Attach_3-Sect_L.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1.0 Program Structure and Objectives

The Government intends to select approximately three to six contracts for the Air Force Distributed Common Ground System (DCGS) Indefinite Delivery / Indefinite Quantity (IDIQ) effort. The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint.

The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

1.1 Budget/Funding Information

N/A

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this Instruction to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a post award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Oral Presentations

Oral presentations will not be accepted for this solicitation.

2.1.6 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email will be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via Fed Ex/UPS/USPS or any other means that allows the information to be overnighted to the CO at the offeror’s expense.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR15.DOC%23b15505 file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR15.DOC%23b15506 http://www.fedbizopps.gov/ file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFar02.doc%23T2101 file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR03.DOC%23b3104 shall be within the required page limits and with the number of copies as specified in Table 2.2.

The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES PAGE

LIMIT

I 3.0

Executive Summary Original + 4 copies + 2 CDs 10

II 4.0 Technical/Technical Risk

Original + 4 copies + 2 CDs 40

III 5.0 Past Performance Original + 4 copies + 2 CDs

4 per reference

IV 6.0 Cost/Price Original + 4 copies + 2 CDs unlimited 4.2.6 Sample Task Order

Pricing V 7.0 Contract

Documentation Original + 4 copies + 2

CDs unlimited

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: Past Performance Questionnaire (PPQs); Cover Pages; Table of Contents; List of Tables, Figures, and Exhibits; Glossaries; Teaming Arrangements and/or Letters of Intent; Tabs; Dividers; Blank Pages; Sample Task Order Back Up Data; and Cost and Pricing Data.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point Times New Roman. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and be single sided Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8point Times New Roman.

2.2.2 Cost or Pricing Related Data

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

All cost or pricing data shall be submitted in a Microsoft Office Excel spreadsheet. The CD shall be an editable excel spreadsheet. The cost or pricing data shall cross reference to the hard copy (volume and page number).

2.2.3 Classified Information

Offerors shall not submit any classified information in their response to this solicitation

2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall fill out the Solicitation Cross Reference Matrix at Attachment L-8 of this ITO indicating the proposal reference information as it relates to the PWS, CLIN numbers, and CDRL references found therein.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Binding and Labeling

One hardcopy of each volume shall be clearly identified as “original”. The “original” shall be clearly marked as “Original” and unbounded. It should be hole-punched with a standard 2-hole punch at the top of each page. The “Original” shall be printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder. Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

All subsequent copies of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. The original and all copies shall not have staples. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

The offeror shall submit all volumes in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

2.4 Distribution

The "Original" proposal shall be identified. The original, two copies, and one CD shall be addressed to the CO and mailed or hand carried to:

Mrs. Yvonne Camarce

25 AF/PK

102 Hall Blvd, Ste 258 San Antonio, TX 78243

Two additional copies and one CD shall be mailed or hand carried to:

Mrs. Evelyn Ligon-Moton

25 AF /PK

34 Elm Street Langley AFB, VA 23665

In the event of discrepancies between copies and/or CDs, the hardcopy marked “Original” shall be the valid copy.

3.0 Volume I - Executive Summary

The Executive Summary is not evaluated, but it does serve to orient the evaluators to the approach and features of the offeror’s proposal. Volume I must be completed for a proposal to be considered for award. Material presented in the Executive Summary shall not be used to file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR52.215.doc%23b522151 file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR03.DOC%23b31044 satisfy the requirements of the other volumes of the proposal. In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal. The offeror shall also provide a Glossary of Abbreviations and Acronyms.

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

4.2.1.1 Technical Risk

Address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source Selection Procedures Table 3, Technical Risk Rating. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirement as described in the PWS whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

file:///C:%5CUsers%5C1234165972C%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CLow%5CContent.IE5%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5C1.%20%20Published%20Baseline%5CMP5315.3.doc%23p5512

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Cross Reference Matrix

(5) Subfactor One, Management Approach

(6) Subfactor Two, Staffing

(7) Subfactor Three, Technical Expertise/Capability

(8) Subfactor Four, Sample Task Order

(9) Risk Matrix

4.2.3 Subfactor One, Management Approach

The Offeror shall submit their management plan to meet all areas of this requirement to include which team partner will be performing the various tasks. Relevant areas include

i. List all teaming partners expected to perform at least 10% of this effort, the work they will be performing, and the percentage of the effort

ii. Minimize management oversight

iii. Ability to perform independent and/or team-based work

iv. Ability to perform proactive work and staffing coordination

v. Manage multiple task orders at multiple locations,

vi. Manage subcontractors/teaming partners

vii. Resolve conflicts with the Government concerning manning, cost, and scheduling.

viii. Plan for an orderly transition of personnel and their capabilities to fill positions. Provide number of cleared personnel at the TS/SCI per labor category.

ix. Discuss contractor’s facility clearance.

x. Continuous recruitment of cleared personnel to meet the PWS requirements.

xi. The offeror must detail their process of hiring non-incumbents with the understanding TS/SCI clearance will be needed.

