Scope of Work 388th RANS.doc

Statement of Work

388 RANS Consolidated Mission Control Center

Customer Concept Document

KRSM123009 WO54287

27 May 2010

SUBJECT: Customer Concept Document (CCD), 388th RANS Consolidated Mission Control Center, Hill AFB, Utah

775 CES / CEPM

POC:

Richard Nehring

Richard.Nehring@hill.af.mil

(801) 775-3369

(801) 777-1441 A-E:

GSBS

375W 200S

Salt Lake City, Utah 84101

POC:

Marty Kemsley

MKemsley@GSBS-PC.com

(801) 521-8600

(801) 521-7193 fax

1. Authorization: Memorandum ACC/A7PF dated 24 March 2010, subject: Hill AFB FY10 Contracting Authority for Customer Concept Document (Current Mission MILCON) for 388th RANS Consolidated Mission Control Center, Hill AFB, Utah.

2. Project Background: The 388th Range Squadron (RANS) at Hill AFB essentially controls the air space over the Utah Test and Training Range (UTTR). This control encompasses any and all air traffic (commercial (FAA), private and military). The control of military aircraft encompasses all the training missions out of Hill AFB for the F-16, F-22, A-10 and many other types of military aircraft (Allied and US) that conduct training missions over the UTTR. The air traffic control extends to the FAA control of commercial traffic in and around the Salt Lake International airport when training missions are being conducted over the UTTR. The control of the air space is then returned to FAA Salt Lake International after training missions have been completed. The 388th RANS also conducts extensive and very detailed intelligence (telemetry) gathering on the placement and delivery of ordnance on target or not on target as the case may be during training missions over the UTTR. The intelligence gathering is used to evaluate the pilot performance, weapons systems testing, ordnance testing and other types of tests associated with perfecting Warfighter capabilities for real theatre conflicts around the world. In essence, the 388th RANS mission is air traffic control and weapons testing data (telemetry) gathering and evaluation.

In order for the 388th RANS to meet its mission requirements, it must and does employ the use of a myriad of various types of electrical equipment. The electrical equipment is used for air traffic control and for the telemetry gathering. The equipment takes up a lot of space, has specific power and communications requirements and has quite extensive HVAC requirements for cooling and ventilation in order to keep the equipment operating efficiently, maintained and ready for use at all times and for optimum performance as mission requirements dictate.

The 388th RANS currently operates out of the World War II era single story Westside brick buildings in the 1200 zone of Hill AFB. The buildings have essentially reached the end of their useful life and are no longer suitable to meet the current and future mission requirements of the 388th RANS.

The central problem to be resolved by this CCD is to resolve the equipment requirements in terms of the associated electrical, communications, HVAC, space circulation, maintenance access and otherwise in the context of a building program (space allocation and layout, egress, functionality, lighting, ambient spaces – essentially all of the elements architecturally that comprise a building interior and exterior. It is not expected of the A/E to identify the “types of equipment” required for the telemetry gathering and air traffic control. This information will be furnished by the 388th RANS (separate CCD effort) to the A/E during the user survey and subsequent development of this CCD. It is possible that the equipment CCD development may be on-going at the same time that this CCD development is on-going. Therefore, the user may not have “all” of the answers immediately at the onset of this task order. Assumptions are not acceptable. The A/E must have creditable information to work with in order to develop a creditable CCD for later RFP development. What is expected of the A/E is to develop workable floor plans, space allocation, resolve the required electrical, communications, HVAC and otherwise in order to provide a complete and useable facility for the 388th RANS.

In short, the purpose of this scope of work is to validate the programming efforts and provide a customer concept document (CCD – 65%~~ level development – excludes specifications) including the site evaluation which will subsequently be used to prepare the MILCON RFP for solicitation.

JAFAN 6/9 security requirements apply to this. Therefore, the A/E must identify for each of the room requirements the level of security (STC, white noise, door locks, motion detects, access control et.al.) required to be in compliance with the JAFAN. ACC (Air Combat Command) has specific “access control” requirements. These must also be identified and described in the room by room descriptions.

