C-12 Industry Day Slides.pdf

Executive Aircraft Division

CUI

CUI

Pride of the Nation!

C-12 Contractor Logistics Support (CLS)

Industry Day

Jonathan Hamblin & Hiwot Tamirat

AFLCMC/WVV

26 June 2024

Version #01

Briefer:

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C-12 Contractor Logistics Support (CLS)

Industry Day

Jonathan Hamblin & Hiwot Tamirat

AFLCMC/WVV

26 June 2024

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Disclaimer

• The Government does not intend to award a contract on the basis of the information received at this event

• This is for informational purposes only. The contents of any future Request for Purchase (RFP) take precedence over anything provided during this briefing and one-on-one sessions

• Questions and answers will be posted to System for Award Management (SAM) and are considered public record

• Costs incurred as a result of this meeting are considered bid and proposal costs and will not be reimbursed by the Government

All information included in this briefing is subject to change

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Presentation Ground Rules

• If you are virtual, please stay muted if you are not speaking

• Presenters will introduce themselves

• Questions

• Questions and Answers (Q&A) Session

• One-on-one Meetings

• After Industry Day: Correspond with Government via Contracting Officer

• Please be patient

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Agenda

Time Agenda Item Presenter 9:00 - 9:15 AM Sign-in / Check-in N/A

9:15 - 9:30 AM Opening Comments & Team

Introductions

Mr. Jonathan Hamblin

9:30 - 10:30 AM Government Industry Day

Presentation

Program Team Members

10:30 - 10:45 AM Break N/A

10:45 - 11:30 AM Q & A Program Team Members and

Potential Industry Partners

11:30 AM – 13:00 PM Lunch N/A

13:00 PM - 5:30 PM Individual sessions for pre-registered companies that chose to meet separately with the Government

Program Team Members and

Potential Industry Partners

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Team Intro

▪ Mr. Jonathan Hamblin

▪ USAF C-12 Program Manager

▪ Mr. Charles Deviney

▪ USAF Special Duty Engineering Lead

▪ Mr. Shad McFarland

▪ USAF Special Duty Tech Services Lead

▪ Ms. Lindsey Montgomery

▪ Logistics Manager

▪ Ms. Jessica Butner

▪ Logistics Manager

▪ Mr. Thomas “Bulldog” Shoaf

▪ 586th FLTS Technical Advisor

▪ Mr. Dwight Tackett

▪ Branch Chief

▪ Ms. Kim Robinett

▪ Contracting Branch Chief

▪ Ms. Grace “Michelle” McGinnis

▪ Contracting Section Chief

▪ Ms. Hiwot Tamirat

▪ Procuring Contracting Officer

▪ Ms. Jennifer Petrusawich

▪ Contracting Officer

▪ Mr. Steve Richard

▪ DIA Technical Advisor

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Overview

• Program Description

• Requirements

• Acquisition Information

• Solicitation Information

• Milestones

• Discussion

• Q&A

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C-12 Platform Overview

• Provides diplomatic and special duty support

• Defense Intelligence Agency (DIA) and Defense Security

Cooperation Agency (DSCA)

• Passenger/cargo/medevac support

• Pacific Air Force at Yokota AFB Japan and Elmendorf AFB AK

• Test support

• 586FLTS Holloman AFB NM

• 412TW Edwards AFB CA

• Lead Command: AFMC

• Commercial Derivative of the Beechcraft King Air

• 30 Aircraft / 20 Worldwide Locations

Program Description / Overview

• C-12C/D/F carry 7 passengers & C-12J carry 19 passengers, twin turbo-prop

• 22-35 years old, low airframe hours (15,000 hours average)

• CAM funds support 23 aircraft

• 5 PACAF

• 18 DIA/DSCA

• Full CLS: Vertex Aerospace LLC, Madison, MS

• Organizational and Depot level mx & spares

Platform Challenges

• 15 single aircraft sites

– No backup aircraft

• 7 different funding sources for O&M tasks

• Shipping & Transportation

– Foreign customs clearance for parts/materials can be impacted by diplomatic relationships causing lengthy delays

