04_Revised_SRD.pdf

25 February 2020

SYSTEM REQUIREMENTS DOCUMENT (SRD)

FOR

SINGLE AND THREE-PHASE

UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM

3 kVA/kW – 1100 kVA/kW AND ABOVE

Prepared by

POWER CONDITIONING AND CONTINUATION

INTERFACING EQUIPMENT (PCCIE) PROGRAM OFFICE

HILL AFB, UTAH

System Requirements Document (SRD)

1.0. Scope. This specification applies to on-line, double conversion, single, or three-phase Uninterruptible Power Supply (UPS) systems sizes from 3 to 1100 kilovolt amperage (kVA/kW) and above (max single phase size is 17kVA/kW). This SRD is for Commercial-off-the-Shelf (COTS) and defines requirements for the contractor to completely design, furnish, install and test single phase or three phase UPS Systems worldwide. Services include, but are not limited to, providing engineering and technical services, accomplishing reconfiguration, upgrading, expansion of an existing UPS System, removing and disposing of decommissioned UPS systems, as well as installing new UPS systems under this contract. The contractor shall provide all efforts needed to design, supply, test, transport, survey, install, start-up, train personnel, deliver, uninstall and dispose of old equipment, issue a warranty, and maintain single phase or three-phase UPS systems as described herein. The contractor shall provide a turn-key system and installation, consisting of the UPS equipment, ancillary equipment, material and services, and minor site installation preparation in a timely manner, which satisfies the site specific unique power needs. Due to the diversity of sites and installations, equipment, system design and configuration shall be appropriate for the facility and application, e.g. computer room, office environment, industrial area, austere, or pristine conditions. When specified at the time of order, the contractor shall ensure all subcontractors provide the same support, maintenance, data, and warranty requirements levied on the contractor. Contractor shall provide Commercial-off-the-Shelf (COTS) operations and maintenance level manuals, with tailoring as required to address site unique installation. These manuals will also address system interoperability.

As-built drawings of the final system shall be included IAW Statute of Data Rights, 10 U.S.C & 2320 and DFARS 227.71, 227.72 as well as SRD Appendix A, Data Item A010. As built drawings shall be provided electronically in CAD (compatible with AutoCad LT) and in .pdf formats. Printed copies shall be ANSI size B. The contractor shall have adequately trained and qualified personnel to properly train the mission/site personnel in the operation of their UPS equipment, IAW SRD Appendix A, Data item A009.

The contractor shall provide the PCCIE office visibility of the overall status of projects, as well as status of engineering and installation progress for all active projects. Monthly reporting for progress, status, funding, and overall management shall be provided electronically to the PCCIE office, via e-mail and Microsoft Office or Adobe compatible attachments IAW SRD Appendix A, Data Item A001/A002. A monthly teleconference to discuss the overall program status/health shall be held IAW SRD Appendix A, Data Item A002.

In some instances, the UPS system batteries or capacitors will require replacement without the replacement of the UPS and entire UPS system. As requested by the Government, the contractor shall provide all efforts needed to supply, deliver, install, start-up, and test the replacement batteries (a copy of test results after installation shall be forwarded to PCCIE office) and de-install, remove and dispose of the existing batteries. Disposal shall be accomplished IAW SRD Para 7.0.

IAW FAR 25 and DFARS 225 all UPS and UPS batteries will be BAA/TAA compliant.

In some instances, the contractor shall perform a Power Distribution Assessment (PDA) for an entire building IAW SRD Appendix A, Data Item A006. It will be necessary for the contractor to perform a PDA at different sites worldwide. Based upon location and mission, secret or top secret clearance may be required. The purpose of these assessments is to help customers identify power infrastructure problems that can then be quantified, budgeted, and managed by using agencies. A PDA is a study of the electrical power system supporting power reliability, power quality, and power safety of the electrical infrastructure of a building. The PDA will not be load specific.

Annually, contractor(s) shall be allowed to bring to the Program Office new commercially proven equipment for approval and submission to the contract for use on future orders during the annual or semi-annual Program Management Review (PMR). Timeline will be set by the Program Office.

2.0. Equipment Description. The UPS specified herein shall, by means of solid state power conversion techniques, provide continuous regulated single phase or three-phase alternating current (AC) power to its output terminals, while operating from an AC input power source, cabinet or rack-mounted direct current (DC) storage battery, or other approved means to supply power (flywheel, capacitor bank, fuel cell, etc.). To facilitate battery maintenance requirements, the performance of the UPS module shall not be degraded when operating without a system battery, provided the input utility source remains within tolerance.

The UPS provided shall be on-line double conversion, reverse transfer. For the purposes of this SRD, on-line double conversion, reverse transfer systems are defined as those UPS systems which provide continuous clean power to the load and have the ability to transfer in .3 to .4msecs or less.

2.1. Standard UPS Configuration Options. The following UPS options shall be available to support, but not limited to, various configurations as identified and/or required to meet unique site requirements:

- Input/Output Voltage Options for 60HZ models: 480/480 and 208/208

- Input/Output Voltage Options for 50HZ models: 380/380; 400/400 and 415/415

- EMI filters, as required

- Remote monitoring panel

- Maintenance bypass cabinet / manual maintenance bypass cabinet (for 480V output and 208V output for 60 Hz UPS; and 380V output, 208V output, and 415V output for 50Hz UPS) (standard configurations to match standard installed UPS systems)

- To preclude extended mission downtime during maintenance and repair of a UPS system, it is necessary that a Maintenance Bypass Panel, to include maintenance isolation breakers, be installed. When practical, the Maintenance Bypass Panel should be of the Make-Before- Break type to further prevent interruptions in critical power.

