FA5205-15-R-0007_PreProposal_Conference_Minutes_ _Record_of_Site_Visit.pdf

Attachment 1

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-Proposal Conference / Site Visit Project No. QKKA 07-1054

Repair Main Wastewater Treatment Plant (WWTP) Bldg. 1190, Misawa AB, Japan

RFP No. FA5205-15-R-0007

35 CONS/LGCP

35 CES/CENM

15 May 15

0900 hrs

Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling instructions

CES tech briefing (Specs and Drwg)

Q&A Session

Site Visit to B1190 (see next slides)

Summary

Attachment 2

Misawa Air Base Map

Scope & Requirements

Project Description (Sec B):

Repair main wastewater treatment plant

Repair Bldg.1190 , 1191 and treatment facility (83108)

Main WWTP must remain in operation during construction

Place: Bldg. 1190, Misawa AB, Japan

Contract Type: Firm-Fixed-Price

Performance Period: 540 CD (incl. 30 CD mobilization)

Scope & Requirements

Solicitation

RFPComplete block 14 thru 20.

Fill-in

RFP

RFP - Page 2

Proposal of CLIN Amounts

Solicitation

RFP - Page 3

Fill-in

Section F:

52.211-12 Liquidated Damages @¥146,076 (1st day ) & @¥130,622 (2nd day ～ )

F-901 Performance Period (PP)

PP: 540 CD (incl. 30 CD mobilization)

NTP: Within 30 CD after the date of contract award

Solicitation

RFP - Page 7

Section H:

H-901 Required Insurance Property Damage - ¥2,000,000

H-902 Performance Bond Amount Required: 100% of awarded contract amt.

Submission: Within 30 CD after contract award

Required add’l if Mod >$10K

Japanese Yen or U.S. dollar equivalent to yen-based contract amount accompanying the surety’s separate certification

FAR 52.228-15 as modified, Sec. I, page 14

Solicitation

RFP - Page 9 - 10

Section I

52.223-3 Hazardous Material

Section J

List of Documents, Exhibit & Other Attachments Atch 1: Specifications

Atch 2: Drawings

Atch 3: Past Performance Questionnaire (PPQ) Cover Letter

Atch 4: Past/Present Performance Questionnaire (PPQ)

Atch 5: Schedule of Material Submittals

Solicitation

Fill-in

RFP - Page 11 - 22

RFP - Page 23

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.209-7 Responsibility Matters Info

DFARS 252.204-7007 Alt. A Annual Reps & Certs

DFARS 252.247-7022 Transportation by Sea

K-800 Tax Exemption under SOFA

K-900 Contractor’s Cert

K-901 Construction Contractor License

Fill-in

Fill-in

Fill-in

Solicitation

Fill-in

Fill-in

Submit

RFP - Page 24 - 32

Fill-in

Section K (cont’d)

K-901 CONSTRUCTION CONTRACTOR LICENSE

Offeror shall submit 7 copies of “special construction license” under applicable law of Japan together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042.

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offeror.

Such offeror that fails in representation of the above required license will not be considered for award.

Submit

Section L

L-100 Proposal Preparation Instructions

Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements

Prepare & Submit:

Part I – Summary & Misc. Data (Submit Orig. + 2 Copies)

Part II – Price Proposal (Submit Orig.)

Part III – Past Performance Proposal (Submit Orig. + 7 copies)

Solicitation

Submit

RFP - Page 33 - 38

Section M

M-900 Basis of Award & Evaluation

Weight of Importance:

Past Performance is approximately equal to price

Evaluation Process:

Step 1. Price – Fairness and Reasonableness of price and price realism analysis

Step 2. Past Performance – Recent and Relevant performance information

Solicitation

RFP - Page 39 - 40

Section M (Cont’d)

Past Performance Factor

Recency: Work within the last 3-Yr

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation.

Integrated Assessment

The Gov’t reserves the right to award a contract to other than the lowest price offeror if the difference in the PP Confidence Rating of another offeror justifies the higher price premium.

Technical Briefing

CES Technical Briefing

Description of Work Requirement:

Upgrade & Modernization of Main Base WWTP

Demo pumps, generators, electrical, and mechanical equipment at treatment plant

Wastewater Process Engineering upgrades

Physical plant modernization

Electrical and controls upgrades

QKKA 07-1054,REPR Main Base WWTP B1190, Misawa AB, Japan

Description of Work Requirement (Cont’d):

Headworks 1191

Replace Screens

Replace grit pumps

Eliminate comminutors and secondary screens

Replace raw sewage pumps

QKKA 07-1054,REPR Main Base WWTP B1190, Misawa AB, Japan

Description of Work Requirement (Cont’d):

Treatment Works Building 83108 Replace oil/water separator (primary clarifier) with microstrainers

Convert Secondary Treatment and Tertiary Treatment to Single Stage Nitrification

Retrofit EQ Tank to provide mixing, Aeration Tank, Secondary Clarifier and Nitrification Tank for aeration

Decommission Denitrification Tank, Second Stage Aeration, and Rapid Mix/Slow Mix Systems, and reuse tankage area for Circular Clarifiers.

Decommission Final Clarifiers and convert to Disinfection Tankage.

Utilize existing Methanol and Caustic Soda chemical feed Systems as back up systems for carbon and alkalinity.

QKKA 07-1054,REPR Main Base WWTP B1190, Description of Work Requirement (Cont’d):

Control Building 1190 Decommission Treatment Works Polymer System.

Shut down Aluminum Sulfate System; future use potential.

Replace Dehydrator (Centrifuge), and ancillary equipment.

QKKA 07-1054,REPR Main Base WWTP B1190, Misawa AB, Japan

Description of Work Requirement (Cont’d):

Control Building 1190 Decommission Treatment Works Polymer System.

Shut down Aluminum Sulfate System; future use potential.

Replace Dehydrator (Centrifuge), and ancillary equipment.

QKKA 07-1054,REPR Main Base WWTP B1190, 35 CES Personnel Mr. Daniel Erickson (PM)

Lt Shane Lockridge (PM)

Mr. Norihiro Maruyama (35 CES Engineer)

QKKA 07-1054,REPR Main Base WWTP B1190, Misawa AB, Japan

Travel Route (Approx 2hrs):

1. Start: B656

2. Headworks Bldg 1191

3. Treatment Works Facility Bldg 83108

1. Influent Tank

2. Aeration Tank

3. Denitrification Tank

4. Sterilization Tank

4. Control Bldg 1190

5. Chemical Storage Tanks

6. End: B656

QKKA 07-1054,REPR Main Base WWTP B1190, QKKA 07-1054,REPR Main Base WWTP B1190, Misawa AB, Japan

Questions???

QKKA 07-1054,REPR Main Base WWTP B1190, Let’s move on to Site Visit but please remind

RFP Closing Date / Time:

12 Jun 15 / 02:30 PM (JST)

Questions shall be submitted to 35 CONS/LGCP NLT 27 May 15 (JST)