Attachment 1. IMPS PWS dated 24 Apr 26, 47 Pages.pdf

Attachment 1 Information Monitoring and Protection Services

Performance Work Statement 24 Apr 26

PERFORMANCE WORK STATEMENT

FOR

INFORMATION MONITORING AND PROTECTION SERVICES

Solicitation Number: FA520526R0004

CUI

Information Monitoring and Protection Services Requirements PWS

Solicitation No. FA520526R0004

TABLE OF CONTENTS

1.0 SCOPE

1.1 Background

1.2 Mission

1.3 Objective…

1.4 Performance Locations…

2.0 DESCRIPTION OF SERVICES

2.1 Information Monitoring and Protection Services (IMPS)

2.2 Specific Tasks…

2.3 Specific Personnel Requirements

2.4 Contractor Requirements Contract Management

2.5 Human Resources Management

2.6 Financial Management

2.7 Duty Hours, Holidays, Base Shutdowns

2.8 Outside Continental United States (OCONUS) Working

2.9 Status of Forces Agreement (SOFA)

3.0 EQUIPMENT

3.1 Equipment

3.2 Equipment Safety

3.3 Infrastructure

3.4 Facilities

3.5 Utilities

4.0 QUALITY CONTROL

4.1 Quality Control Plan (QCP)

4.2 Records of Inspection

4.3 Performance Evaluation

4.4 Deliverables

4.5 Services Summary (SS)…

5.0 ENVIRONMENTAL, SAFETY, HEALTH, SECURITY…

5.1 Environmental Requirements

5.2 Safety and Health Requirements

5.3 Bioenvironmental Engineering/Hazmat Requirements

5.4 Security

5.5 Anti-Terrorism

6.0 LABOR CATEGORIES

APPENDICES

APPENDIX A LABOR CATEGORIES AND DESCRIPTIONS

APPENDIX B LIST OF MATERIALS

APPENDIX C ACRONYMS

TABLES

Table 1 Government Legal Holidays… Table 2 Requirements Contract Deliverables… Table 3 Services Summary Table 4 Labor Categories and Descriptions

1.0 SCOPE.

1.1 Background.

United States (US) Government Intelligence Community sponsored construction projects are subject to overarching and unique program considerations. The services being acquired will be critical to ensuring these construction projects comply with the requirements defined in the Intelligence Community Directive (ICD) 705, "Physical and Technical Security Standards for Sensitive Compartmented Information Facilities (SCIF)", and the Department of Defense (DoD) 5105.21-M-Volumes 1,2,3, "Sensitive Compartmented Information Administrative Security Manual", dated October 2012. In addition, the ICD 705 has several implementing documents including Information Community Standard (ICS) 705-I, ICS 705-2 and the "Information Community (IC) Technical Specifications for Construction and Management of SCIF, IC Tech Spec for ICD/ICS 705," dated 13 March 2020 known as the Tech Specs. The above-mentioned documents are available at www.odni.gov.

1.2 Mission.

1.2.1 The Department of Defense agencies located in the Japan (JP), require Information Monitoring and Protection Services (IMPS) for the successful design, build and accreditation of SCIFs, Secure Work Areas (SWAs), Special Access Program Facilities (SAPF) and projects within the Restricted/Controlled areas. This is a high-tempo mission which will require flexibility and compromise from the contractor. The contractor will be expected to collaborate with a diverse number of US government agencies, in addition to Japanese contractors, and subcontractors. It is expected that the contractor will have to adjust to the constant change of requirements driven by the general contractor, and to collaborate as much as the Construction Security Plan and the Threat Profile will allow.

1.3 Objective. The objective of this Performance Work Statement (PWS) is to provide IMPS in accordance with (IAW) ICD and ICS 705 and DoD policies to allow for successful design, build and accreditation of the facilities by Defense Intelligence Agency (DIA) and Office of Special Investigations (OSI).

1.3.1 Scope Management and Contract Modifications. This contract will manage changes through a formal Scope Management process. While the contractor is expected to accommodate routine operational adjustments within the defined Information Monitoring and Protection Services (IMPS) scope, any significant additions—such as expanded technical security functions, or major infrastructure requirements—will be considered out-of-scope. Such out-of-scope work requires a formal contract notification or modification initiated by the Contracting Officer. The contractor must not proceed with any out-of-scope tasks until a written notification is officially executed, as any unauthorized work will not be compensated.

1.4 Performance Locations. Performance under this contract shall be required outside the Continental United States (OCONUS) at Misawa Air Base, Japan.

http://www.odni.gov/

2.0 DESCRIPTION OF SERVICES.

2.1 Information Monitoring and Protection Services (IMPS).

2.1.1 The Contractor shall provide all personnel, equipment and its maintenance, supplies, transportation, tools, materials, supervision, and other items to perform construction security surveillance services to support secure construction projects IAW ICS 705 and DoD policies. The anticipated project for this contract is in relation to the renovation of 13 Fighter Squadron Operations Building (B3267). Contract documents may refer to projects under the purview of the ICD 705 as SWA in lieu of SCIF, but the terms shall be interchangeable. This is a nonpersonal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by matter of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall perform to the standards of this contract. The Contractor shall provide an IMPS program which shall include:

2.1.1.1 All aspects of physical, personnel, technical, administrative, and procedural security as required to fully comply with ICS 705 and the Construction Security Plan (CSP).