- Emergency Power Off (EPO) switch

- Isolation transformer

- UPS monitoring system when required

- System Bypass Cabinets

- Parallel Tie Cabinets when required

- Maintenance Isolation Battery Breaker

- Battery Monitoring when required

- K-rated panel boards and power distribution units with or without integral isolation transformer

2.2. UPS Configuration Descriptions. The following are basic UPS configurations, but not limited to other configurations such as Tier Classifications at specific sites, that shall be provided on this contract.

Single Module (non-redundant): On-line, single module UPS configuration capable of supplying power to the total load, with bypass available.

Redundant System: Two or more UPS modules (of the same size) on-line, operating in parallel, with more capability than is required to support the total load. If any unit fails, the remaining unit or units shall be capable of supporting the critical load. This can be a separate SBM (System Bypass Module) with multiple UPS modules or an ISBM (Integrated System Bypass Module) with multiple UPS modules.

Parallel Capacity: Two or more UPS modules (of the same size) on-line. Operating in parallel when the load is less than 50%. When the load exceeds 50%, the two UPS modules act as one capacity system.

Hot Standby: One unit on-line supporting the load, while the other unit is operating to provide the bypass source.

Split Bus System: Two parallel redundant systems that may be operated separately or through a tie breaker for increased redundancy. Each UPS system on either side of the split bus must be capable of supporting the total critical load.

Expandable Units: UPS units can be expanded to higher kVA/kW size. This upgrade shall be done at the site/facility and without extensive down time.

2.3. Load Sharing. The individual UPS modules in the parallel redundant UPS system shall share the load within 5% of a module rating. Load sharing controls shall be redundant such that failure of a load sharing component or control in a single module shall not result in a single point of failure.

2.4. Ancillary Equipment Options. The following UPS System equipment shall be available to meet various system configurations, as identified as a result of planning and/or design surveys, to meet site requirements. This is not intended as an all-inclusive list, but identifies the minimum ancillary equipment that must be made available as options:

- Flooded Wet Cell Batteries

- Lithium Ion Batteries

- Absorbed Glass Mat (AGM) Valve Regulated Lead Acid Batteries

- Battery cabinets and racks (to include seismic zone four compliant racks or latest Uniform

Building Code (UBC), as required for specified sites)

- Capacitor Replacement (full set)

- Stand-by Generator

- Battery monitoring systems

- Transformers

- Power Control and Monitoring System

- Power Distribution Panels -Power Distrobution Unit/Remote Power Panels

- Load Banks – Linear and Non-linear

- Bypass Control Cabinet

- Switchgear to include Automatic Transfer Switch

- Environmental Protection Modules for Installations Outside of Existing Facilities

- Heating, Ventilation and Air Conditioning (HVAC)

- DC Flywheels

- Containerized mobile units; i.e. pre-cast shelter or mobile units

- Ability to Support “load shedding”, as required

- Battery Spill Containment, as required

- Frequency converters

- Solid state frequency conversion equipment (typically 400Hz output); must accept local input voltage/frequency and generate appropriate output frequency at the required load voltage as determined by site.

- Surge Protective Devices

- Kirk Key or SKRU options

- Switchboards

- Transfer Switches

- K rated panel boards & power distribution units with or w/o integral isolation transformer

- Spare Parts Kits

2.5. New Technology. The PCCIE office is interested only in proven commercially available new technologies. Government will not participate/assist in any research and development of any new and un-proven technology.

2.6. Configuration Management.

2.6.1. The contractor shall obtain Government approval prior to delivery of equipment containing changes which affect form, fit, or function, or changes which affect logistics information including training procedures and documentation, technical manuals, spares lists, etc.

2.6.2. Interface and Integration. The contractor shall ensure compatibility and full integration of all equipment provided. When the system design requires new equipment to be interfaced with existing equipment, the contractor shall also ensure compatibility and integration between new and existing equipment. The contractor shall provide a warranty of not less than 1 year on the entire UPS system from time of commissioning/start-up.

3.0. Applicable Documents. Besides the international, state and local codes, contractor shall comply with applicable existing commercial and industry standards and codes.

Table 3.1. Standards, Recommendations, and Publications.

National Fire Protection Association (NFPA) No. 70

Current National Electrical Code

Underwriters Laboratory (UL)

Current Uninterruptible Power Supply

Institute of Electrical and Electronics Engineers (IEEE) Publications 488

Current IEEE Standard Codes, Formats, Protocols, and Common Commands

Institute of Electrical and Electronics Engineers (IEEE) Publications 519

Current IEEE Recommended Practices and Requirements for Harmonic Control in Electrical Power Sys.

