Draft RFP Questions and Answers_FA813425RB002_C-12 CLS.pdf

No. Document Attachment Name

(ex. PWS or RFI)

Page or Line Number Contractor Questions Government Response

1 Draft Solicitation FA813424RB001 SF Form 33 Block 6 and 8

Question: Will the Government provide an anticipated Final RFP release date, proposal due date, and award date?

The anticipated Final RFP release date is second week of December 2024 with proposal due date of second week of February 2025. Estimated award timeframe is November 2025.

2 Attachment 12 - Performance Incentive Document (PID)

Pages 3, 5, 6 Question: The PID identifies contract Transition/Phase-In and Quality Assurance incentives that can be earned for a contractors performance. Is the USG going to offer incentives to all offerors?

The Government will offer the same terms and conditions to all offerors.

3 RFP Section L Para L.3.2.3.a (Note), pg 11 Discussion: RFP Section L.3.2.3.a requires Resumes and LOIs to be included within the Technical Volume (I) of the proposal within Subfactor 1 and also to be included in the Contract Documentation Volume (Volume IV). Volume IV, Section L.6.0 makes no reference to Resumes and LOIs.

Question: Is it the Government's intent for the Offeror to add a section at the end of the Contract for inclusion of an additional copy of the Resumes and LOIs?

Yes.

4 RFP Section L

PWS

RFP Section F

Para L.5.2.6, pg 18 Para L.5.2.7, pgs 18 & 19

PWS Para 1.24.1, pg 31

RFP Para F-1, pg 1

Discussion: RFP Sections L.5.2.6, Total Evaluated Price (TEP), and L.5.2.7, Phase-In Period and Basic Period, both state this effort includes "a nine-month Phase-In Period and a three-month Basic Period". RFP Section F-1, Period of Performance, and PWS paragraph 1.24.1 indicate a one year (12 month) Phase-in Period.

Question: What is the Government's intended length of the Phase-in Period of Performance?

Will the Government consider reconciling the intended Phase-in Period of Performance across applicable documents?

See note in Section L 5.2.6 referring to transition period. Further clarification has been provided.

5 RFP Section L Para L.5.2, pg 16 Para L.3.2.3.e Note, pg 12 Para L.6.3.5, pg 24

Discussion: RFP Section L.5.2, as related to price data, states: "Under no circumstances shall this information and documentation be included elsewhere in the proposal other than the TEP included as part of SBPCD in the Technical Volume." The note to Section L.3.2.3.e specifically requires offerors to place their Subcontracting Plan within the Contract Volume per Section L.6.3.5, which requires offerors to "Provide a Subcontracting Plan IAW Federal Acquisition Regulation (FAR) 52.219-9 ..., which requires the TEP and cost data, within Volume IV Contract Documentation.

Question: Will the Government consider revising RFP Section L.5.2 to allow pricing information to also be included in the Small Business Subcontracting Plan within Volume IV, Contract Documentation?

No, the Government requires all pricing information be provided in the pricing volume.

6 Usage Data 2021,2022,2023 N/A Question: Will the Government consider providing historical flight hour data and usage data by aircraft tail number and site location with the usage dates?

No, estimated flight hour usage data by command agency and location is provided in Attachment 1.

7 Draft_Attachment_6_C- 12_Government_Furnished_Property_List

N/A Question: Is the Government able to provide the GFP Listing in Excel to enable a more thorough analysis?

The Government will provide the GFP listing in PDF format only.

8 PWS 1.5.2 Aircraft Maintenance Planning Page 16 Question: Is the Time Change components listing with last changed dates and required replacement/overhaul frequency avail be to bidders?

C-12’s recommended overhaul and replacement schedule can be found in the most current 200 and 1900 Series Aircraft Maintenance Manuals or by reaching out to specific OEM’s.

QUESTIONS & ANSWERS

Contractor Logistics Support (CLS) Services for USAF C-12 Aircraft Fleet

DRAFT RFP FA813425RB002

Page or Line Number Contractor Questions Government Response

9 Draft_Attachment_4_C- 12_Deliveries+or+Performance

Page 2 Question: Is there an estimated aircraft induction schedule, shown in section c of this document, by aircraft model?

Attachment 4 is revised to include model type.

10 Draft Solicitation, PWS Page 299, Section H-1, 1.15.7 Discussion: In these sections, the requirement for SB participation is outlined, along with the need for a subcontracting plan. However, in the RFP FAR 52.219-9 is not listed as a clause that is incorporated by reference or by full text.

Question: Does the Government intend to include FAR 52.219-9?

FAR 52.219-9 is incorporated in official RFP.

11 Draft Solicitation Page 299, Section H-1 Discussion: Section H states "the contractor will be required to provide reports on SDB subcontractor participation in accordance with FAR clause 52.219-28.

Question: This FAR clause does not reference reporting. FAR clause 52.219-26 did at one point, but it is reserved. Can the Government clarify which FAR clause makes reference to reporting SDB subcontractor participation?

Section H is revised.

12 Draft Solicitation Page 299, Section H-1 Discussion: Section H states the subcontracting requirement is 28% but says it is expressed in terms of total subcontract value (TSV) and also total contract value (TCV).

Question: Can the Government clarify the requirement as to whether it should be to TCV or

TSV?

Section H is revised to reflect the Subcontracting Goal from 28% to 10%. The Government evaluates the subcontracting requirement in terms of the total contract value.

13 Draft Solicitation Multiple - Contract Clauses Discussion: The draft solicitation does not contain the DFAR 252.228-7001 Ground and Flight Risk clause. We believe the provisions of the Ground and Flight Risk clause are applicable and should not be excluded from the USAF C12 CLS contract.

Question: Can the USG provide rationale for exclusion of the Ground and Flight Risk clause?

Section H of the Official RFP is updated.

DFAR 252.228-7001 is incorporated in official RFP. This clause is used very sporadically and applies to aircraft in the contractor’s possession, care, custody, or control while in locations other than the contractor’s premises or their vendor/subcontractor premises.

14 Attachment 1, Descriptions and Specifications; and Draft Section H pg 1-3, C-2 Notes and CLIN Descriptions, and pg 5, H.4 Indemnification of Government Assets

Question: To what extent can contractor avail ourselves of customs clearance exemptions, in each of the operating locations for activity on behalf of the USG, i.e., to ensure clearance is smooth, ensure duty-free transfers, etc.?

The Contractor is solely responsible for arranging all international movement of material/engines in accordance with all applicable International and US Customs Regulations.

Para H.4 of Section H of the Draft RFP states, unless as a result of acts of God and covered by contractor's insurance policies, "the contractor agrees to indemnify and hold harmless the US Government against any and all losses, claims, liabilities, and expenses, for aircraft costs and aircraft component costs logistically supported under this contract, which are in the possession, care, custody, or control of the contractor while on the contractor's premises, vendor/subcontractor premises or the Main Operating Bases(MOBs) identified in the contract schedule under places of performance."

15 PWS Section 1.2 - Contract Support 6 Discussion: “…the Contractor shall be given up to 72 hours of NRT for CONUS engine shipments and up to 144 hours NRT for OCONUS engine shipments”

Question: Does this statement mean 144 hours to prep OCONUS shipment or for engine to be on-site OCONUS within 144 hours?

To be on site for OCONUS

QUESTIONS & ANSWERS

Page or Line Number Contractor Questions Government Response

16 PWS Section 1.25.4.8 Deployments 33 Questions:

1. How much notice is given?

2. How long are these contingency operations?

3. How far are they from the main operational site?

4. What type of spares support is required?

5. Who is responsible for ITAR/export paperwork?

1-3. Notice, length of time, and distance all vary depending on the requirement.

4. Type of spares support based on current operational requirement are up to contractor to meet the MC Rate.

5. Contractor is responsible for ITAR/export paperwork.

17 Industry Day Q&A Docs Question 46 Questions:

1. Will there be a parts usage and configuration report available? A: Spares consumption and relevant configuration reports will be provided in the bidder’s library with the release of a Draft

RFP.

2. Will bidders be expected to propose a complete spares package (aircraft spares, GSE, tooling, etc.) for each site in the proposal?

1. Parts usage reports and prop/engine projected overhaul data is in the bidders library. Relevant configurations are provided.

2. No.

18 PWS, Section L, Section M n/a Question: What is the Government's policy on substitute or replacement key personnel? Key personnel changes shall be accomplished IAW para 1.9.2 of the PWS.

19 PWS 1.9.2 & 1.9.2.3 20 Discussion: 1.9.2 “The Contractor shall submit resumes for the Program Manager (PM), Director of Maintenance (DOM), Avionics Manager, and Site Lead Mechanic to the PCO for evaluation against contract requirements during the execution of the contract.”

1.9.2.3 Avionics Manager – The contractor shall ensure the Avionics Manager has at least 15 years of aircraft avionics maintenance experience with at least 10 years on King Air/1900 Airliner series aircraft, to include managing complex aircraft avionics modifications. The Avionics Manager shall have a minimum of 5 years of experience with electronic flight instrument systems to include advanced troubleshooting. The Avionics Manager shall possess a current Federal Communications Commission (FCC) General Radio Telephone Operator License.

Question: “Under 1.9.2.3 the Avionics Manager is required to possess a current Federal Communications Commission (FCC) General Radio Telephone Operator License.” Would a Federal Communications Commission (FCC) Restricted Telephone Operator License be acceptable?

No.

20 Question: Will the Government bear the costs of the $30M inventory required to be on hand according to the PWS?

No. Contractor shall provide all spares IAW para 1.3 of the PWS.

21 Questions:

A. What Spare Parts will be GFE or funded by the Government?

B. Is it a requirement for $30M in Spares?

1.Will the Government decide the minimum SPARE Parts List?

