Attachment 15 - Section L- S-BOS-20260515.pdf

SECTION L – INSTRUCTIONS TO OFFERORS

L-1 PROPOSAL FORMAT

L.1.1. General

L.1.1.1. The following Instructions to Offerors (ITO) provide general guidance for preparing proposals, as well as specific instructions on the format and content of the proposals. The Offeror’s proposal shall include all data and information requested by the ITO and shall be submitted in accordance with (IAW) these instructions. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposals (RFP) may cause their proposal to be determined not eligible for award. The offer shall be compliant with all requirements as stated in the PWS and the solicitation, including all attachments.

Offerors are NOT permitted to take any exception to the terms and conditions within the

RFP.

L.1.1.2. The Government will evaluate the information presented in the Offeror’s submission. It is the Offeror’s responsibility to provide a submission that enables the Government to effectively evaluate the Offeror’s submission. The Offeror has the burden to provide a submission that demonstrates the Offeror has an accurate understanding of the requirements listed in the solicitation, the Offeror has viable solutions for the requirements, and how the Offeror is able to meet the requirements.

The Government will conduct an initial evaluation of all proposal volumes upon receipt and if considered necessary develop Evaluation Notices (ENs) that will be forwarded to Offerors immediately after the PCO makes a competitive range determination and opens negotiations. This provides Offerors with the opportunity to revise proposals and address any noted deficiencies prior to delivering their complete cost/price submission.

The Offeror is herewith reminded that the Government reserves the right to award this effort based on initial proposals, as received, without negotiations.

L.1.1.3. The proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the Offeror intends to meet the solicited requirements, and where appropriate demonstrate specific examples to support the Offeror’s proposal. The proposal shall be clear and concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors shall assume the Government has no prior knowledge of the Offeror’s experience or capability. The Government’s evaluation will solely be based on the information provided in the Offeror’s proposal. Statements that the Offeror will provide a particular feature or objective without specific explanation on how the Offeror proposes to meet that feature or objective are generally inadequate and may adversely impact the Government’s evaluation of the Offeror. While not all inclusive, the following types of statements are also considered inadequate:

L.1.1.3.1. Unsupported statements that the Offeror allegedly understands the requirements.

L.1.1.3.2. Unsupported statements that the Offeror allegedly can or will comply with the requirements.

L.1.1.3.3. Unsupported statements that simply paraphrase the requirements.

L.1.1.3.4. Undefined or unexplained statements such as “best practices will be used,” “standard procedures will be used,” or “well-known techniques will be employed.”

L.1.1.4. Offerors are strongly encouraged to carefully review all Government provided information and documents, to include, but not limited to submittal instructions (including instructions), the PWS, the technical library data, Section M - Evaluation Factors for and award, and the subject Section L – Instructions to Offerors.

L.1.1.5. Elaborate brochures, documentation, binding, detailed artwork, pictures, or other embellishments are unnecessary and are not desired.

L.1.1.6. Proposal Acceptance Period. Offeror’s proposals shall remain valid for a minimum of 180 calendar days from the proposal submittal due date specified in this solicitation. The term “acceptance period,” as used in this solicitation, means the time period during which the Government may award a contract. In the event that a final award decision is not made within this period, the Government may request that Offerors in the competitive range extend the acceptance period of their proposals.

L.1.1.7. IAW Federal Acquisition Regulations (FAR) subpart 4.7, Government Contract Files, the Government will retain one copy of all proposals. All additional copies of proposals will be destroyed by the Government after contract award.

L.1.1.8 Proposals that address only a subset of the solicitation may be deemed incomplete and ineligible for award.

L.1.1.9 Oral presentations will not be accepted.

L.1.1.10 If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (identified in Table L.2) in writing with supporting rationale, to include the remedies of the Offeror is requesting the CO considers as related to the error or omission.

L.1.2. Electronic Documents.

L.1.2.1. All referenced documents suitable for public release for the solicitation are available on the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module and the System of Award Management at https://SAM.gov/ to include any future amendments to the solicitation. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website related to this solicitation.

L.1.2.2. Amendments to the Solicitation. If the solicitation is amended, all terms and conditions that are not expressly amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request in the PIEE Solicitation Module by signing and returning the front page of each amendment to the Point of Contacts (POCs) identified in Table L.2 no later than the date and time specified in the amendment(s).

https://sam.gov/

L.1.2.3. Submission, Modification, Revision, and Withdrawal of Proposals.

