Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment (01) is to incorporate revised attachments and correct/incorporate additional clauses. These changes are considered administrative in nature. How ever, the solicitation due date is extended till 1100CST, Tuesday, 31 Mar 2015.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7037-15-R-0001

X 9B. DATED (SEE ITEM 11)

20-Feb-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 9 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2015

CODE

25TH AF/PK (Y. CAMARCE) - FA7037

102 HALL BLVD, STE 258

LACKLAND AFB TX 78243-7030

FA7037 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA7037-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Mar-2015 11:00 AM to 31-Mar-2015 11:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from Material cost in accordance with PWS paragraph 5.2.

Billing will be for actual cost with no G&A. to Material cost in accordance with PWS paragraph 5.2. Billing will be for actual cost with no Fee..

CLIN 0004

The CLIN extended description has changed from Travel in accordance with PWS para 4.9. Billing will be for actual cost with no G&A. to Travel in accordance with PWS para 4.9. Billing will be for actual cost with no

Fee..

CLIN 1003

Billing will be for actual cost with no G&A. to Material cost in accordance with PWS paragraph 5.2. Billing will be

CLIN 1004

be for actual cost with no G&A. to Travel in accordance with PWS para 4.9. Billing will be for actual cost with no

CLIN 2003

Billing will be for actual cost with no G&A. to Material cost in accordance with PWS paragraph 5.2. Billing will be

CLIN 2004

be for actual cost with no G&A. to Travel in accordance with PWS para 4.9. Billing will be for actual cost with no

CLIN 2005

The CLIN extended description has changed from This CLIN will be utilized to pay for Task Order 0001 and meeting the guaranteed minimum for this IDIQ. to The contractor shall provide data in accordance with the attached DD Forms 1423 as required by individual task orders. The data is not separately priced..

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

The following have been added by full text:

SOFA-GERMANY

1. SOFA - Germany

a. LOGISTICAL SUPPORT

(1) IAW Articles 72/73 of the Supplemental Agreement to the NATO Status of Forces

Agreement (SOFA), U.S. contractors performing U.S. Government service contracts in the Federal Republic of Germany must obtain approval from the German authorities prior to performance in Germany of any contract positions with non-

German citizens of a North Atlantic Treaty Organization (NATO) country.

(2) The contracting officer or contractor representative shall submit contract notification and status accreditation packages to the contract or task order COR for which status accreditation is sought. Depending on contract type, approval from the German authorities may take up to 18 weeks. Complete requirements can be found on the

DoD Contractor Personnel Office (DOCPER) website:

http://www.eur.army.mil/g1/content/CPD/docper.html

(3) For contractors having a place of performance within the Federal Republic of

Germany, contractor logistical support will be provided to contractor and subcontractor employees in Europe in accordance with the North Atlantic Treaty

Organization (NATO) Status of Forces Agreement (SOFA). Individual logistics support (ILS) will be provided to contractor employees who have qualified for, and accreditation by the DOCPER and the German State Land Authority in accordance with Articles 72/73 of the Supplemental Agreement to the NATO Status of Forced

Agreement in Germany. The U.S. Government (USAFE, other agencies) will provide logistical support to eligible contractor employees, their spouses and family members in accordance with USAFE and other Federal authorizing regulations. The extent of privileges and logistics support provided in foreign areas is set by the local commander, guidance in AFI 20-103, Logistic Support of United States

Nongovernmental, Nonmilitary Agencies and Individuals in Overseas Military

Commands, and applicable Status of Forces Agreements (SOFAs). Logistic support includes:

Commissary (includes rationed items)

AAFES Facilities (Military Exchange) (includes rationed items)

Armed Forces Recreation Facilities

Class VI (alcoholic beverages, includes rationed items)

Customs Exemption

Legal Assistance

Government (non tactical) transportation for official contract

Local Morale/Welfare Recreation Services

Military Banking Facilities

Credit Union Facilities

Military Postal Service

Officer or enlisted clubs

POV (privately owned vehicle) Registration for USAREUR/USEUCOM/SHAPE

Purchase of POL (petroleum and oil products)

Transient Billets (on a space available basis)

Dining facilities while on TDY or deployed

DOD Education Activity (DODEA) Schools (on a space available, tuition-paying basis)

Pet Registration and Control

NATO Status of Forces Agreement Stamp

Adult education services on a space available basis

Military treatment facilities (on a space available, fully reimbursable basis)

(4) The contractor is responsible to ensure all logistical support (e.g. ID cards, ration cards, POV tags and registration, POV and Government-Owned Vehicle (GOV) operator's licenses, security badges, etc.) are returned to the COR prior to termination from the contract.