2.Will a list of GFP be made available to determine what items are needed to sustain the

80% OR rate?

3.Will the GFE list of spare parts be considered if we currently meet the $30M requirement?

4.Will the COMP Spares currently used by VERTEX be transferred to the incoming contractor?

5.Can you provide a current list of COMP spares current supporting the program?

6.Can Engine Spares have the M.O.R.E Program STC?

7.Under what conditions would the Government fund replacement parts?

A. GFE list is provided in the bidders library.

B. The contractor is required to provide COMP to support the MC rate of 90%

1. The contractor must determine the amount of COMP needed to maintain the MC rate.

2. GFE/GFP lists are provided in the bidders library.

3. The Government does not understand the concept of this question.

4. It is the contractor's responsibility to negotiate acquiring spares from the incumbent.

5. Historical spares list is provided

6. The PWS clearly defines the engine maintenance program. The Government may consider engine enhancement opportunities as they arise and proposed.

7. Replacement of GFP is IAW para 3.4.1 of the PWS

QUESTIONS & ANSWERS

Page or Line Number Contractor Questions Government Response

22 Draft PWS Questions:

1. Beyond what was listed in the Draft PWS, are their any other requirements of the personnel for this program including: education, certifications, qualifications, security clearances, eligibility to work and citizenship?

2. Can bidders access the current CBAs by location that are active or will be active on the start date of the contract?

3. Are there compensation requirements for personnel concerning performance, location, hazardous duty, personal safety and security equipment, or any other justifications for special compensation?

4. Are there any requirements regarding the onboarding of personnel other than completing training requirements outlined?

5. Is there a Government Managed Process by which incumbent employees can be contacted for potential rebadging?

6. Can you clarify the level of medical clearance or medical coverage requirements needed for personnel serving in any of these 20 sites?

1. No.

2. Current CBAs are provided with the Draft RFP.

Please see Draft_Attachment_10_C-12_Wage_Determiantions_(CBA)

3. No. Please see para E of Appendix C of the PWS.

4. Contractor personnel training is required IAW para 1.13 of the PWS

5. See para 1.24.2 of the PWS. Also, please refer to Executive Order 14055.

6. Contractor medical clearance is accomplished IAW para 1.11.4 of the PWS.

23 ATTACHMENT 8 – EVALUATION

FACTORS FOR AWARD

2.3.2.2 Relevancy Assessment Questions:

1. Given the emphasis on assessing past performance relevancy based on the similarities to the C-12 CLS requirement, would the Government consider allowing maintenance on other aircraft in similar deployed statuses to achieve the highest level of relevancy given that efforts required to effectively support aircraft maintenance in deployed locations is the same regardless of the platform supported?

2. Specifically requiring past performance with the Beechcraft King Air may inadvertently restrict competition (FAR 13.104), as there are several qualified contractors with substantial experience in maintaining other twin turboprop fixed wing aircraft?

3. Would maintenance experience with other similar twin turboprop fixed wing aircraft also be considered and evaluated equally as relevant in scope?

1-3. Please refer to Attachment_8_C-12_Section_M_Evaluation_Factors_for_Award para 2.3.2.2, 24 ATTACHMENT 8 – EVALUATION

FACTORS FOR AWARD

2.3.2.2 Relevancy Assessment Questions:

1. With the evaluation emphasis on assessing past performance relevancy based on the similarities to the C-12 CLS requirement, could you clarify how the magnitude requirements, especially those focused on the number of OCONUS locations in developing nations, may inadvertently limit competition?

2. This specific emphasis seems to exclude contractors with substantial experience managing aircraft in nations with stringent operational requirements. Considering the Army C-12 proposal evaluation criteria, which include factors such as similarity of service/support, performance under relevant quality management standards, and complexity in supporting multiple sites and managing worldwide aircraft maintenance, would metrics related to the number of aircraft sites managed and the overall volume of aircraft maintained, regardless of aircraft type, be considered and evaluated equally as relevant in magnitude?

1-2. Please refer to Attachment_8_C-12_Section_M_Evaluation_Factors_for_Award para 2.3.2.2, 25 Evaluation Would the Government accept past performance from a sister division, withing the organization?

Past Performance evaluation is IAW FAR 15.305, and Attachment_8_C-12_Section_M_Evaluation_Factors_for_Award para 2.3.2.2

26 Evaluation Are there a minimum amount of points that the vendor must score on the MAPS SCOCARD, in order to be qualified?

No.

Evaluation is IAW Attachment_8_C-12_Section_M_Evaluation_Factors_for_Award

27 Evaluation Will the Government accept a third party audit for approving systems, i.e. accounting system, purchasing system, estimating system?

Accounting System Requirements and documentation will be assessed IAW Attachment_8_C-12_Section_M_Evaluation_Factors_for_Award para 2.5.8.1.

QUESTIONS & ANSWERS