Appendix P Addendums 1 and 2.docx

APPENDIX P

Addendum to FAR 52.212-1

1. Program Structure and Purpose

1.1 The purpose of this solicitation is to acquire Expeditionary Contingency Medical Materiel (ECMM) Services for the United States Air Force (USAF) installations within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). This project is an acquisition of operational and support services, medical logistics, supply chain management and Biomedical Equipment Repair and Maintenance practices. Within the context of this acquisition, ECMM services consist of:

· Assembly of ECMM assets

· Refurbishment of ECMM assets

· Maintenance & Repair of ECMM assets

· Alterations/Modernizations of ECMM assets

· Re-supply of ECMM assets

· Distribution on a global scale of ECMM assets

· Inventory management of all processes of ECMM assets

1.2 One source selection will be conducted under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part 15, Contracting by Negotiation. This acquisition will utilize the Tradeoff Source Selection Process IAW FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS), to make an integrated assessment for a best value tradeoff award decision. The source selection will result in the Government awarding a single award contract. The contract will have a five year period of performance, consisting of one base year with four one-year option periods and one six-month extension in accordance with (IAW) FAR 52.217-8.

1.3 This acquisition will be set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB) concerns/firms. To be considered a SDVOSB Offeror, the firm must be an eligible participant in the SDVOSB program as of the date the Request for Proposal (RFP) closes, and must be approved as a SDVOSB at the time of award. FAR 52.219-27 Notice of Small Business Set-Aside (DEVIATION 2019-O0003) is applicable to this solicitation.

2. Coverage

2.1 This acquisition covers all ECMM requirements within the CONUS and OCONUS. See Exhibit C: Locations for a list of ECMM Military Treatment Facilities (MTF) and Consolidated Storage and Deployment Centers (CSDC) applicable locations. Comment by Esposito, Karen A CTR (USA): Is this the correct Exhibit?

3. General Proposal Instructions

3.1 This section provides general guidance for preparing proposals. Section 4.0 will provide specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete proposal package may be considered ineligible for award. The Offeror shall be compliant with the requirements as stated in this RFP and its attachments. Proposal preparation instructions can be found in FAR 52.212-1, Instructions to Offerors – Commercial Items, and the Addendum to FAR 52.212-1, and evaluation procedures can be found in FAR 52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. Non-conformance with the instructions may result in an unfavorable proposal evaluation.

3.1.1 The Government reserves the right to revise or amend information contained within this RFP to include all attachments prior to the proposal due date and time. Such revisions or amendments will be communicated via the Federal Business Opportunities (FBO) website (https://www.fbo.gov) with the original RFP posting. Such amendments may result in the proposal due date and time being extended, in which case the FBO RFP posting will be updated to enable Offerors time for proposal revisions. Offerors will be required to acknowledge all amendments with their proposal submission.

3.1.2 Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

3.2 Proposal Submission.

3.2.1 The proposal shall be clear, concise, and sufficient in details for effective evaluation and substantiation of the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

3.2.2 Proposal submission shall be in two formats: a paper (hard) copy and an electronic copy. The proposal submission shall include the following volumes: Volume I for Contract Information, Volume II for Technical, Volume III for Past Performance, and Volume IV for Price. The proposal shall be accompanied by a complete and signed Proposal Cover Sheet (see RFP Attachment 1: Proposal Cover Sheet) to be included in Volume I (see Section 5.2.1 below).

3.2.2.1 Paper Copy Proposal Submission: The paper copy proposal submission (one copy) shall be submitted in one three-ring binder that includes Volumes I through IV. The volumes should be separated by tabs, and the content of each volume should be separated by tabs/subtabs or otherwise allow for easy distinction. The paper copy proposal submission shall be delivered (mailed or hand-carried) to the Contracting Office listed below and must be received by the proposal due date and time as listed on page 1 of the RFP Standard Form 1449, Block 8. The outside envelope/container shall be marked with the words “PROPOSAL ENCLOSED” and the RFP number as listed on page 1 of the RFP Standard Form 1449, Block 5. The Contracting Office is located on a secure military installation so appropriate arrangements are required to access the facility with enough time to meet proposal deadlines, and it is the Offeror’s responsibility to make those arrangements to assure meeting proposal deadlines. Offerors who use regular mail to submit proposals to Wright- Patterson Air Force Base (AFB), OH should allow additional time for delivery due to security screening on packages that may be conducted at the Wright-Patterson AFB mail processing facility. Proposals received after the specified due date and time will be considered late proposals and handled IAW FAR 15.208(b)(1). Comment by Esposito, Karen A CTR (USA): Revise