• Obtaining passports/Visas for contractor personnel in timely manner

• OCONUS Staffing sites

• Obtaining timely site access for contractor personnel

• Scheduling challenges due to commercial supply chain shortages

• Lack of funding affects unique aircraft modifications

Mission Requirement

AFLCMC… Providing the Warfighter’s Edge

Pride of the Nation!Classification: UNCLASSIFIED//FOUO

DAS Only

DAS Sites Shared with DSCA

DSCA Sites Shared with DAS

DSCA Only (Saudi Arabia)

DIA/DSCA C-12 Fleet Overview

PACAF 459th and 517th

▪ Passenger/Cargo Support/MedEvac

▪ Pacific Air Forces (PACAF)

▪ Yokota AB Japan

▪ Transport personnel, including casualties, and materiel through the PACAF AOR.

▪ Elmendorf AFB AK

▪ Long Range Radar Site (LRRS) mission

▪ Personnel transport and resupply

▪ Agile Combat Employment(ACE) Support

▪ Support several user requests from SOCCOM, USARAK and USCG in the Northern/Arctic areas within the PACAF AOR

USAF Test Pilot School Edwards AFB, CA

▪ One of 3 primary curriculum aircraft (T-38, F-16, C-12)

▪ Big transport surrogate (except for mass and structural effects)

▪ Uses

▪ Instructor led airborne lab

▪ Crew solo data collection

▪ Test Management Projects (TMPs)

▪ Somewhat Predictable Schedule (breaks in Jun and Dec)

▪ Juniors in the morning, Seniors in the afternoon

▪ Staff proficiency/upgrades morning & afternoon

▪ Instructional challenges

▪ Air conditioning in summer

▪ Oil temps in summer

▪ Intercom issues

586 FLTS Mission Birds

C-12 Aircraft Assigned

C-12J (UD-3 MABEL) UC-12M (BV-8 GRACE) C-12J (UC-168 JEWELS)

▪Specifically modified A/C for DoD test/test support efforts

▪Increased Amp Gens/Test Power/System Isolation Cap/Ext Stores Carriage/Mod Antenna Mounts/Etc., Etc.

▪C-12 Fleet Mod test bed….Universal, Intercom, Aural Inhibit, HF radio….

▪AFMC owned/operated @ Holloman AFB, CONUS / OCONUS support for testing programs.

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Requirements: Overview

•Anticipated Scope

• CLS for fleet of 30 C-12 Aircraft

• CLS includes: All support actions required for operating and maintaining aircraft, aircraft sub-systems, and support equipment

• Includes Full CLS, Modifications and Engineering Support Services

• Includes support at both CONUS and OCONUS operating locations

•Original Equipment Manufacturer (OEM) relationship

• Necessary to access some fleet support data including Engineering support

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Requirements: Program Management

• Transition Plan

• Subcontract management

• Contract Data Requirements List (CDRLs)

• Risk Management Plan

• Obsolescence Plan

• Diminishing Manufacturing Sources and Material Shortages (DMSMS) analysis, forecasting and resolution

• Quality program

• Flows to subcontractors

• Configuration management

• Inventory and Tool control

• Emergency crisis management and notification

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Requirements: Performance Metrics

•Daily and Monthly Status Reports showing MC Rates for aircraft by tail number.

• MC rate for unsatisfactory performance requires Two consecutive months below 80% to impact performance rating

• NRT Authorized by Site COR or Tinker PMO for Depot aircraft

•Other Metrics included

• Small Business Reporting

• Diminishing Manufacturing Sources and Material Shortages (DMSMS)

• Schedule related efforts (Non-government caused delays)

• Over and Above Efforts

• Incident Reporting

• Quality Escapes/Corrective Action Reports (CARs)

• Reporting requirements IAW CDRLs

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Requirements: Field Mx

• Maintain FAA Certification and support Military Airworthiness Certification processes

• Contractor to determine Airframe and Powerplant (A&P) licensed maintenance personnel