Federal Communication Commission (FCC), Part 15

Current RFI/EMI Emissions, Class A, Part 15, Subpart J

Table 3.2. Design Safety Standards. In addition to country, state, and local codes, UPS and UPS systems shall comply with the design safety standards specified as follows:

MIL STD 882E Current Standard Practice for System Safety UBC Current Uniform Building Code 29 CFR Current Occupational Safety and Health Act UL 1053 Current Standards of Safety Ground fault Sensing and

Relaying Equipment UL 1283 Current Standards of Safety EMI Filters UL 1564 Current Standards of Safety Industrial Battery Chargers UL 2069 Current Outline of Investigation for Battery Holders

Issues ANSI C57.12.28 Current Switchgear and Transformers Pad-mounted

Equipment Enclosed Integrity NEMA MG 2 Current Construction Safety Standards for Construction and Guide for Selection, Installation and Use of Electric Motors and Generators

NEMA SG 5 Current Power Switchgear Assemblies NEMA 260 Current Safety Label for Pad mounted Switchgears and

Transformers sited in Public Areas IEEE C37.101 Current Guide for Generator Grounding NFPA 110 Current Emergency and Standby Power Systems ISA S82.01 to S82.03 Current Safety Standards for Electrical And Electronic

Test, Measuring, Controlling and Related Equipment Electrical and Electronic process Measurement and Control

4.0. Technical Requirements.

4.1. General. The UPS modules shall be housed in cabinets designed for floor mounting or rack mounting. The UPS shall be structurally adequate for forklift or crane handling utilizing spreader bars.

The UPS design shall conform to the requirements of NFPA 70. UL 1778 Listing. UPS modules shall be UL 1778 certified. All material and equipment shall be new, of the type, capability, and quality specified and free from defects. Based upon the design survey, the UPS shall be of adequate size and performance. All systems installed shall be Supervisory Control and Data Acquisition (SCADA) ready.

4.1.1. Item Unique Identification (IUID). Any new acquisition made by the PCCIE Program office will comply with the DFARS 211.274-2 rule. IUID marking will include at a minimum: Commercial and Government Entity (CAGE) code, serial number, and part number. The IUID data shall be uploaded to the Department of Defense registry.

4.1.2 Minor Site Installation Preparation. Vendor shall be capable of performing the following installation preparations in support of various UPS systems. This can include up to, but not limited to, the following incidental activities traditionally found in construction efforts.

-Pouring Concrete Pads for UPS and Ancillary Equipment -Pouring Concrete Pads for Generators -Pouring Concrete Pads for Temporary UPS Shelters -Framing, Drywall, HVAC, and Fire Suppression to isolate a UPS room within a larger room.

-Electrical infrastructure as needed -Painting to match the aesthetics of the surrounding location -Raised flooring installation/repair -Emergency egress exits

4.2. Environmental Requirements.

4.2.1 Environmental Considerations. All equipment and installation procedures will comply with Occupational Safety and Health Act (OSHA) and local, state and national environmental regulations and standards. This acquisition shall comply with the Air Force Pollution Prevention Program. DFARS

211.271 prohibiting Ozone Depleting Substances (ODS) applies.

4.2.1.1 Operating and Storage Conditions. The UPS shall be capable of withstanding any combination of the following external environmental conditions without mechanical or electrical damage or degradation of operating characteristics.

4.2.1.1.1 Operating. Ambient operating temperatures shall range from 10 degrees centigrade to 40 degrees centigrade for the UPS module, and 20 to 30 degrees centigrade for the batteries, in a relative humidity of 0%-95% noncondensing. UPS modules shall be appropriately derated to compensate for altitude. Systems shall be rated for the seismic zone and other geographic conditions according to the latest state and local regulations.

4.2.1.2. Transit or Storage. Transit or storage temperatures shall range from –15 degrees to +40 degrees centigrade (-30 to +70 degrees centigrade without batteries), and 0-95% relative humidity noncondensing.

4.3. Electrical Requirements.

4.3.1. UPS Rating. UPS modules shall not be sized (de-rated) to exceed OEM recommendations.

4.3.2. UPS Input.

4.3.2.1. Frequency/Voltage. Each 60 Hz three-phase UPS shall operate from 208 or 480 VAC, within +10% or –15% of nominal IAW site operations. Each single- phase UPS shall operate from 120 or 208 VAC within +10% or –15% of nominal IAW site operations.

4.3.2.2. Frequency/Voltage. Each 50 Hz three-phase UPS shall operate from 380, 400 or 415 VAC, within +10 or –15% of nominal IAW site operations. Ability to upgrade voltage changes IAW European voltage standardization efforts. Each single-phase UPS shall operate from 220, 230, or 240 VAC within

+10 or –15% of nominal IAW site operations. Ability to upgrade voltage changes IAW European voltage standardization efforts.

4.3.2.3. Input Frequency. Each UPS shall operate at rated frequency within +/- 3%. Each UPS shall be rated at either 60 Hz or 50 Hz as specified at the time of order.

4.3.2.4. Input Current Limiting. During normal operation or following a utility outage in which the UPS has operated on battery reserve the rectifier/charger unit shall be capable of limiting the input current from the power source to the unit. Current limiting shall be adjustable between 100% and 125% of the current required to operate the inverter at rated load while charging the battery. When the UPS are operating from a secondary power source, e.g. stand-by generator, the rectifier/charger unit shall be adjustable to support secondary power source operations.

4.3.2.5. Power Walk-in. The current shall increase continuously from zero to full load within the time period of 5 to 15 seconds upon the application of nominal voltage.

4.3.2.6. Input Harmonic Content. The total harmonic content of the current generated by the UPS and fed back into the power supply shall not exceed 10% when operating at rated load. The current reflected back on the input shall have only one zero crossing per half sine-wave. Total harmonic content generated by the UPS System shall comply with IEEE 519.