AFICA 771 ESS/EGB

Attention: JoAnn Parks 1940 Allbrook Drive, Building 1, Room 300 Wright-Patterson AFB, OH 45433 Subject: FA8003-19-R-A002 Expeditionary/Contingency Medical Materiel

3.2.2.2 Electronic Copy Proposal Submission: The electronic copy proposal submission shall be submitted via AMRDEC SAFE. To send files, access https://safe.amrdec.army.mil/safe. Select “Click Here” under the “Non-CAC Users” (i.e. Guest) option. Once the page redirects to the package upload form, fill in all the required input fields: Your Name; Your Email Address; Confirm Your Email Address; Description of File(s); File(s) - Click the “Browse” button to select your file(s) (you may add up to 25 files per package, so long as the total file size does not exceed 2GB); and Email addresses to give access to - enter AFICA.ECMM.Project@us.af.mil and joann.parks@us.af.mil, then click “Add”. Under email settings, select “Encrypt email message when possible”, “Notify me when files are downloaded (You (the sender) will receive a notification via email when a recipient downloads the package), and “Require CAC for pick-up (so that recipients have to log in with a CAC to download the files). Click the “Upload” button to upload the files and submit the package. You will need to check your email to verify your email address before the recipients will be notified. After the package has been uploaded and verified, each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once AMRDEC SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and sender notification emails to anyone except the AMRDEC SAFE Team is strictly forbidden. For complete instructions on sending files via AMRDEC SAFE, please refer to https://safe.amrdec.army.mil/safe/guide.aspx. Comment by Esposito, Karen A CTR (USA): Is electronic submission allowed is this the correct electronic information

3.2.2.2.1 The content and page size of electronic copies must be identical to the paper copies. In the event there is a discrepancy between the paper and electronic copy, the paper copy will supersede all other copies. Indicate in each file name the volume number and title, and use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The electronic copies shall be submitted in a format readable by (2007, 2010, or later versions of) Microsoft (MS) Word, MS Excel, or Adobe Portable Documentation Format (PDF). When creating Adobe Portable Documentation Format (PDF) files, the Offeror shall create the file to enable search and copy functions. Macros or other embedded objects or features will be disabled as part of regular security precautions.

3.2.2.2.2 All MS Excel electronic copies shall be submitted in MS Excel format (unaltered) as provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format.

3.2.2.2.3 The electronic proposal submission via email shall be received by the proposal due date and time as listed on page 1 of the RFP Standard Form 1449, Block

8. An electronic copy alone will not satisfy the paper copy submission requirements.

3.2.3 All text shall be Times New Roman font, size 12, single-spaced, on 8½” x 11” paper (except as specifically noted in this Section). Within each volume, pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. 11” x 17” sized fold out pages may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. Foldout pages shall fold entirely within the volume, and shall fold so that the Government can read and evaluate them without removal from the proposal binder. Any 11” x 17” document will be considered a two-sheet equivalent (with regards to page count limitations). An 11” x 17” page printed on both sides shall be counted as four pages. Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible.

3.2.4 IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3.3 The Government plans to use the Government-owned software, EZ Source, for proposal evaluations. The software administration for EZ Source is provided by Array Information Technologies. Representatives from Array Information Technologies may have exposure to Offerors’ proposals, but will not be providing advice on the merits of any proposal. Employees from Array Information Technologies who may have exposure to proposals have executed Non- Disclosure Agreements (NDAs). These NDAs are available for review upon request. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) and implemented in the FAR.

Representatives from Array Information Technologies are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

3.4 The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)); therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be in the Government’s best interests.

3.5 The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503(a)(1). Upon notification of exclusion, an Offeror may request and receive a debriefing IAW the requirements of FAR 15.505 or 15.506, as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.6 The CO listed below is the primary CO for this acquisition and the sole point of contact (POC) for this acquisition. Offerors must submit questions or concerns in writing via email by the date specified on the FBO posting to the CO listed below with the solicitation number (FA8003-19-R-A002) as the subject of the email. If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the error or omission. Comment by Esposito, Karen A CTR (USA): revise

Contracting Officer:

JoAnn Parks Comment by Esposito, Karen A CTR (USA): revise

AFICA 771 ESS/EGB

Email: joann.parks@us.af.mil

4. Specific Proposal Instructions

4.1 The Offeror shall prepare the proposal as set forth in Table 1 – Proposal Organization below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limitation and with the number of copies as specified.