• Deployment/Off Site support

• The contractor shall provide all services, material and support as needed for the aircraft to perform its mission in the field

• Contractor available to support off site recovery of aircraft including OCONUS locations

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Requirements: Depot Level Mx

• FAA Federal Aviation Regulations (FAR) Part 145 Aircraft Depot Maintenance & Repair

• Scheduled Aircraft Condition Inspections (ACI)

• Drop-in maintenance/repair

• Modifications/Service Bulletins (SB)

• Aircraft strip and paint

• Interior refurbishment

• Production installs of modifications

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Requirements: Quality

• Higher level Quality Management System IAW commercial standards (ISO 9001: 2015)

• The Contractor shall develop a Quality Assurance (QA)/Control Program to ensure the C-12 program is in compliance with AFI 10-220IP and with the Quality System.

• IAW PWS Paragraph 1.14, The Contractor’s QA Plan must be approved by the Government and shall address the following areas:

• A. Corrosion Control

• B. HAZMAT Handling and Disposal

• C. Safety Procedures

• D. Security Procedures [Also submit separate OPSEC PLAN using the definition of sensitive information given in Public Law 100-

235; use National Security Decision Directive (NSDD) 298 for the concept of Operations Security (OPSEC)].

• E. Quality Control

• F. QA Site Inspections (frequency, level of inspection)

• G. Management Review Intervals

• H. FOD Prevention

• I. Tool Control

• J. Electro-static Discharge (ESD)

• K. Explosive Safety Procedures

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Requirements: Security

• DD 254

• Secret clearance for personnel and facility

• Operations Security (OPSEC) awareness and compliance

• Common Access Card

• Protection and control of Controlled Unclassified Information (CUI)

• Program Protection Implementation Plan

• Control and handling of Communications Security (COMSEC) equipment

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Requirements: COMP

• The Contractor shall provide all spares, repair parts which include time-change items, bench stock, consumable materials, engines, tools and support equipment not provided as Government Furnished Property (GFP).

• Contractor is responsible for any additional spares above Government Furnished Property (GFP) levels necessary to meet supply rate

• Operations, inventory management (levels, storage and reporting)

• Worldwide supply support to include site operating location, depot and off-station aircraft recovery

• Packaging, handling, shipping and transportation

• Limited Government furnished spare parts will transfer to the next contract

• Government will not pay direct costs for establishing initial spare levels ($30M contractor owned inventory requirement)

• Contractor shall be responsible for providing a supply management system to meet performance rates in the PWS

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Requirements: Engines

• Current engine inventory consists of the PT6A-41,-42 and 65B variants

• For details, please reference PWS paragraphs/subparagraphs under 1.6 Engine

Maintenance

• The only authorized over and above charges will be related to causes outside contractor’s control

• Each overhaul will be given a cost ceiling not to exceed for parts/material costs, over an above is considered costs above this threshold

• Foreign Object Damage (FOD), accident, misuse or non-engine management program required SBs are examples of outside of contractor’s control

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Requirements: Administration

• Contractor hosted annual Program Management Review

• Main Operating Base Production Meetings

• Aircraft Depot Status Weekly Teleconference

• Bi-Weekly Contract Status Teleconference

• Bi-weekly Obsolescence

• Bi-weekly Risk

• Contract Funds Status Report (CFSR) Review

• Aircraft 10-Year Depot Maintenance Schedule Quarterly Review

• Quarterly GFP/GFE Inventory

• Annual Aircraft Information Program (AIP) Working Group

• Annual System Safety Working Group

• Aircraft Depot Requirements Review Teleconference

• Service Action Review Board support

• Technical Interchange Meetings

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Acquisition Overview

• Full and Open Competition

• North American Industry Classification System (NAICS) code 488190, size standard $40M

• Services Contract Act

• Wage determination included in solicitation

• Contract Type

• Indefinite Delivery Indefinite Quantity (IDIQ)

• “D-Type” contract

• Work authorized on task orders

• Commercial Federal Acquisition Regulation (FAR) Part 12

• Firm-fixed-price

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Planned Solicitation:

Period of Performance (PoP)

• Phase-in/transition (approx. 12 Months)

• Three-month base with nine (9) annual ordering periods

• Phase-in 01 Nov 25 – 31 Oct 26

• Basic 01 Nov 26 – 31 Jan 27 *(3 months)

• Option 1 01 Feb 27 – 31 Jan 28

• Option 2 01 Feb 28 – 31 Jan 29

• Option 3 01 Feb 29 – 31 Jan 30

• Option 4 01 Feb 30 – 31 Jan 31

• Option 5 01 Feb 31 – 31 Jan 32

• Option 6 01 Feb 32 – 31 Jan 33

• Option 7 01 Feb 33 – 31 Jan 34

• Option 8 01 Feb 34 – 31 Jan 35

• Option 9 01 Feb 35 – 31 Apr 35 *(3 months)

• Phase Out Last 90 days of executed award

• Optional 6-month extension FAR 52.217-8 clause

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Solicitation: Special Clauses

• Changes in aircraft fleet, quantity, or location

• Subcontractor notification and approval

• Rights of the Government to perform functions with its own personnel

• Negotiation of consideration for late deliveries

• Base support

• Commercial warranty

• Indemnification of government assets

• Over and above work procedures

• Funding for flying hours

• Remedies for breach by the Government

• Delay of aircraft input

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Solicitation: Notable Clauses

• FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

• FAR 52.222-41 Service Contract Act

• FAR 52.227-14 Rights in Data - General

• FAR 52.245-1 Government Property

• FAR 52.246-2 Inspection of Supplies - Fixed Price

• FAR 52.246-4 Inspection of Services - Fixed-Price

• FAR 52.246-11 Higher-Level Contract Quality Requirement

• FAR 52.215-23 Limitation on Pass-through Charges

• FAR 52.219-9 Small Business Subcontracting Plan

• Subcontracting Plan will be incorporated into contract

• DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.217-7028 Over and Above Work

• DFARS 252.225-7008 Restriction on Acquisition of Specialty Metals

• DFARS 252.227-7015 Technical Data–Commercial Products and Commercial Services

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Solicitation: Evaluation Factors

• Technical factors evaluated as pass/fail

• Additional credit will not be given to proposals exceeding requirements

• Past performance evaluated and assigned a performance confidence rating

• Price will be evaluated for reasonableness, realism, and balance

• Contractor statement of work is not required

• PWS will be incorporated into the contract

• Small business subcontracting plan and subcontracting participation statement required

• Submitted with proposal and evaluated as pass/fail

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Solicitation: CLIN Structure

• Firm-Fixed-Price (FFP) Recurring

• Program management

• Base Operations management, personnel & labor

• Vendor Subscriptions (Commercial Maintenance Manuals, Navigation Database, etc.)

• Flying hour parts spares support (FFP by Flight Hour)

• FFP Non-Recurring

• Transition/phase-in

• Engine Inspection

• Schedule Engine Overhaul

• Scheduled Propeller Overhaul

• Aircraft Condition Inspections (ACI)

• FFP to be Negotiated (Over and Above)

• Time Compliance Technical Order (TCTO) kits purchase/install

• Depot over and above repair, Government directed actions

• Parts and material

• Travel

• Unscheduled Engine Inspection/Repair

*Not all Inclusive, may be other requirements

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Solicitation: Scope Flexibility

• Full CLS

• Aircraft modification and upgrade

• Engineering support with the OEM

• RDT&E Support for Air Force Customers (Strictly labor to support some RDT&E efforts at

Holloman AFB)

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Milestone Overview

Major Milestone Projected Date

Industry Day 26 JUN 2024

Draft RFP Release 30 AUG 2024

Pre-Solicitation Conference TBD

RFP Release 28 NOV 2024

Proposals Received 29 JAN 2025

Contract Award 15 OCT 2025

Transition Period Begins 1 NOV 2025

Full Contract Performance Start 01 NOV 2026

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Break

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• Questions received from RFI

Discussion

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Q&A

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