Attachment 8 - IMPS Amend 2 - Q and A 29 Mar 26 FINAL.xlsx
XLSX spreadsheet 63 KB Posted
- Solicitation number
- FA520526R0004
About this file
This file is a comprehensive Questions and Answers document addressing clarifications on the Misawa Information Monitoring and Protection Services (IMPS) solicitation. The document contains 143 numbered questions and responses organized chronologically from initial RFI questions through Amendment 2 clarifications, providing critical guidance on contract scope, staffing, equipment, pricing, security requirements, and evaluation criteria.
The IMPS requirement is a firm-fixed-price indefinite delivery/indefinite quantity (IDIQ) contract for single-award to the Pacific Air Forces at Misawa Air Base, Japan, with a total contract ceiling between $5,000,000 and $10,000,000 across a base year plus four option years (anticipated award prior to August 2026 with performance start September 1, 2026). The contractor must provide all construction security surveillance personnel, equipment, facilities, and support services to monitor secure construction projects in compliance with Intelligence Community Directive (ICD) 705, including Site Security Manager (SSM), Construction Security Technicians (CSTs), Cleared American Guards (CAGs), and Acoustic Engineer services. Key staffing includes an estimated peak of 11 CSTs and 6 CAGs per project; SSM position is TBD but may be required with the option for one SSM to oversee multiple concurrent projects. The contractor must furnish all infrastructure including an Access Control Facility, Secure Storage Area with 10 shipping containers, and a 2,000 square-foot material inspection warehouse, plus specialized equipment such as X-ray machines (two per active project with specific tunnel dimensions), biometric readers, turnstiles, tablets, radios, and screening equipment—with all equipment from American manufacturers and vetted through the Airfield Operations. Personnel must possess Top Secret clearances (SSM, CST, and Acoustic Engineer) or Secret clearances (CAGs), and all personnel must be U.S. citizens; the government will not sponsor new clearance investigations. Pricing is structured with fully burdened hourly labor rates in Attachment 2 and equipment costs in Attachment 3 submitted as unit prices, which will be evaluated for total evaluated price and used as rate cards for individual task orders; offerors should price mobilization assuming 1 SSM, 2 CSTs, and 3 CAGs for initial mobilization. The anticipated first task order involves the 13 Fighter Squadron Operations Building (B3267) with additional projects (14 Fighter Squadron Operations Building B3120, Advanced Program Office Building B3264, Flight Simulator Building) potentially following, though exact schedules depend on construction award timelines. The government will provide utility tie-ins, access processing through the Apple Gate inspection lane, SOFA status processing, and will coordinate government SCIF access as needed; the contractor is responsible for all other facilities, lodging for personnel, and commercial communications services. Evaluation will be on a best-value basis using acceptable/unacceptable ratings for technical capability and past performance (rated as equal in importance to price), with past performance defined as relevant contracts within ten years involving IMPS or construction site surveillance of similar scope. The proposal deadline is April 8, 2026 at 1000 JST, with submissions including a Mission-Essential Contractor Services Plan, management/staffing plan, quality assurance plan outline, resumes for proposed SSM and CST (minimum one each), and completed Attachments 2 and 3 pricing sheets in both PDF and Excel formats.
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RFI Questions
| Referenced Document | Page Number | Paragraph / Section | Question | Requested Clarification | Response | |
| 1 | PWS | General | 1.0 Scope | Is this a new requirement or a follow-on requirement? | Please clarify whether this requirement is new or a follow-on and identify any challenges with the incumbent arrangement. | This is a new requirement. |
| 2 | Solicitation | General | 1.0 Scope | Is there an incumbent contractor currently performing IMPS services at Misawa AB? | If so, please identify the incumbent contractor and contract number. | Since this is a new requirement, there is no incumbemt contractor. However, similar work is being performed on a smaller scope under the below contracts: |
FA520525F0123 - 1 each SSM FA520525P0071 - One time CST service 3 Solicitation General 1.0 Scope Is a Facility Clearance (FCL) required for this contract? If required, please specify the clearance level (Secret, TS, TS/SCI). Additionally, if a Facility Clearance is required and the contractor’s facility is currently cleared at the Secret level, will the Government sponsor the contractor for the appropriate Facility Clearance upgrade, if necessary? IAW the PWS:
2.3.2.1 The SSM must possess and maintain a US TOP SECRET (TS) clearance.
2.3.3 The CST must possess and maintain a US TOP SECRET (TS) clearance.
2.3.4 The CAGs must possess and maintain a minimum of a US SECRET clearance.
2.3.5 The AE must possess and maintain a US TOP SECRET clearance.
Additionally see 5.4.8 Clearance Requirements in the PWS.
The US Government will not sponsor new investigations. The Contractor is responsible to pocess and maintain a TS facility clearance along with provide personnel with required clearances.
4 PWS 5–6 2.1.2 What is the anticipated peak staffing level for CSTs and CAGs? Please confirm expected staffing ranges for normal and surge operations. The anticipated peak staffing levels are as follows:
SSM - TBD
CST - 11
CAG - 6
A/E - 1 (if requested)
| 5 | PWS | 6 | 2.1.3 | How frequently does the Government anticipate surge requirements? | Please clarify whether surge support is expected to be recurring or infrequent. | Surge support is not anticipated to occur and if it should occur it is anticipated to be infrequent. The demand for support is driven by construction schedule which wil be provided to contractor. |
| 6 | What base level of effort does the Government anticipate? Please clarify the context of the annual firm-fixed-price structure. |
| For example, the solicitation allows for task orders, overlapping projects, surge staffing, and variable construction schedules but does not state what the Government assumes as a baseline in terms of number of concurrent projects, typical staffing levels (CAGs, CSTs, and SSMs), or expected duty hours. | The USG anticipates awarding a FFP IDIQ contract. This will allow for task orders for support based on Construction schedule. The Contruction will be the baseline and is still in development, but will be shared with contractor. | ||||||
| 7 | PWS | 8–9 | 2.3.2 | Are Site Security Managers required to be dedicated per project? | Please clarify whether one SSM may oversee multiple concurrent projects. | The verbiage in the PWS has been changed. SSM is not currently expected, but may be required. This will be project dependent. However, the awardee will be required to have the ability to hire an SSM if it is deemed necessary and will provide the wage rates for the SSM to determine fair and reasonable pricing and avialbility. |
If a SSM is required the contractor will be given reasonale time to source personnel and that SSM may be required to work more than one proejcts.