4.2 Page limitations shall be treated as maximums as indicated in Table 1 below. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. For the Past Performance Volume, any submission in excess of the limit will not be considered and only the first five (5) efforts/contracts provided in Volume III will be evaluated. Page limitations may also be placed on responses to Evaluation Notices (ENs), and will be specified in the letters forwarding the ENs to the Offerors. Each page of the proposal shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in Table 1 as unlimited.

4.3 Each page containing proprietary information should be so marked.

4.4 Each page should contain the following legend at the bottom of each sheet: SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

THIS SPACE HAS BEEN INTENTIONALLY LEFT BLANK.

VOLUME I

attachments)

VOLUME II

VOLUME III

Submissions

5.4.2

4.3.1.3

Past Performance Information Sheets 5 Completed Past Performance Information Sheets

VOLUME IV

No Limit (in Its Entirety)

5. Content of Proposal Volumes

5.1 The information requested in the following four (4) volumes will be evaluated IAW the evaluation criteria listed in the Addendum to FAR 52.212-2, Evaluation – Commercial Items.

5.2 Volume I: Contract Information

5.2.1 Proposal Cover Sheet: The Proposal Cover Sheet (RFP Attachment 1: Proposal Cover Sheet) shall be included as the first page of Volume I. Offerors shall provide information regarding the Offeror’s company and business size, to include the name/title and contact information of the POC authorized to certify information within the Offeror’s proposal. Offerors shall provide the company/division’s mailing address, Commercial and Government Entity (CAGE) Code, Dun and Bradstreet (DUNS) Number, and Tax Identification Number (TIN), among other information. The cover sheet/worksheet requires a signature (in blue or black ink) prior to submission with the Offeror’s proposal. The Offeror should defer to the “Instructions” at the top of RFP Attachment 1: Proposal Cover Sheet for specific instructions on how to fill out the required information on the cover sheet/worksheet. Comment by Esposito, Karen A CTR (USA): Revise to SAM Identity #

5.2.2 Table of Contents: The Table of Contents shall contain detailed information for all volumes. All volumes shall be delineated by a tab or other equivalent marker. The Table of Contents will not count against page limitations.

5.2.3 Proposal Validity: The Offeror shall provide a statement that the proposal and prices are valid and will remain in effect for 180 calendar days after the RFP closing date as indicated on the SF 1449.

5.2.4 Completed and Signed Standard Form (SF) 1449: Within the SF 1449, Solicitation/Offer/Award, the Offeror shall complete required fill-ins, specifically any FAR provisions in which the Offeror has not provided a response/certification within their System for Award Management (SAM) representations and certifications, e.g. FAR 52.212-3, DFARS 252.209-7998, and DFARS 252.209-7999. The Offeror shall also complete Blocks 12, 17a, 30a, 30b, and 30c and provide a signature in Block 30a of the SF 1449. By completing these blocks of the SF 1449, the Offeror accedes to the contract terms and conditions as written in the RFP. The Offeror shall submit a completed copy of the SF 1449 in its entirety.

5.2.5 Joint Venture Agreements: Offerors contemplating a Joint Venture on this project must advise their assigned Small Business Administration (SBA) Business Opportunity Specialist (BOS) and submit evidence of the submitted application with their proposal. It is recommended that the agreement be submitted to your BOS as soon as practicable to ensure compliance with established SBA regulations. Corrections and/or changes required can be made only when your BOS has had adequate time for a thorough review. The written joint venture agreement must be received by the Contracting Office prior to the proposal due date as it is used to assist the Government’s past performance team. If the Offeror is selected for award, the Offeror must complete the written joint venture approval by the SBA before the award of any resulting contract.

5.2.6 Mission-Essential Contractor Services Plan: IAW Defense Federal Acquisition Regulation Supplement (DFARS) Provision 252.237-7024, Notice of Continuation of Essential Contractor Services, the Offeror shall provide with its offer a written plan describing how it will continue to perform the essential Contractor services (as listed in RFP Attachment 15: Mission- Essential Contractor Services Designation dated 13 March 2018) during periods of crisis. IAW DFARS Clause 252.237-7023, Continuation of Essential Contractor Services, the Offeror shall perform mission-essential Contractor services, when directed by a Contracting Officer, IAW its Mission-Essential Contractor Services Plan. The Offeror may use the template provided at RFP Attachment 9: Mission-Essential Contractor Services Plan Template or their own template, as long as the Plan addresses (at a minimum) the elements stated in DFARS Provision 252.237- 7024.

