Appendix C -SAFETY 05Aug22 Final.pdf

APPENDIX “C”

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION INDUSTRIAL

SAFETY REQUIREMENT

POWER CONDITIONING AND CONTINUATION INTERFACING EQUIPMENT

Prepared By:

Hill Air Force Base Space & C3I Division (HBZ)

Battle Management Branch (HBZB) Power Conditioning and Continuation Interfacing Equipment Section

(HBZBD - PCCIE Section)

Preparer: Andrea Faxon

AFLCMC/HBZBD – PCCIE Section

As of 05 August 2022 i

TABLE OF CONTENTS

1 PURPOSE

2 SECTION I –GENERAL REQUIREMENTS

2.1 Safety Program Requirements

2.2 Mishap Notification

2.3 General safety requirements

3 SECTION II – SPECIFIC REQUIREMENTS

3.1 Safety and Health Plan

3.2 Pedestrian Crosswalks

3.3 Motor Vehicles

3.4 Foreign Object Damage (FOD)

3.4.1 Awareness, Prevention and Responsibilities

3.5 Personal Protective Equipment

3.6 Medical and First Aid

3.7 Hearing Conservation Program Elements

3.8 Contractor Aerial Lift Devices

3.9 Personal Protective Equipment for Aerial Lift Devices

3.10 Electrical

3.11 Hazardous Energy Control Program

3.12 ELEMENTS (LOCKOUT-TAGOUT)

3.13 Materials Handling and Storage

3.14 Respiratory Protection Program Elements

3.15 Hand and portable Powered Tools and Other Hand-Held Equipment

3.16 Welding, Cutting and Brazing

3.17 Housekeeping

4 SECTION III - References

1 PURPOSE

2 SECTION I –GENERAL REQUIREMENTS

2.1 Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of government personnel and property. At a minimum, the program will consist of:

a) Mishap reporting, as defined in paragraph 2.2 below.

b) A safety plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and will be used during the performance of the work described in the contract.

c) Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

d) Trained personnel to provide surveillance of the safety plan.

a. All contractor personnel shall be trained and qualified to perform their duties safely.

e) The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

2.2 Mishap Notification

The contractor shall notify AFLCMC Safety Office by telephone:

a) During duty hours: (937) 255-3395 or 937-255-1988

b) After hours: (937) 510-1184 or Command Post 937-257-6314 (DSN 787)

The contractor shall notify the contracting units’ safety office by telephone:

a) During duty hours: (801) 777-5991

b) After hours: (801) 777-3007

c) This shall be done within one (1) hour of all mishaps or incidents at or exceeding $2,000

(material + labor) in damage to DOD property; even if the government is wholly or partially reimbursed.

d) This notification requirement shall also include physiological mishaps/incidents.

e) A follow-up email of the mishap/incident notification shall be sent within three (3) calendar days to the Government Representative, the Procurement Contracting Officer (PCO), and copying the PCCIE Program Manager (PM) and PCCIE Workflow box. The PCCIE PM will forward it to the Installation Safety Office.

f) For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the

PCO.

Mishap notifications shall contain, as a minimum, the following information:

a) Contract, Contract Number, Name and Title of Person(s) Reporting

b) Date, Time and exact location of accident/incident

c) Brief Narrative of accident/incident (Events leading to accident/incident)

d) Cause of accident/incident, if known

e) Estimated cost of accident/incident (material and labor to repair/replace)

f) Nomenclature of equipment and personnel involved in accident/incident

g) Corrective actions (taken or proposed)

h) Other pertinent information

The contractor shall cooperate with any and all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the PCO, or PCO Contract Officer Representative (COR), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

The contractor shall support and comply with the requirements of DAFI 91-204, Safety Investigation and Reports, Chapters 1 – 5 and the appropriate DAFMAN 91 series.