8 PWS 18 3.1 Are all inspection and surveillance tools contractor-furnished? Please confirm whether any Government-furnished equipment will be provided. No Government-furnished equipment will be provided.
| 2.1.1.2 | The mobilization consists of providing all equipment, and materials needed for performance, to include the Access Control Facility (ACF) and Secure Storage Area (SSA). | ||||||
| 9 | PWS | 10 | 2.3.5 | How will Acoustical Engineer services be exercised? | Please clarify whether AE support will be task-order specific and estimate annual usage. | AE will be exercised on a task order basis. Currently, we estimate that the AE may only be needed for about three (3) months toward the end of the overall project. | |
| 10 | Solicitation | When is the anticipated RFP release | Anticipated solicitation date is on or before 01 Mar 2026. | ||||
| 11 | Solicitation | 7 | Delivery Schedule | What is the anticipated contract award date? | Please provide an estimated award and Notice to Proceed timeline. | Anticipated award date is 01 Aug 2026. Anticipated Work start date is 01 Sep 2026. | |
| 12 | Solicitation | N/A | Post-Award | Will debriefings be provided upon request? | Please confirm availability of post-award debriefings. | Debriefings will be provided upon request IAW FAR 15.506 Postaward debriefing of offerors. |
(a) (1) An offeror, upon its written request received by the agency within 3 days after the date on which that offeror has received notification of contract award in accordance with 15.503(b), shall be debriefed and furnished the basis for the selection decision and contract award.
| 13 | Housing Responsibility: Can the Government confirm whether the contractor is responsible for housing contractor personnel, or if housing will be Government-furnished? | The contractor will be responsible for housing | |
| 14 | Availability of On-Base Housing: If Government-furnished housing is available, will on-base housing at Misawa Air Base be made available to contractor personnel? | Government-furnished housing is not available | |
| 15 | Pricing of Housing Costs: If contractor-provided housing is required, can the Government clarify where housing-related costs should be reflected within the two pricing worksheets, including whether such costs should be embedded in labor rates or priced as a separate cost element? | Housing-related costs should be embedded in labor rates | |
| 16 | Solicitation | Under “Past Performance”, the draft solicitation document currently states the following “Offeror shall provide a listing of any recent and relevant contracts of similar scope. List shall consist of the following format project title, contract number, contract dollar value, location, if work was done with a certified Kardex installer and if any quality issues. This is the minimum requirement. |
It is unclear, based on the current wording, if Offerors are required to have experience with a certified Kardex installer in order to qualify under the bid evaluation criteria. As this is a very specific requirement that many otherwise qualified Offerors might not have, we respectfully ask that you remove this language from the final RFP. Is the verbiage in red necessary for evaluation?
If yes, why?
| If no, the verbiage should be deleted. | This verbiage was not necessary and has been removed. | ||||
| 17 | Solicitation | Are there any additional details on surveillance requirements under ICD-705? | No additional details on survelliance | ||
| 18 | Solicitation | Whether further industry engagement is planned. | At this time, additional industry engagement is not planned unless requested by interested parties. | ||
| 19 | Are task orders intended to stay strictly within the IMPS scope described in the Draft PWS? Or will additional facilities, expanded technical security functions, or added construction/infrastructure requirements be introduced without contract modifications? The task order scope boundaries may benefit from additional clarity. | Task orders are expected to stay within the scope of this requirement. The type of work required will remain the same. However, IMPS service may be requested for other facilities based on the construction schedule of performance. | |||
| 20 | The Draft PWS references acoustic engineering, TEMPEST, and TSCM activities, but it is unclear whether contractor responsibility is limited to testing and reporting or if remediation support, coordination with construction teams, or retesting is expected when issues are identified. The depth of technical security responsibility may benefit from further definition. | AE's responsibilities have been updated throughout PWS: | |||
| • | Testing and reporting. If remediation support is necessary, coordinate with SSM to correct any found discrepancies. Retesting is required until the discrepancies are resolved and is in full compliance with ICD-705. | ||||
| • | Report any discrepancies within their areas of responsibility to the SSM. | ||||
| • | Retesting is expected to be performed when issues are identified until they are resolved. | ||||
| 21 | Please confirm whether the SSM has stop-work authority for security violations or reporting authority only, with direction coming from the COR or other Government officials. The Site Security Manager’s authority may benefit from further clarity. | SSM has authority to immediately intervene to prevent an incident or security violations. They also have reporting authority and must notify appoint USG reps immediately. | |||
| 22 | SOLICITATION | page 39 | Evaluation criteria stats "The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be the most advantageous to the Government and represents the best value to the Government in terms of technical capability, past performance and price.” |
However, all evaluations will be either acceptable or unacceptable, which is used for Lowest Price Technically Acceptable (LPTA). FAR 12.602 states "Fully document the rationale for selection of the successful offeror including discussion of any trade-offs considered.”