2.1.1.2 Construction security program management, administrative, and construction surveillance operations including mobilization, demobilization, and closeout.

• The mobilization consists of providing all equipment, and materials needed for performance, to include the Access Control Facility (ACF) and Secure Storage Area

(SSA).

• The demobilization is all work associated with the removal of all equipment to include the ACF and SSA. Upon project completion, the contractor will return environment to its original state. Cost of demobilization is at the contractor’s expense and will need to be factored into contractor’s pricing. The demobilization timeline will be defined as up to six months prior to the end of performance.

• The construction site shall be kept neat and orderly at all times. The contractor shall remove debris from the site on a daily basis.

Parking Lot Area Guidance for Facility Placement:

• Existing B3267 parking lot was constructed for normal vehicle load capacity.

Damage may occur to the asphalt pavement and sub-base material, which will require repair after completion. Contractor will avoid placing units directly above underground utility lines.

• Modular units typically rest on corner castings, creating concentrated loads at the corners. To avoid issues with settlement of the placed facilities (like the ACF), recommend placing 1-inch think steel plates (at least 2’x2’) under the corner castings of the modular unit to distribute the point load over a wider surface area (manufacturer should confirm loading and requirement; this should be standard practice). The vendor or contractor may be required to check the unit for leveling every 3-6 months to ensure no settlement issues.

• SSA area set to be in the parking lot, so the government recommends against using a the concrete pad on the ground as there is no ground area in that space to use.

• The government recommends preventing damage to the parking lot to minimize the cost of asphalt replacement/repair at the end of performance.

2.1.1.3 Interface ACF and SSA within the secure perimeter fence line provided by General Contractor ( GC).

2.1.1.4 The SSM will be subject matter expertise on construction, technical surveillance and ICD-705 requirements.

2.1.1.5 Provide nonpersonal services of a Site Security Manager (SSM) on required projects and a team of Construction Surveillance Technicians (CSTs) and other technical experts to successfully protect the integrity of the facilities throughout their construction or renovation.

2.1.1.5.1 Provide nonpersonal services of an ICD 705 Acoustic Engineer (ICD 705 AE) to successfully protect the integrity of the facilities through their design and build phases of renovation and construction. Proposed labor rate for this category shall be incorporated in the resultant contract. This requirement is anticipated to be included as an option in the resulting contract.

2.1.1.5.2 Only those with training on audio testing techniques shall conduct instrumental acoustic tests and verify standards are met.

2.1.1.6 Provide all infrastructure, personnel, training, and processes for physical site security, access control, secure shipping, receipt, storage of materials, and monitoring of construction activities to ensure the facility is constructed IAW ICD 705.

2.1.1.7 Provide all required Personal Protective Equipment (PPE) and equipment necessary to perform the work under this PWS.

2.1.2 The projects for this IDIQ is for the provision of IMPS Services for the construction, Furniture, Fixings, and Equipment (FF&E), CSP Creation, and accreditation of various secure facilities at Misawa AB, Japan. The expected end-to-end timeline for these projects is 5 years with a possible peak number of 30 CSTs and 15 CAGs. SUBJECT TO CHANGE

2.1.2.1 The current portfolio of projects requiring IMPS services include but are not limited to future SCIF and SAPF projects on Misawa AB for the: 13 Fighter Squadron Operations Building (B3267), 14 Fighter Squadron Operations Building (B3120), Advanced Program Office (APO) Building (B3264), Flight Simulator Building, and other future projects in restricted/controlled areas

2.1.2.2 Because of the dynamic nature of the MILCON and FSRM programs across the Misawa Ops-11 enterprise, it is highly likely for other projects to be added to the portfolio.

2.1.2.3 An anticipated ratio of CSTs to foreign construction workers is 1:4, however this is subject to change throughout the projects and will be specified in each specific CSP.

2.1.2.4 IMPS provided shall comply with appropriate authorities, foreign clearance guidance, regulations and associated processes. The Contractor shall demonstrate an ongoing awareness and knowledge of and ability / processes to apply all applicable guidance and regulations related to performance in Japan while ensuring no delay or lapse in contract performance.

2.1.3 The Contractor shall be capable of providing surge support for limited duration requirements. At any time, if this occurs, the Government shall provide the Contractor a 30 calendar-day notification of surge requirements including durations, specific services required, number of personnel, and any other surge unique information. The Contractor shall be prepared to provide support for unanticipated surge support requirements for all identified tasks within the requirements contract and PWS. Surges shall be incorporated by a modification to the contract.