Proposals shall be submitted via these instructions to the POCs identified in Table L.2.

Proposals may be withdrawn by written notice received at any time before award.

L.1.2.4. Organization / Number of Copies / Page Limits

L.1.2.4.1. The Offeror’s proposal shall include the solicitation number, name, address, telephone numbers, and email address of the Offeror. The Offeror shall prepare the proposals as set furth in the Proposal Organization Table (Table L.1). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Tables L.1 and L.2. The contents of each proposal volume are described in the paragraphs below:

Table L.1

Proposal Organization to be submitted to 764 ESS/PKA through PIEE

Volume Volume Title Electronic Copy

Page Limit

I Past Performance 1 40 II Technical 1 100 III Price 1 No Limit IV General Submission Documents 1 No Limit

L.1.2.4.2. Page Limitations. Page limitations for each volume are listed in Table L.1 above and shall be treated as a maximum. Each page shall be counted except for the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, cross-reference matrix (cross-referencing is permitted when it is used within proposal volume; cross-referencing between volumes is not permitted), lists of tables and drawings, glossary or acronyms, Section J, or organization structure. If the proposal exceeds the page limitation, the excess pages at the end of proposals will not be read or considered for evaluation. Page limitations may also be placed on responses to Evaluation Notices (ENs). If negotiations are conducted, the specified page limits for EN responses will be identified in the letters forwarding the ENs to Offerors.

L.1.2.4.3. Page Size and Format. Narrative documentation shall be submitted in Microsoft Word as well as converted into a searchable PDF (version Office 2010 or newer). Page size shall be 8.5x11 inches, except for “foldouts” described in L.1.2.4.4. Text shall be single-spaced, Times New Roman, and not less than 10 font size. Tracking and leading values shall not be changed form the default values of the word processing or page layout software. Use at least 1-inch margins on top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. If negotiations are conducted, these page size and format restrictions shall apply to responses to ENs.

L.1.2.4.4. Foldouts. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizational structures, system layouts, implementation schedules, and project plans. These displays shall be uncomplicated, legible, and limited to a maximum page size of 11x17 inches. Foldout pages shall fold entirely within the volume and each printed side shall count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, and shall not be used for pages of text. For all tables, charts, graphs, and figures, the font shall be no less than Times New Roman 10-point font with normal character spacing.

L.1.2.4.5. Cost or Pricing Related Data Offerors shall ensure that no cost or pricing information is included in any proposal volume except for Volume III (Cost/Price) and Section B of the RFP. Technical volumes may include labor hour estimates and material quantities only to the extent required to demonstrate the feasibility of the technical approach or to provide rationale for proposed designs and alternatives

L.1.2.4.6. Cross-referencing between proposal volumes is not permitted. Each volume shall be written on a stand-alone basis so its contents may be evaluated individually.

Information required for proposal evaluation which is not found in its designated volume will be assumed to be omitted from the proposal.

L.1.2.4.7. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L.1.2.4.8. Indexing. Each volume shall contain a detailed table of content to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

Tabs do not count against the page limitations for their respective factors.

L.1.2.4.9. Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.2.4.10. Labeling. Include a cover page in each volume, clearly marked as to volume number, solicitation identification, and Offeror’s name, office phone (if applicable, cell phone number), and email address for the proposal point of contact.

L.1.2.4.11. Communications. All exchanges of source selection information between the Government and the Offerors will be controlled by the PCO. Source selection information will be transmitted to Offerors electronically, e.g., via email, or the Solicitation Module within the Procurement Integrated Enterprise Environment (https://piee.eb.mil/). If transmitted via email, the transmission shall be sent and received encrypted and shall include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

L.1.3. Submissions.

L.1.3.1. All volumes shall be developed in Microsoft Word and Excel (version Office 2010 or newer). Narrative documentation shall be submitted in Microsoft Word as well as converted to searchable PDF. Excel spreadsheets shall remain in Excel (.xlsx) format.

L.1.3.2. PIEE Solicitation Module. Proposal volumes shall be submitted using the PIEE Solicitation Module. Registration instructions have been included in Attachment X – PIEE Vendor Registration. Training videos can be accessed within the web-based training module in PIEE for the use of the solicitation module and the submission of proposals.