4.2.4 Subfactor Two, Staffing

The Offeror shall submit a Human Resource/Staffing Plan. Relevant areas include

i. Offeror’s in-place processes to recruit and retain all positions, but specifically Senior (SR) level intelligence professionals; qualified IT systems personnel; multiple levels of experience and qualified intelligence personnel; and personnel that have graduated from Government GEOINT or SIGINT initial skills course for filling AF DCGS Crew Positions

ii. Coordination abilities IAW PWS Section 6.0

iii. Fill gaps in personnel that exceed 14 calendar days

iv. Mitigation plan to ensure coverage during leave of absence and contractor personnel not passing AF DCGS Crew Position qualification test or IT certification requirements

4.2.5 Subfactor Three, Technical Expertise/Capability

The Offeror shall submit an outline describing intended approach to meet all objectives of the PWS, including but not limited to

i. The operations, maintenance, and strategic planning capability

ii. Labor categories and skill sets required and how they will be utilized to accomplish the

PWS.

iii. Quality control your company will use to produce deliverables in accordance with the CDRLs.

4.2.6 Subfactor Four, Sample Task Order

Although this is a realistic sample of a task order that Offerors will respond to, this is only a sample TO and will NOT be awarded. The proposal should also include a narrative section stating (1) the contractor’s approach to meet the requirement, (2) provides the basis of the estimates, and (3) supports the proposed estimated hours. The offeror shall address their capability to provide personnel with the requisite skills, certifications, education and clearances needed for successful completion of the sample TO. The offeror shall also discuss any risks (i.e.

losing certification or clearance) and how the offeror overcame them. The Offeror shall complete the DCGS Sample TO Pricing Sheet, Attachment L-6b in response to the Sample TO, Attachment L-6a. Attachment L-6b is to be submitted in Volume IV, Pricing. The cost proposal shall be included in Volume IV, Cost/Price under its own tab. If an offeror elects to subcontract this effort, please provide a copy of the analysis as required by FAR 15.404-3.

5.0 Volume III - Past Performance

5.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Past Performance Information Sheet, Attachment L-1. This information is required on the offeror and all subcontractors and teaming partners who are proposed to perform 10% or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a Consent letter, Attachment L-4, executed by each subcontractor or teaming partner authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a Client Authorization letter, Attachment L-5, authorizing release to the Government of requested information on the offeror's performance.

5.2 Early Proposal Information

Offerors shall complete Section 1 of the Past Performance Questionnaire (PPQ), Attachment L-2 and email it and the Performance Questionnaire Cover Letter, Attachment L-3 to all points of contacts (POCs) the Offeror has listed in the Past Performance Information Sheets, Attachment L-1. The POCs will complete the questionnaires and forward them by email directly to Ms. Yvonne Camarce at yvonne.camarce@us.af.mil. Offerors should attempt to have Past Performance Questionnaires (PPQ), Attachment L-2 submitted 14 calendar days prior to the proposal due date; however, questionnaires will be accepted up to the solicitation due date. RESPONDENTS TO THE

QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK

mailto:yvonne.camarce@us.af.mil

TO THE OFFEROR! Offerors shall follow-up with respondents to ensure they have completed the questionnaires. It is required to have PPQs on the Past Performance projects being submitted in paragraph 5.3.

5.3 Recent/Relevant Contracts

Offerors shall submit up to seven (7) recent contracts performed by the offeror and/or by the subcontractors and/or teaming partners as delineated in Section M Evaluation Factors, Past Performance Factor that you consider most relevant in demonstrating your ability to perform the proposed effort. Areas of interest include

iv. PWS paragraph 3.1, Weapon Systems and Command, Control, Communications, Computers and Intelligence (C4I) Systems Information Technology Services;

v. PWS paragraph Section 3.3, Intelligence Support;

vi. PWS paragraph Section 3.5, Staff Support;

vii. PWS paragraph Section 3.6, Studies, Reports, Analyses and Evaluations; and

viii. PWS paragraph Section 4.1, Program Management with emphasis on managing projects in multiple locations.

5.3.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, if the contractor had performance issues, submittal of quality performance indicators or other management indicators that clearly support the contactor has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and Cost/Price factor used to evaluate the proposal.

5.3.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.3.3 Consent Letters

The Offeror shall provide original consent letters from each subcontractor using the format provided at Attachment L-4, Example of Consent Letter. This letter allows the release of subcontractor adverse present/past performance information to the Offeror so the Offeror can respond to such information. Past performance information concerning subcontractors cannot be disclosed to a private party without the subcontractor’s consent. Because a prime and subcontractors are private parties, the Government will need the above consent before disclosing subcontractor’s past and present performance information to the Offeror during exchanges. Each subcontractor shall execute a Consent Letter. Consent letters are evaluated only to the extent that they are complete and present for each subcontractors that presented past performance information in the proposal.