2.1.3.1 Air travel should be in coach class only unless the contractor’s employee bears the cost of the difference between coach and first class. If more than one air carrier offers service, travel should be on the carrier that offers the lowest price. Contractor personnel are required to fly on a U.S. flag carrier service under the Fly America Act, 49 USC Section 40118, which requires employees, consultants, contractors, and any other persons traveling for the federal government outside the United States via commercial air to travel by U.S. flag air carriers, unless an exception to the Act applies. The Government anticipates that exemptions will apply to portions of travel to the performance location. Within 10 calendar days after contract award, the Contractor shall provide a written plan to the CO and COR on how they will procure air travel.

2.2 Specific Tasks: The Contractor shall provide nonpersonal services of a SSM on Specified projects and a team of CSTs and CAGs to successfully protect the integrity of the facilities, flightline, and other projects throughout renovations, construction, Warranty Calls, and FF&E of the facility. The purpose of the SSM is to provide complete oversight of the Construction Site Security for a project, provide threat/risk mitigation strategies to the Contracting Officer Representatives (CORs), and to supervise the CST and CAG teams and their daily operations.

The purpose of a CST is to detect and deter the implementation of clandestine monitoring devices into US Government facilities that may house and/or process classified materials/communications. The purpose of a CAG is to ensure all individuals and materials entering the secure site are screened and to guard the construction site. Provided SSM, CSTs and CAGs will form an IMPS team to provide support to the appointed projects.

2.2.a Provide non-personal services of ICD 705 Acoustic Engineer responsible for ensuring that all acoustic and technical security measures in the Compartmented Area (CA) align with the standards of the parent SCIF, including full compliance with ICD 705, administrative telephone protocols, and Technical Surveillance Countermeasure (TSCM) requirements. This includes verifying the use of SCI-accredited rooms for sensitive discussions, implementing procedures to restrict access during conversations, and supporting secure communication systems. The engineer must also coordinate inspections, document compliance, and contribute to maintaining a secure environment for compartmented operations.

2.2.1 The Contractor shall work IAW the respective CSP (copies of each project will be provided after contract award), and ICD/ICS 705. The contractor shall comply with all JP and US regulations for Health and Safety, to include the requirements of the General Contractor’s Principal Contractor. In cases where the requests from the General Contractor are perceived as excessive, or unnecessary, the contractor shall comply first (within the terms of the contract and the CSP), then submit a request to the CO and the COR to review the requirement. The contractor shall abide by the determination of the USG on said Health and Safety request.

2.2.2 Ensure the requirements contained within the ICD/ICS 705 are implemented and advise the COR(s) of compliance and report any discrepancies within their areas of responsibility to the SSM or designee.

2.2.3 Documenting security infractions and violations that deviate from the CSP and notify the COR(s).

2.2.4 Infraction is defined as any knowing, willful, or negligent action contrary to the requirements of the CSP or its implementing directives that does not comprise a violation as defined below. Infraction will be reported to the COR(s) within two (2) working days.

2.2.5 Violation is defined as any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information. Violations will be reported to the COR(s) within four (4) hours.

2.2.6 Maintain a list of all workers used on this project and include this list in the final SCIF accreditation file.

2.2.7 Compiling CST documentation records for submission to the COR(s) by the 25th of each month.

2.2.8 Monitor the activities of all foreign national construction workers and personnel on the Secure Construction Site (SCS) at all times.

2.2.9 Document the construction activities of all personnel on the SCS.

2.2.10 Document all security incidents that occur on the SCS.

2.2.11 Perform in-depth inspections of construction materials, tools, and equipment prior to and after their use/installation ensuring all items are free of tampering and identify all anomalies.

Material inspections will include use of specialized equipment including the Non-Linear Junction Detector (NLJD), X-ray machine, and other equipment that the contractor deems necessary to carry out its duties. All inspection devices must be from a US Manufacturer and be vetted through

AO.

2.2.12 Identify and document anomalies and variances in finished construction work against the official’s project construction plans. The contractor shall identify those variations and provide the government with a list, identifying those deficiencies as “security,” “quality,” or both. The contractor’s focus and primary responsibility will be on matters related to security; however, due to the nature of construction surveillance, the contractor will encounter anomalies strictly related to quality of construction, therefore, it is highly desired for the contractor to annotate and communicate those deficiencies to the USG, labeled as “quality”.

2.2.13 Perform access control functions, including personnel and bag searches, preventing the entry of unauthorized persons, materials, and equipment.

2.2.14 Carry out opening and closing procedures of the SCS each day as directed by the SSM.

2.2.15 The USG may request the SSM to aid in or develop a CSP and review building designs upon notification.

2.3 Specific Personnel Requirements

2.3.1 The Contractor shall submit resumes of proposed SSM and CSTs to the 35th Contracting Squadron (35 CONS) at time of proposal. Resume submitted must be for current employees of the contractor and who the contractor intends to use on this contract for future task orders. If the resumes submitted are not for current employees of the submitting company, the contractor shall highlight this in their proposal. The Contractor shall submit certifications of proposed SSM, CSTs and or CAGS to the 35th Contracting Squadron (35 CONS) during Task orders. The Contractor shall notify the Contracting Officer (CO) and COR(s) in writing prior to making any changes in individuals to this contract and must demonstrate that the qualifications of their personnel are equal to the qualification of the personnel being replaced. All personnel changes shall not be allowed without US Government approval.