5.2.7 Cross-Reference Matrix: The Offeror shall fill out a cross reference matrix (see RFP Attachment 7: Cross-reference Matrix) indicating where in its proposal the information can be found as it relates to the RFP. The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the Statement of Objectives (SOO), the Contract Line Item Number (CLIN), the Contract Data Requirements List (CDRL), FAR 52.212- 1 and Addendum to 52.212-1 (Instructions to Offerors- Commercial Items), and FAR 52.212-2 and Addendum to 52.212-2 (Evaluation – Commercial Items). The cross reference matrix will help an Offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the Offeror’s proposals for award, evaluation references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with FAR 52.212-2 and Addendum to 52.212-2 of the solicitation. Comment by Esposito, Karen A CTR (USA): Revise Attachment # Comment by Esposito, Karen A CTR (USA): revise

5.3 Volume II: Technical

5.3.1 Technical Proposal: The technical proposal shall be specific and complete. Legibility, clarity, and coherence are very important. Responses will be evaluated as defined in FAR 52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. Using the instructions below, provide the specific methodology used for accomplishing/satisfying each of the two technical subfactors. All requirements specified in the RFP are mandatory. By submission of the proposal, Offerors are representing that their firm will perform all the requirements specified in the RFP. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP. Commercials, elaborate brochures, or advertisements are unnecessary and will not be evaluated. The technical proposal, including its subfactors, shall not make any reference to cost or pricing information.

5.3.2 Technical Subfactor 1 - Performance Work Statement (PWS): The Offeror must provide a PWS that addresses all the requirements addressed in the Government’s SOO (See RFP Attachment 2: SOO). The Offeror shall utilize the PWS template that is provided in the RFP (See RFP Attachment 3: PWS Template). The Offeror shall submit at completed Cross Reference Matrix that identifies where the SOO requirements are located in the Offeror’s PWS. The Cross Reference Matrix can be found at RFP Attachment 7: Cross-reference Matrix. Comment by Esposito, Karen A CTR (USA): revise

5.3.3 Technical Subfactor 2 - Program Management Plan: For evaluation purposes, the Program Management Subfactor consists of two items entitled: (1) Letters of Intent for Key Personnel (including TS positions for JANUS); and (2) Staffing Plan. The Offeror’s Program Management submission shall incorporate each of the two items demonstrating how it will meet the program requirements IAW SOO. These items will be used as an integrated assessment and must show consistency from one item to another. Comment by Esposito, Karen A CTR (USA): revise

5.3.3.1 Key Personnel Letters of Intent. The Offeror must provide signed Letters of Intent for the Key Personnel identified in section 5.3.3.1.1 below.

5.3.3.1.1 Key Personnel: Comment by Esposito, Karen A CTR (USA): The Key Personnel listed are those stated at Section 6.3.2 in PWS

· Program Manager

· Medical Materiel Specialist (Level III) – JANUS TS Positions

· 2 Medical Materiel Specialist (Level II) – JANUS TS Positions

· BMET (Level III) - JANUS TS Position

· CBMET– JANUS TS Position

· Transportation Management Specialist Air Force

a. Program Manager - PoSA

b. BMET Operations Manager - PoSA

c. Logistics Operations Manager - PoSA

d. Transportation Management Specialist Lead - PoSA

e. Information Management/Technology (IM/IT) Lead – PoSA

f. Quality Specialist

g. MRA Medical Material Manager/Planner/Allowance Standard Manager – AFSOC – Hurlburt Field

h. MRA Medical Materiel Manager/Planner/Allowance Standard Manager - AMC - PoSA

i. MRA Medical Materiel Manager/Planner/Allowance Standard Manager - ACC - PoSA

j. Medical Manpower, Equipment Force Packaging Responsible Agencies (MRA) Medical Readiness Planner/Manager - ACC/SGX - Langley, VA

k. Medical Manpower, Equipment Force Packaging Responsible Agencies (MRA) Medical Readiness Technical Writer and Documentation Specialist - ACC/SGX - Langley, VA

Army

a. Medical Materiel/Logistics Management Specialist (Army Lead/Skill Level III) – POSA

b. Medical Materiel/Logistics Management Specialist (Army Lead/Skill Level III) – Goose Creek (APS3), SC.