Will the government please confirm is this is a best valuation or LPTA evaluation?
| If best value, will the government please identify how the government will select the successful offeror including discussion of any trade-offs considered? | This is not an LPTA evaluation. Evaluation will be based on best value as stated in FA 52.212-2. The USG does not anticipate conducting discussions at this time. | ||
| 23 | The Draft Solicitation states, “Technical Capability and Past Performance have been determined to be of equal importance to price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be the most advantageous to the Government and represents the best value to the Government in terms of technical capability, past performance and price.” | ||
| How will the Government rank price specifically? For example, will the Government rank all technically acceptable proposals in order of price and choose the lowest price that is technically acceptable? | The USG will rank all technically acceptable offers by price and evaluate for fair and reasonabless. Award can be anticipated to a proposal that conforms to and meets all the technical and past performance requirements at the lowest fair and resonable price that provides the USG the best value. |
Solicitation Questions -Amend 2
| Amendment 2 Questions and Answers | ||||||
| Referenced Document | Page Number | Paragraph / Section | Question | Requested Clarification | Response | |
| 1 | PWS | 4, 20 | 2.1.1.2, 3.2 | Mobilization and demobilization require the contractor to provide equipment including ACF and SSA. |
"Infrastructure: describes that the contractor is responsible for the ACF, however, section 2.1.1.3. states "Interface ACF and SSA within the secure perimeter fence line provided by General Contractor ( GC).” Please clarify if the Access Control Facility (ACF) and Secure Storage Area (SSA) must be constructed by the contractor or if physical infrastructure will be provided by the General Contractor or Government.
Please refer to page 21 in the PWS. 3.3 Infrastructure and 3.4 Facilities.
The IMPS contractor (i.e., the Contractor who will be awarded this contract) shall provide the Secure Storage Area (SSA) and Access Control Facility (ACF) IAW the PWS.
The perimeter fence line will be provided by the GC. (Not the fencing related to the SSA)
The government will not provide an existing facility on base for these areas.
PWS 3.3 Infrastructure: The Contractor shall provide a self-contained temporary ACF for the duration of the construction project after which the Contractor shall be responsible for the removal of the ACF from the construction project site.
PWS 3.4 Facilities: The Contractor and the SSM will design and provide a SSA consisting of all temporary lighting, fencing, and gates at the site perimeter and Vehicle Inspections/Sally port, However, the IMPS contractor will provide the internal Secure Storage Area to be accommodated within the allocated laydown area.
| 2 | Att. 3 | Page 4. | Att: 2.1.1.3 Term GC | "The Contractor and the SSM will design and provide a Secure Storage Area (SSA) consisting of all temporary lighting, fencing, and gates at the site perimeter and Vehicle Inspections/Sally port, However, the IMPS contractor will provide the internal Secure Storage Area to be accommodated within the allocated laydown area." |
| 1. Please clarify the terms Contractor and IMPS contractor |
2. Is the GC in this reference the Contractor Building the Buildings or the Contractor providing the ACF and SSA Warehouse?
3. Identify who is responsible for perimeter fence and Sally Port.
Will the General Contractor provide external perimeter fencing, lighting, and gates, or should contractors include them in pricing? Please refer to page 21 in the PWS. 3.3 Infrastructure and 3.4 Facilities.
1."General Contractor (GC)" or "construction contractor" is referring to the contractor building/doing construction work.
"IMPS contractor" and "contractor" refers to the contractor for this requirement that will perform IMPS services.
2. In this reference, The IMPS contractor will provide the interface ACF and SSA within the secure perimeter fence line.
3. The perimeter fence line will be provided by the GC. The Sally Port is the IMPS Contractor's responsibility IAW 3.4.
4. The IMPS contractor will provide and include it in the pricing.
| 3 | PWS | 4 | 2.1.1.4 | Requires subject matter expertise but there is no ICD-705 SME (a common labor category in the industry) labor category. | Will the government either add an ICD-705 SME labor category or define how the contractor is to price the SME into the proposal? | SSM will be the ICD-705 SME |
| 4 | PWS | 4 | 2.1.1.6 | The contractor must provide all infrastructure and processes for site security and monitoring. | Please clarify whether security screening equipment (X-ray, NLJD, etc.) must be contractor-furnished or if Government-approved equipment will be provided. | Contractor provided. No GFE is anticipated for this requirement. Contractor shall provide working equipment to include screening and badging equipment. |
Refer to 3.0 - 3.5 and Table 3 of the PWS.
5 PWS 5 2.1.2 The PWS references a potential peak staffing level of 30 CSTs and 15 CAGs. Is this staffing level mandatory for pricing purposes, or is it an estimate for planning purposes only? Those numbers are an estimate for planning purposes.
Each labor category will be priced by the hour as in Attachment 2 and the exact required staffing levels will be provided in the task order to the awarded contractor.
6 PWS 6 2.2.7 CST documentation records must be submitted by the 25th of each month.
Please confirm whether reporting templates will be provided by the Government. Does the Government require a specific reporting system or software platform for CST daily logs and reporting or can we use our own? No templates will be provided, please refer to PWS 2.4.4.4 Operational Records for information that shall be documented.
No specific reporting system, but it must be in digital format. Please refer to PWS 2.4.4.9
The Contractor will provide the means to accomplish digital documentation through the supply of digital note taking devices that are also capable of taking accompanying photos of documented activities. Examples of such devices are tablets, or similar devices.
All documentation shall be in a searchable format to allow the US Government to search for specific records. Handwritten documentation will NOT be accepted and it is the responsibility of the Contractor to develop a digital documentation process. All documentation shall be written in English.
7 PWS 6 2.2.11 Contractors must inspect materials using specialized equipment such as NLJD and X-ray.
Are there specific approved or required equipment models?