2.3.2 Site Security Manager (SSM): The Contractor shall provide SSM for specified projects as defined in ICD/ICS 705. The SSM is considered key personnel; as such, an SSM must be present on site at all times and available for questions during the working day for the performance of this contract. The purpose of the SSM is to provide complete oversight of the CSP for a project, provide threat/risk mitigation strategies to the COR(s), and to supervise the CST, Acoustic Engineer and CAG teams and their daily operations. Individuals who are contracted to be SSMs will maintain direct contact with the COR(s). All recommendations must be approved by the COR(s) prior to implementation by the SSM.

2.3.2.1 The Contractor shall provide SSMs when required for the project. They shall be responsible for the performance of the work. There is the possibility of project overlapping or project coverage within the Ops-11 Program. The SSM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The SSM shall be available during Construction Contractor hours. The SSM must possess and maintain a US TOP SECRET (TS) clearance. The contractor shall notify the COR(s) and CO of any changes to Key Personnel after award at least fifteen (15) days prior to change.

2.3.2.2 Roles and responsibilities of the SSM include, but are not limited to:

• The SSM shall receive and implement orders, or special instructions, from the COR(s) or CO concerning matters which affect the security operations of the site. The SSM will develop Standard Operating Procedures, Plans, and Special Instructions governing the Surveillance function. In consultation with the AO, develop a CSP regarding implementation of the standards herein. (This document shall include actions required to document the project from start to finish.)These operating procedures must be IAW ICD 705 and ICS 705, DoD 5105.21- M-Volumes 1, 2, 3 and the CSP.

• Shall outline threat and risk mitigation strategies prior to the start of the SWA construction.

• Report all suspicious materials or incidents to the COR(s) within two (2) hours of notification from CST/CAG.

• Ensures the security integrity of the SCS.

• Develops and implements the CSP.

• Responsible for the accreditation of the SWA.

• Conduct daily periodic security inspections for the duration of the project to ensure compliance with the CSP.

• Provide a monthly report summarizing the daily logs referencing compliance with ICD/ICS 705.

• SSM has stop-work authority for security violations. SSM has authority to immediately intervene to prevent an incident or security violations. They must notify appointed USG representative immediately. Documents security violations or deviations from the CSP and notify the AO and COR(s) in accordance with ICD705, submitted in an excel spreadsheet that will identify the project name/number; date, month, and year along with time of action; the excel spreadsheet shall categorize the type of infractions “violation or deviation” and signed by the SSM then submitted to the COR(s) on a weekly basis. If there are no violations or infractions for that week, submit report stating, no infractions during that week timeframe, listing the dates.

• Maintains a list of all workers used on the project; this list shall become part of the facility accreditation files.

• Routinely review with the Accrediting official/Special Security Officer/Project Manager/Program Manager (PM) and General Contractors (GCs) for the security requirements of this project.

• Implements procedures to deny unauthorized site access.

• Works with the Program Management Office (PMO) and GCs to ensure security of the SCS and compliance with the requirements set forth in this document and ICD705.

• Develop and administer site specific training to the GC’s personnel and Site Security Personnel (SSP) regarding security restrictions and SCS operational procedures.

• Maintains constant surveillance over the project to ensure adherence to regulations, policies and guidance.

• Coordinates appropriate levels of SSP on-site resources in conjunction with the GC’s schedule.

• Provides inputs to weekly staff meeting slides with input from appointed stakeholders related to site security.

• Notifies the COR(s) and CO if any constructions security requirements cannot be met, which with them are reported to the US Government PM. The CO and COR(s) will provide a decision on final solution or resolution and provide guidance.

• Ensures that processes are in place and responsible that all persons, packages, boxes, crates, vehicle, or other means of introducing material onto the secure areas are inspected for questionable or prohibited items.

• Coordinates with requirement owners, such as the Advanced Program Office (APO), Government SAP (Special Access Program) Security Office, and PMO to resolve problems.

• Must be able to write detailed reports in English and complete the analyses of issues, findings, and security situations which require staff actions.

• Shall be capable of independent decision making, possess a high degree of individual initiative, and be able to function with minimal supervision.

• Monitors efforts to ensure timely accomplishment of accreditation of the SWA.

• Shall utilize photographs, Security Forces reports, and GC documentation as necessary to provide a monthly report to the Accrediting Official to ensure compliance with ICD 705 and as specified in ICS 705. These files will be maintained for the duration of the contract and are the property of the US Government and are clearly identified in ICS 705.

2.3.3 Construction Surveillance Technicians (CSTs): The purpose of a CST is to detect and deter the implementation of clandestine monitoring devices into US Government facilities that may house and/or process classified materials/communications. The CSTs shall monitor and observe construction workers as they accomplish their various tasks to preclude the introduction of electronic, electrical, mechanical, or any other type of hostile surveillance monitoring devices and practice Operational Security (OPSEC) for the project and into finished construction. The CST must possess and maintain a US TOP SECRET (TS) clearance. For some projects in active spaces, the CSTs may need to possess and maintain a US TOP SECRET/SCI (TS/SCI).