L.1.3.3. It is the Offeror’s responsibility to confirm receipt of all formal communications and proposal submission via email.

L.1.3.4. Late proposals will be processed IAW FAR 52.215-1(c)(3), Submissions, Modification, Revision, and Withdrawal of Proposals.

L.2. Distribution

L.2.1. Solicitation Questions. The Contracting Officer (CO) is the sole point of contact for this acquisition. Questions pertaining to the solicitation or any of its attachments shall be submitted in writing, using the Solicitation Question and Comment Form provided as Section J, Attachment X. Any questions or concerns shall be addressed to all POCs listed in table L.2. below.

Questions pertaining to the solicitation shall be submitted no later than 14 calendar days after the date of the solicitation's release. If this deadline falls on a weekend or a U.S.

Federal holiday, the deadline shall be extended to 16:00 Central European Summer Time (CEST) on the next business day. The Government will not be required to answer questions submitted after this deadline.

The Government will post all questions received, along with the Government’s official response, as an amendment to the solicitation on SAM.gov and the PIEE solicitation module. Questions will be published without attribution to the source of the inquiry.

L.2.2. The four (4) volumes shall be submitted IAW the instructions and due dates below.

The cover letter is a standalone document and shall be submitted with volumes I and II.

L.2.2.1. Document Submission. All volumes, including the cover letter, shall be submitted via the PIEE Solicitation Module NLT XX, XX CEST. The Government will not accept proposals or parts of proposals submitted via email. The Past Performance Questionnaire (PPQ) (Section J - Attachment X) may be submitted directly by the respondent to the POCs listed in Table L.2.

L.2.2.1.1. Offeror Company Information / Cover Letter. The Offeror shall provide a cover letter with all of information listed below:

• Full Company Name

• Company Address

• CAGE Code

• UEI #

• Taxpayer Identification Number (TIN),

• System for Award Management (SAM.gov) registration date

• Proposal validity statements

• Contracting and technical POCs (name, email address, and phone number)

• POC authorized to obligate the company (name, email address, and phone number)

• A statement that the Offeror’s company understands the requirements specified in the PWS will meet the performance standards and requirements therein.

• A statement that the Offeror’s company does or does not take exception to any of the requirements of the PWS or terms and conditions of the resulting contract.

Exceptions taken shall be clearly identified and defined, as applicable.

L.2.2.2. Volumes XX shall be submitted NLT XXX and shall be submitted via the PIEE solicitation module only.

Table L.2. – Distribution / Contact Information

Table L.2. – Distribution / Contact Information For Spain Base Operating Support Services (S-BOS) IDIQ – PIEE Solicitation

Module and Email Mr. John McLaurin Contracting Officer (Primary)

764 ESS/PKA

Email: john.mclaurin.1@us.af.mil

Ms. Christin Buck Contract Specialist (Primary)

764 ESS/PKA

Email: christin.buck.de@us.af.mil

** All communication shall reference solicitation FA5641-26-R-0005

L.2.2.3. Debriefings. The PCO will promptly notify Offerors of any decision to exclude them from the competitive range in accordance with (IAW) FAR 15.503(a)(1). Excluded Offerors may request a pre-award debriefing IAW FAR 15.505, or they may choose to wait for a post-award debriefing IAW FAR 15.506; however, they are entitled to no more than one debriefing per proposal. For Offerors remaining in the competitive range, the PCO will provide notification of the source selection decision IAW FAR 15.503(b). Offerors desiring a debriefing must submit a written request to the PCO IAW the timeframes and requirements specified in FAR 15.505 or FAR 15.506, as applicable.

L.3. Volume I: Past Performance

L.3.1. General. The Past Performance Volume shall be prepared and organized IAW the subject instructions and shall be separate form all other volumes of the proposal.

The Government will require a minimum of two (2) but will not evaluate more than five (5) references. For each reference the Offeror shall submit a Past Performance Information Form and a supporting narrative.