2.3 General safety requirements

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state, and local laws and to the following:

a) Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards.

b) OSHA Standards 29 CFR 1910 and 1926, as applicable.

c) Protection of all employees from hazards generated by the work.

d) Safety, health, and any specific requirements of all subcontractor employees.

a. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well.

e) Provide personnel with protective equipment and associated safety equipment that may be necessary.

The contractor shall be responsible for the following:

a) All assigned personnel are adequately trained and qualified for the task being performed.

b) Brief all personnel any hazards or safety requirements involved with operations, as well as applicable precautions to be taken for the requirements of this contract.

a. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

c) Furnish each of his/her employees a place of employment, which is free from recognized hazards.

*Note: Air Force Occupational Safety and Health Standards (AFOSH STD) are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements.

This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property.

If the contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

3 SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared safety plan shall:

a) Demonstrate a management commitment to employee safety and health.

b) Identify applicable rules and regulations.

c) Identify the roles and responsibilities of management, supervisors, employees and safety coordinator.

d) Identify work to be performed and location of expected operations.

e) Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel.

f) Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures.

g) Identify employee safety and health training requirements and the documentation process.

h) Include emergency response plans and procedures that relate to protection of government personnel and property.

i) Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards.

j) Identify first aid and injury procedures.

k) Identify procedures for accident reporting and investigation.

3.1 Safety and Health Plan

The contractor shall ensure that each element identified in sections 3.2 through 3.17 is adequately addressed in detail in the safety and health plan.

3.2 Pedestrian Crosswalks

All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the roadway is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk.

Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

3.3 Motor Vehicles

The contractor shall comply with the standards in the following. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas.

a) DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations, September 30, 2020, Para 3-4

b) DODI 6055.4, DoD Motor Vehicle and Traffic Safety, August 27, 2021

c) AFI 91-207, The US Air Force Traffic Safety Program, July 26, 2019

The following Air Force Instruction (AFI) applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on USAF installations.

This is to include the airfield, industrial areas and any buildings or hangars located upon the airfield in support of their mission.

a) AFI 13-213, Airfield Driving, Feb 04, 2020

b) AFI13-213 AMC SUP1 , Air Traffic Control, Airspace, Airfield, and Range

Management, Dec 23, 2020

3.4 Foreign Object Damage (FOD)

3.4.1 Awareness, Prevention and Responsibilities

The Foreign Object Debris (FOD) program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents, and so the contractor shall comply with the standards in the following:

a) AFI 21-101, Aircraft and Equipment Maintenance Management, 16 Jan 2020

b) AFI 21-101 AFMC SUP 1, Aircraft and Equipment Maintenance Management, Nov 10, 2020

c) National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD)

Prevention Program

The contractor shall do the following to ensure the FOD program is being followed:

a) Cover waste dumpsters

b) In place waste hauling trucks

c) Put barriers in place to stop migrating FOD from dirt and gravel piles

d) End of shift or daily clean-up

e) Brief their personnel at least weekly on any FOD requirements

f) Ensure tools; equipment, rags, residue and hardware are properly stored and accounted for

All contractors and subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training.

All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment, vehicle tires and open cargo areas of vehicles prior to entering the marked runway, taxiway, flight line, and aircraft parking ramps and other areas as directed by the Installation FOD Awareness and Prevention Officer.

All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable. “Clean as you go” methods are desired.

3.5 Personal Protective Equipment

The contractor shall comply with the standards in 29 CFR 1910.132, 134, 136 Subpart I and 29 CFR 1926, 28, 95, 100, 101, 102, & 951. Personnel protective equipment is required to be worn when employees are exposed to a potential hazard, working overhead, falling objects, etc.

The contractor’s safety plan shall also address:

a) Eye and face protection

b) Head protection

c) Foot Protection

d) Hearing Protection

e) Arc Flash Protection

3.6 Medical and First Aid

The contractor shall comply with the standards in 29 CFR 1910 Subpart K and 29 CFR 1926 Subpart C.