Air National Guard (ANG)

a. Medical Materiel Program Manager, Skill Level III (Ctr Lead/Equip Coordinator)-HQ NGB/SG, JB Andrews

b. Medical Materiel Specialist Skill Level II (HSMR)-Remote

c. Medical Materiel Specialist Skill Level II (FLU/SLEP)-HQ NGB/SG, JB Andrews

d. Infrastructure/Systems Administrator (DMLSS SA)-HQ NGB/SG, JB Andrews

e. Certified Biomedical Equipment Technician (CBET) Alternate Program Manager Ctr (Lead/Scheduler)-HQ NGB/SG, JB Andrews

f. Biomedical Equipment Technician (s) Level III-Remote (Regionally located)

JANUS Project

a. Medical Materiel Specialist, Skill Level II and III

b. Certified Biomedical Equipment Technician CBET

c. BMET Skill Level III

5.3.3.1.2 Each Letter of Intent shall be no longer than two pages in length. Letters submitted by the Offeror should clearly outline how the proposed personnel meets or exceeds the experience required by the RFP.

5.3.3.1.3 The Offeror must propose the labor categories listed above as key personnel. If the Offeror chooses to propose alternative labor categories for non-key personnel, the Offeror shall discuss which proposed alternative labor categories differ from the Governments suggested non-key personnel labor categories. The Offeror shall clearly show the link between the Offeror’s proposed alternative labor categories and which Government suggested labor categories the proposed alternative position replaced.

5.3.3.2 Top Secret Clearances. The Offeror shall describe how they will meet the requirement to have the following personnel hold a FINAL Top Secret clearance by the contract start date based on a Single Scope Background Investigation (SSBI) or SSBI- Periodic Review (PR). Additionally, to fulfill this requirement, the Offeror shall provide the names and social security numbers of the four (4) personnel listed in Table 2 whose Top Secret Clearance information can be verified in the Joint Personnel Adjudication System (JPAS).

Table 2 – Top Secret Clearance Positions

JANUS Medical Materiel Specialist Skill Level III

JANUS BMET

Skill Level II

5.3.3.2.1 Subcontractor Teaming Arrangements. The Offeror shall describe how it plans to self-perform or subcontract the work required in the SOO. The definition of “self-perform” is work under the scope of this effort conducted by the Offeror’s own labor force (employees on the Offeror’s payroll). The definition of “subcontract” is work under the scope of this effort conducted by an entity other than the Offeror to satisfy the Offeror’s contractual responsibilities with the Government. The Offeror must indicate which tasks will be self-performed and which tasks will be subcontracted. The Offeror agrees in writing that in performance of the contract, at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14 Class Deviation 2019-O0003 (dtd 12/3/18)— Limitations on Subcontracting for Small Business.

5.3.3.2.1.1 The offeror shall submit, in writing, a statement signed by an authorized company representative that the company will comply with FAR 52.219-14 Class Deviation 2019-O0003 (dtd 12/3/18)—Limitations on Subcontracting for Small Business.

5.3.3.2.1.2 For those tasks that the Offeror may potentially subcontract, the Offeror must also identify the potential subcontractors (by name) that it intends to use to complete those tasks. At the time of award but before work commences, all required certifications or other technical requirements for the Contractor or subcontractors must be met.

5.3.3.2.1.3 The definition of “self-perform” is work under the scope of this effort conducted by the Offeror’s own labor force (employees on the Offeror’s payroll). In the case of a Joint Venture, the labor force can be from any of the companies that comprise the Joint Venture.

5.3.3.2.1.4 The definition of “subcontract” is work under the scope of this effort conducted by an entity other than the Offeror to satisfy the Offeror’s contractual responsibilities with the Government.

5.3.3.2.2 Staffing Development Approach, to include:

5.3.3.2.2.1 General staffing approach for utilization of the Offeror’s personnel resources that demonstrates an understanding of the skill sets and qualifications required to successfully accomplish the level of effort set forth in the RFP;

5.3.3.2.2.2 Approach for recruiting, development, and retention that demonstrates the Offeror’s plan to minimize staff turnover.