The following will apply:

L.3.2.1. The Past Performance Volume shall be organized according to the following outline:

a) Table of Content

b) Summary Page

c) Past Performance Narrative

d) Past Performance Information (PPI) Worksheet (Section J, Attachment X) (PPI worksheets do not count against the page limitation (40 pages) for Volume II – Past Performance.

mailto:john.mclaurin.1@us.af.mil

e) Specific Content

f) Subcontractor Letters of Consent / Client Authorization Letters (Section J, Attachment X)

g) Joint Venture (JV) Management and Integration Plan / JV Union Relations and Experience / Key Personnel Plan

h) Organizational Structure Change History

i) Glossary

L.3.2.2. Volume II – Past Performance shall contain a detailed table of contents to delineate the subparagraphs within that volume.

L.3.2.3. Summary Page. The summary page is limited to one (1) page. The Offeror shall describe its role and the role of each subcontractor, teaming partner, joint venture partner, etc. for whom the Offeror is electing to provide Past Performance IAW Section L. The summary page shall also indicate a percentage and type of work the Offeror and each contractor, joint venture, teaming partner, affiliate, and/or subcontractor(s) will perform.

L.3.2.4. Past Performance Narrative The burden of providing clear, concise, and verifiable information rests solely with the Offeror. The Government is not obligated to seek out missing information. A proposal that fails to provide the specific data required to demonstrate recency and relevancy may be rated as Unacceptable.

L.3.2.5. Past Performance Information (PPI) Worksheet. (Section J, Attachment X).

For each contract reference submitted, the Offeror shall complete a Past Performance Information Worksheet. This Worksheet will require the Offeror to provide general information about the contract, including contract number, customer name, total contract value, period of performance, and a point of contact (name, title, current email address, and phone number) for the customer who can verify the performance information provided. The Offeror shall submit a minimum of two (2) and a maximum of five (5), contract references for projects that are recent and relevant to the requirement in this solicitation, as specifically defined in Section M – Evaluation Criteria. Contracts may include federal, state, and local Government and commercial customers. Each PPI Worksheet must cover recent and relevant performance consistent with the definitions in Section M, paragraphs 4.2.7 and 4.2.8., in demonstrating their ability to perform the proposed effort. The length of the PPI Worksheets is limited to no more than seven (7) pages. PPI Worksheets do not count against the page limitation (40 pages) for Volume II

– Past Performance. The partners to the joint venture in the aggregate must demonstrate the past performance, experience, business systems and certifications necessary to perform the contract. The Offeror and their joint venture(s), partner(s), affiliate(s), subcontractor(s) as applicable, shall forward the PPIs to the POC responsible for monitoring contract performance. The responsibility to send out and ensure Government receipt of the PPIs rests solely with the Offeror. The Offeror is responsible for completing the administrative part of the PPI and, forwarding those PPIs to the contract’s POC for completion and submittal to the Government. The Offeror shall exert its best effort to ensure that a current POC, per relevant contract, submits a completed PPI directly to the Government no later than the required due date. The contract POCs shall return the worksheets via email DIRECTLY to the points of contact listed in Table L.2. Distribution / Contact Information, no later than the proposal due date. Any worksheets not returned directly to the Government POCs, will not be reviewed and evaluated. The completed PPI Worksheets submitted by the client’s POC do not count against the Volume II page limitation.

L.3.2.6. Ordering-Type Contracts Submission: If the contract being submitted is an ordering type contractual vehicle (for example, an IDIQ “D” type contract per FAR Subpart 16.5, Indefinite-Delivery Contracts (ID)), performance is demonstrated at the order level, i.e., a Delivery Order (DO)/Task Order (TO). Therefore, the Offeror shall submit the individual DO/TO (or series of orders) for evaluation, not the basic ordering contract itself.

The Government will use the information submitted for each order (or series of DO/TO orders) under one Ordering Contract to evaluate the effort’s recency, relevancy, and performance quality for that Ordering Contract. The DO/TO under a single or multiple award ID contract; or aggregated DOs/TOs (i.e., two or more) under a single or multiple award IDIQ contract will be evaluated as one contract reference:

a) If the IDIQ contract is the contract reference; and

b) If the series of DOs/TOs are for the same continuous technical scope. Then the PPI for each DO/TO shall be submitted on a separate PPI worksheet (Section J, Attachment X) and shall include the DO/TO contract number as well as the IDIQ contract number.

Additionally, the Offeror shall provide the total dollar value and total period of performance for each order in the series.

L.3.2.7. Recency. To be recent, a contract reference will be considered if the effort is currently ongoing, or if it was completed within the last five (5) years from the date of this solicitation's issuance.