2.3.3.1 Roles and responsibilities of the CST include, but are not limited to:

• Shall become knowledgeable of the US Air Forces Japan (USFJ) security procedures and the level of security required in various parts of each facility under construction. Is specially trained in surveillance and the construction trade to deter technical penetrations and thwart implanted technical collection devices.

• Monitor the activities of all foreign national construction workers and personnel on the SCS.

• Document the construction activities of all persons on the SCS.

• Document all security incidents that occur on the SCS.

• Perform in-depth inspections of construction materials, tools, and equipment prior to and after their use/installation ensuring all items are free of tampering and identifying all anomalies.

• Material inspections include use of specialized equipment including X-Ray, NLJD, etc.

• Routinely reviewing with the project manager and GC on the security requirements for this project.

• Maintain CST documentation records for the duration of the project.

• Maintain daily logs, which will be submitted to the SSM.

• Identify anomalies and variances in finished construction work against the official project construction plans. (“quality” anomalies/variances to be submitted in a separate document).

• Perform access control functions including personnel and bag searches to prevent the entry of unauthorized persons, materials, and equipment.

• Carry out opening and closing procedure of the SCS each day as directed by the SSM.

• Report all suspicious materials or incidents to the SSM within two (2) hours of discovery.

• Screen all equipment, materials, and furnishing destined for use in the controlled construction area using Contractor Furnished Equipment and any and all other methodsof examination as outlined in the CSP and accepted by the COR(s).

• Monitor and observe construction workers as they accomplish their various tasks to preclude the introduction of electronic, electrical, mechanical, or any other type of hostile surveillance monitoring devices and practice OPSEC for the project and into finished construction.

2.3.4 Cleared American Guards (CAGs): The purpose of a CAG is to monitor the construction site to ensure all individuals and materials entering and exiting the secure site are screened. The CAGs will ensure all individuals and materials entering the secure site are screened and to guard the construction site. The CAGs must possess and maintain a minimum of a US SECRET clearance.

2.3.4.1 Roles and responsibilities of the CAG include, but are not limited to:

• Perform access control functions at all vehicle and pedestrian entrances to the site during hours of operations (except as otherwise noted in the CSP).

• Screens all non-cleared workers, vehicles, and equipment entering or exiting the site.

• Denies introduction of prohibited materials such as explosives, weapons, electronic devices, or other items as specified by the AO or designee (SSM or COR(s)).

• Conduct random inspections of all site areas to ensure no prohibited materials have been brought on to the site.

• Report all suspicious materials or incidents to the SSM within two (2) hours of discovery.

• Perform other security related duties as required by the SSM or their designee such as roving patrols, or personnel, and vehicle escorts.

2.3.5 Acoustical Engineer (AE): The purpose of an AE is to perform Sound Transmission Class (STC) Instrumental Testing in accordance with the ICD-705 and Chapter 9 of the Technical Specifications for the ICD/ICS-705. The AE must possess and maintain a US TOP SECRET clearance. This requirement is expected to be included via options in the resulting contract.

2.3.5.1 Roles & Responsibilities of Acoustical Engineer include, but are not limited to:

• Perform Sound Transmission Class (STC) Instrumental Testing Engagement in classified enclosures.

• Be familiar with international and JP-specific testing standards (e.g. ASTM E336-20, ICS/ICD- 705, ISO 16283-3:2016, etc.); and to be prepared to provide testing methodology to the US government prior to approval.

• Provide a written report for each area tested verifying and identifying the numerical STC (NIC) rating of each test conducted.

• Provide all testing equipment, materials, and trained personnel to meet this requirement.

The government will not provide any STC testing equipment, materials or STC training, nor will the government reimburse the contractor for any STC test equipment, materials or STC training for performance on this contract.

found discrepancies. Retesting is required until the discrepancies are resolved and is in full compliance with ICD-705.

2.4 Contractor Requirements Contract Management.

2.4.1 Contract Management Capability. The Contractor shall provide a contract management capability (personnel and all other required resources) to properly manage the resulting contract. The Contractor shall:

2.4.1.1 Be responsible for contract performance IAW this contract PWS.

2.4.1.2 Manage short notice suspense’s, operational constraints, and other potential impacts to maintain schedule requirements on all projects.

2.4.1.3 Provide primary point(s) of contact (POC(s)) to accomplish the managerial, contractual, financial, and administrative aspects of the requirements contract, and work with the US Government on all requirements contract issues.

2.4.1.4 Respond to US Government CO, PMO, or COR requests in a timely manner.

2.4.1.5 Only perform work IAW the PWS or CO direction. The Contractor shall not perform

• Testing and reporting. If remediation support is necessary, coordinate with SSM to correct any work unless it is specified in the PWS unless otherwise directed by the CO or captured in a modification signed by all applicable parties.

