilityOne Program. Please confirm that contractor's are authorized to subcontract with AbilityOne qualified nonprofit agencies to satisfy this acquisition's PWS Section 8 Small Business Plan requirements, applying AbilityOne requirements to this portion subcontracted. | Yes that is correct. Primes will receive credit toward Small Business subk goals if they sub with Ability One partners. |
| 15 | PWS | Section 12.4.1 | In PWS Section 12.4.1, the Government is explicit that the contractor’s Internet Database application shall be made available for 24x7x365 access including PCCIE Program Managers and their customers which could include all the Air Force’s Major Commands and site POC’s worldwide. Therefore, please confirm the following: | |
| 16 | a. Per section 12.4.1 of the PWS, "Any site POC desiring access to the database..." shall have access to the database. Please confirm that the Contractor must demonstrate their experience and capability scaling their Internet Database application to an unlimited number of licenses/seats for the Government POCs, including training, to access and use the system. | We clarified that we only need access for 20 people in the PWS, which includes PCCIE PMs and site POCS. Site POCs that will be given access will be determined by the PCCIE office. | ||
| 17 | b. Per sections 12.4.1, the Internet Database application shall contain location and status data critical to the system availability and performance. Please confirm that the Contractor must demonstrate their experience and capability categorizing Controlled Unclassified Information (CUI) in the Internet Database application compliance with NIST 800-171. | PCCIE does not provide any documentation with CUI, so the database will not include any CUI information. | ||
| 18 | c. Per section 12.4.1., the database shall contain CUI information. Please confirm the Contractor shall be subject to the CMMC requirements (pending Government rulemaking progress) and the Contractor can demonstrate experience and capabilities complying with CMMC requirements, as per DFARS 252.204-7012, NIST SP 800-171, and related requirements for the Internet Database application. | The items listed in 12.4.1 do not fall in the category of CUI. | ||
| 19 | d. Consistent with meeting CUI handling requirements, please confirm that the Contractor shall be required to implement US DOD CAC-based authentication for the Government representatives to access the Internet Database application. | The PCCIE office will not require CAC based authentication. | ||
| 20 | e. To enforce “the Need to Know” for access to the site-specific information, please confirm that the Contractor must demonstrate their capability to configure the Internet Database application in such a way that each Site POC has access only to the information pertaining to their site (and not the other sites covered by the program). | Demonstration for capability will not be required or evaluated. | ||
| 21 | f. To ensure sufficient protection of the information, please confirm the Contractor must demonstrate their capability to implement CUI marking for the Internet Database application’s web interface and for all data exported from the system, including the data exported in the tabular (e.g., Excel) format. | CUI documents will not be submitted or extracted in the database. |
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