The user has developed a two story concept design/plan (as part of the DD1391) to the best of his ability but lacks the detailed space planning as described above. Essentially, operations (air traffic and telemetry) are located on the first floor and the administrative functions are located on the second floor. Because of the site location (exquisite views of the valley and distant mountain ranges), it is desired to maximize to the extent possible (window) and associated day lighting at the second floor level. The A/E should develop specific architectural characteristics that can be incorporated into the later RFP development so that an aesthetic looking building with maximum window area is obtained. Again, the window area is desired to be maximized to the extent possible at the second floor. The first floor is not a priority for window area and is not anticipated to be because of the sensitive security activities that occur there. However, the A/E shall provide some nooks or break areas on the first floor where operators can break away from their consoles briefly to get some sunshine, fresh air, et.al.

Exterior appearance is important as this no doubt will be a “Architecturally Significant“ building. Interior space allocation and layout is important so that the building “works” functionally, mission requirements are met and the occupants can perform their duties in comfortable, aesthetic and well conditioned spaces. The priority of the problem solving might be broken down as follows:

1.) Resolve the equipment (and all of its associated loads, power, comm., HVAC) in a space layout that works functionally with the air traffic control component and the telemetry data gathering component. Each component employs people, equipment, space, egress, functionality, and lighting et.al.

2.) Resolve the remainder of the building spaces – restrooms, break rooms, office spaces, conference rooms, system furniture space allocation, aesthetics, day lighting, windows et.al.

3.) Resolve exterior appearance of the building. This is important because as stated before, this project will be designated to be “Architecturally Significant”. Therefore, it must look good on the exterior.

4.) Resolve site issues – parking, drainage, ATFP, landscape et.al.

5.) Resolve system furniture layout in concept only (not detailed specific part #’s). A SID will be required at the RFP.

3. Work and Services:

a. General. The Architect-Engineer shall furnish all labor, management, facilities, supplies, equipment and material for the performance of the work as set forth in this Scope of Work. The A-E shall accomplish the required services and furnish to the Government, reports and other data together with supporting material developed during the period of service. During the execution of the work, the A-E shall provide adequate professional supervision and quality control to assure the accuracy, quality, progress of the work, and completeness.

b. Work To Be Performed. The A/E shall prepare a CCD as described herein. The CCD will be used to develop a RFP for design/build after this effort is completed. The accurate and detailed development of the CCD is very important in order to produce a creditable RFP and subsequent successful building design at the design/build solicitation phase at a later date. The work includes the accomplishment of program verification (1391), user surveys, design, calculations and review meetings at Hill AFB, Utah. It does not include development of specifications or building details as would customarily be expected to see for a full 100% set of construction drawings. However, a sufficient level of design (65%~~) is necessary to creditably validate the DD 1391, space allocation requirements, site utilities and development of floor plans. CCD floor plans shall include doors because some types of equipment will require double doors for access. This level of detail must be taken into consideration to produce a creditable design. Other considerations are ceiling heights and raised floors. Further definition of the work required follows:

1) Program Verification, User Survey: The A-E shall conduct program verification (1391)/user survey interviews with representatives of the 388th Range Support Squadron (RANS). The intent of the surveys is to verify and validate all programming and user requirements (DD1391). The user survey shall include gathering information to verify: user activities, number of personnel, equipment, utility requirements and site requirements. A detailed DD1391 has been prepared for the project and will be furnished to the A/E. However, it is incumbent upon the A/E to use his/her experience as design professionals to validate and assess the 1391 in terms of “making the building/project work” as intended by the end users (388th RANS) and also to validate cost.