2.4.1.6 Notify the CO of direction received from Government personnel that the Contractor considers outside the scope of PWS requirements prior to performing the work.

2.4.1.7 Notify the CO of any known details regarding current or prior performance by another Government agency or Contractor for the same work required int eh execution of any task in the resulting contract.

2.4.1.8 Assume total performance responsibility for work performed and supplies/services delivered under the resulting contract. The Contractor shall actively manage all subcontractors, teaming partners, and all non- prime contractor entities and personnel providing support for performance of the resulting contract. Actions may include analysis, critique and assessment of the adequacy, timeliness and cost effectiveness of all work to be performed. The Government will hold the Contractor responsible for all actions taken or not taken to ensure successful contract performance.

2.4.1.9 Develop, populate, address, update and deliver all required deliverables in the timelines specified in this PWS.

2.4.2 Inherently Governmental Functions / Decision Making. The Contractor and all Contractor personnel shall not perform inherently Governmental functions, as described in Federal Acquisition Regulation (FAR) Subpart 7.5. The Contractor as an entity and individual Contractor personnel are not authorized to make decisions on behalf of the US Government. The Contractor shall make recommendations to US Government personnel for the US Government’s decision-making purposes.

2.4.3 Communication.

2.4.3.1 The Contractor shall communicate within the Contractor’s overall organization (to include any teaming partners, subcontractors, hired foreign nationals, or in country support to ensure successful contract performance), such that appropriate Contractor personnel are aware of contract actions, activities, and performance and that the US Government receives a consistent, transparent and timely message regarding contract performance.

2.4.3.2 US Government, not Contractor, personnel will keep Government leadership informed of performance status. This is particularly important for OCONUS performance where Contractors often work in the same location(s) as Government personnel. Onsite contractors may be asked to accompany US Government personnel to meetings to provide first hand knowledge.

2.4.3.3 Contractor personnel shall communicate professionally and only with respect to business concerns with non-acquisition personnel. All pertinent information shall be provided to the CO, PMO and/or COR(s), as applicable, to affect appropriate contract action and address in-country issues. Only the CO, PMO, COR(s), or officially designated representative, will report contract performance status within applicable Government management chains.

2.4.3.4 The Contractor shall monitor and report all situations that could cause delays in performance or unsuccessful contract performance within 24 hours of discovery. The Contractor shall provide an initial electronic mail (e-mail) notification to the PMO/COR(s) describing the situation and planned course of action, to include timeline for delivery of the detailed course of action, to include a realistically achievable solution in a timely manner that minimizes risk to successful contract performance. A reasonable timeline for delivery of the detailed course of action will be addressed on a case-by-case basis.

2.4.4 Documentation.

2.4.4.1 Delivery will be required only in electronic media form. Electronic documentation developed under this contract shall be delivered in editable and searchable versions of Portable Document Format (PDF) using Adobe Acrobat 9.0 or Microsoft Office 365, or (or the latest Government versions), unless otherwise specified by the CO. The Contractor shall submit all electronic documentation without embedding or using security rules (locking spreadsheet cells, or implementing password protection or document security restrictions). All such deliveries shall be virus free and unlocked.

2.4.4.2 The US Government will specify standard naming conventions for submissions, as deemed appropriate.

2.4.4.3 The CO/COR/PMO shale specify documentation delivery / media type and format, as well as the quantity of copies and recipients of the work products required for delivery for each project.

2.4.4.4 Operational Records: The SSM/CST shall maintain logs in accordance with the CSP.

The Contractor shall report all security incidents to the COR(s) in accordance with the CSP and/or special instructions. At a minimum the SSM will ensure that the following activities/events are documented by the SSP:

• Detailed descriptions of all construction activities including:

• Date, time, location, person(s) completing work, work being performed, monitoring CST(s), and accompanying photos as per the AO requirement.

• Detailed descriptions of all security incidents involving persons that occur on the SCS including: date, time, person(s) involved, description of incident, reporting CST(s), and accompanying photos (if applicable).

• Detailed descriptions of all construction security deficiencies including: date, time, location, person(s) involved (if applicable), description of deficiency, reporting CST(s), and accompanying photos.

• Detailed descriptions of all construction close-ins/seal-ins for the duration of the project including: date, time, and location, type of close-in/seal-in, person completing work, monitoring CST, and accompanying photos.

• Complete access control log of all persons who access and exit the SCS including: full name, date/time entered, date/time exited.

• Complete list of all vehicles that access the SCS including: date, time of entrance, time of exit, driver’s name, driver’s license number, vehicle license plate number, and reason for entrance.

2.4.4.5 Administrative Records: The Contractor shall maintain administrative records containing at a minimum the certifications of all employees furnished under this contract, time and attendance records, and final security clearance findings. The COR(s) and CO will be authorized to review all certifications, time and attendance records, and security clearance information, as required.