6.0 Volume IV - Cost/Price

6.1 General Instructions

Offerors shall propose fully loaded labor rates for each of the labor categories included in Appendix A of the PWS. These labor categories represent the governments currently known labor categories. Offerors may propose alternate or additional labor categories if they will be required in the performance of this contract. Any changes to the labor categories should be documented as follows: If the change involves a change in terminology only (i.e., Senior Engineer vs. Engineer Level 2), the change should be indicated in Volume IV and the DCGS Cost Model, Attachment L-7. Additional labor categories shall be supported by a description of the duties and responsibilities; the offeror shall identify how their labor categories correlate to the categories in the solicitation in sufficient detail so that an estimate of labor hours can be assigned to the proposed categories for the purpose of developing an evaluated cost. The proposed Time and Materials (T&M) rates as reflected in the worksheet labeled "Hourly Rates" in the DCGS Cost Model, Attachment L-7 will be incorporated as an attachment of the resultant contract award and will be the rates used to price subsequent TOs. The Firm Fixed Price (FFP) rates as reflected in the worksheet labeled "Hourly Rates" in the DCGS Cost Model, Attachment L-7 will be incorporated as an attachment of the resultant contract award and will be considered “ceiling rates” when pricing subsequent TOs. The “ceiling rates” can be less based on the requirement at the task order level; however, at no time can the labor rates be higher than the “ceiling rates”. Offerors may submit any other pricing data that they believe is prudent and necessary to justify their cost/price proposal.

6.2 Cost/Price Reasonableness and Realism.

These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness and realism of your proposed cost/price. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and realism. The burden of proof for credibility of proposed costs and prices rests with the offeror.

6.3 Estimating Methodology

6.3.1 Estimating System

Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

6.3.2 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

6.3.3 Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

6.4 Non-Required Data

Data beyond that required by these instructions shall not be submitted, unless you consider it essential to document or support your cost/price position. All required information relating to the proposed costs and prices, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume.

6.5 Rounding

All loaded labor rates shall be rounded to the nearest penny.

6.6 Cost/Pricing Content

6.6.1. Basis of Price Evaluation.

Offerors are required to provide fully loaded FFP and labor rates for each labor category included in Appendix A of the DCGS PWS. The Government will perform a technical analysis of the proposed labor mix and will determine the evaluated cost to the Government for the offeror's proposal.

6.6.1.1. In determining the evaluated price, the Government will extend the proposed hourly rates proposed by the offeror in Attachment L-7 by the best-estimated quantity of hours for each labor category to obtain the Total Evaluated Price (TEP). This will become the resultant contract ceiling.

If the offeror proposes labor categories other than those listed in Attachment L-7 and Appendix A, the Government will consider the information provided by the offeror in support of their revised labor categories to assign a best estimated quantity of hours to the revised labor categories. Therefore, the cost proposals must contain sufficient data to allow the government to assign each of the offered labor categories to the functional intended. The offeror's failure to provide sufficient data, or the offeror's providing of ambiguous data, for this assignment of hours to the offered labor rates may result in the offeror's evaluated price being different from what the offeror intended.

6.6.1.2. While historical usage is no guarantee that future orders will utilize the same types and classifications of labor, for purposes of evaluation only, we will assign the following estimated hours to each classification of labor. If an offeror proposes different labor categories in Attachment L-7, the hours outlined below will be revised to correspond to the proposed labor categories. The revisions will be based on information provided by the offeror in support of the revised labor categories and the Government’s assessment of the correlation between the proposed labor categories and the labor categories in Appendix A and below.

Classification CLIN X001, Labor, FFP Hours - Base Yr

Hours - 1st Opt

Hours - 2nd Opt

Configuration/Integration Manager 7,680 7,680 7,680

Server Programmer 5,760 5,760 5,760

Web Software Developler (Mid-Level) 3,840 3,840 3,840

Web Software Developer (Jr-Level) 1,920 1,920 1,920

Senior Software Tester/Integrator 1,920 1,920 1,920

Software Tester/Integrator 3,840 3,840 3,840

Quality Assurance/Software Test Engineer 1,920 1,920 1,920

Database Administrator 1,920 1,920 1,920

System Administrator/Spt Engineer III 13,440 13,440 9,600

Network Technician 3,840 3,840 1,920

Project Manager 9,600 9,600 9,600

Senior Consultant 3,840 3,840 3,840

Security Specialist 5,760 5,760 5,760

Intelligence Analyst I-II 9,600 5,760 -

Intelligence Analyst I-III 38,400 30,720 30,720

Intelligence Analyst II-III 15,360 9,600 9,600

Senior Management Analyst 23,040 23,040 23,040

Senior Requirements Engineer 1,920 1,920 1,920

SIGINT Systems Engineer II 6,720 6,720 6,720

Senior Management Subject Matter Expert 5,760 5,760 5,760

Operations/Research Analysts 7,680 7,680 7,680

Classification CLIN X002, Surge, CPFF Hours - Base Yr

Hours - 1st Opt

Hours - 2nd Opt

Intelligence Analyst I-II 2,000 1,500 -

Intelligence Analyst I-III 8,000 8,000 8,725

Intelligence Analyst II-III 3,200 2,500 2,730

Senior Management Analyst 4,800 6,000 6,545

6.6.2 Spreadsheet Submission

The offeror shall use the cost model (Attachment L-7, DCGS Cost Model.xls) to submit their labor rates.

6.6.2.1 Cost Model Worksheets

The cost model was designed so that information from the base year (worksheet "Base Year Rate Development" is carried through to the option years (worksheets "Option One Rate Development" and "Option Two Rate Development"); however, the option year rates can be overtyped if the Offeror rates change in the option years. The Offeror can add or delete columns in order to accommodate the specific rates of the company. Note: the numbers currently in Row 3 of the cost models are plug numbers only and should not be considered to be indicative of target rates for each category. They are intended as placeholders only, and should be overtyped with each offeror’s proposed rates. However, the first column shall contain the base labor rates that build to the fully loaded labor rate in the final column. The second to last column shall show the profit/hour amount. The hourly rates from worksheets "Base Year Rate Development", "Option One Rate Development", and "Option Two Rate Development" are summarized in worksheet “Hourly Rates” no contractor input is required.

6.6.2.2 Supporting Documentation.

Offeror shall provide other cost or pricing information and supporting data, to include estimating methodology to support a reasonableness determination and the Government's understanding of the cost/price proposal.

6.6.3. Requirement for Cost or Pricing Data.

The Government anticipates award based on adequate competition; however, additional data may be required in the event that adequate price competition is not obtained. Information submitted in support of the proposal will be considered other than cost and pricing data.

6.6.4 Task Order Pricing

The Offeror shall submit a cost proposal (with an electronic version of cost data in Microsoft Excel, not “read only” with access to formulas) in response to the Sample TO, Attachment L- 6b. The cost proposal should be the same information submitted in Volume II, Technical, Section 4.2.6 with all dollar amounts showing. The proposal should include estimates for labor, fringe, overhead, material, subcontracts, ODCs, G&A, and Profit/Fee (as applicable.)

6.7 Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 – Data other than certified cost or pricing data, to include estimating methodology.

SECTION 3 – COST MODEL

SECTION 4 – Sample Task Order Pricing

SECTION 5 – Defense Contract Audit Agency (DCAA) Audit. Offeror’s shall submit their latest DCAA audit. If an audit is not available, the offeror shall list their cognizant DCAA office to include POC and phone number.

7.0 Volume V - Contract Documentation

7.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

7.1.1 Section A - Solicitation/Contract Form

Completion of blocks 12-16 and signature and date for blocks 17 and 18 of the Standard Form

33. Signature by the offeror on the RFQ constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

7.1.2 Section B - Supplies or Services and Costs/Prices

Completed pricing information in Section B of the model contract.

7.1.3 Section F - Deliveries or Performance

The Period of Performance (POP) will be for one year from award date plus two option years.

The POP for the Task Orders will be determined at the TO level. At no time, may the Task Order POP be for more than three years or exceed one year performance pass the expiration of the basic contract.

7.1.4 Section G - Contract Administrative Data

Funding will be determined at the Task Order level.

7.1.5 Section H - Special Contract Requirements

The offeror shall comply with all special provisions/clauses shown under Section H of the model contract.

7.1.6 Section I - Contract Clauses

The Offeror shall comply with all clauses specified within Section I of the model contract.

Furthermore, any inference of a clause and/or provision will be adhered to. All laws, regulations, and statutory authorities will also be applied within the model contract.

7.1.7 Section K - Representations, Certifications, and other Statements of Offerors Offeror is required to complete all of Section K of the RFP.

7.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

SOO, SOW, SPEC,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

7.3 Other Information Required

7.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. The offeror shall identify those individuals authorized to negotiate with the Government.

7.3.2 Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

7.3.3 Attachments

L-1 Past Performance Information Sheet L-2 Past Performance Questionnaire L-3 Past Performance Questionnaire Cover Sheet L-4 Concent Form L-5 Commercial Client Authorization Letter L-6a Sample Task Order L-6b Sample Task Order Pricing Sheet L-7 Cost Model L-8 Matrix

6.7 Volume Organization