(5) The contractor is responsible to provide the COR with a termination memo within seven duty days of departure of a contract employee. This includes documents for family members.

(6) The contractor shall comply with, and be bound by, USAREUR Regulations concerning misconduct by any contractor employee or family member receiving logistical support.

(7) The contractor shall be responsible for cooperating with the appropriate military and civilian authority in the investigation of and resolution of any allegations of misconduct on the part of contractor personnel or his/her family members.

(8) The contractor is responsible for submitting employee applications through the contract/task order COR for review prior to submission to DOCPER for approval.

Note: The requirement for contractor personnel to secure and maintain Secret, Top Secret and/or Compartmented security clearances does not guarantee DOCPER/GE granting of SOFA status in accordance with Article 72/73 of the US/GE SOFA.

b. TEMPORARY DUTY IN SUPPORT OF CONTRACT

(1) Contract personnel performing temporary duties or site visits within Germany require an approved “Request for Confirmation of the Exemption from the Requirement to

Obtain a Work Permit” (Faxback form) prior to arrival. An approved Faxback frees the contract employee from paying German income taxes but does not authorize logistical support (meaning BX, commissary, tax free gas, etc. are not authorized).

Contractors should contact the contract/task order COR for Faxback submissions and process information.

(2) Faxback forms authorize a specific individual to work for up to 90 days in Germany within one year of approval without paying German taxes. Multiple trips are authorized as long as the total number of days does not exceed 90. Contract employees attempting accreditation through the standard DOCPER process may not utilize the Faxback process to start working while awaiting confirmation of accreditation acceptance.

c. EMERGENCY ESSENTIAL / MISSION ESSENTIAL PERSONNEL

(1) Contractor personnel are considered emergency essential/mission essential.

Contractor personnel shall provide the full range of services specified in this contract in support of Department of Defense mobilizations, crisis and wartime missions.

These services are considered emergency/mission essential because the military cannot immediately perform the services and not having the services immediately available would impact the effective operations of sensitive military systems or would adversely impact the mission of deployed forces.

(2) The government will establish administrative controls to ensure that all information on essential contractor employees overseas is handled as sensitive data and released only to authorized personnel.

52.216-29 TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL REQUIREMENTS--NON-COMMERCIAL

ITEM ACQUISITION WITH ADEQUATE PRICE COMPETITION (FEB 2007)

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by--

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates of the offeror under a common control;

(c) The offeror must establish fixed hourly rates using--

(1) Separate rates for each category of labor to be performed by each subcontractor and for each category of labor to be performed by the offeror, and for each category of labor to be transferred between divisions, subsidiaries, or affiliates of the offeror under a common control;

(2) Blended rates for each category of labor to be performed by the offeror, including labor transferred between divisions, subsidiaries, or affiliates of the offeror under a common control, and all subcontractors; or

(3) Any combination of separate and blended rates for each category of labor to be performed by the offeror, affiliates of the offeror under a common control, and subcontractors.

(End of provision)

252.216-7002 ALTERNATE A, TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL REQUIREMENTS--

NON-COMMERCIAL ITEM ACQUISITION WITH ADEQUATE PRICE COMPETITION (FEB 2007)

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by--

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates of the offeror under a common control;

(c) The offeror must establish fixed hourly rates using separate rates for each category of labor to be performed by each subcontractor and for each category of labor to be performed by the offeror, and for each category of labor to be transferred between divisions, subsidiaries, or affiliates of the offeror under a common control.

The following have been modified:

252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. As used in this clause-

(1) Essential contractor service means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the

Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) Mission-essential functions means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD's ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. These services are listed in PWS Appendix b, Mission Essential Personnel.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the Contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this clause during a crisis situation, the Contractor shall notify the

Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government's efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel, or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor's notice shall include the Contractor's proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor's proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of clause)

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. Essential contractor service and mission-essential functions have the meanings given in the clause at

252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment PWS Appendix b, Mission Essential Personnel during periods of crisis. The offeror shall--

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum--

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified ``essential contractor service'' personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

The following have been deleted:

52.223-16 Alt I Acquisition of EPEAT - Registered Personal Computer

Products - Alternate I

JUN 2014

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLS 4 09-DEC-2014

Exhibit B DD254 6 22-JAN-2015

Attachment 1 DCGS PWS 16 06-FEB-2015

Attachment 10 L-6b, DCGS Sample TO

Pricing Sheet

4 07-JAN-2015

Attachment 11 l-7, DCGS Cost Model 9 07-JAN-2015

Attachment 12 L-8, Matrix 6 07-JAN-2015

Attachment 2 PWS Appendix A Job

Description

10 14-OCT-2014

Attachment 3 PWS Appendix B, Mission Essential

Personnel

1 07-JAN-2015

Attachment 4 L-1, PP Info Sheet 1 07-JAN-2015

Attachment 5 L-2, PPQ 8 07-JAN-2015

Attachment 6 L-3, PPQ Cover Sheet 1 07-JAN-2015

Attachment 7 L-4, Consent Form 1 07-JAN-2015

Attachment 8 L-5, Client Authorization

Form

1 07-JAN-2015

Attachment 9 L-6a, DCGS Sample TO 19 17-DEC-2014 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLS 4 09-DEC-2014

Exhibit B DD254 6 22-JAN-2015

Attachment 1 DCGS PWS 16 11-MAR-2015

Attachment 10 L-6b Sample TO Pricing

Sheet

4 11-MAR-2015

Attachment 11 L-7 DCGS Cost Model 9 11-MAR-2015

Attachment 12 L-8 Matrix 6 11-MAR-2015

Attachment 13 L-9 Risk Assessment

Template

1 11-MAR-2015

Attachment 2 PWS Appendix A Job

Description

19 11-MAR-2015

Attachment 3 PWS Appendix B

Mission Essential

Personnel

1 11-MAR-2015

Attachment 4 L-1, PP Info Sheet 1 07-JAN-2015

Attachment 5 L-2, PPQ 8 07-JAN-2015

Attachment 6 L-3, PPQ Cover Sheet 1 07-JAN-2015

Attachment 7 L-4 Consent Form 1 11-MAR-2015

Attachment 8 L-5, Client Authorization

Form

1 07-JAN-2015

Attachment 9 L-6a DCGS Sample TO 20 11-MAR-2015

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

SECTION L

1.0 Program Structure and Objectives

The Government intends to select approximately three to six contracts for the Air Force Distributed Common

Ground System (DCGS) Indefinite Delivery / Indefinite Quantity (IDIQ) effort. The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR

15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

1.1 Budget/Funding Information

N/A

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this Instruction to Offerors

(ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and

Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section

A of the model contract/solicitation.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Oral Presentations

Oral presentations will not be accepted for this solicitation.

2.1.6 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email will be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via Fed Ex/UPS/USPS or any other means that allows the information to be overnighted to the CO at the offeror’s expense.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES PAGE

LIMIT

I 3.0

Executive Summary Original + 9 copies + 2 CDs

II

4.0

Technical/Technical

Risk

Original + 9 copies + 2 CDs

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Cross-Reference Matrix unlimited

Mission Essential Plan

(para 4.2.6; Subfactor 4, Sample Task Order)

Risk Matrix 5

III

5.0

Past Performance Original + 9 copies + 2 CDs 4 per reference

Consent Form Unlimited

Commercial Client

Authorization Letter Unlimited

IV 6.0 Cost/Price Original + 9 copies + 2 CDs Unlimited

4.2.6 Sample Task Order

Pricing

V 7.0 Contract Documentation Original + 9 copies + 2 CDs Unlimited

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following:

Past Performance Questionnaire (PPQs); Cover Pages; Consent Letters; Cross-Reference Matrix; Table of Contents;

List of Tables, Figures, and Exhibits; Glossaries; Tabs; Dividers; Blank Pages; Sample Task Order Back Up Data;

and Cost and Pricing Data.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point Times New Roman. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and be single sided Foldout pages will count as one page per side and may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8point Times New

Roman.

2.2.2 Cost or Pricing Related Data

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes.

Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

All cost or pricing data shall be submitted in a Microsoft Office Excel spreadsheet. The CD shall contain an editable excel spreadsheet. The cost or pricing data shall cross reference to the hard copy (volume and page number).

2.2.3 Classified Information

Offerors shall not submit any classified information in their response to this solicitation

2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. A Cross-Reference Matrix, Attachment L-8, has been provided. Offerors shall complete the Cross

Reference Matrix by completing the column labeled ―Proposal Reference (Volume, Section No, Page). Failure by the Offeror to complete the matrix will result in the offeror being considered as failing to meet the solicitation terms and conditions. If it conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over this matrix. This matrix discloses details as to the extent or manner by which the Government intends to evaluate offeror’s proposals for award, Section M references in the matrix are for information purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with the provisions of the Section M of the solicitation.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Binding and Labeling

One hardcopy of each volume shall be clearly identified as “original”. The “original” shall be clearly marked as

“Original” and unbounded. It should be hole-punched with a standard 2-hole punch at the top of each page. The

“Original” shall be printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder.

Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

All subsequent copies of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. The original and all copies shall not have staples. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR

3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit all volumes in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office

Power Point 2007, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

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2.4 Distribution

The "Original" proposal shall be identified. The original, four copies, and one CD shall be addressed to the CO and mailed or hand carried to:

Mrs. Yvonne Camarce

25 AF/PK

102 Hall Blvd, Ste 258

San Antonio, TX 78243

Five additional copies and one CD shall be mailed or hand carried to:

Mrs. Evelyn Ligon-Moton

25 AF /PK

34 Elm Street

Langley AFB, VA 23665

In the event of discrepancies between copies and/or CDs, the hardcopy marked “Original” shall be the valid copy.

3.0 Volume I - Executive Summary

The Executive Summary is not evaluated, but it does serve to orient the evaluators to the approach and features of the offeror’s proposal. Volume I must be completed for a proposal to be considered for award. Material presented in the Executive Summary shall not be used to satisfy the requirements of the other volumes of the proposal. In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal. The offeror shall also provide a Glossary of Abbreviations and Acronyms.

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

4.2.1.1 Technical Risk

Address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source

Selection Procedures Table 3, Technical Risk Rating. Provide the rationale for each risk and its rating, including estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirement as described in the PWS whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation. Refer to attachment L-9. Risk Matrix for format.

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Cross Reference Matrix

(5) Subfactor One, Management Approach

(6) Subfactor Two, Staffing

(7) Subfactor Three, Technical Expertise/Capability

(8) Subfactor Four, Sample Task Order

(9) Risk Matrix

4.2.3 Subfactor One, Management Approach

The Offeror shall submit their management plan to meet all areas of this requirement to include which team partner will be performing the various tasks. Relevant areas include

i. List all teaming partners expected to perform at least 10% of this effort, the work they will be performing, and the percentage of the effort

ii. Minimize contractor’s management oversight

iii. Ability to perform independent and/or team-based work

iv. Ability to perform proactive work and staffing coordination

v. Manage multiple task orders at multiple locations,

vi. Manage subcontractors/teaming partners

vii. Resolve conflicts with the Government concerning manning, cost, and scheduling.

viii. Plan for an orderly transition of personnel and their capabilities to fill positions. Ability to provide number of cleared personnel at the TS/SCI per labor category.

ix. Discuss contractor’s facility clearance.

x. Ability to ensure training standards and training currencies are maintained

4.2.4 Subfactor Two, Staffing

The Offeror shall submit a Human Resource/Staffing Plan. Relevant areas include

i. Offeror’s in-place processes to recruit and retain all positions, but specifically:

o Senior (SR) level intelligence professionals;

o qualified IT systems personnel;

o multiple levels of experience and qualified intelligence personnel; and o personnel that have graduated from Government GEOINT or SIGINT initial skills course for filling AF DCGS Crew Positions

ii. Coordination abilities IAW PWS Section 6.0

iii. Fill gaps in personnel that exceed 14 calendar days

iv. Mitigation plan to ensure coverage during leave of absence and contractor personnel not passing AF

DCGS Crew Position qualification test or IT certification requirements

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v. Continuous recruitment of cleared personnel to meet the PWS requirements.

vi. The offeror must detail their process of hiring non-incumbents with the understanding TS/SCI clearance will be needed.

4.2.5 Subfactor Three, Technical Expertise/Capability

The Offeror shall submit an outline describing intended approach to meet the requirements of the PWS, including but not limited to

i. The operations (PWS para 3.3), maintenance (PWS para 3.1), and strategic planning capability (PWS para

3.6)

ii. Labor categories and skill sets required and how they will be utilized to accomplish the PWS.

iii. Quality control process your company will use to produce deliverables in accordance with the CDRLs.

4.2.6 Subfactor Four, Sample Task Order

Although this is a realistic sample of a task order that Offerors will respond to, this is only a sample TO and will

NOT be awarded. The proposal should also include a narrative section stating (1) the contractor’s approach to meet the requirement, (2) provides the basis of the estimates, and (3) supports the proposed estimated hours. The offeror shall address their capability to provide personnel with the requisite skills, certifications, education and clearances needed for successful completion of the sample TO. The offeror shall also discuss any risks (i.e. losing certification or clearance) and how the offeror overcame them. The Offeror shall submit a Mission Essential Plan in accordance with DFARS 252.237-7024, and complete the DCGS Sample TO Pricing Sheet, Attachment L-6b in response to the

Sample TO, Attachment L-6a. The offeror must use their fully burdened labor rates as listed in DCGS Cost Model, Attachment L-7. Attachment L-6b is to be submitted in Volume IV, Pricing. The cost proposal shall be included in

Volume IV, Cost/Price under its own tab. The offeror shall provide a chart identifying the offeror and all subcontractors and level of effort by percentage per DCGS PWS Sample Task Order paragraph for this sample task order.

5.0 Volume III - Past Performance

5.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Past Performance Information Sheet, Attachment L-1. The offeror and all subcontractors and teaming partners who are proposed to perform 10% or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance is required to submit at least one past performance project. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a Consent letter, Attachment L-4, executed by each subcontractor or teaming partner authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a Client Authorization letter, Attachment L-5, authorizing release to the Government of requested information on the offeror's performance.

5.2 Early Proposal Information

Offerors shall complete Section 1 of the Past Performance Questionnaire (PPQ), Attachment L-2 and email it and the

Performance Questionnaire Cover Letter, Attachment L-3 to all points of contacts (POCs) the Offeror has listed in the Past

Performance Information Sheets, Attachment L-1. The POCs will complete the questionnaires and forward them by email directly to Ms. Yvonne Camarce at yvonne.camarce@us.af.mil. Offerors should attempt to have Past Performance

Questionnaires (PPQ), Attachment L-2 submitted 14 calendar days prior to the proposal due date; however, questionnaires will be accepted up to the solicitation due date. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND

THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR! Offerors shall follow-up with respondents mailto:yvonne.camarce@us.af.mil to ensure they have completed the questionnaires. It is required to have PPQs on the Past Performance projects being submitted in paragraph 5.3.

5.3 Recent/Relevant Contracts

Offerors shall submit up to 10 recent contracts performed by the offeror and/or by the subcontractors and/or teaming partners as delineated in Section M Evaluation Factors, Past Performance Factor that you consider most relevant in demonstrating your ability to perform the proposed effort. Areas of interest include

i. PWS paragraph 3.1, Weapon Systems and Command, Control, Communications, Computers and

Intelligence (C4I) Systems Information Technology Services;

ii. PWS Section 3.3, Intelligence Support;

iii. PWS Section 3.5, Staff Support;

iv. PWS Section 3.6, Studies, Reports, Analyses and Evaluations; and

v. PWS Section 4.1, Program Management with emphasis on managing projects in multiple locations.

5.3.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, if the contractor had performance issues, submittal of quality performance indicators or other management indicators that clearly support the contactor has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and Cost/Price factor used to evaluate the proposal.

5.3.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources.

5.3.3 Consent Letters

The Offeror shall provide original consent letters from each subcontractor using the format provided at Attachment

L-4, Example of Consent Letter. This letter allows the release of subcontractor adverse present/past performance information to the Offeror so the Offeror can respond to such information. Past performance information concerning subcontractors cannot be disclosed to a private party without the subcontractor’s consent. Because a prime and subcontractors are private parties, the Government will need the above consent before disclosing subcontractor’s past and present performance information to the Offeror during exchanges. Each subcontractor shall execute a Consent Letter. Consent letters are evaluated only to the extent that they are complete and present for each subcontractors that presented past performance information in the proposal.

6.0 Volume IV - Cost/Price

6.1 General Instructions

Offerors shall propose fully loaded labor rates for each of the example labor categories included in Appendix A of the PWS. These example labor categories represent the governments currently known labor categories. Offerors are to enter the proposed labor categories that meet the job description, education and experience as describe in PWS

Appendix A, Job Description. Additional labor categories shall be supported by a description of the duties and responsibilities; the offeror shall identify how their…