2.4.4.6 Monthly Activity Report: The SSM shall provide a monthly activity report to the COR(s) by the 3rd day of the following month. The report shall be in Microsoft Office and sent via email. The report will include at a minimum: names of personnel assigned to the site; the number of hours spent on each project, the number of personnel hired, resigned, or terminated; security problems encountered with resolution(s); and a general summary of personnel-related issues.

2.4.4.7 Personnel Roster: The Contractor shall provide the COR(s) and CO a roster of all SSP to include name, date, and place of birth, passport number, and level of clearance. The personnel roster is due within ten (10) business days after start of a project. When personnel are employed or terminated, an updated roster much be provided to the COR(s) and CO within five (5) business days.

2.4.4.8 Monthly Equipment List: The Contractor shall provide the COR(s) a list of all equipment used in meeting the requirements of this contract on a monthly basis. It is due at the same time as the Monthly Activity Report. It shall include the equipment description, serial number, purpose, operating status, and include any maintenance conducted during the report period.

2.4.4.9 All documentation must be turned into the COR(s) in digital format upon completion of this project and/or as requested by the US Government throughout the project. The Contractor will provide the means to accomplish digital documentation through the supply of digital note taking devices that are also capable of taking accompanying photos of documented activities. Examples of such devices are tablets, or similar devices. The Contractor will also provide a computer system capable of compiling all documentation from the digital devices for turn over to the US Government. All documentation shall be in a searchable format to allow the US Government to search for specific records. Handwritten documentation will NOT be accepted and it is the responsibility of the Contractor to develop a digital documentation process. All documentation shall be written in English.

2.4.4.10 Data Rights: The US Government has unlimited rights to all documents/material produced under this contract. All documents and material produced under this contract shall be US Government owned and are the property of the US Government with all rights and privileges of ownership/copyright belonging exclusively to the US Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the US Government shall be the sole property of the US Government and may not be used for any other purpose. This right does not abrogate any other Government rights. The contractor shall not retain any documents produced under this contract for personal use upon completion.

2.4.5 Controlled Unclassified Information (CUI) and Personal Identifiable Information (PII):

The IMPS Contractor shall provide the US Government with any hardware, software or documents that contain or contained CUI/PII, to include but not limited to, electronic data storage devices, Identification Badges, Logbooks, etc. and will become the property of the US Government at the completion of the contract. These materials are required to be under the supervision of the SSM Staff at all times. At no time will the Contractor remove anything that contains or contained CUI/PII from the SCS without the proper authorization of the SSM, COR or CO. The Contractor shall maintain all applicable NIST SP 800 series registration and compliance throughout the duration of the contract.

2.4.6 Performance Reviews.

2.4.6.1 Program Management Reviews (PMR). The Contractor shall attend scheduled PMRs, as notified by the US Government. The CO, PM, and other Government personnel, as appropriate, will meet periodically with the Contractor to review performance. PMRs will be held at least annually via teleconference, as appropriate. The US Government reserves the right to conduct PMRs semi-annually. When possible/appropriate, the US Government will attempt to conduct PMRs via teleconference to mitigate travel costs. PMRs will cover status and feedback on performance measures, Contractor performance, and any significant events. PMRs are intended to serve as an opportunity for open and frank discussions on the current status of the contract. The US Government will provide advance copies of PMR agendas, seeking Contractor input/discussion items, and will provide meeting minutes for Contractor review and approval prior to making them official. The Contractor shall provide slide inputs in the format and timeline directed by the US Government and shall provide written notice to the specified PMR point of contact identifying any areas of nonoccurrence or points of discussion.

2.4.6.2 Other Performance Reviews. In addition to PMRs, the US Government may meet with the Contractor, at US Government or Contractor request, to discuss any specific issues. The purpose of these meetings is to foster proactive continuous improvement and transparency between the US Government and Contractor by analyzing past performance problems as well as exceptional performance levels. These meetings may cover compliance; performance improvement; quality strategic planning; teamwork; training opportunities; explore and/or implement industry best practices, quality tools and methods; and/or review the Contractor’s Quality Management System (QMS) efforts and/or the US Government’s Quality Assurance function. Additionally, the contractor shall patriate in recurring meetings with the GC involving but not limited to kick-off meeting, project progress updates and specific US Government requested meetings.

2.4.7 Kick-Off Meetings.

2.4.7.1 Contract Kick-off Meeting. The Contractor shall participate in a contract kick-off meeting within ten (10) days of contract award via teleconference, with individuals designated by the US Government.

2.4.7.2 Kick-off Meeting. All individual projects will have a scheduled kick-off meeting to be coordinated by the US Government after contract award. The SSM shall participate in all kick-off meetings with the COR(s), PMO, GC and CO. The US Government will schedule each kick-off meeting and will notify the Contractor of the time and location. Notification will be provided in advance.