Note: The Staffing Plan provided as part of the Offeror’s proposal is for evaluation purposes only. The final Staffing Plan is submitted by the successful Offeror as a post award deliverable in accordance with the delivery schedule and plan.

5.4 Volume III: Past Performance

5.4.1 Project Submissions. Each Offeror shall provide recent and relevant past performance information for the performance the requirements listed in the RFP in order to determine the Offeror’s Performance Confidence Assessment. Past performance information shall be submitted in the form of RFP Attachment 6: Project Submissions as part of Volume III of the proposal submission.

5.4.1.1 A minimum of one (1) and a maximum of five (5) Project Submissions (See RFP Attachment 6: Project Submissions) shall be submitted. If more than five (5) Project Submissions are submitted, only the first (5) Project Submissions received will be considered. Comment by Esposito, Karen A CTR (USA): Revise Attachment

5.4.1.2 Contracts cited must be current, or have ended not more than three (3) years prior to the closing date of the solicitation. If the contract performance ended more than three (3) years prior to the closing date of the solicitation it will be determined not recent.

5.4.1.3 Relevant past performance for each individual effort/contract’s scope must include General Warehousing Support Services, Overseas Staffing, Travel Planning and Travel Budget Forecasting, Medical Logistics Experience, and Biomedical Equipment Technician (BMET) Support for equipment inspections and calibrations. Relevance will be determined based on the scope, complexity, and magnitude of the work performed.

5.4.1.4 The Offeror may submit Project Submissions that demonstrate experience by teaming partners (e.g., proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) only if they will be performing in support of the contract resulting from this solicitation. Such past performance submissions shall clearly identify the relationship of the teaming partners to the Offeror and how they will contribute to the performance under the resultant contract. If the submission does not clearly describe the relationship of teaming partners to the Offeror and how the teaming partners will contribute to the performance under the resultant contract, it will be determined not relevant.

5.4.2 Past Performance Information Sheet. The recency, relevancy, and quality of the Offeror’s past performance on each Project Submissions included as part of the Offeror’s proposal will be verified by a Point of Contact (POC) named by the Offeror via a Past Performance Information Sheet (See RFP Attachment 8: Past Performance Information Sheet (PPIS).This information shall be included as part of Volume III of the proposal submission. Comment by Esposito, Karen A CTR (USA): Revise Attachment

5.4.2.1 A minimum of one (1) and a maximum of five (5) Past Performance Information Sheets (See RFP Attachment 8: Past Performance Information Sheet) shall be submitted. If more than five Past Performance Information Sheets (PPIS) are submitted, only the first (5) PPISs received will be considered.

5.4.2.2 Within the PPISs, the Offeror shall complete the required items under Section I – General Information. The Offeror is only required to fill out Section I on page 7 of the PPIS and shall not fill out any other sections or information on the PPIS. The Offeror shall submit the PPIS with Section I filled out as part of their Volume III proposal submission. Additionally, after filling out Section I of the PPIS, the Offeror shall send the PPIS to the project’s Point of Contact (POC), as identified by the Offeror in Section I, for the POC to fill out. The POC’s are instructed (on RFP Attachment 8: Past Performance Information Sheet) to complete the PPIS and transmit it directly to the Government (joann.parks@us.af.mil) in electronic format. The responsibility to timely send out and track the completion of PPISs rests solely with the Offeror.

5.4.2.3 Altered or substituted PPISs will not be evaluated, and PPISs will only be accepted from the effort/contract’s POC or their authorized representatives. PPISs will not be accepted from Prime Contractors, Subcontractors, or Manufacturers. The Offeror shall exert its best efforts to ensure the POCs complete and send the PPIS directly to the Government POC as specified on the last page of the PPIS by the closing date of the solicitation. Offerors are responsible for ensuring their references submit their PPIS as instructed. Completed

Contractor Performance Assessment Reporting System (CPARS) evaluations or previously completed PPISs for other acquisitions should not be submitted by the Offeror or the Offeror’s POC in lieu of the PPIS attached to this solicitation as they will not be considered part of the Offeror’s proposal.

5.4.3 The Offeror shall also submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information (See RFP Attachment 16: Subcontractor Consent Letter). For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (see RFP Attachment 5: Client Authorization Letter), authorizing release to the Government of requested information on the Offeror’s performance.