Are there any prohibited equipment models? Are there any certification standards for inspection devices (e.g., NLJD, X-ray, metal detectors), or may the contractor propose commercially available systems that meet mission requirements?
| If there are specific standards, please list them. | Any equipment utilized must be from an American manifacturer and vetted through AO | ||||||
| 8 | PWS | 7 | 2.3 | Certifications must be submitted for current employees at time of proposal. | Is it permissible to propose contingent hires if they meet certification requirements but are not currently employees of the offeror? | Yes, IAW page 7 of the PWS 2.3.1 Certifications submitted must be for current employees of the contractor and who the contractor intends to use on this contract for future task orders. If the certifications submitted are not for current employees of the submitting company, the contractor shall highlight this in their proposal. | |
| 9 | PWS | 7 | 2.3.1 | This paragraph states "The Contractor shall submit certifications of proposed SSM, CSTs and/or CAGS to the 35th Contracting Squadron (35 CONS) at time of proposal.” And section 2.1.2. states "The expected end-to-end timeline for these projects is 5 years with a possible peak number of 30 CSTs and 15 CAGs.” | How many resumes per position would the government like submitted with the contractor's proposal? | Please refer to ADDENDUM to FAR 52.212-2 in the solicitation document. |
A. Technical Capability Factor.
iii. Sub-Factor III: SSM & CST Resume: The contractor shall provide at a minimum one resume of a proposed SSM and one resume of a proposed CST. Proposed resumes will be evaluated against criteria/qualifications for positions in PWS.
| 10 | PWS | 8 | 2.3.2 | The SSM has stop-work authority for security violations. | Please clarify whether stop-work authority applies only to security violations or also to general construction safety issues. | Stop-work applies as stated in the PWS. Safety incidents are the reasponsibility of the General Contractor and the Government. |
| 11 | PWS | 18 | 2.7.1 | There may be times when the Construction Site workers will be required to work outside the normal hours, | Would the government see this as a surge need, or will the contractor be expected to cover these outside normal hours undr the FFP award | If additional hours are worked outside of the task order captured hours, the Contractor will be compensated. However, this will not be considered a Surge. |
12 PWS 29 5.4.1 The paragraph states "SSM or may be required to have eligibility for a US TOP SECRET Sensitive Compartmented Information (SCI).” And then "The US Government will not sponsor new investigations. The Contractor is responsible to provide personnel with already a valid and in-scope eligibility at TS, TS SCI, and SECRET levels.” Does the propose SSM have to have a TS/SCI verified in DISS at the time of proposal submission? Yes, submitted SSM must be fully qualified. Contractor shall submit one SSM and CST at the time of proposal submission.
SSM shall have a TS at the time of submission of documentation for in-country performance NLT 21 days before in country work is to commence. Contractor shall submit paperwork in DISCO with in 15 days of contract award.
All provided personnel shall maintain clearance at all time during performance IAW paragraph 5.4 of PWS.
| 13 | PWS | 31 | 5.4.10 | This paragraph states: Controlled Unclassified Information (CUI). | Will the government confirm the contractor must be CMMC Level two certified and/or NIST 800-171 with a SPRS score of 110 in order to perform work on this contract? | Solicitation updated to provide information. Level 2 Self assessment |
| 14 | PWS | 34 | Chart First Bullet under ICD 705 and DoDM 5105.21 Requirements and Responsibilities | SSM requirements states "Possess a U.S. Top Secret clearance”. | Will the government please confirm that literally anyone with a Top Secret clearance is qualified to be the SSM and there are no requirements whatsoever for SSM training, SSM certification, education, years of experience, types of experience, nor anything else? | Contractor shall provide qualified and trained personnel. Please refer to 2.5.2.5 in the PWS. |
| 15 | Solicitation | 47 | States "Insert proposed unit prices and extended amounts in Section B for each Contract Line-Item Number (CLIN)/Item Number. The extended amount must equal the unit price multiplied by the number of units.” Solicitation page 3 identifies the CLINs with a quantity of 1 and the unit as lot. |
However, the government released 2 excel documents (one for personnel and one for equipment) with unit prices of individual items. The solicitation suggests that a lump sum (LOT) amount should be provided for each CLIN, however, this is impossible to do without a defined staffing plan, desorption of the construction project (to assess staffing plans), the CSP(s), and duration of individual construction projects.
It also contradicts the 2 excel documents. The 2 excel documents are consistent with an IDIQ submission when the government evaluates the rates of specific items to be used/purchased recurring over the course of the contract duration but are inconsistent with the solicitation requirements. Solicitation page 50 then states "The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement in the price lists Options (attachment 1 and attachment 2).”
This is confusing since there is not enough data to price all options as the PWS does not define staffing for all years, does not define how many projects (even says there will be more projects than listed), does not provide the CSP, and does not fully outline how much equipment is required for how many projects.
Will the government confirm what exactly is required to be submitted for PART IV - PRICE PROPOSAL? The anticipated number of projects at this time is only for one facility. The exact number of IMPS personnel will depend on construction schedule.
This is an indefinite delivery/indefinite quantity contract meaning we are unable to provide the exact quantities of the items we need at this time so we have asked that they be priced individually.
Interested vendors dhall provide PDF format of the pricing sheets in their PART IV submission. Vendor shall also submit an excel version of the Excel file of attachments 2 and 3 along with PART IV submission. FAr 52.212-1 updated to reflect this requirement.
16 Solicitation - FA520526R0004 Attachment 2. IMPS Excel Personnel Price List dated 02 Mar 26 2 pages Attachment 3. IMPS Excel Equipment Price List dated 02 Mar 26 6 pages page 3/52 Section B Schedule (Section B) shows annual CLINs as FFP (Qty 1, Lot), but Attachments 2 and 3 are set up as QTY = 1 unit pricing (hourly labor rates and each/unit equipment pricing), which reads like a rate card for task order ordering. Can the Government clarify the intended pricing structure and specifically how offerors should populate the annual FFP “Lot” prices in Section B, and how the Total Evaluated Price (TEP) will be calculated from Attachments 2 and 3? The USG anticipates a FFP contract with Unit of Issue of Hrs for the IMPS personnel. TEP shall be calculated IAW with procedures in FA52.212-2 of the solicitation. Pricing in provided price sheets shall be totaled for TEP evaluation.