The contractor’s safety plan shall also address:

a) Adequate first aid supplies

b) Trained employee to render first aid

c) Recordkeeping

d) Reporting and investigating accidents/incidents

e) Maintenance of and employee access to exposure monitoring data and medical records

3.7 Hearing Conservation Program Elements

The contractor shall comply with the standards in 29 CFR 1910.95 and 29 CFR 1926.52. The contractor’s safety plan shall also address:

a) Hearing Protectors

b) Training

c) Recordkeeping/Access to information and training material

*NOTE: Noise exposures are based on ACGIH guidelines of 85 dB TWA.

AFI 48-127, Occupational noise and hearing Conservation Program

3.8 Contractor Aerial Lift Devices

The contractor shall comply with the standards in 29 CFR 1910.67, 29 CFR 1926.453, and ANSI 92.2, Standards for Vehicle Mounted Elevating and Rotating Work Platforms.

Contractors, subcontractors, vendors, commercial delivery companies, and all other private business vehicles will comply with the following requirements while operating any type of aerial lift as described above, while on a DOD installation. This includes contractor owned equipment, leased or rented equipment acquired to support the contractual activities.

Unless otherwise provided in this section, aerial devices (aerial lifts) acquired on or after July 1, 1975, shall be designed and constructed in conformance with the applicable requirements:

a) American National Standards for “Vehicle Mounted Elevating and Rotating Work Platforms, ANSI A92.2 – 1969.

a. Appendix included, reference in 29 CFR 1910.66 Aerial lifts acquired for use before July 1, 1975 which do not meet the requirements of ANSI A92.2 - 1969, may not be used after July 1, 1976. This is unless they shall have been modified so as to conform to the applicable design and construction requirements of ANSI A92.2 - 1969. The applicable ANSI Standard will satisfy the requirement for a safety manual. The contractor and operating employee will be trained and certified on the leased/rental device and provide visual certification upon request.

Prior to bringing an aerial device on a DoD installation, the contractor will ensure the aerial device meets the following:

a) Above 29 CFR 1910.66 and 1910.67 requirements

b) Certification and classification for the designated work area

c) Serviceable, and all safety devices, warning devices, and interlocks operate

d) Regardless of guardrail, mid-rail or toe board configuration, will have fall protection attach points installed

e) Contain the manufacturer’s manual and operator’s safety manual

f) Aerial lifts will not be used to deliver employees to higher levels unless so certified

3.9 Personal Protective Equipment for Aerial Lift Devices

The contract shall comply with following:

a) 29 CFR 1910.66, Subpart F, Appendix C, Powered Platforms, Manlifts, and Vehicle-Mounted

Work Platforms

b) 29 CFR 1910.133, Eye and Face Protection

c) 29CFR 1926.453, Aerial Lifts

d) 29CFR 1926.104, Safety belts, Lifelines & Lanyards

e) 29CFR 1926.501, Duty to have Fall Protection

Contractor employees will use fall restraint on all aerial lift devices unless so certified for fall arrest by the manufacturer. Fall restraint is the preferred standard for DOD installation operations with aerial devices. Fall restraint will consist of a harness, no body belts allowed. Fall restraints will have a lanyard shortened to the minimum length to allow work, but not allow the employee to leave the platform cage or stand on toe-boards or mid-rails. Energy absorbing lanyards are not authorized for fall restraint. Lanyards will have self-closing; self-locking keepers which remain closed and locked until unlocked and pressed open for connection or disconnection. Contractor employees operating, observing and spotting for aerial devices will wear approved hard hats.

3.10 Electrical

All electrical wiring must be IAW National Electrical Code (NEC) 70. Electrical wiring and equipment shall be a type listed by UL or another recognized listing agent.

The contractor shall comply with the following regulations:

a) 29 CFR 1910 Subpart S

b) 29 CFR 1926 Subpart K

c) NFPA 70

The contractor’s safety plan shall also address:

a) Selection and use of work practices

b) Training (basic electrical safety knowledge)

c) Use of equipment (handling, visual inspection, rating of equipment)

d) GFCI Protection for outside contractor drops and wet/damp areas

e) Arc Flash

3.11 Hazardous Energy Control Program

3.12 ELEMENTS (LOCKOUT-TAGOUT)

The contractor shall comply with the following standards:

a) 29 CFR 1910 Subpart S

a) 29 CFR 1926 Subpart K

b) AFI 91-202_AFGM2022-01, The US Air Force Mishap Prevention Program

The contractor’s safety plan should also address:

a) Purpose of hazardous energy control program

b) Employee training

c) Lockout/tag-out procedures

d) Restoring equipment to normal operations

e) Removal of locks and tags

f) Periodic inspections

g) Portable Fire Extinguishers

h) Proper type, inspection, maintenance, testing, and training

3.13 Materials Handling and Storage

The contractor shall comply with the following standards:

a) 29 CFR 1926.250, 953, 957

b) 29 CFR 1910.101, Subparts F, H & N

c) 29 CFR 1910.178, Powered Industrial Truck

The contractor’s safety plan shall also address:

a) Storage and handling of materials

b) Disposal of trash from elevations

c) Personnel lifting techniques--proper storage to prevent shifting, for stability, etc.

d) Rigging (requirements, inspection, components, and qualifications)

e) Equipment (use in handling materials)

f) Industrial trucks (training, inspection, maintenance, and safe use)

3.14 Respiratory Protection Program Elements

The contractor shall comply with the following standards:

a) 29 CFR 1910.134

b) 29 CFR 1926.134

c) AFI 48-137, Respiratory Protection Program

The contractor’s safety plan shall also address:

a) Respirators are required to be worn if employees are exposed to inhalation hazard

b) Training

c) Medical evaluation

d) Fit tests

e) Selection of respiratory equipment

f) Storage of respiratory equipment

g) Pre-use checks

3.15 Hand and portable Powered Tools and Other Hand-Held Equipment

The contractor shall comply with the following standards:

a) 29 CFR 1910 Subpart P

b) 29 CFR 1926 Subpart I

The contractor’s safety plan shall also address:

a) Inspection

b) Proper use

c) Guarding

d) Maintenance

e) Control of rotating parts, flying chips, and sparks

3.16 Welding, Cutting and Brazing

The contractor shall comply with the following standards in:

a) 29 CFR 1910.251 thru 255

b) 29 CFR1926.102(b), 153, 453(b)

c) NFPA 410, Standard Aircraft Maintenance

d) NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work

The contractor’s safety plan shall also address:

a) Welding Permit Required from Fire Department

b) Training/worker knowledge

c) Equipment inspections, service, and use

d) Fire protection and prevention

e) Protective equipment & welding shields

f) Health protection (PPE)

g) Ventilation

h) Cylinders and containers

i) Cylinder storage

3.17 Housekeeping

Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141.

CLEAN AS YOU GO will be enforced. Refuse, trash, and debris will be collected daily and not left on site to prevent hazards during high winds and inclement weather.

4 SECTION III - REFERENCES

Offerors should access the following website to request access to the current listing of all applicable Air Force Civil Engineering Center (AFCEC) Engineering Technical Letters (ETLs).

https://www.afcec.af.mil/About-Us/Contact-Us/;

Hyperlinks are provided below to publications mentioned in this document.

1. OSHA Regulations: http://www.osha.gov

2. DoD Directives and Instruction: https://www.esd.whs.mil/dd/

3. AF E-publishing: http://www.e-publishing.af.mil

4. NFPA Standards: http://www.nfpa.org/aboutthecodes

5. AFCEC Engineering Technical Letters: http://www.wbdg.org https://www.afcec.af.mil/About-Us/Contact-Us/ https://www.esd.whs.mil/dd/

4 SECTION III - References