5.4.4 The Government may contact the customer POCs listed on the PPISs. Customer POCs shall be either Government personnel (civil service or military) or employees of private sector facilities for which the contractor has provided services. PPISs that list POCs that work for, or have worked for, the Offeror or teaming partner directly or indirectly will be determined not relevant.

5.4.5 Organizational Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Air Force intends to consider past performance information provided by other sources (See section 5.4.6 below) as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.4.6 The Government may also review the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer interviews, applicable commercial clients and any other source deemed necessary to obtain additional information that will be used in the evaluation of the Offeror’s past performance. The Government may contact references other than those identified by the Offeror and use information received to evaluate the Offeror’s past performance.

5.5 Volume IV: Price

5.5.1 The Offeror is required to complete RFP Attachment 4: Price Matrix. The Offeror shall fill out all required cells highlighted in gray on all applicable worksheets, to include: (a) the Offeror’s company information in the “Summary” tab; (b) proposed labor categories, labor rates, and labor hours in CLINs X001-X004, X008, X009, and X013; (c) surge rates for all proposed labor categories in CLINs X01701-X01704; (d) the total price for proposed travel for CLINs X005, X010, and X014 including the travel worksheets (see RFP Attachment 14: ECMM Detailed Travel Worksheets) that support travel CLINs X005, X010, and X014; and (e) the total price for proposed training for CLINs X007, X012, and X016. Unit prices shall not extend beyond two decimal places. CLIN level amounts for Unplanned Travel (CLINs X006, X011, X015) and Transition Periods (CLIN X019, X020) will be established by the Gov’t at the time of award, no Offeror input is required. Comment by Esposito, Karen A CTR (USA): Is this correct? Attachment # to be changed.

5.5.2 The resultant contract contains a six (6) month extension option period that may be exercised in accordance with FAR 52.217-8. Offerors shall not propose pricing for this extension option. The Price Matrix (see RFP Attachment 4: Price Matrix) will automatically compute the extension option price by extending the Offeror’s proposed Option Year 4 rates by six (6) months. The extension option pricing will automatically be calculated into the Offerors Total Evaluated Price (TEP).

5.5.3 When the Offeror correctly completes the required pricing worksheets in the Price Matrix (see RFP Attachment 4: Price Matrix), the spreadsheet will automatically take the submitted values and compute the TEP for the Offeror. The TEP will be used in the performance price tradeoff.

5.5.4 The Offeror shall submit fully burdened base and surge hourly rates, inclusive of direct costs, indirect costs, and profit, for each of the labor categories located in the Price Matrix (see RFP Attachment 4: Price Matrix). The Price Matrix will be used to determine price reasonableness. The Price Matrix of the successful Offeror will be incorporated into the base contract award as an attachment which sets the fully burdened hourly rates for the life of the contract.

5.5.5 The Offeror shall propose the labor categories listed in the personnel qualifications list in RFP Exhibit E: Personnel Qualifications. The Offeror shall discuss any proposed labor categories that differ from the Government’s suggested labor categories and shall clearly show the link between the Offeror’s proposed alternative labor categories and the Government suggested labor categories. This discussion should be included as part of the Volume IV narrative. Comment by Esposito, Karen A CTR (USA): Revise Attachment

52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical;

(ii) past performance;

(iii) price

Factor 1 (Technical) is more important than Factor 2 (Past Performance).. Factor 2 (Past Performance) and Factor 3 (Price) are approximately equal. Within Factor 1 (Technical), the two

(2) subfactors are not in any order of importance, and are equal in importance.

All evaluation factors other than price, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Addendum to FAR 52.212-2 - Evaluation – Commercial Items

1. Basis for Contract Award

1.1 Source Selection Methodology. One source selection will be conducted under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part 15, Contracting by Negotiation. This acquisition will utilize the Tradeoff Source Selection Process IAW FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS), to make an integrated assessment for a best value tradeoff award decision. In using the best value tradeoff approach, the Government seeks to award to the Offeror who gives the Air Force the greatest confidence that it will best meet or exceed the Air Force’s requirements affordably in a way that will be advantageous to the Government. The tradeoff will occur only between the Past Performance factor and Price factor, with Past Performance considered approximately equal to Price. The Government’s best value tradeoff may result in an award to a higher rated, higher priced Offeror if, in the Government’s opinion, the benefits anticipated from selecting a technically acceptable Offeror with a similar or higher confidence rating for past performance and higher price outweighs the price difference. To arrive at a best value tradeoff decision, the Source Selection Authority will integrate the source selection team’s evaluations of the factors and subfactors described in this provision. Award will be made to the Offeror whose proposal represents the best value tradeoff to the Government and who is determined to be responsible IAW FAR Part 9, as supplemented. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgement is inherent to the selection process. By submission of an offer IAW the instructions provided in FAR 52.212- 1, Instructions to Offerors – Commercial Items, and the Addendum to FAR 52.212-1, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

1.2 Award.

The Government intends to award one single-award Firm-Fixed Price (FFP) contract. The period of performance is 1 base year plus four (4) one-year options with one (1) 6-month extension option.

2. EVALUATION PROCESS

2.1 The Government will evaluate each Offeror’s proposal for technical acceptability, performance confidence, and to determine whether the price is complete, reasonable, and balanced. A decision on the technical acceptability of each Offeror’s proposal will be made. Failure to meet any criteria in any of the two (2) subfactors within the Technical factor will result in a proposal being determined technically unacceptable in its entirety. In the event the Government determines it is in the best interest of the Government not to open discussions, technically unacceptable proposals will not be evaluated for past performance and price and will be therefore unawardable. All technically acceptable proposals, as determined either during the Government’s initial evaluation or as a result of discussions, having an evaluated Performance Confidence Assessment rating of at least Satisfactory Confidence or greater and a complete, balanced, and reasonable price will be considered awardable.

2.2 A best value tradeoff decision will then be made based on a comparative assessment of proposals to determine which proposals represent the best value to the Government, as described above in Section 1.1.

2.3 Discussions.

2.3.1 The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)); therefore, an Offeror’s initial proposal should be complete and contain the Offeror’s best terms from a cost or price and technical standpoint for initial consideration. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be in the Government’s best interest.

2.3.2 Offerors are cautioned to submit sufficient information and in the format specified in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items, and Addendum to FAR 52.212-2, Evaluation – Commercial Items, to permit a meaningful assessment of each factor. During the evaluation process, the Government may conduct exchanges with Offerors, including clarifications, communications, or discussions. During clarifications, Offerors may be asked to clarify certain aspects of their proposal, resolve minor or clerical errors, or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond, but Offerors cannot revise their proposal. Adverse past performance is defined as past performance information that supports a less than Satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. The Government may consider such adverse past performance information so long as the Offeror has previously been offered the opportunity to respond. Exchanges with Offerors conducted to resolve minor or clerical errors (i.e., clarifications), or for the purpose of clarifying past performance information in determining the competitive range (i.e., communications), do not constitute discussions. The CO reserves the right to award a contract without discussions or the opportunity for proposal revision.

2.3.3 If, during the evaluation process, it is determined to be in the best interests of the Government to hold discussions, the Government will provide the Offeror with Evaluation Notices (ENs) and a Final Proposal Revision (FPR) Request. Any EN responses and the FPR will be considered in making the source selection decision. If the Offeror’s proposal has been evaluated as technically acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the Offeror’s proposal be determined technically unacceptable and ineligible for award.

3. Evaluation Factors, Subfactors and Order of Importance

3.1 Factors and Subfactors. The following evaluation factors and subfactors will be used to evaluate each proposal.

Factor #1: Technical Subfactor #1: Performance Work Statement (PWS) Subfactor #2: Program Management Plan

Factor #2: Past Performance Factor #3: Price

3.2 Relative Importance. The relative importance of each factor and subfactor is as follows: Factor 1 (Technical) is more important than Factor 2 (Past Performance). Factor 2 (Past Performance) and Factor 3 (Price) are approximately equal. Within Factor 1 (Technical), the two

(2) subfactors are not in any order of importance, and are equal in importance.

All evaluation factors other than price, when combined, are approximately equal to price.

4. PROPOSAL EVALUATION

4.1 Contract Information (Volume I)

4.1.1 The Government will perform an initial proposal compliance assessment of all Offeror’s proposals, which will include, among other considerations:

4.1.1.1 Verifying all proposal submission requirements were received and complete, to include the items under Volume I: Contract Information as referenced in Section 5.2 in the Addendum to FAR 52.212-1;

4.1.1.2 Verifying all proposal submission requirements followed the proposal instructions included in the Addendum to FAR 52.212-1 (specifically within Section 3.2, e.g. page limits, font size/type, etc.); and

4.1.1.3 Verifying the Offeror’s…