2) Site Survey: The A-E shall visit the proposed site and document and validate existing or non-existent site utilities and any other existing conditions that may affect successful completion of the project. As part of the site survey, the A/E shall also interview Base CE Operations (utilities) personnel to further develop the adequacy or not adequate utility infrastructure for the proposed project. Site surveys shall include verifying existing information concerning: the site topography, utilities, soil data, environmental data, and infrastructure. The A-E is to obtain all available site, utility drawings and associated information at the program verification/user survey. The A-E shall evaluate for geo-technical - favorable or not favorable for the selected site. Utility infra-structure cost and allocation should have been identified to some extent in the DD 1391, however, until some detailed design is developed in terms of the total project scope, more scope for a particular utility (such as electrical) may be necessary that was not initially anticipated by the authors of the DD 1391. This kind of information is valuable at the CCD for later incorporation and development at the RFP for the design/build phase. The A/E shall conduct a flow test for fire sprinkler purposes to determine sufficiency for fire water.

3) The A-E will contract with a Soils Engineer to obtain a Geo-technical soils report on the intended site. The soils report shall be included as part of the CCD final submission. The report shall indicate construction suitability for foundation systems, drainage, parking, pavements et.al.

4) CCD. The A-E shall prepare the CDD to include as follows:

1) The program verification/user survey interviews/minutes/notes

2) Site and utilities evaluation, special design considerations (as the case may be), site photographs, site opportunities and constraints, parking.

3) Floor plans (include a facility organization diagram). Also develop a “bubble diagram” of the “final” floor plan which can be incorporated into the RFP at a later date.

4) Room by room requirements. Include size/dimensions (sq.ft. & meters), floor material, ceiling height, raised floor, mechanical/plumbing requirements, electrical requirements, number of people in the space, door size & specialized access hardware requirements, windows, type lighting, STC ratings, access control requirements, JFAN requirements

5) Equipment matrix – this essentially shall consist of the equipment list developed by the equipment CCD. It shall list sizes, electrical requirements, HVAC requirements et.al. This shall become an attachment in the RFP at a later date. This can be a excel spreadsheet foldable to 11 x 17.

6) Exterior elevations (two minimum)

7) A building section (thru the operations areas – required)

8) Parametric cost estimate (include equipment costs & system furniture costs)

9) A individual site map of each utility on the site (electrical, storm water, gas, sanitary, water, steam, fire water, hydrants, communications) in a readable 8 ½ x 11 format – for later incorporation into the RFP. This can be obtained from Geo-base but must be field verified by the A/E and evaluated for credibility.

11) Identification of areas or features that may require more detailed analysis and or design beyond the CCD effort to call attention to at later RFP development.

The CCD shall also include sections for each of the areas described below and shall be presented in an 8.5"x11" three ring binder type format with individual tabbed sections as necessary. Drawings larger than 8.5"x11" shall be submitted in half-size scaled 11"x17" foldout sheets. Any drawings developed on CADD and inserted into the report shall be produced using DWG format AutoCAD 2008 or later and translated to a PDF format for reproduction.

a) Project Description. Provide a short narrative project description that includes considerations for: civil design, building structural systems, exterior materials and colors, mechanical systems, fire protection, electrical systems, security systems, communications systems, operations equipment integration and force protection features.

b) User Requirements. The user requirements shall include each activity, the main function of the activity, the number of people involved in the activity, the equipment involved in the activity, space requirements, storage requirements, communications requirements, security requirements, and any unusual civil, structural, mechanical, electrical or other special requirements. The narrative shall address functional relationships between the activities and functional relationships between the activities and the site.

c) Project Site. The A-E shall describe the project site, where it is located and any special considerations required for the treatment of the site. The A-E shall provide information showing the project's relationship to the overall General Plan and Base circulation. The A-E shall show the relationship of the project site to clear zones, noise contours, and explosive Q/D arcs. The plan shall include site issues such as: POV and GOV parking, vehicular circulation, pedestrian circulation, delivery and refuse circulation, site orientation and landscaping. The A-E shall provide generalized calculations on parking requirements. The A/E shall also develop and define the requirements for storm water runoff.