Please see the question above as well.
| 17 | PWS | 6.1.2 | This section states “The pricing for labor categories will be fully burdened and incorporated into the contract at time of award. Fully burdened rates must include all personnel relocation costs and assigned equipment for each labor category.” Please clarify which pricing document this requirement applies to, as Section B (CLIN table) requires a firm fixed lumpsum price per year, Attachment 2 requires hourly labors costs, and Attachment 3 requires equipment costs. It does not make sense to have fully burdened labor costs in Attachment 2, for example, since equipment costs are provided separately in Attachment 3. | The fully burdened rate is the hourly cost associated with the IMPS personnel. The Equipment referenced is that which is needed for their performance, such as PPE and identification. The equipment on Attached 3 is separated and will be priced separately. |
| 18 | Solicitation | 47 | The RFP only states that Offerors should submit a completed Section B. Are Offerors also required to submit Attachments 2 & 3 in their proposals? | Yes, contractor required to submit attachment 2 and 3 with proposal. |
Price list requirement captured in solicitation but solicitation was updated to clarify this requirement.
| 19 | Solicitation | 51 | States that the evaluation will be in complacence with FAR 52.212-2 but then states "The following factors will be used to evaluate offers: Technical, Past Performance, and Price Evaluation factors other than price when combined are approximately equal to price.” However, solicitation page 46, 2. Part II, (a), states "All sub-factors shall be evaluated on an acceptable/unacceptable basis”. If Technical and Past Performance are evaluated only as acceptable or unacceptable, then all proposals who are rated as acceptable in all non-price factors will be then judged based on price. This by definition is Lowest Price Technically Acceptable and means the evaluation should fall under FAR 15.101-2 Lowest price technically acceptable source selection process. The solicitation references FAR 15.304 Evaluation factors and significant subfactors, however, the current evaluation criteria of acceptable/unacceptable does not per FAR 15.304 (b)(2) "Support meaningful comparison and discrimination between and among competing proposals.” | To ensure the government is able to make an award that "will be most advantageous to the Government” in accordance with FAR 52.212-2 and FAR 15.304, will the government evaluate the non-price factors to provide discrimination between and among competing proposals and not simply acceptable/unacceptable? | IAW with the solicitation the Non-price factors will be evaluated on an acceptable/unacceptable basis. |
| 20 | Attachment 1: IMPS PWS, Page 19, Section 3.1, "Mobilization" | 2.1.1.2 | The PWS states that costs for mobilization should be included in pricing proposals, but does not define specific timeframes for initial mobilization after award. |
How long is the mobilization period? How many personnel from each LCAT will be needed during mobilization?
Question: What is the required mobilization timeframe post-award, especially for critical personnel (e.g., SSM, CST)? Mobilization timeframe will be designated at the TO level. Performance of some sort is anticipated to begin September 2026 via a kick-off meeting IAW paragraph 2.4.7 of the PWS. The Exact number of personnel needed for the first mobilization is unknown at this time but will be designated in TO issuance along with reasonable time for personnel sourcing.
IMPS personnel projected to be needed at the first TO will be 2 CAGs and 3 CSTs 21 Solicitation Period of Performance The contract includes a base year and four option years. Is there an anticipated mobilization period prior to the base year start date of 01 September 2026? Each Task order will designate the number of personnel and duration needed.
See question above.
22 PWS 2.1.2 This section states “The expected end-to-end timeline for these projects is 5 years with a possible peak number of 30 CSTs and 15 CAGs. SUBJECT TO CHANGE.”
In order to provide a proper management/staffing plan and to price the correct number of personnel, Offerors need to have workload data. Can the Government please provide a mobilization/deployment and work schedule, showing the expected number of SSM, CSTs, CAGs and Acoustic Engineer(s) by month and year of the mobilization period and the period of performance? This information is currently unavailable. The exact schedule is dependent on construction schedule which has not been awarded at this time.
| 23 | Staffing / CST Requirements | What is the expected construction project duration for the initial task order? | Each Task order will designate the number of personnel and duration needed but is projected to be more than 12 months. |
| 24 | What is the purpose of Attachment 6, as it’s not referenced anywhere in the RFP or PWS? | The purpose of attachment 6 is to provide easily accessible information about various DSS field Offices to aid in completion the DD 254. |
| 25 | Given that the proposal deadline is March 31st (for U.S. bidders) and the expected volume of questions that will be submitted, will the Government please extend the proposal deadline to give Offerors at least two weeks to submit their proposals after the final Q&A is posted? | The USG has decided to extend the due date for proposals at the request of interested vendors in order to provide ample time for proposal development. | |||
| 26 | PWS | 2.3.1 | This section states that “The Contractor shall submit certifications of proposed SSM, CSTs and/or CAGS to the 35th Contracting Squadron (35 CONS) at time of proposal.” However, the RFP states that, at a minimum, the Offeror must only provide one SSM resume and one CST resume in its proposal. | Will the Government please clarify whether certifications of ALL required proposal are required to be submitted in the IDIQ proposal? |
Will certifications be excluded from the 5-page count limit for this section? Certifications required at the TO level but not at the IDIQ contract proposal submission.
Offerors shall provide a management/staffing plan, quality assurance plan IAW with the PWS and, at a minimum, one resume of a proposed SSM and CST.
Certifications for individuals are not required for the IDIQ proposal and will count toward the page limit if provided.
27 PWS 3.1 This section states “The Contractor shall provide a list of proposed equipment to provide the required capabilities at time of proposal submission. The mobilization will consist of providing the equipment and costs associated with getting both personnel and equipment in place after contract award.”
| Please confirm that this list is required at the Task Order proposal level, and not for the IDIQ proposal. | This is in reference to TO level awards. This is NOT required for IDIQ proposal. | |||
| 28 | PWS | 3.1.1 & 3.1.2 | These sections reference two types of X-ray machine/equipment, with different tunnel dimensions. However, Attachment 3 only includes one line item for the X-ray machine. Please clarify how many X-ray machine(s)/equipment are required, and what the correct tunnel dimensions are. | 2 x-rays required per active Project. |
3.1.1 Minimum Tunnel Dimensions: 620mm x 460mm (24'x 18')
3.1.2 Minimum Tunnel Dimensions:
Pallet X-Ray H 1422.4mm x W 1422.4mm (56' x 56')
| 29 | PWS | 3.1.7 | This section states “The Contractor shall provide new portable communication system (radios) for SSM Staff use.” Please confirm that only one radio is required on the contract (for the SSM)? | Contractor is responsible to provide all equipment needed for the IMPS functions. The SSM staff radios are included in this requirement and is estimated at 30 each per Appendix B - list of equipment. |
| 30 | PWS | 3.1.9 | PWS 3.1.9 requires “sound testing equipment,” which is not listed in Attachment 3. Please confirm if this equipment is required to be provided by the IMPS Contractor. If yes, please update Attachment 3 to include it. | Intent is for the equipment to be provided by the Acoustic Enginner. |
IAW Appendix B of the PWS, this list of equipment is not an all-encompassing list of materials. Material needed for each project will be addressed at the time of project award.
| 31 | PWS | 3.1.10 | requires “Automated Data Processing (ADP) equipment.” Please confirm that this refers to the computer listed on Attachment 3. | Correct, computer listed in Equipment list. Contractor shall provide the needed ADP for contract performance. |
| 32 | PWS | 3.4.1 | PWS 3.4.1 references “material handling equipment” (MHE), which also is not listed in Attachment 3. |
a. Is the IMPS Contractor responsible for moving material around with MHE, or does the SSA simply need to accommodate Government-owned/operated MHE for their construction materials?
| b. | If the IMPS Contractor is required to provide the MHE, then please update Attachment 3 to include it. | Material Handling Equipment is not provided by IMPS contractor but shall be stored in the Secured Storage Area if used. | ||
| 33 | Attachment 3, Appendix B & PWS 3.2 – 3.3 | Attachment 3 lists the Secure Storage Area (SSA) / Access Control Facility (ACF) as one combined item and then it lists a “3000 sq ft facility” as a separate item. |
However, in “Attachment B: LIST OF EQUIPMENT”, only the “3000 sq ft facility” is listed. Please clarify the following:
a. Are the SSA and ACF a combined facility that should be priced together on Attachment 3?
b. Is the “3000 sq ft facility” separate and distinct from the SSA/ACF? c. Are there specific construction or accreditation standards for the ACF and SSA that must be met prior to use?
d. What is the purpose of the “3000 sq ft facility”?
e. Can the ACF, SSA and 3000 sq ft facility be soft-sided?
f. Can the Government provide a notional layout of the required security compound with dimensions and number of access points? a.The SSA and ACF is NOT a combined facility. Correct
b. 2000sq ft facility is separate and distinct from the SSA and ACF. It is a material inspection warehouse that serves inconjunction with SSA, but seperate facilities. Correct
c. Are there specific construction or accreditation standards for the ACF and SSA that must be met prior to use? ACF: No, weather tight with climate control and power. SSA: Must be serviceable with no rust, holes or damage and weatherproof.
d. What is the purpose of the “3000 sq ft facility”? 2000sq ft facility is material inspection warehouse. To inspect materials from Trucks prior to Storage.
e. Can the ACF, SSA and 3000 sq ft facility be soft-sided? No, due to weather concerns.
f. Can the Government provide a notional layout of the required security compound with dimensions and number of access points? Yes, see new attachment 34 Att. 3 Price List Equipment Sheet Item 00-7 The pricing sheet references a 3,000 sq ft facility; however, no additional information regarding the facility is provided. We recognize Amend 01 did provide more details on Duty Hours. Could the Government provide additional details regarding the facility, including the type of facility, layout, number of access points, construction scope (to include design criteria i.e. load requirements for floor, ambient temperature requirement, loading dock, seismic requirements), expected workforce size, and any required security coverage areas so that offerors can accurately develop staffing and pricing? This area will be a dedicated space for material inspection prior to any storage within he SSA. The inspection area will be located in the southeastern section of the Secure Laydown Area and be at least 200m2 in size. The inspection area will also need to be located in a manner that allows the 2-meter standoff from the perimeter fence and 1-meter standoff from the shared fenceline.
The area must be built large enough to store multiple days’ worth of material and a pallet x-ray machine. It shall be an enclosed structure, climate controlled, and be weatherproof.
The western-facing section of the enclosure shall have a door large enough for a pallet-sized x-ray to move in and out of, as well as a personnel entry doorway. All openings shall be secure (metal and lockable).
The construction contractor shall provide lighting of 100lux within the inspection area and ensure power is readily available to support a pallet x-ray machine as well as low voltage outlets.
| 35 | PWS | 6.1.4 | “The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement.” | Do these ACAs meant to be between the IMPS Contractor and any subcontractors that the IMPS Contractor hires, or between the IMPS Contractor and the Government? | ACA is in regards to any subcontractors. |
| 36 | Attachment 3 | Is there a specific type of generator (make, model) that is required? Is there a minimum load required? | Generators for the building must be American made. Any generator for ACF, SSA, or general use outside of the facility have no manufacturing preference. Use of outside generators must be approved by AO. |
Generator : 20kW or better
| 37 | Attachment 3, Item 00-11 | How many people does the conference room need to accommodate? | Minimum 15 Personnel |
| 38 | Attachment 3 & Appendix B | Each equipment item has “1” listed in the quantity column in Attachment 3. |
However, Appendix B in the PWS lists different quantities for some of these same equipment items (see below). Please clarify what quantities of these items Offerors should use for their pricing in Attachment 3 and in Section B (CLIN table)?
| a. | Biometrics Readers x12 / | ||||
| b. | Turnstiles x6 | ||||
| c. | X-Ray | ||||
| d. | Radios x30 | ||||
| e. | Electronic Documenting - Tablets x40 | ||||
| f. | PPE x20 | The numbers provided in Appendix B estimate how many of those items may be needed at one during the project. Specific quantities needed will be specific in each TO. | |||
| 39 | Attachment 3 & PWS 3.4.2 | What size (dimensions) Sallyport is required? | What is the Clearance Requirement for the Sallyport? | Security clearance: Need to know |
Physical Clearance: 15 ft Tall
Large enough to accomidate the largest vehicle.
Minimum: 70 ft L x , 20 ft W x 15 ft T
| 41 | Att. 1 (Amend 1) | |
| Solicitation (Amend 1) | Att. 1 Page 26 | |
| Solicitation Page 47 | Att. 1: 4.4.4.6 | |
| Solicitation: 2. PARTII - TECHNICAL PROPOSAL | In Amendment 01, the government added the Mission-Essential Contractor Services Plan to be submitted in Part 1 of the Proposal. |
The page limit remains unchanged as no more than five pages per Sub-Factor for a total volume page count of fifteen.
Will the government please clarify where the Mission-Essential Contractor Services Plan should go in the Technical Proposal, Assuming the best place is within Sub-Factor II: Quality Assurance Plan, Sub-Factor II already asks for at least fifteen components (4.4.4.3).
Is there a maximum page limit for this Plan? This plan will be a part of Part 1 - SUMMARY AND MISCELLANEOUS DATA
Part 1 does not have a page limitation .
| 42 | Solicitation - FA520526R0004 | N/A | N/A | Will the Government consider incorporating DFARS 215.305 into the solicitation to permit consideration of relevant affiliate past performance of the Offeror? | This is currently not a SB set aside and is done under FAR Part 12 procedures. As such, this clause is not applicable and will not be included at this time. | |
| 43 | Attachment 1. IMPS PWS dated 18 Feb 26 39 Pages | |||||
| Attachment 4. DD 254 Security Classification dated 04 Feb 26 3 pages | PWS page 4/39 | |||||
| DD254 Block 1B, 11B, 11C | PWS 1.4 Performance Locations (Misawa) | PWS 1.4 Performance Locations (Misawa) and |
DD254 Block 1B, 11B, 11C contain conflicting language regarding the scope of classified material handling.
PWS 1.4 states "The contractor is required to receive and store classified documents only."
DD254 Block 1B, 11B, 11C states "The contractor is required to receive, store, and generate classified information and material" 1. Please clarify which requirement is applicable and amend the PWS or DD254 accordingly.
2. If escorts will generate classified information:
- What types of classified material will be generated? (shift logs, incident reports, administrative records, other?)
- What classification levels? (Confidential, Secret, Top Secret?)
- What format? (electronic documents, paper reports, data entries, other?)
- What systems will be used? (government-furnished or contractor-provided?)
3. If escorts will only receive and store documents. Can the DD254 be amended to match the PWS language ("receive and store only")? PWS reference not found. IAW the PWS, the Contractor shall properly control critical program information, classified material, and sensitive data.
This requirement is for IMPS services, not Escorts.
44 Critical Discrepancy - Classified Material Handling Scope (PWS vs. DD254) DD254 Block 1B, 11B, 11C
Classified Material Format - Paper vs. Electronic DD254 Block 1B, 11B, 11C 1.What format(s) of classified material will escorts handle?
- Paper documents only?
- Electronic media (hard drives, CDs, USB drives)?
- Both paper and electronic?
2.If electronic media:
- Will escorts process classified information on computers/IT systems?
- Will escorts use government-furnished IT systems or contractor-provided systems?
- What classification levels will be processed electronically?
3. For storage requirements:
- What is the anticipated volume of classified material to be stored?
- What classification levels? (Confidential, Secret, Top Secret, SCI?)
- What is the anticipated duration of storage? (short-term holding, long-term archive, other?) Anticipated format of classified will include physical assets.
This requirement is for IMPS services, not Escorts.
45 SCIF (Sensitive Compartmented Information Facility) Requirement DD254 10.e,(1) The DD254 lists SCI as a required access category.
1.Is it a contractor-provided SCIF required?
- Yes - contractor must construct/operate SCIF at Misawa or off-base
- No - escorts will access government-provided SCIFs only
2.If contractor SCIF is required:
- What are the size and capability requirements?
- Must it be ICD 705-compliant?
- What is the Cognizant Security Authority (CSA) for accreditation? (DIA, NSA, ODNI, other?)
- What is the expected accreditation timeline?
- Must SCIF be located on Misawa AB or may it be off-base?
3.If government SCIF access only:
- Will escorts simply enter government SCIFs as part of facility access?
- Will all SCI work be conducted in government-controlled spaces? 1.Is it a contractor-provided SCIF required?
- No - IMPS personnel will access government-provided SCIFs only
2. N/a
3. If SCIF access is required, the UG will coordnate for contractor access. No initial request for SCI. If SCI personnel are needed, this will be handled at the TO level
46 SECTION 5: PERSONNEL CLEARANCES
Personnel Security Clearance Requirements
| PWS page 8/39 - 10/39 |
| PWS 2.3 Roles and |
Responsibilities, PWS 2.3.2.1, PWS 2.3.3
PWS 2.3.4 Required Clearance Levels 1.What security clearance level is required for the escort personnel?
- Secret clearance sufficient for all positions?
- Top Secret clearance required for all positions?
- Mix of Secret and Top Secret based on duties?
2. Is SCI access required for all escort and all guard personnel?
- Yes - all escorts and guards require SCI access
- Some escorts and some guards require SCI access (specify which positions)
- No - facility access only, no SCI indoctrination needed
3.If SCI access is required:
- What SCI compartments/programs?
- Is polygraph required for SCI access?
- How many escorts require SCI vs. collateral TS only?
4 For SAP access (if applicable):
- Which SAP(s) require escort access?
- What are the program-specific clearance requirements? The intent of this project is the construction of B3267.
1. This requirement is for IMPS services, not Escorts.
2. Please refer to the Roles and Responsibilities table in the PWS.
3. Only SSM may require SCI. If required, this will be captured in later TOs. In that event, adaquate time will be given in advance to obtain required clearances or personnel.