4.3.2.7. Input Power Factor. The input power factor shall be 0.9 lagging to 0.9 leading while the UPS is supplying from 50% to 100% rated load regardless of the load power factor.

4.3.3. UPS Output.

4.3.3.1. Output Voltage.

4.3.3.1.1. Frequency/Voltage. Each 60 Hz three-phase UPS shall supply 208 and 480 VAC IAW site requirements. Each 60 hertz single phase shall supply 120 and 208 VAC IAW site requirements.

4.3.3.1.2. Frequency/Voltage. Each 50 Hz three-phase UPS shall supply 380, 400 and 415 VAC IAW site requirements, and European electrical standardization. Each 50 Hertz single phase shall supply 120, 220, 230, & 240 volts VAC IAW site requirements, and European electrical standardization.

4.3.3.2. Output Voltage Regulation. Each UPS shall be provided with a manual adjustment of +5% of rated output voltage. Automatic regulation shall also be provided to maintain the manually adjusted output voltage to within +/- 0.5% balanced load, +/- 2.0% unbalanced loads. Automatic 0-5% line drop compensation shall be provided.

4.3.3.3. Output Voltage Harmonic Content. The total harmonic content in the output voltage shall be limited to 5% Root Mean Square (RMS) of the fundamental for any combination of linear and nonlinear three-phase loads. No single harmonic shall exceed 3% RMS for linear loads of the fundamental, while supplying a 100% non-linear load.

4.3.3.4. Output Voltage Stability. The inverter phase-to-neutral and phase-to-phase output voltage shall not differ between phases by more than +/-1% for balanced linear loads and not more than +/-3% for 50% unbalanced load.

4.3.3.5. Output Phase Displacement. The phase displacement of the inverter output voltages for balanced load conditions shall be within 120 degrees +/-1 degree. For 50% unbalanced load conditions, the phase displacement shall be within 120 degrees +/-3 degrees.

4.3.3.6. Output Voltage Transient Response. Each UPS shall regulate output voltage transients to less than 7% for 100% load recovery within one cycle. Loss of AC input power or return to AC input power shall not cause a transient not more than +/- 1% RMS, bypassing the UPS or returning to the

UPS manually shall not be greater than +/-4% RMS and automatic transfer to UPS shall not be greater than +1%.

4.3.3.7. Output Frequency. Each UPS shall be rated at 50 Hz or 60 Hz output frequency regardless of input frequency, IAW site requirements.

4.3.3.7.1. Output Frequency Stability. The frequency shall remain within +/- 0.5 Hz of the rated frequency for all modes of operation.

4.3.3.7.2. Frequency Slew Rate. Under all conditions of operation, the rate of change of the UPS output frequency shall not exceed 1.0 Hz per second.

4.3.3.8. Overload Capability. Each UPS shall be capable of maintaining output power at full regulated voltage within the limits specified during the following overload conditions.

a. 101-125% of rated load for 10 minutes.

b. 125-150% of rated load for 30 seconds.

4.3.3.9. Fault Clearing Capability. The UPS shall be capable of maintaining output current during a fault condition for a period of one cycle. If the fault is not cleared in one cycle and a bypass source is available, the UPS shall transfer to bypass without interruption to clear the fault.

4.3.4. UPS Efficiency. The minimum efficiency shall be 90% or better where efficiency is total UPS output power divided by input power, defined under the following operating conditions:

a. UPS is supplying rated load

b. Load power factor 0.9

c. Batteries connected and charged a minimum of 2 hrs, trending towards a full charge

d. Input voltage within tolerance

Note: Batteries cannot be determined as fully charged at startup of the UPS, since they can take several days of charging before they reach that limit. Waiting 2 hrs will allow the vendor to determine the batteries are trending towards a full charge.

4.3.5. Protection. Each UPS shall have built-in self-protection against permanent damage as the result of steady-state or transient undervoltage, overvoltage, and overcurrent, including fault current.

4.3.6. Selective Tripping. The selective tripping system shall isolate a faulted module and cause that module to be completely isolated without clearing current limiting fuses with the input, output, and battery circuit breakers opening. Selective tripping shall not create a disturbance on the critical bus outside of specification limits. The UPS shall energize an alarm circuit and associated trouble indicators, providing required information to maintenance personnel.

4.4. UPS Batteries. Batteries shall be either vented (flooded, wet cell) or AGM valve-regulated lead acid. Variations shall be allowed only with prior Government approval.

4.4.1. Battery Racks/Cabinets/Charging System. UPS batteries shall be mounted in battery racks or cabinets, as specified at the time of order. When required to meet specific site requirements, battery racks designed to meet Seismic Zone specifications shall be provided. Replacement racks/cabinets will be on an as needed basis. Battery charging system may be procured; when required by the site, in order to keep extra batteries on hand for replacement.

4.4.2. Reserve Power Time. Batteries shall provide a minimum of 15 minutes of reserve power time, unless otherwise stated in the requirements for the project. Additional reserve power time shall be provided as needed to meet site requirements. Batteries supplied to meet the additional reserve power time requirements shall include appropriate maintenance isolation battery breakers/switches. Recharge time shall not exceed ten times the amount of discharge, unless current limitations specified by the site impact the recharge time. After installation of the batteries, all associated measurements (resistance, impedance, etc) shall be recorded and a copy shall be provided to the Government PCCIE Program Office as well as site POC.

4.4.3 Battery Sizing. Battery sizing will be determined by utilizing the required run time, based on the UPS sized for installation, as specified in the site requirement document.

4.4.4 Capacitors. When needed, full capacitor replacements on various UPS systems/configurations will be specified in the requirements document.

4.5. Acoustical Noise Suppression. The acoustical noise generated by the UPS, under all conditions of operations, shall not exceed 75 dB (A) at five feet from the UPS.

4.6. Communications. The UPS diagnostics package shall include a communications interface using a network environment, to permit extended unlimited remote access to all monitoring and diagnostics functions, when specified at the time of order. Communications packages shall include common industry communication protocol, to accommodate commercially available UPS system and battery monitoring devises and software, e.g. RS-232 or fiber optic line. The communications option shall include a system network control terminal, which shall have the capability of communicating with other nodes on the network. The network shall be capable of accepting future UPS modules, terminals or printer upgrades without affecting the existing network, modules or diagnostics packages. The diagnostics package shall internally store an event alarm history with a date and time stamp associated with each event and shall include an event summary and statistics screen displaying the UPS system level parameters and availability index of the UPS module or system, the input, and bypass subsystems.

4.7. Controls, Alarms, and Instrumentation. The UPS unit shall have an instrumentation and control panel that provides status, alarm, control, and communication functions for the UPS.

4.7.1. Control Section. At a minimum, controls shall be provided to allow UPS operators to take the following actions:

a. Activate and deactivate the circuit breakers that connect and disconnect the UPS to its input, battery, and output buses.

b. Synchronous transfer of the UPS from bypass operation to normal operation to bypass operation.

c. Emergency shutdown of the UPS.

d. Alignment, adjustment, and maintenance operations.

4.7.2. Mimic Bus. Microprocessor controlled display or illuminated bus UPS cabinets shall be provided to serve as an indication of the operational status of the UPS. The display shall provide for the following indications:

a. Input power source(s) available to the UPS. Mimic bus shall indicate which power source is supplying the UPS

b. Output power source available to the load

c. UPS supplying power to the load

d. Bypass supplying power to the load

e. Battery disconnected

f. Load sharing info on Parallel redundant configuration

4.7.3. Instrumentation. The following instrumentation will be provided to monitor the electrical parameters of each phase of each UPS unit.

a. Input AC voltage (line to line)

b. Input AC ammeter

c. Rectifier output DC voltmeter

d. Battery ammeter

e. Inverter output voltage and bypass voltage

f. AC output and bypass ammeter

g. Output AC wattmeter

h. Output frequency meter

i. Elapsed time meter

j. Input Frequency

k. Output power factor

4.7.4. Alarms. Warning lights and a bell or horn will be provided to indicate the following special conditions or malfunctions in the UPS:

a. Loss of redundancy

b. Overvoltage / undervoltage at input to rectifier/charger

c. Overvoltage at the UPS output

d. Undervoltage at the UPS output

e. Overload condition on the UPS output

f. Over or under frequency at UPS output

g. UPS in bypass condition

h. Battery discharge

i. DC undervoltage

j. Battery grounded

k. Ventilation blower failure

l. Overheating to alarm level specified by manufacturer

m. Static switch failure

n. DC overvoltage

o. Auxiliary Facility Alarms

4.7.4.1. Alarm Controls. Controls shall be provided to allow the UPS operator to perform the following:

a. Silence and automatically reset the audible alarm to previous alarm conditions and reactivste the alarm for subsequent faults. Alarm lights shall remain lighted until the trouble has been corrected.

b. Permit testing of all alarm lights when a test switch is depressed.

4.7.4.2. Remote Monitoring Panel. A remote monitoring panel shall be provided with each UPS, when specified within the project’s requirements document. The panel shall have an audible alarm, alarm silence switch, and Light Emitting Diode (LED) for the following conditions (if a redundant system is used then remote monitoring capability for redundant system shall apply):

a. Normal operation

b. Failed Utility Power

c. Shutdown in 5 minutes

d. Load on Bypass

e. Unacceptable Bypass Power

f. Alarm Condition

g. On Battery

4.8. Safety.

4.8.1. Maintenance Isolation Provision. All energized terminals, both AC and DC, and control voltage exposed points shall be insulated or enclosed to ensure the safety of maintenance personnel.

Warning signs shall also be installed to indicate those terminals, which are energized when the equipment is bypassed. The ability to isolate the static switch shall be provided to allow for repairing of the UPS when the UPS is in bypass mode.

4.8.2. Remote Emergency Power Off (REPO) Switch. The REPO switch shall be provided with each UPS, when specified at the time of order. The REPO switch shall be separate from the UPS and shall disconnect all breakers, including battery, input, output, and bypass breakers, when activated.

4.9. Cabling and wiring. Wiring and cable connection shall be without splicing. When splicing is absolutely necessary and more cost effective, with prior authorization of the PCCIE office, contractor shall splice IAW National Electrical Code (NEC) and use a junction box. Depending on the size of the cable high pressure crimping (HPC) may be required, HPC shall be IAW NEC.

5.0. Technical Support.

5.1. Emergency Technical Support. During the warranty period, contractor shall provide Emergency Technical Support 24 hours, 7 days a week, 365 days (24-7-365) a year via telecom; and if necessary, respond for on-site repair. The Government shall be notified of all requests for Emergency Technical Support IAW SRD Appendix A, Data Item A008.

5.1.1. Emergency Repairs. Emergency repairs, to include parts and labor, shall be accomplished within the following time frames:

5.1.1.1. CONUS Sites: NLT Four (4) hour response time in United States Industrialized areas.

5.1.1.2. OCONUS/Remote Sites: Overseas, identified OCONUS locations and remote locations:

Reasonable effort determined by the maximum extent practical shall be applied. Contractor shall fully communicate travel and repair timelines with site and PCCIE for overseas or remote location repair effort.

5.1.1.3 Emergency Priority Rating: In some instances the using agency requires emergency UPS replacement. Based upon the nature of the mission, PCCIE office requires higher priority for UPS replacement.

5.1.2. Failure to Respond. Should the contractor fail to respond within the times specified above, the Government will have the right to replace, repair, or otherwise remedy such failure, defect, or damage at the contractor’s expense. The repair performed by a qualified Government technician will have the same effect on the warranty as if the repair had been accomplished by the contractor.

6.0. Design and Installation/Deinstallation Planning.

6.1. Planning Survey/ROM. When required, contractor will conduct Preliminary Planning Surveys and site evaluation reports to review local power, facility and equipment conditions, and critical load requirements to determine the scope of the UPS system requirement. As a result of this survey, the contractor will develop and deliver a written implementation/installation plan. At a minimum the plan shall provide an abbreviated design; identifies the primary aspects of the UPS system and associated equipment to be ordered; addresses the major assumptions, constraints and risks; and provides a Rough Order of Magnitude (ROM) cost estimate, IAW SRD, Appendix A, Data Item A004. (This is an optional task, as requested by the Government for planning and budgetary purposes).

6.2. Design Survey. The contractor shall perform a site requirements survey to determine the optimal equipment/system configuration necessary to satisfy the Government’s requirements. Rules and regulations vary at different OCONUS sites. The contractor shall generate a detailed installation plan, timeline for installation, provide all measurements and calculations as to how the UPS size was obtained, specific equipment recommendations, cost proposal, and existing one-line drawings (all drawing shall be ANSI size B) and new design. This proposal shall define the modifications and alterations required to completely engineer, install and test the UPS/UPS system. The plan shall also address site preparation to include such tasks as required to meet site specific needs: modifications to the floor to support the equipment, extensions of conduit, cabling and cable trays, air conditioning, connections, etc. The contractor shall ensure best value for the Government. Since the missions supported by these UPS systems are of such a critical nature, the contractor shall address strategies that will minimize downtime and outage times. Cost Proposal shall be valid for at least ninety (90) days, unless otherwise specified IAW SRD Appendix A, Data item A005. The Planning/Design Survey & Drawings will be Government property.

6.2.1. Design Surveys.

Design Surveys will be Firm Fixed Price (FFP), not to exceed for both CONUS and OCONUS sites and will be documented and delivered IAW SRD Appendix A, Data Item A005.

6.2.2. Battery Replacement and/or Full Capacitor Replacement Design Survey. In some instances, the UPS system batteries or capacitors will require replacement without the replacement of the UPS and entire UPS system. A design survey IAW Para 6.2 above shall be accomplished, or this may be done as a Desk-top Design, as requested by the Government in support of the battery or capacitor replacement effort with a Design Survey Report delivered IAW SRD Appendix A, Data Item A005.

6.3 Power Distribution Assessment, Short Circuit Coordination, and Arc Flash Study. The contractor shall perform a Power Distribution Assessment (PDA), Short Circuit, Coordination, or Arc Flash Study as required. It will be necessary for the contractor to perform these studies at different sites worldwide. Based upon location and mission, secret or top secret clearance may be required. The purpose of these assessments is to help customers identify power infrastructure problems that can then be quantified, budgeted, and managed by using agencies. A PDA is a study of the electrical power system supporting power reliability, power quality, and power safety of the electrical infrastructure of a building. The PDA will not be load specific. The assessments will be provided on the design CLIN and report/documentation provided IAW SRD Appendix A, Data Item A006.

7.0. De-installation/Disposal. The contractor shall remove and dispose of all conduit, wiring, hardware, batteries, etc. as necessary for site preparation and/or for the installation of the new UPS equipment, unless otherwise specified by the Government. In the case of decommissioning, the contractor shall remove and dispose of UPS/battery system and restore electrical circuit as non-tech power. The contractor shall, when specified at the time of order, remove and properly dispose of demo’d/failed batteries, IAW applicable environmental standards and guidelines. Upon disposal, the contractor shall provide a “Certificate of Disposal/Recycle” indicating proper disposition.

8.0. Testing.

8.1. Component/Item testing shall be accomplished IAW standard commercial practices.

8.2. Integration testing shall be conducted to ensure all aspects of the installed UPS system are operational and properly interface. The contractor will also ensure full integration with associated generators and battery monitoring systems. After battery installation and integration, battery testing shall be accomplished on all battery strings IAW battery manufacturer. If requested by the government a battery discharge test may be required, as a minimum the report shall include the impedance and voltage. A copy of battery testing shall be provided to the PCCIE Program Office as well as the site POC. Impedance testing equipment’s make, model, manufacturer, and date of last calibration shall accompany the test results.

9.0. Spares Support. The contractor shall develop and provide a recommended spare part kits/packages with the contents and quantity appropriate to maintain the UPS/UPS system for the duration of the warranty period. Instruction manuals are to be provided if available. These spare parts/kits shall be delivered on or before the installation completion date. These identified spare part kits/packages shall be comprised of items that can be removed and replaced on-site, using on-site support equipment. The contractor shall determine on-site spares quantities based upon failure rate trend analysis or other standard commercial analytical techniques.

9.1. UPS Spares. As requested by the Government, the contractor shall provide individual spare parts kits appropriate to the UPS kVA/kW rating, serial number and manufacturer (OEM), with instruction manuals if available, for the appropriate UPS configuration and UPS technology in the field.

9.2. Ancillary Equipment Spares. As requested by the Government, the contractor shall provide individual kits as appropriate to the site specific ancillary equipment and system configuration.

9.3. Parts Replacement. During the warranty period, if parts from the Government owned spares package are used, the contractor shall replace the parts with new parts (not repaired or previously used in any Government or commercial equipment) prior to the end of warranty period. The Government shall not be billed for any parts that fail during the warranty period.

10.0. Security. The contractor shall comply with the existing site physical security program and applicable security and law enforcement procedures established at each Government installation to include possible secret and top security clearances as well as U.S. citizenship. All site, base and country restrictions, rules and guidelines will need to be followed as applicable. For OCONUS sites;

contractor is to follow the Foreign Clearance Guide for Aircraft and Personnel, it can be found at https://www.fcg.pentagon.mil. APACS is the mandatory process for DoD sponsored travel in all Combatant commands effective 1 May 2008. The DoD Executive Agent for the Foreign Clearance Program has authorized APACS as the web-based tool to create, submit, coordinate and approve aircraft diplomatic and personnel travel clearances (Special Area, Theater and Country) for DoD sponsored travel.

10.1. Security Clearance. The Contractor shall be required to obtain security clearance and support issue of Government identification and controlled area badges for all of their employees working in such areas, prior to starting execution of task orders. Access to and familiarity with Joint Personnel Adjudication System (JPAS) and Visitor Authorization Request (VAR) may be necessary for processing clearance requests. VAR shall be submitted 30 days in advance to the site security representative.

Tasks may require employees to have a final U.S. Government issued secret clearance and for some top secret is anticipated. Additionally, some employees must have a final U.S. Government issued top secret security clearance and be Director of Central Intelligent Directive (DCID) 6/4 eligible, with a current Single Scope Background Investigation (SSBI). Contractor must follow the security requirements outlined in the contract DD form 254, Department of Defense Security Classification Specification.

10.2. Security and Force Protection. The contractor shall comply with all security and force protection requirements enforced at each installation or facility.

10.3 Security Violations. Contractor shall ensure contractor employees immediately report all security issues/violations to the project security manager. The incident shall also be included in the next monthly report IAW SRD Appendix A, Data Item A001.

10.4 Information Assurance (IA) and Cyber Vulnerabilities. With increased attention to hostile attack using programmable code (either through software, firmware, or sabotage of equipment during manufacturing and installation) Information Assurance and other Cyber Vulnerabilities to SUPS equipment needs to be addressed and procedures developed to curtail such activity implemented.

SUPS are not software, but firmware driven with special encrypted tools used to prevent software/firmware manipulation of any kind. Contractor shall provide verification of updated malicious code detection (e.g. anti-virus) and other endpoint protection software used in conjunction with firmware identity and integrity checking mechanisms (e.g. cryptographic code signing) associated with manufacturing of the SUPS equipment. Contractor shall provide verification that the SUPS manufacturing facility providing SUPS to the US government is free from personnel that may have a grievance with the government intending to sabotage SUPS equipment. Contractor shall verify that development software is never connected to the internet via a network connection. If it is connected the contractor shall provide the process to mitigate or “scrub” the script and line content and explain in detail https://www.fcg.pentagon.mil/ that process. All assets (e.g. laptops, DVD’s, or removable media, etc.) used for start-up, or maintenance, or troubleshooting shall have updated malicious code prevention (e.g. anti-virus), other endpoint protection capability and be governed by the contractors access control policies (to prevent unauthorized use or access). If sabotage of equipment does occur, contractor shall have a plan in place to mitigate any damage to the government. Contractor shall detail this mitigation process in writing to the Program Office. Contractor shall provide capability to ensure the integrity and authenticity (e.g. code signing) of all firmware and software used on the system during the initial manufacture and for all updates IAW SRD Appendix A, Data Item A007.

11.0. Contractor Travel on Military Aircraft. When traveling to sites to which no commercial transportation is available, the contractor shall travel by Military Air. The contractor shall obtain guidance from the PCCIE Program Office.

12.0. Priorities. This program is coded DO A-7 IAW the Defense Production Act under the Defense Priorities and Allocations System. However, individual delivery orders shall indicate applicable priorities, based upon the priority of the mission equipment supported by the UPS and the urgency of need for the site. If a particular delivery order is supporting a DX rated program that order shall be coded DX. A DX rating indcates industrial priority with which the contractor shall comply to ensure timely delivery. DX rated orders take precedence over DO rated orders.

Appendix A to System Requirements Document (SRD)

Instructions for Preparation of

Contractor Data Requirements List (CDRL) Data Items

The contractor shall provide electronic versions of all documentation, either via e-mail with attachments or on-line web-based capability and compatible with Microsoft Windows. Engineering drawings shall also be provided electronically, using Computer Aided Design (CAD) software compatible with AutoCAD LT and .pdf files. Electronic files using Microsoft products shall also be provided for those CDRLs as indicated.

A001 - “Contractor’s Progress, Status & Management Reports”

Purpose: To provide visibility of status of each active site project. Report shall include status of engineering and installation progress, schedule status, labor hours, and anticipated delivery, project start, projected completion and equipment start-up dates. Reports may be requested to provide Plan of Escalation and Reason for Delay due to project circumstances. Reports shall provide PCCIE Program Managers visibility of status of overall program status, as well as status of engineering and installation progress for each active site project.. Include identified problem areas with conclusions and recommendations. Reporting shall continue to be included for each site until completion of all punch list items and final system acceptance.

Reference: SRD Para 1.0; SOO Para 3.2 Format: Microsoft Word and/or Adobe Compatible; Electronic copy Frequency/Delivery: As requested; Monthly Distribution: PCCIE Program Office and PCCIE Contracting Office Inspection/Acceptance: N/A FOB: Destination Distribution Statement: Approved for public release; distribution unlimited.

A002 - “Monthly Status Teleconference”

Purpose: To provide a monthly vehicle to address status of each active site project and overall program health/issues. Teleconference shall discuss all items of business including reports identified in CDRL 0001. Reporting shall continue to be included for each site project through warranty expiration for products delivered.

Reference: SRD Para 1.0; SOO Para 3.2 Format: Teleconference platform.

Frequency/Delivery: As requested; Monthly Distribution: PCCIE Program Office Inspection/Acceptance: N/A

Distribution Statement: Approved for public release; distribution unlimited.

A003 - “Funding Report for each Delivery Order” Purpose: In some instances projects/delivery orders are completed ahead of schedule, saving funds. This report would allow clear visibility on each project/delivery order allowing contracting to de-obligate funds once the respective project/delivery order is completed. If early enough then funds could go back to the customer.

Reference: SRD Para 1.0; SOO Para 3.2 Format: Contractor format acceptable. (Microsoft Word Compatible) Electronic copy Frequency/Delivery: Monthly, on the 20th of each month Distribution: PCCIE Program Office and PCCIE Contracting Office

Inspection/Acceptance: Destination Wide Area Work Flow (WAWF) shall be used for payment, as required) FOB: Destination Distribution Statement: Distribution authorized to U.S. Government agencies. Reason:

Administrative or operational use. Other requests for this document shall be referred to the PCCIE Program Office.

A004 – “Site Evaluation/Preliminary Planning Survey Report” Purpose: Site survey report assessing current and planned facility configurations and recommended UPS system equipment and configurations, to include rough order of magnitude (ROM) of the costs.

The report shall include analysis and recommendations for the necessary modification, alteration, and minor construction required for installation timeline of UPS system. Report shall include as a minimum:

a. Title page indicating title, CDRL number, site designation (to include building number), contract number (to include delivery order number), contractor’s name and date.

b. Introduction describing the scope of the project, actual date of the survey, brief description of the facility and equipment supported by the UPS system, and listing of Government and contractor personnel points of contact including their names, office symbol and phone numbers.

c. Existing Facilities: Identification of existing facilities at the site, specifying their adequacy for supporting the UPS system and equipment to be provided, considering other existing and planned system and equipment that also must be supported by the existing facilities.

d. Recommendations: List of contractor recommended UPS size (kVA/kW rating) and ancillary equipment. Provide the data and calculation used for determining the recommended kVA/kW size.

Recommendations for modification and alteration of existing facilities to accommodate the new system and equipment, including interfaces to facility electrical system, operating area environment conditions, equipment air conditioning requirements, operating requirements and capabilities of air conditioning, equipment, etc. Include assumptions and constraints impacting the proposed approach.

e. Computer Aided Design (CAD) generated floor plan drawing and single line electrical diagram.

Floor plan shall show the existing facilities at the site specifying their adequacy for supporting the system and equipment to be provided. Single line electrical diagram shall show the existing and proposed UPS system including equipment electrical data, equipment physical locations (room, bldg #), breaker trip settings, and feeder sizes.

f. Electrical power utilization to include:

- Input voltages, frequency and tolerances

- Grounding

- Load, load factor and allowances for future loads (i.e. breakers, panels, etc)

- Battery back-up time

g. Rough Order of Magnitude (ROM) proposal for UPS, ancillary equipment and installation costs.

Reference: SRD Para 6.1; SOO Para 1.1 Format: Contractor format acceptable. Electronic copy preferred. CAD drawings are to be provided in electronic formats compatible with AutoCAD LT and Adobe PDF, in paper (hard) copy.

Frequency/Delivery: ROM to be delivered NLT 30 to 90 days, per Fair Opportunity Proposal Request (FOPR) after site visit and shall be valid for 90 days or as specified in the FOPR.

Distribution: PCCIE Program Office and PCCIE Contracting Office Inspection/Acceptance:

Destination

Distribution Statement: Distribution authorized to U.S. Government agencies. Reason:

Administrative or operational use. Other requests for this document shall be referred to the PCCIE Program Office.

A005 – “Design Survey Report, Cost Proposal and Site Installation Plan” Purpose: Design survey report and detailed site installation plan assessing current and planned facility configurations and recommended UPS system equipment and configurations, to include organization name, complete, detailed cost proposal. The report shall provide technical, management, schedule and cost data.

Installation Plan shall be an integrated document, incorporating the following:

a. Title page.