d) Environmental concerns: The A-E shall describe the potential environmental concerns affecting the site and/or the facility as provided by the Government via the Environmental Assessment. The A-E shall identify all operating and construction permits required which may include: air quality, wetlands, hazardous waste, and solid waste, drinking water, storm water permits and airfield construction waiver. It is not anticipated that ground water contamination is in the area, but should be double-checked. Silver LEED “certifiable” is required for this project.

e) DD Form 1391 Validation: The A-E shall validate the DD Form 1391, including force protection assessment criteria; project Scope, Programmed Amount (PA), description of Proposed Construction, and Detailed Deficiency Data (D3) sheets. The 1391 shall be in accordance with HQ ACC/CEP Call Letter guidance, and be satisfactory to the 75 CES who must coordinate and submit it for project approval – if it is necessary to modify the 1391.

f) Cost Estimate: The A-E shall develop a parametric cost estimate, including the major line items for the building and supporting features and utilities. The estimate shall separately include all necessary funded portions of the project (i.e. system furniture & associated furnishings, equipment matrix, communications equipment, etc).

g) Antiterrorism/Force Protection (AT/FP) Analysis: The A-E shall gather together the Facility User, the 75 ABW / AT/FP Officer, the BCE planner, and CE PM for a review of the AT/FP requirements in accordance with the UFC 04-010-01 on Antiterrorism/ Force Protection Construction Standards. The analysis shall utilize the construction standards to:

(1) Identify the facility design threat and level of severity of the threat.

(2) Identify the Level of Protection required to counteract the threat.

(3) Identify the type of Facility.

(4) Indicate the appropriate part of the Programmed Amount (PA) used to implement the prescribed AT/FP standards.

h) Sustainable Design: The designer shall include in the CCD information which will allow the DB contractor to incorporate the principals of sustainable design during design and construction.

Site: Demonstrate that site planning has evaluated solar and wind orientation and existing site conditions to develop optimal building siting and appropriate low maintenance landscaping. Energy: Demonstrate that building orientation and massing, natural ventilation, day lighting, and other passive strategies have been evaluated in an effort to increase the quality of the indoor environment and comfort of the occupants.

Building materials: Evaluate the use of environmentally preferable materials that limit impacts on the environment and occupant health within the parameters of performance, cost, aesthetics and availability.

Indoor air quality: Evaluate architectural and MEP design strategies that limit sources of contamination before they enter the building. Silver LEED “certifiable” is required for this project.

i) 3D Visualization:. The A-E shall develop and provide a computer generated three-dimensional representation of the entire site and the building, highlighting the site and building characteristics. The transmission tower shall also be displayed in the 3D representation. Show parking, walks and views to distant mountains and over the lake in the direction of the UTTR Range. The 3D Visualization shall be provided on a CD as a self-extracting file that can be played on a typical Windows based PC workstation.

j) All projects with data as a deliverable (including AutoCAD drawings) will be delivered in Universal Transverse Mercator (UTM 12 North) coordinate system, World Geodetic System 1984 (WGS84) datum, and use metric coordinate units.” The North American Vertical Datum of 1983 (NAVD88) will be used as a basis for all elevations.

(1) As a part of the submittal at each phase the contractor / design team shall include the following information that will be imported into the HAFB GIS platform:

a) Ground elevations at various locations (parking, finished floor elevations in addition to established identification of benchmark for this level of effort for purposes of this CCD will be sufficient.

k) Additional Guidelines. Adequate information shall be provided to ensure that the follow-on designer has enough information to proceed with technical design. The CCD shall include sections that will address each of the following areas:

(1) Summary/Project Description/Goals

(2) Site/Infrastructure Issues:

- Location and Orientation

- Force Protection Standards

- Environmental (including existing wetlands, setbacks, etc)

- All Site Utilities: Gas, Sanitary Sewer, Storm Sewer, Industrial Waste, Power, Water, Fire Water, steam if applicable, and

Communications

- Fire Protection and Life Safety (including Mass Notification

System)

- Electrical & Communications

- Mechanical – important! (equipment placement, sizing, capacity And space layout.

- Operations (air traffic and telemetry) equipment integration with the facility.

(3) Conceptual Drawings: site plan, floor plan, elevations and sections of the selected scheme.

(4) Parametric Cost Estimate (see “f” above)

(5) Project Management Plan – recommended execution strategy.

(6) Meeting Minutes and Annotated Review Comments

(7) Appendices: site photos, space adjacency matrix, equipment matrix etc.

The equipment matrix shall identify each piece of operations equipment and the associated space, electrical, HVAC and communications requirements.

L) It is anticipated for the A/E to attend four meetings (not necessarily all at Hill) to last approximately 4 - 8 hours more or less each for purposes of information gathering and interviews and review meetings. The meeting hours shall be in addition to the anticipated field investigation time the A/E feels will be necessary.

1) An initial information gathering meeting (8 hours). This will include interviews and perhaps over the shoulder meetings in order to fully develop the scope and may even include meetings with the equipment CCD designer.All these hours may not be used at one time but be used by the A/E for the best utilization of his time to adequately develop the building CCD.

2) A Design charrette meeting (8 hours)

2) 35% design review meeting (6 hours)

3) Pre-final review meeting (4 hours)

NUMBER OF COPIES

SUBMITTAL Reproduction and Distribution:

(A) (B)

35% design CCD (includes 8 ½ x 11 write-up and 11 x 17 drawings in a three ring binder tabbed accordingly as described above and CD’s.

65% (pre-final) CCD (same format as 35%)

CORRECTED FINAL CCD and CD’s

(same format as for the 35% and 65%)

NOTES FOR SUBMITTALS

Includes indicated hard copies and electronic copies on CD (electronic copies to addresses A & B below.

ADDRESSEES

(A) Richard Nehring

775 CES / CEPM

7302 Wardleigh Rd., Bldg 15

Hill AFB, UT 84056-5223

Email: Richard.Nehring@hill.af.mil

Phone: (801) 775-3369

(801) 777-1441 fax

(B) Captain David Murley, 388th FW

388th FW, B-120

Hill AFB, UT 84056-5231

Phone: (801) 777 6450_

Email: David.Murley@hill.af.mil_

4. Project Criteria: All work shall be in accordance the UFC with the project criteria, technical manuals, and other instructions furnished by the Government. If criteria provided appear to be in conflict, the A-E shall consult the Government for clarification.

CONTRACTURAL Criteria

The A-E is reminded of his contractual obligation as stated in the contract clauses (FAR 52.326-23) that he is responsible for the professional quality, technical accuracy, and the total coordination of all designs, drawings, and other services furnished by this Scope of Work.

The A-E is cautioned to take no guidance from any source other than the Contracting Officer during the course of this design which deviates from the requirements stated in this Scope of Work. The A-E shall immediately notify the Project Manager, Contracting Officer’s Representative, or Contracting Officer of any such requests.

Authorities: No person other than the Government Contracting Officer has the authority to make any changes to this contract action that impact cost or schedule. Authority from the Contracting Officer to the contractor to make changes that impact cost or schedule will be in the form of an official, signed modification.

Lori Harlin

ATTN: PKB

6038 Aspen Ave

Bldg 1289 North East

Hill AFB, UT 84056-5805

(801) 775-2372

The A-E shall submit invoices to include estimates for value of each task performed/detailed narrative description of work being billed no more often than monthly to the Contracting Officer against progress made and certified for payment. Forms as available from:

Period of Service: 90 calendar days after the effective date of the award of this contract (task) and NTP. A-E may make suggestions to adjust the proposed schedule below

Tentative schedule includes:

03 calendar day for working sessions, calendar days for information gathering calendar days for providing the Customer Concept Document (CCD) calendar days for Government review and review conference (35%) calendar days for the A-E to incorporate review comments, and provide the final CCD calendar days for Government review and review conference (100%) calendar days to provide the corrected final CCD.

Richard Nehring

Project Manager / Architect