4. This requirement is for IMPS services, not Escorts. See PWS for reuired clearance for each labor category.
47 Attachment 1: IMPS PWS, Page 9, Section 2.3.3 This section indicates that the CSTs may require a TS-SCI, but there is no such requirement for the SSM(s).
-If some positions require SCI access, will the Government process SCI access for our cleared employees, or must we provide personnel who already hold TS/SCI?
-For positions requiring Top Secret clearances, will the Government allow personnel who currently hold TS eligibility but require SCI indoctrination upon arrival?
| Question: Can the Government clarify the expectation of supervision of CST staff in SCI areas where the SSM potentially can not access? Can the Government also clarify the reporting chain for Incidents of an SCI nature if the SSM(s) do not have SCI induces? | It is a potential for IMPS to require SCI. This is not currently a requirement and if it becomes a requirement, this will be addressed at the TO level. | ||
| 48 | PWS | 5.4.1 | This section states “SSM or may be required to have eligibility for a US TOP SECRET Sensitive Compartmented Information (SCI). |
| Please clarify whether SCI eligibility will be required or not. | It is a potential for IMPS to require SCI. This is not currently a requirement and if it becomes a requirement, this will be addressed at the TO level. | |
| 49 | Specific Escort Responsibilities and Classified Handling |
Escort Duties Involving Classified Information 1.What are the specific escort duties that involve classified information?
- Escorting cleared personnel through classified areas (no direct material handling)
- Escorting/transporting classified materials between locations
- Receiving classified deliveries and logging into accountability system
- Generating classified shift logs, incident reports, or administrative documents
2.If escorts generate classified documents:
- What types of documents? (shift logs, incident reports, access logs, other?)
- What classification levels?
- What systems are used? (government-furnished or contractor-provided?)
- What is the frequency and volume?
3.If escorts transport classified materials:
- What classification levels?
- What formats? (documents, electronic media, equipment, COMSEC, other?)
- What distances/routes?
- What are the authorized transportation methods and security procedures? Not applicable to this requirement.
This requirement is for IMPS services, not Escorts.
50 SOFA and Host Nation Requirements
Japan SOFA and Host Nation Security Requirements Japan SOFA and Host Nation Security Requirements 1.Are there Japan-specific security requirements beyond standard DoD/DCSA requirements?
- Status of Forces Agreement (SOFA) implications?
- Japanese government security coordination or approvals?
- Host nation security clearances or background checks required?
2.For contractor facilities (if required off-base):
- Are classified facilities permitted off-base in Japan under SOFA?
- What Japanese regulations apply to classified storage or TEMPEST facilities?
- What approval authorities are involved? (Japanese government, U.S. Forces Japan, other?)
3.For contractor personnel:
- Must escorts be U.S. citizens only?
- May third-country nationals (TCNs) be employed as escorts?
- If TCNs allowed, what additional security vetting is required? This requirement is for IMPS Services. All provided personnel are required to be US citizens with clearance IAW with the PWS.
This requirement is for IMPS services, not Escorts.
51 Attachment 4. DD 254 Security Classification dated 04 Feb 26 3 pages
DD254 COMSEC, RD, SCI, SAP - Access vs. Handling DD254 Block 10 and 11 COMSEC, RD, SCI, SAP - Access vs. Handling The DD254 lists the following required access categories: COMSEC, RD (Restricted Data), SCI, SAP, and CUI
DD254 Block 10 and 11 and PWS RD (Restricted Data)
1.Are the following "ACCESS" requirements or "HANDLING" requirements?
- Escorts need clearances/access to enter government facilities where these materials exist (but do not handle/store them)
- Contractor must receive, store, process, or safeguard these materials in contractor-controlled facilities/systems
For each category below, please clarify if they are Access requirements, Handling requirements, or both:
COMSEC (Communications Security)
- Escorts will access areas where COMSEC material exists (government-controlled)
- Contractor must establish COMSEC account and handle COMSEC material -If the requirement is contractor handling, please clarify what types of COMSEC (key material, crypto equipment, other?).
RD (Restricted Data - Nuclear Weapons Information):
- Escorts will access areas where RD exists (government-controlled)
- Contractor must handle/store RD material
- Concern: RD seems unusual for escort services. Is this truly required?
- If required: What is the scope and purpose of RD access for escorts?
SCI (Sensitive Compartmented Information):
- Escorts will access government SCIFs (no contractor SCIF required)
- Contractor must construct/operate a SCIF to handle/store SCI
- If contractor SCIF required: What are the size, capability, and accreditation timeline requirements?
- What SCI compartments/programs are involved?
- Will the contractor be required to be read into SCI? Is there an SSO on site that would do courtesy in-doctrinarians?
SAP (Special Access Programs):
- Escorts will access areas where SAP activities occur
- Contractor must participate in SAP and handle SAP material
- If SAP participation required: Which SAP(s)? What are the program-specific security requirements?
CUI (Controlled Unclassified Information):
- Escorts will access CUI in government systems only
- Contractor must process/store CUI in contractor systems (NIST 800-171 required)
- If contractor CUI systems: What types of CUI? What is the anticipated volume? There are no requirement for the contractor to provide a SCIF.
Project is the IMPS service for the construction of a SAPF & SCIF facility.
Anticipated CUI information consist of project information 52 Restricted Data (RD) Justification
DD254 10.b DD254 10.b DD254 Block 10 and 11 and PWS RD (Restricted Data
Restricted Data (RD) is defined as nuclear weapons design information under the Atomic Energy Act. RD handling/storage requires Department of Energy (DoE) approval and specialized procedures.
1.Is RD truly required for escort service performance at Misawa AB?
2.If yes, what is the operational justification for escorts to handle/access RD? "Restricted Data" requirement in the PWS has been removed.
Definition: All data concerning (i) design, manufacture, or utilization of atomic weapons; (ii) the production of special nuclear…
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