L.3.2.8. Relevancy. A contract will be considered relevant if it demonstrates experience of similar size, scope and complexity to the requirement described in this solicitation. To be considered relevant, a contract must meet, at a minimum, the criteria in paragraphs a), b) and c) below.

a) Size/Magnitude. State the average annual funded value of the contract. Provide verifiable data showing how this value was calculated. For IDIQ/MAC references, this data must be for the specific TOs being submitted. The narrative must demonstrate the referenced contract effort has an average annual funded value of $20 Million or more.

b) Scope and Complexity. Describe the BOS-like functions performed as a prime contractor and state the average size of the direct-hire, unionized workforce managed.

The Government will consider the degree of similarity to the PWS requirements, including experience in areas such as:

1. Management of Civil Engineering and Logistics functions

2. Facility infrastructure and maintenance

3. Management of a unionized workforce of at least 200 direct employees.

c) OCONUS Experience. To be considered relevant, at least one (1) of the submitted contract references must demonstrate the Offeror’s experience as a prime contractor performing services at a major OCONUS installation. A major OCONUS installation is defined as a single, geographically co-located site outside of the Continental U.S. that meets at least two (2) of the following criteria:

1. Support a daily base or campus population of 1,500 or more personnel. For the purpose of this evaluation, “supported population” includes all assigned military, civilian, and host nation employees, as well as all resident family members.

2. Encompassed a portfolio of at least 75 individual facilities for which the offeror provided direct maintenance and operational support.

3. Provided direct support to a high-tempo operational, industrial, or logistical mission requiring 24/7 emergency response capabilities.

L.3.2.9. Joint Venture (JV) Specific Instructions.

An Offeror proposing as a Joint Venture (JV) may use the past performance of its individual member companies to meet the requirements of this solicitation. In addition to the contract references submitted IAW L.3.2.4 and L.3.2.5, a JV Offeror shall provide the following documents within the Past Performance Volume. The Government will evaluate these documents as described in Section M 3.7.

a) JV Management and Integration Plan. The Offeror shall submit a detailed JV Management and Integration Plan. This plan must include, at a minimum, the following three components:

1. A complete, signed copy of the Joint Venture Operating Agreement.

2. A clear organizational chart of the proposed contract effort that identifies the Managing Partner and shows the reporting structure for all key functional areas.

3. A detailed responsibility matrix that explicitly assigns responsibility for each major PWS function to the specific JV partner that possesses the relevant corporate experience.

b) Union Relations and Experience Narrative. As a dedicated section within the JV Management and Integration Plan, the Offeror shall describe the JV’s approach to managing the unionized workforce under the controlling Collective Labor Agreement. This narrative must:

1. Identify which JV partner firm will have the primary responsibility for labor relations.

2. Reference which of the submitted past performance contracts demonstrates that the designated partner has a record of successful performance managing a unionized workforce in an OCONUS environment.

L.3.2.10. Organization Structure Change History. If a company has acquired, has been acquired, or merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. during the time of relevant past performance efforts, Offerors must provide a “roadmap” describing all relevant changes to facilitate the relevancy determination. The provided “roadmap” and supporting rationale does not count towards the 40 page limitation.

L.3.2.11. Past Performance Submission Instructions. To allow the Government to assess performance quality as defined in Section M the Offeror shall provide the following for each recent and relevant contract reference.

a. CPARS records: For all referenced contracts that have a Contractor Performance Assessment Reporting System (CPARS) record, the Government will download the official reports. The Offeror shall ensure all contract and order numbers are accurate to facilitate the retrieval of these records.

b. Past Performance Questionnaires (PPQ): For any referenced contract that is not a U.S. Government contract, the Offeror shall:

1. Complete the relevant sections of the PPQ provided as Attachment X to this solicitation.

2. Send the PPQ to the client’s point of contact for that contract.

3. Instruct the POC to complete the questionnaire and email it directly to the PCO listed in table L.2. no later than the proposal submission deadline.

4. PPQs submitted by the Offeror will not be accepted and may result in an unacceptable rating.

c. Addressing Adverse Past Performance: If an Offeror has a record of ‘Marginal’ or ‘Unsatisfactory’ (or equivalent) ratings on a recent and relevant contract, the Offeror is encouraged to provide a narrative explanation. (if not already included in the Contractor’s Response section of the CPARs) This narrative should be no more than two (2) pages per occurrence and should address the circumstances of the rating and any corrective actions taken to prevent recurrence. This information should be included in the Past Performance Volume of the proposal.

L.4. Volume II: Technical

L.4.1. Subfactor 1: Program Leadership / Staffing & Continuity. The Offeror shall provide a narrative addressing the following five elements:

L.4.1.1. Element 1: Staffing Plan. The Offeror shall submit a comprehensive Organizational Chart, a detailed Staffing Plan, and a supporting Basis of Estimate (BOE).

a) Organizational Chart: The Offeror shall provide an organizational chart that clearly defines the lines of authority and responsibility from the corporate/reach-back level down to the on-site functional leads and supervisory positions. The chart must identify the placement of all Key Personnel positions and must align with the corresponding FTE counts provided in the Staffing Plan. Offerors are encouraged to highlight clear, streamlined lines of authority that reduce administrative overhead.

b) Staffing Plan: The Staffing Plan must provide the proposed Full-Time Equivalent (FTE) count for each PWS function at the working level, clearly rolling up to the supervisory positions identified in the Organizational Chart. If the Offeror is proposing innovative staffing approaches (e.g., multi-skilled, cross-functional teams) to meet PWS requirements more efficiently, these should be clearly described.

c) Basis of Estimate (BOE): The supporting BOE must clearly describe the Offeror’s methodology for calculating the proposed FTEs and include, at a minimum:

1. Planning Factors: The specific planning factors (e.g., labor hours per task, industry standards) used to convert the Government's workload data into total required labor hours.

2. Productive Hours: The calculation of Productive Hours per FTE, detailing how the Offeror accounted for all non-productive time (e.g., host nation holidays, vacation, leave, training).

3. Final Calculation: The final mathematical calculation showing how the total required labor hours were divided by the productive hours to arrive at the proposed FTE count.

L.4.1.2. Element 2: Phase-In Plan. The Offeror shall submit a comprehensive project plan for the 90-day phase-in period. The plan must include a detailed Integrated Master Schedule (IMS) and narrative addressing the key transition activities identified in Section M, Paragraph 4.3, Element 2, including the engagement of qualified Spanish legal, tax, and labor advisors.

L.4.1.3. Element 3: Key Personnel Continuity Plan. The Offeror shall submit a Key Personnel Continuity Plan. The Plan must describe the Offeror’s strategies for:

a) Retention: Describe specific, proactive strategies to ensure the long-term stability of the management team. Provide documented evidence of corporate retention programs and, where available, quantifiable metrics (e.g., historical retention rates for similar BOS efforts)

b) Recruitment and Talent Pipelining: Describe the process for rapidly sourcing and vetting candidates for critical roles, with emphasis on proactive strategies for identifying and pre-screening potential replacements before a vacancy occurs to ensure mission continuity.

c) Key Personnel Position Standards (No Resumes): For each Key Personnel position listed in Clause H2, the Offeror shall provide:

1. A Detailed Position Description: Outlining the specific duties, authorities, and responsibilities of the role within the proposed organizational structure.

2. Minimum Qualification Requirements: Clearly defining the mandatory minimum standards the Offeror will require for an individual to fill the position, to include specific educational degrees, years of relevant experience, and professional certifications

L.4.1.4. Element 4: Union Labor Management Plan (Spain). The Offeror shall submit a comprehensive plan demonstrating a thorough understanding of the controlling Spanish Collective Labor Agreement (CLA) and Article 44 of the Spanish Workers’ Statute. The plan must address, at a minimum:

a) The methodology for Article 44 Subrogation Compliance.

b) The internal process for Grievance and Dispute Resolution.

c) A step-by-step process for executing two High-Risk Scenarios: A Contractor-initiated Reduction in Force and a Termination for Cause, as detailed in Section M, Paragraph M.4.3., Element 4.

L.4.1.5. Element 5: Workforce Training & Certification Plan. The Offeror shall submit a plan detailing:

a) The process for New Employee Onboarding and Initial Training.

b) The proposed system and methodology for Certification Management and Tracking.

c) The approach to Continuing Education and Skill Sustainment.

L.4.2. Subfactor 2: Performance Oversight & Technology.

Enforceability of Innovations and Contractor Furnished Equipment (CFE): Offerors proposing advanced technological capabilities, dashboards, or process innovations (e.g., AR/VR) must explicitly map these capabilities to a specific CDRL deliverable or propose them as a binding supplement to the PWS. Additionally, all costs associated with proposed Contractor-Furnished Equipment (CFE) must be incorporated into the FFP rates in Volume III; no separate CLINs will be provided.

L.4.2.1. Element 1: Comprehensive PWS Performance Dashboards. The Offeror shall provide high-fidelity visual mock-ups (e.g., Power BI, Tableau, or equivalent) of their proposed Integrated Data Management System (IDMS) dashboards. The mock-ups must visualize, at a minimum, all Key Performance Indicators (KPIs) for each functional area as listed in the table in Section M, Paragraph M.4.2.1. The submission must also include a supporting data dictionary that defines the data sources and calculation methodology for each KPI presented.

L.4.2.2. Element 2: Systems Integration & Data Readiness. The Offeror shall provide a Technology and Integration plan. The plan must not be dependent on future Authorities to Operate (ATOs) on the Government network. The plan must, at a minimum:

a) Define the Dashboard Hosting Environment, stating it will be in a secure cloud environment that is, at a minimum, FedRAMP Moderate authorized and possesses a DoD Provisional Authorization (PA) at Impact Level 4 (IL4) for the protection of Controlled Unclassified Information (CUI).

b) Detail the Manual or semi-automated Data Synchronization Process for transferring data to Government systems without placing the data entry burden on Government personnel.

c) Describe the Offeror’s “Data Readiness” methodology, explaining how they will train and equip their NIPR-cleared workforce to use Government-furnished AI tools to efficiently process manually exported data.

L.4.2.3. Element 3: Workforce & Process Innovation Plan. The Offeror shall submit a plan detailing the implementation of low-risk technologies to enhance workforce efficiency. The plan should include specific details on the proposed use of:

a) Augmented & Virtual Reality (AR/VR) for remote expert support and immersive training.

b) AI-Powered Root Cause Analysis using Government-furnished AI tools.

c) Workforce Safety & Ergonomics equipment, such as wearable lift-assist devices.

L.5. Volume III: Price

In addition to completing Section B of the solicitation document, the Offeror shall provide the following supporting data as separate appendices within the Price Volume to facilitate the Government’s Price Realism Analysis as described in Section M, Paragraph M 5.3.

a) Total Compensation Plan: A plan detailing the proposed annual salaries, fringe benefits, and any other incentives for all proposed exempt, salaried (non-Collective Labor Agreement) personnel. The plan must provide sufficient supporting detail to demonstrate that the proposed compensation is realistic and sufficient to recruit and retain a qualified management workforce.

b) Labor Price Buildup: A detailed breakdown for all labor-bearing FFP CLINs that clearly shows:

1. The total calculated cost of the inherited unionized workforce, based on the provided Government Furnished Information (GFI).

2. A separate, explicit line item detailing the total calculated cost of any severance liability resulting from proposed staffing reductions. If no reductions are proposed, this line item shall be zero.

3. The methodology used to apply indirect rates (e.g., G&A, Overhead and Profit) to the base labor costs.

L.6. Volume IV: General Submission Documents

L.6.1 Solicitation / Representation and Certifications

L.6.2. Contractor Responsibility. To assist the Contracting Officer in determining contractor responsibility IAW FAR subpart 9.1, Responsible Prospective Contractors, Offerors shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offerors shall address their fiscal plan for covering mobilization, unexpected and emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offerors shall provide complete financial statements for the last three (3) years and Statements of Cash Flows for the firms or corporations proposed, as well as year-to-date financial information through the last quarter available. The year-end financial statements shall be certified by an independent accounting firm, if practicable, or at least signed by an authorized officer of the organization.

L.6.3 Approved Accounting System. IAW FAR 16.301-(a)(2), Limitations offerors are not eligible to receive cost-type contracts or task orders unless their accounting system is adequate for determining costs applicable to the contract or order. Furthermore, the Government cannot approve a cost-type subcontract to a proposed subcontractor that does not have an approved accounting system. Indicate whether each subcontractor’s accounting system has been audited and determined acceptable, audited and determined unacceptable, or never audited unless the planned subcontract type is firm-fixed-price.

Identify the Government agency that audited the accounting system and provide evidence if determined acceptable. Evidence shall be in the form of the most recent applicable Government agency correspondence. If the Offeror’s accounting system has been audited and not accepted, provide details such as date of audit, deficiencies identified, corrective steps taken since disapproval, and reasons why approval of the accounting system is now assured. If the Offeror’s accounting system has never been audited, the Offeror shall explain its understanding of the characteristics of an acceptable accounting system for Government cost-type contracts, describe the accounting system employed, identify the software package used, and indicate any other steps the Offeror has taken to ensure that the Government approval will occur. An Offeror who fails to provide this information may be eliminated from consideration.

L.6.4. Purchasing System. Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity, and other discounts). Furthermore, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

L.7. Section A – Solicitation / Contract Form. Complete blocks 12-18 of the Standard Form 33, Solicitation, Offer and Award (SF33). A signature on the SF33 is required by the Offeror which constitutes an offer, which the Government may accept. The signature may be a scanned copy of a “wet signature” and/or an electronic signature.

L.8. Section B – Supplies or Services and Prices. The Offeror shall propose CLIN unit prices, rounded to the nearest whole number, for each FFP CLIN of the Base Period and each Option Period, and submit the completed Section B with the Price Proposal Volume (Volume III). The extended amount shall equal the unit price multiplied by the quantity of units and be in whole dollar amounts with no decimal places.

L.9. Section H – Special Contract Requirements.

Unique Contract Requirements are described in the special clauses in Section H of the solicitation. The Offeror shall provide a statement confirming review and understanding of the requirements listed in the Section H clauses.

L.10. Section I – Contract Clauses. All other contract clauses are listed in Section I of the solicitation. The Offeror shall provide information to complete clauses

L.11. Section J – Attachments. All attachments listed in Section J – List of Attachments are included as part of the solicitation.

L.12. Section K – Representations, Certifications, and Other Statements of Offerors. Complete representations, certifications, acknowledgements and statements.

Offeror’s are required to complete an online provision IAW FAR 52.204-19, Incorporation by Reference of Representations and Certifications. The Offeror shall insert “None” into FAR 52.204-19 (if applicable) to indicate that the fill-in was not missed.

L.13. Exceptions to Solicitation Requirements. Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide a complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

L.14. Other Information Required.

L.14.1 Authorized Offeror Personnel. Offerors shall provide the name, title, telephone number, and email address of the company/division point of contact and authorized personnel regarding decisions made with respect to its proposal and the authority to obligate the company contractually. Furthermore, personnel authorized to negotiate with the Government shall be identified.

L.14.2. Company/Division Address, Identifying Codes, and Applicable Designations. Offerors shall provide the company division’s street address, county and zip code; CAGE code, UEI number; Taxpayer Identification Number (TIN); and size of business (large or small) and shall specify the company’s socioeconomic classification.

L.14.3. Teaming Arrangements and/or Letters of Intent. Excluding Joint Venture Information discussed submitted in response to para 3.2.9, Offerors shall complete a Proposed Teaming/Subcontracting List (if applicable).

L.14.4. If applicable, Offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent, and other necessary agreements that clearly identify roles and responsibilities of all members. All associated parties shall sign the corresponding agreements and the agreements shall be in effect prior to the date of proposal submission. This information will not be counted toward page limitations (unlimited) as noted in Table L.1. Proposal Organization. If an Offeror proposes to use any type of joint venture, the Offeror shall provide a copy of the most recent agreement and ensure it meets all elements of 13 C.F.R. § 125.8(b)(2). The joint venture agreement shall be signed by all parties, clearly identify the roles and responsibilities of each party, and be submitted along with the Offeror’s proposal. The copy of the joint venture agreement provided by the Offeror will not be counted towards the Offeror’s page limitation (unlimited) as noted in Table L.1.

L.14.5. If applicable, provide complete, verifiable information detailing the joint venture, to include any relevant and recent information on previous teaming arrangements with the same partner. Submit information relevant to the formation, organization, and operation of the business unit. All such information shall include all cost and revenue sharing agreements and any other information which describes the business management. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity, and their location.

L.14.6. Government Field Support Agencies. If applicable, identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) office responsible for administration of the Offeror’s Government contracts.

L.14.7. Small Business Subcontracting Plan. As the principal place of performance for this acquisition is outside of the United State of America, a Small Business Subcontracting Plan is not required and will not be evaluated.

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