2.5 Human Resources Management.

2.5.1 Personnel Qualifications. The Contract shall attract, hire, train and retain qualified personnel, for the requirements contract, for requirements contract performance, that:

2.5.1.1 Meet or exceed stated Knowledge, Skills, and Abilities (KSA) qualification requirements or other minimum qualifications specified for required work at all levels of performance as defined in the contract and this PWS;

2.5.1.2 Meet or exceed KSAs and/or qualifications stated in a proposal when considered as an evaluation factor relevant to an award decision;

2.5.1.3 Meet or exceed PWS qualifications specified in the PWS. Labor Categories are included in PWS Appendix A.

2.5.1.4 Capable of working independently toward successful contract performance without US Government involvement or direction; and

2.5.1.5 Competently, legibly, clearly, and articulately communicate in the languages appropriate for successful contract performance. Correspondence related to the contract performance is largely conducted via telephone and e-mail; therefore, proper communication in terms of content and comprehension are critical to performance success.

2.5.1.6 All SSP must be familiar with the sixteen (16) standard divisions of construction as defined by the Construction Specifications Institute (CSI) and have a proficient understanding of the most recent version of ICD/ICS-705 (currently dated 13 March 2020). The Contractor shall be responsible for assuring that all SSP are in good physical health and are physically able to perform the activities and functions required by this PWS (e.g. able to stand, sit, bend, walk, kneel, and other related physical activities for long periods of time). Shall be capable of reading and analyzing design and blueprints and recognizing the architect’s intended use. In addition, examining designs and structural complexities, intended to mask an ulterior purpose not intended by the architect.

SSP must be able to write detailed reports in English and complete the analysis of issues, findings and security situations which require COR(s) action.

2.5.1.7 Further requirements for personnel qualifications are set forth in Appendix A.

2.5.2 Personnel Training.

2.5.2.1 The Contractor shall provide and maintain a sufficiently trained workforce capable of providing the services specified in this contract. All related training, continuing education, certification courses, and other similar events are the financial responsibility of the Contractor and shall occur in advance of performance.

2.5.2.2 All Government-provided training will be approved and scheduled through the applicable Government representative in advance. However, the Government may provide training to Contractor personnel only if the contract requires it. No Government-provided Contractor training is authorized without CO coordination and approval.

2.5.2.3 Anti-Terrorism (AT) Level I Training: All DoD military and civilian personnel, direct-hire foreign national employees, and defense contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or Under the instruction of a Level I antiterrorism awareness instructor. Information and guidance pertaining to DoD antiterrorism awareness training is available at the Automated Distance Learning Service (ADLS) “Force Protection” module, https://jko.jten.mil/ or as otherwise identified in the performance work statement.

2.5.2.4 OPSEC Training: Contractor employees, including subcontractors shall complete Level I OPSEC training within fifteen (15) business days of employment under this contract. OPSEC Level I training is available at https://securityawareness.usalearning.gov/opsec/story.html Contractor personnel must complete refresher training every twelve (12) months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR(s) who will contact the OPSEC Signature Manager at Misawa AB for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Signature Manager. Verification of the training shall be provided to the COR(s) within ten (10) days after completion of this training.

https://jko.jten.mil/ https://securityawareness.usalearning.gov/opsec/story.html

2.5.2.5 The Contractor’s SSP shall have attended training appropriate to the employee’s designated job category as described. The Contractor shall provide a fully developed training course designed to prepare CSTs and CAGs for security surveillance services The Contractor shall provide a minimum forty (40) hour CST training course and a minimum twenty (20) hour SSM training course. Each SSM Staff member working on this contract must attend and successfully pass the training course required for their position. Each course must contain testable material to ensure all attendees can successfully apply what they learn to the project. Each course must provide a certification to all students who successfully pass the testable material. The Contractor shall provide a copy of the training certification to the COR within fifteen (15) days of contract award. The SSM will provide a list of all personnel who attend the training on this contract and their certification within ten (10) working days to the COR(s).

Portions of this training should include:

• ICD and ICS-705 Introduction and In-Depth Explanation

• Introduction to and Practical Application with Construction Drawings

• Introduction to Safety on Construction Site Security Projects

• Construction Site Security Overview

• Surveillance Principals and Tactics

• Counterintelligence as it Relates to Construction Site Security

• Introduction to Listening Devices & Associated Threats

• Introduction to Emissions Security (EMSEC) & Associated Threats

• Foundations of Concrete & Associated Threats

• Mechanical, Heating, Ventilation, and Air Conditioning (HVAC), and Plumbing & Associated Threats

• Electrical and Telecommunications & Associated Threats

• Finishing Work & Associated Threats

• Daily Reporting Tactics and Requirements

• Construction Activity Prioritization

The SSM Course must cover at a minimum:

• SSM Position and SSM Staff explanation

• Accrediting Official (AO)/SSM Positions and Relationship with SSM

• CSP Overview

• CSP Development

• CSP Support Documents

• SSM Staff Accreditation Plan

• Determining Construction Activity Prioritization based on Risk/Threat Prioritization

• GC Security Requirements and SSM Interaction

2.5.3 Theater and Country Clearance Requirements: The Contractor shall ensure all US Citizens performing services under this contract comply with the training and Theater Country Clearance requirements listed in the US Government Foreign Clearance Guide for the country in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm.