USAFE GPMS Performance Work Statement (PWS) - Revised Draft (5 May 2020).docx

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

U.S. AIR FORCES IN EUROPE (USAFE)

GLOBAL PREPOSITIONED MATERIEL SERVICES (GPMS)

PROGRAM

5 May 2020

Table of Contents

Solicitation Number: FA4890-19-R-A004

SECTION A - DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK.

1.1. Global Prepositioned Materiel Services (GPMS) Mission. The United States Air Force (USAF) stores prepositioned materiel throughout the world to support the requirements of the various Combatant Commands’ (CCMD) Operational Plans (OPLANs). The designated USAF service component of each CCMD establishes materiel prepositioning requirements to support deployed forces in their respective Areas of Responsibility (AORs). These service components are typically either a Major Command (MAJCOM) or Component-Numbered Air Force (CNAF). The contractor(s) is used as a logistical force-multiplier to reduce the time required to get needed supplies to the warfighter. In U.S. Air Forces in Europe (USAFE), prepositioned materiel may include, but is not limited to, items designated as War Reserve Materiel (WRM), Deployable Air Base Systems (DABS) assets, Emergency Medical Supports Systems (EMEDS), Security Forces equipment, and Rapid Engineer Deployable Heavy Operational Repair Squadron Engineer (RED HORSE) sets, Rapid Airfield Damage Repairs (RADR) assets, and other miscellaneous materiel necessary to meet theater prepositioning requirements. Collectively, the storage and maintenance of this materiel in USAFE, Pacific Air Forces (PACAF), U.S. Air Forces Central (USAFCENT), and other future requirements owners is called the Global Prepositioned Materiel Services (GPMS) program. Not all assets managed under GPMS are coded as WRM. It is the intent of the Government to have only one (1) GPMS contractor supporting each CCDM’s theater requirements through separate single-award GPMS contracts. There is no prohibition against the same contractor being awarded each theater’s contract.

1.2. Scope. The objective of the USAFE GPMS program is to obtain non-personal services to provide storage, maintenance, outload, reconstitution, exercise and contingency logistics support of prepositioned materiel as outlined in this PWS. In some locations the contractor(s) shall be responsible for the maintenance and repair (M&R) of Government-Furnished Facilities (GFF), including, in some cases, minor construction (MC) projects. The scope of this PWS is limited to United States Air Forces in Europe (USAFE) within the U.S. European Command (USEUCOM) Area of Responsibility (AOR). Other locations either in the Continental United States (CONUS) or Outside Continental United States (OCONUS) may be added if they directly support the USAFE GPMS program. The contractor shall maintain and repair Government Furnished Property (GFP). While equipment authorizations, by storage locations, will be identified in PWS Appendix O, prepositioned materiel may generally include some or all of the following:

· Aerospace Ground Equipment (AGE)/Common Support Equipment (CSE)/Expeditionary Ground Logistics Equipment (EAGLE

· Vehicles

· Joint Light Tactical Vehicles (JLTVs)

· Heavy Construction Equipment

· Tanks, Racks, Adapters & Pylons (TRAP)/Armament

· Fuels Support Equipment (FSE)

· Airfield Damage Repair (ADR) Assets

· Sustainment Pavement Repair (SuPR) Kits (equipment, containers, consumables)

· Rapid Airfield Damage Repair (RADR) Sets (vehicles, equipment, containers, consumables)

· Aircraft Battle Damage Repair (ABDR) Assets

· Mine-Resistant Ambush-Protected (MRAP) Vehicles (not WRM-coded)

· Munitions Materiel Handling Equipment (MMHE)

· Mobility Readiness Spares Packages (MRSP)

· Containers (e.g. Bi-Cons, Tri-Cons, 20-foot, etc.)

· War Consumables Distribution Objective (WCDO)

· Basic Expeditionary Airfield Resources (BEAR) (Shelters, generators, electrical systems, water and wastewater systems, environmental control units, etc.)

· Security Forces equipment

· Medical Equipment (e.g. Emergency Medical Support Systems (EMEDS))

1.3. Locations. USAFE GPMS storage and maintenance sites may include, but not be limited to, the following locations. Sites may be closed during the performance period of the contract and/or additional sites may be added/open, depending on changes to current requirements or identification of emerging requirements.

· Opel facility, Kaiserslautern, Germany (interim)

· RAF Fairford, United Kingdom (UK)

· Spangdahlem AB/Bitburg, Germany

· Ramstein AB/Kaiserslautern, Germany

· Rygge, Norway

· Campia Turzii, Romania

· Karup, Denmark

· Powidz, Poland

· Keflavik, Iceland

· Papa, Hungary

1.3.1. Acquisition Management & Integration Center (AMIC). Located at Joint Base Langley-Eustis (JBLE), VA under Headquarters Air Combat Command (HQ ACC). AMIC/PKFB is the Procuring Contracting Officer (PCO) for this contract, and AMIC/PMCS is the Program Manager (PM) for this contract. AMIC/DRQM is the Quality Assurance lead.

1.3.2. Requirement Owners (ROs). The term “Requirement Owner” refers to individual MAJCOM and/or unit lead personnel whose requirements are fulfilled through the GPMS contract.

1.3.2.1. USAFE. Located at Ramstein AB, Germany, HQ USAFE/A4 is the primary requirement owner for this contract.

1.3.3. 635th Supply Chain Operations Wing. Located at Scott AFB, IL, 635 SCOW/WM manages WRM equipment and consumables as identified in AFI 25-101, para 2.8.1.2.

1.3.4. Contractor. For the purposes of this PWS, the term “contractor” refers to the awardee of the USAFE GPMS contract.

2.0. PROGRAM MANAGEMENT.

2.1. Contractor Program Management. The contractor shall maintain a Program Management capability necessary to respond to Government taskings, requests for information, requirements changes, and other communications. Provide support to the GPMS program requirements and logistics support during peacetime, exercise and contingency events as identified in this PWS. The contractor shall not deviate from the PWS or exceed the scope of the contract without PCO approval.

2.1.1. Management Plan. The contractor shall develop, implement, and maintain a comprehensive management plan that addresses the contractor’s management approach to ensuring personnel, resources, life cycle management, training, contingencies, site management, employment in time of war, evacuations, expeditionary site, and security will be managed throughout all locations under the GPMS contract. Additionally, each item below requiring specific requirements shall be addressed in the Management Plan, which shall be required NLT 30 days after contract start, and updated annually in accordance with (IAW) Appendix B, Deliverable #1.

2.1.1.1. Key Personnel. The contractor shall provide qualifications packages for those positions designated as key personnel, either by the contractor or Government, IAW Appendix N, Key Personnel Qualifications, NLT 45 days after transition start for Government review. Provide updated packages for Government review when designated key personnel change. In the event the contractor is considering a candidate that does not meet the requirements identified in Appendix N, associated risks should be identified and a mitigation plan should be included for Government consideration. The contractor shall also identify how all certifications/qualifications will be met IAW Appendices M & N.

2.1.1.1.1. Certifications. The contractor shall provide qualified personnel who meet position-specific certifications as detailed in Appendix M, Personnel Certifications.

2.1.1.1.2. Key Position Qualifications. The Government will identify any Government-required key personnel through this PWS. Required Key Personnel qualifications will be included in Appendix N, Key Personnel Qualifications.

2.1.1.2. Life Cycle Management Plan. The contractor shall manage all Government Furnished Property (GFP), Government Furnished Equipment (GFE), Government Furnished Vehicles (GFV), and Government Furnished Facilities (GFF) by utilizing a life cycle approach. The life cycle plan shall describe the contractor’s approach to maintaining and enhancing the life of all GFP/E/V/F, as well as a plan for replacement, and ensuring that Diminishing Manufacturing Sources (DMS) are where appropriate are identified. The Contractor shall also program and recommend replacement for each item reaching its life cycle 1 Oct through 30 Sep of the following year and provide a budget forecast annually. Develop a report and submit this to the Government NLT 31 March annually for budget/programming. Provide a Storage Plan for all assets with indoor storage priorities and ensure each commodity reflects proper storage requirements and prioritization IAW Appendix G. The Life Cycle Management Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.3. Human Resources Plan. The contractor shall provide overall management, supervision, personnel, and services necessary to execute requirements at the GPMS Sites, to include, but not limited to: hiring all personnel (including HN/OCN); determining how personnel will be qualified, certified, retained, and terminated; and following laws, directives, and regulations of the HN and MAJCOM. The Human Resources Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.3.1. Labor Strike Plan. The contractor shall provide a working environment and employee compensation benefits that minimize the likelihood of employee labor strikes. Develop and maintain a Strike Plan to ensure minimal impact to the GPMS program. Forward the initial and updated Strike Plan to the PM for approval. At a minimum, the Labor Strike Plan shall detail the contractor’s approach to maintain asset readiness/ serviceability and meet outload requirements in the event of labor strike. The Labor Strike Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.4. Training Plan: The contractor shall develop and maintain individual training records to document training. Document all initial and supplemental training accomplished in each employee’s training record. Maintain each training record at the individual’s work location and make available to Government representatives upon request. Provide ancillary training to maintain proficiency in the following areas, but not limited to: resource protection, security, cardio pulmonary resuscitation, first aid, fire protection, fire prevention, disaster preparedness, HAZMAT awareness. All specialized training requirements are listed in Appendix M, Certifications. Additional training requirements can be found in PWS Section D, para 2.2. and 2.2.1. The Training Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.4.1. Vehicle Training Plan. The contractor shall develop a vehicle operator training certification program for each type of vehicle. Vehicle operators shall be fully trained and certified prior to operating the vehicle.

2.1.1.4.2. Munitions Training Plan. The contractor shall establish an effective training program for the qualification and/or certification of all assigned munitions employees that includes munitions handling/management. The training must be commensurate with all the tasks conducted; to include safety and technical standards, contractual requirements, and service delivery schedules IAW applicable USAF standards. Refer to CFETP 2W0X1 for all Munitions systems training standards and MTP for skill level tasks. Refer to AFMAN 91-201 for all munitions safety standards and practices. (N/A if no munitions/munitions storage areas on contract; only munitions-related training requirements would be for MMHE maintenance, including potential nuclear-certified assets, if identified in Appendix G & O)

2.1.1.4.3. AGE Training. Refer to Appendix M (Certifications) and Appendix N (Key Personnel Qualifications) for specific training requirements, as well as CFETP 2A6X2.

2.1.1.4.4. Government Directed Training. When commercial or military training is Government-directed, and is outside the scope of PWS Section D, para 2.2. and 2.2.1., all training costs including tuition, per diem, and travel shall be reimbursed as approved by the PCO.

2.1.1.4.5. TRAP Training. Refer to Appendix M (Certifications) and Appendix N (Key Personnel Qualifications) for specific training requirements, as well as CFETP 2W1X1.

2.1.1.5. Site Management Plan. The contractor shall provide effective site management and leadership for contractor personnel, as well as assume responsibility for execution of all GPMS site activities as defined in this PWS. As part of the Management Plan, the contractor shall describe the approach to ensuring effective site management takes place and remains throughout the life of the contract. The Site Management Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.6. Contingency Plan. The contractor shall develop and submit site-specific contingency plans for each storage location. The Contingency Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.7. Employment in Time of War Plan. The contractor shall develop and maintain a supplemental compensation and protection plan to retain a workforce capable of sustaining preparation and outload operations as outlined in this PWS in the event GPMS sites come under attack by hostile fire. Submit the plan at contract start and update annually to ensure minimal impact to the GPMS program. Forward the initial and updated plan to the PM for approval. The Employment in Time of War Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.7.1. Evacuation Plan. The contractor shall comply with Government-directed or authorized evacuations. Separately identify all costs incurred in the performance of this provision, and provide the cost detail to the PCO after the evacuation activities are complete. In the event of a chemical or nuclear threat, the contractor shall comply with the deployed site commander's direction regarding preparatory and/or evacuation actions. For sites without deployed forces, the contractor shall establish an evacuation plan. The Evacuation Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.8. Expeditionary Site Plan (ESP). The contractor shall support development and implementation of ESPs that identifies resources and capabilities of a location by functional area. The contractor shall provide site-specific ESP information to USAFE/A4RI when there has been a change to resources and capabilities at the location or upon request. When requested, the contractor shall provide information on equipment serviceability and availability, terrain, AF and HN resources, and infrastructure at a specific location. The Expeditionary Site Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.9. Outload Plan. The contractor shall develop an outload plan that demonstrates the ability to execute all outload requirements at each GPMS storage location. The contractor shall ensure outload planning criteria (assets/increments related to time) depicts the maximum requirements to support USAFE contingency operations in the event of a major regional conflict. It is envisioned that such a conflict shall be the only time when a total outload of all serviceable GPMS assets shall be required. As such, routine contract operations can be suspended to support maximum outload requirements. USAFE/A4 shall communicate actual requirements during contingencies to satisfy mission needs. The Outload Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.9.1. Deployable Teams Plan. The contractor shall outline a plan to deploy mobile teams when directed by the Government. Mobile teams may be required for bed-down of forces at forward locations, exercise support, maintenance support, or when required by a RO for specific short-term (less than 90 days) tasks. The Deployable Teams Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.10. Security Plan: The contractor shall document, implement, and maintain, OPSEC, EMSEC, INFOSEC, COMPUSEC, IA, Personnel, Physical, Industrial, and contractor Security Programs that are compliant with AF and DoD procedures. Ensure these programs follow the guidelines established by the mandatory procedures listed in Appendix C and below. Where mandatory procedures are not available the contractor shall implement standards that are approved by the Government. The Security Plan shall be included as an attachment to Deliverable #1, Management Plan.

2.1.1.10.1. Computer Security. The contractor shall ensure all contractor-hired US personnel obtain a favorable National Agency Check with written Inquiries (NACI) and complete the IA Awareness Computer-Based Training (CBT) prior to gaining access to ".mil" or ".smil" (Secure .mil) domains IAW AFI 33-200 and AFI 33-115, Volume 2, Chapter 5. The CBT is located within the AF Portal (https://golearn.csd.disa.mil/kc/main/ kc_frame.asp). Additional user training may be developed locally to reflect local needs and concerns.

2.1.1.10.3. Physical Security. To the extent required at each GPMS storage location, the contractor shall provide physical security. Physical security is a combination of user/owner surveillance and threat response by armed U.S. military or host nation personnel. Normal, day-to-day user/owner security is the responsibility of the contractor, unless deployed U.S. military forces are in-place. If U.S. military forces are in place they may assume owner/user security responsibility. Threat response responsibility at each location will be detailed within the PWS.

2.1.1.10.3.2. Badges and Passes. The contractor shall obtain required identification badges and passes for contractor personnel through the Host Nation Security Office or U.S. military designated agency.

2.1.1.10.4. Personnel Security.

2.1.1.10.4.1. National Agency Checks (NACs). The contractor shall perform a background and credit check (utilizing commercial background and investigate entities) on all employees requiring a NAC. The results of the background and credit check shall accompany all NAC applications. Employees with unfavorable background or credit history may be denied a favorable NAC. In addition, a favorable/adjudicated NAC is considered a condition of employment. Terminate employees that are denied a favorable NAC/security clearance.

2.1.2. Safety and Health (S&H) Program.

The contractor shall establish responsibilities and procedures required to effectively administer ground and weapons safety programs. Attain program objectives through conformance with AF Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), AF Safety Instructions, executive orders, TOs, USAF directives and all HN S&H requirements listed in Appendix C. Brief all personnel assigned, attached to or visiting GPMS sites on all safety mandates.

2.1.2.1. Health & Safety Plan. The contractor shall develop, implement, and maintain a GPMS site-specific Health and Safety Plan IAW Appendix B, Deliverable #2.

2.1.2.2. Safety Mishap Notification/Report. The contractor shall notify by email the AMIC PM/PCO, USAFE/A4RI (WRMO), 86 MMS/CC and the host unit safety office of all mishaps/events involving contractor personnel, AF assets, or contractor operations, which result in injury, illness, or damage. Notify the Government within 24 hours of the mishap/incident IAW Appendix B, Deliverable #3, Safety Mishap Notification. The contractor shall document and report all mishaps/events on a locally developed form IAW Appendix B, Deliverable #4, Safety Mishap Report. The completed form will be signed by the contractor’s GPMS Site Manager. Report injuries to contractor personnel IAW OSHA standards. Maintain copies of all mishap/event reports for one year. Establish internal mishap notification procedures and brief all personnel. Document the mishap notification briefing as part of the initial safety orientation.

2.1.2.3. Investigation. The contractor shall participate and cooperate fully in mishap investigations, safety investigations, and/or investigation boards conducted by the Government until released by the investigation authority. Contract employees are subject to drug testing following a Class A, B, or C mishap. Do not release mishap information outside official Government channels. The contractor shall provide updates to the Safety Mishap Report, Appendix B, Deliverable #4, within 3 business days of the completion of the investigation.

2.1.3. Operations Tempo Increases. The contractor shall support logistics operations tempo increases caused by exercises, contingencies, disasters, or special events as designated by the Government and USAFE/A4.

2.1.4. Compliance Requirements. The contractor shall comply with applicable US and HN laws, business practices, and restrictions as they pertain to management and execution of this contract.

2.1.5. Problem Management. The contractor shall notify the AMIC PM within 24 hours of any problem affecting mission accomplishment or contractor performance. Notification should be submitted to the AMIC PM and CO by email as a “Notification of Problem (NoP)” and a tracking number. The contractor shall track all submitted NoPs from submission to resolution/closure.

2.1.6. Information Requests. The contractor shall provide responses to Requests for Information (RFIs) when required; these may consist of a PowerPoint presentation (4-15 slides), word document (2-5 pages), and/or response to an e-mail. Although the scope and urgency of RFIs vary depending on the specific nature of each RFI itself, typical RFI’s require a response within 5 business days. More urgent RFIs may require a response within 24-48 hours, while others may allow for 2-3 weeks.

2.1.7. Meetings. The contractor shall attend and support meetings and conferences convened at the direction of the PCO. The contractor shall participate in meetings prescribed by the PM and/or Requirement Owner (e.g. USAFE/A4 WRMO). The contractor shall provide slides, metrics, etc. as required.

2.1.8. Recurring Meetings. The contractor shall attend and support semi-annual Program Management Reviews (PMRs) and attend Award Fee Review Board (AFRB) meetings as required by Appendix F, Award Fee Plan. The contractor shall submit agenda items to the Government when requested.

2.1.9. Technical Interchange. The contractor shall provide (outside of the formal RFI process) information (via telephone or email), as requested by the functional area manager(s) (FAM). Except in the case of operational necessity, such information shall be provided within normal work hours of the contractor. FAMS include AMIC and USAFE personnel.

2.1.10. Planning and Programming. The contractor shall participate and provide planning, programming, solutions, and execution of this contract. The contractor shall provide support to/for contingency planning for employment sites, budget inputs, construction planning, technical advisement for creation of Expeditionary Site Plans (ESP), technical expertise and/or construction teams for bed down, sustainment and teardown of Field Training Exercises, new or existing site opening and closure technical or labor assistance teams.

2.1.11. Plans/Reports. The contractor shall ensure all plans, instructions, reports, and special publications are non-proprietary. In the event the contractor determines that proprietary information must be included within a document, all proprietary information must be clearly marked “[contractor name] Proprietary” (e.g. Alpha Business Company (ABC) would mark their proprietary information as “ABC Proprietary” at both the document level and to the sub-paragraph level. Unless otherwise noted, all submitted reports and plans shall be accurate to the last calendar day of the previous report period (week/month/quarter/year). See Deliverable spreadsheet at Appendix B.

2.1.11.1. Supplemental Manpower Report (SMR). The contractor shall submit a SMR monthly for each Cost/Schedule Status Report (C/SSR) IAW Appendix B, Deliverable #5, Supplemental Manpower Report. List each position by job title, source code, annual budgeted salary, annual actual salary, and whether the position is currently vacant.

2.1.11.2. Key Personnel Manning Report. Develop and submit key personnel manning report. This should accompany the monthly Supplemental Manpower Report IAW Appendix B, Deliverable #6, Key Personnel Manning Report.

2.1.11.3. Miscellaneous, Progress, Status, and Management Report. The contractor shall provide miscellaneous, progress, status, and management reports to the PM as requested.

2.1.11.4. Enterprise-wise Contractor Manpower Reporting Application (eCMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor shall completely fill in all required data fields using the following address: https://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY) which runs from 1 October to 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

2.2. Contractor Management Positions.

2.2.1. Program Management Office (PMO). The contractor shall designate a single point of contact (POC) or office capable of supporting both administrative and operational support to the GPMS program. This POC shall be able to receive, process, monitor, and provide status for RFIs, exercise support, contingency logistics support requests, and status reporting of GPMS assets. The contractor shall meet with AMIC and RO personnel as required. Meetings may include video teleconferencing, teleconferences, and face-to-face meetings either at AMIC, Ramstein AB, or other locations as directed by the PCO.

2.2.1.1. Contractor Liaison. The contractor shall provide a liaison, embedded with USAFE/A4RI, at Ramstein AB, Germany for program management continuity and on-site contractor representation. The contractor shall coordinate, advise, and travel within the AOR when required in the performance of this function. The liaison shall provide oversight for WRM storage sites in the USAFE AOR to include tracking all supply assets in transit from DoD, DLA, and AF Depots, consolidating supply assistance requests, completing daily reviews of SBSS supply status and WRM reports from the storage sites and contractor program management office. The contractor shall produce Monthly Readiness Metrics, IAW Appendix B, Deliverable #7, required for inclusion into Defense Readiness Reporting System (DRRS) and AEF Reporting Tool (ART). The liaison must possess a U.S. SECRET security clearance for access to DRRS & ART.

2.3. Quality Management System (QMS). The contractor shall implement a comprehensive higher-level QMS compliant with the current ISO 9001 standard and Appendix D.

2.3.1. Metrics. The contractor shall develop, maintain, and analyze achievable metrics for program requirements, and continually explore opportunities for process improvements. Provide the Government access to the metrics.

2.3.2. Outside Audits. The contractor shall be prepared to support audits other than AMIC or COR audits. Support may include, but is not limited to providing inventory, labor, life support as it relates to performing an on-site audit of GPMS assets. The contractor shall also support staff visits by USAFE/A4 staff personnel.

2.4. Financial Management.

2.4.1. Funds. The contractor shall configure the funds management system to provide accurate data feeds for each accounting structure of the contract.

2.4.2. Program Element Codes (PECs). The contractor shall break-out and report cost data associated with storage, maintenance, quality management, spare parts, and labor as specified in the PWS. For the USAFE GPMS program the contractor shall use the following:

2.4.3. Cost/Schedule Status. Every month, the contractor shall submit all invoices in Procurement Integrated Enterprise Environment (PIEE) (https://wawf.eb.mil/piee-landing/) and a Cost/Schedule Status Report (C/SSR) that identifies cost data by category for: cumulative expenses, total budget, budget remaining, percent used, and remaining fiscal year (FY) cost projections. Address funds status for each Contract Line Item Number (CLIN) and relate status to public vouchers. Include cost data relating to the following categories: labor, personnel insurance and taxes, other personnel costs, purchased materials and supplies, contractor acquired property, purchased services, general and administrative expenses including any sponsor fee as applicable and management reserves. The C/SSR shall be submitted IAW Appendix B, Deliverable #8.

2.5. Management Information Systems (MIS). The Government may specify specific MIS required to be utilized by the contractor (e.g. ESS/ILS-S, GATES, DPAS, IMDS/GO81, etc.). These systems are the required systems of records currently utilized by the DoD and/or USAF. If the Government changes a MIS (e.g. migrates to a new system) the contractor shall evaluate the impact of the change and notify the Government of increases or decreases to the required Level of Effort (LOE) within 30 calendar days of notification. If a decrease in LOE, the contractor shall implement the change on the date specified. If an increase in LOE, the contractor shall provide an estimated implementation date possible with existing resources and provide an estimate of resources necessary to implement/sustain the change above existing resources.

3.0. OPERATIONS AND MAINTENANCE

3.1. GENERAL.

Applicable to all stored GPMS assets identified within Appendix O, Authorizations.

3.1.1. Storage Level. Unless otherwise directed, the contractor shall ensure all assets are stored in Ready-to-Deploy (RTD) condition. RTD is defined as turn-key condition with minimum preparation required for outload. (Must be defined in USAFE CONOPs)

3.1.2. Maintenance Control Plan (MCP). The contractor shall develop, implement, and provide to the Government a Maintenance Control Plan for all Government-Furnished Equipment/ Property (GFE/GFP) and support equipment. Perform all scheduled and unscheduled maintenance on all equipment IAW required standards (i.e. Technical Orders (T.O.s) and/or commercial manuals). Perform inspections, equipment modifications, repairs, and identify maintenance problem areas. Include all applicable functional areas (e.g. Vehicles/JLTV, AGE, TRAP, BEAR, FSE, MMHE, FP, RED HORSE, Containers, OEL, etc.). The contractor shall administer MCP policies and procedures, assisting in the implementation of the plan at each contracted location. The MCP shall identify the procedures used to record, schedule, track status, and execute all maintenance, repair and logistics related tasks required to ensure all GFE/P and support equipment are operating as intended in order to meet contract requirements. The MCP shall meet requirements IAW Appendix B, Deliverable #9.

3.1.2.1. Corrective and Preventive Maintenance Program. The contractor shall provide a comprehensive, site-specific, corrective and preventive maintenance program to identify all corrective and preventive maintenance required to safeguard and extend the lifespan of US-owned WRM/DABS and GFP. The contractor shall ensure this program correlates to the life-cycle management program identified in the Management Plan under para 2.1.1 above.

3.1.2.1.1 PMI Deferrals. In the event a PMI deferral is required to support a contingency or exercise, the contractor shall request deferral from performing scheduled inspections and maintenance. If a deferral is approved by the Government, the contractor shall submit a revised PMI schedule to the Government within ten (10) work days after completion of the contingency or exercise support.

3.1.2.2. Production. The contractor shall annually provide, NLT 15 August of each year, an annual production schedule covering 1 October thru 30 September for review and approval IAW Appendix G. The Government may redirect production goals/priorities monthly, or as required to support mission objectives.

3.1.2.3. Functional Check. The contractor shall service and functionally test all equipment after completion of repairs, and prior to releasing for use or returning to storage IAW the applicable T.O. The functional test may be waived by the respective RO during contingency operations.

3.1.2.4. Maintenance Deviations. The contractor shall propose, within the MCP, deviations to maintenance procedures identified in applicable T.O.s. The contractor shall obtain approval from the PM and PCO for proposed deviations from preventative maintenance requirements prior to implementation.

3.1.2.5. Warranty Management. The contractor shall implement and maintain a warranty management program for depot returns, new assets, parts and supplies, BPAs, service agreements, and subcontracts, and shall be incorporated into the life-cycle management program.

3.1.2.6. Test Measurement Diagnostic Equipment (TMDE). The contractor shall incorporate TMDE management and use in the MCP for equipment requiring calibration. The contractor shall obtain PM or PCO approval prior to sending TMDE to an approved vendor to calibrate equipment that is beyond AF PMEL or the AF Primary Standards Laboratory capabilities.

3.1.3. Tool Management Program. The contractor shall implement and maintain a positive tool kit control program IAW AFI 21-101, Chapter 10 and applicable munitions instructions listed in Appendix C.

3.1.4. Sub-contracted Repairs. The contractor shall request and obtain approval from the PM or PCO prior to sub-contracting any repairs exceeding the Service Contract Labor Standards threshold.

3.1.5. Ground Fuel Servicing. Unless provided by the Government or host nation, the contractor shall provide ground fuel servicing for all WRM/DABS equipment necessary to enable PMI and functional checks.

3.1.6. Corrosion Control. The contractor shall implement and maintain a corrosion control program IAW TOs 1-1-8 and 35-1-3.

3.1.7. Nuclear Surety Program. The contractor shall manage the Nuclear Surety Program and report all accidents, incidents, and deficiencies involving nuclear-certified equipment via BROKEN ARROW, BENT SPEAR, or DULL SWORD reporting channels established in AFMAN 91-221, Weapons Safety Investigation and Reports, AFI 63-125, Nuclear Certification Program, and the USAFE/AFAFRIC Supplement to AFI 63-125.

3.2. FUNCTIONAL/COMMODITY-SPECIFIC REQUIREMENTS.

3.2.1. Aerospace Ground Equipment (AGE).

The contractor shall store, maintain, repair, and reconstitute AGE IAW AFI 21-101, applicable T.O.s or manufacturer’s data listed in Appendix C. The contractor shall ensure all documentation is completed and parts ordered before changing the status of assets (e.g., to mission capable, AWP, AWM, or RECON) to include TCTO, MDR, Service Bulletins, and One-Time Inspections.

3.2.1.1. AGE Readiness Rates. The contractor shall maintain a minimum average monthly mission capable (MC) rate of 90% for stored AGE assets across each contracted location. To determine the average monthly MC rate, the daily MC rate shall be averaged out using the calculation in Appendix G. Assets going through reconstitution shall not be included in this calculation.

3.2.1.1.1. AGE added to the program, not requiring reconstitution, shall be included in the MC rate calculation upon completion of acceptance inspection or not later than 30 days after receipt.

3.2.1.2. Storage Requirements. AGE will be stored IAW the applicable T.O.(s).

3.2.1.3. AGE Deliverables.

3.2.1.3.1. AGE Status Report (Monthly). The contractor shall develop and submit an AGE Status Report IAW Appendix B, Deliverable #10. This report shall reflect the current status of the equipment as detailed.

3.2.1.4. AGE Maintenance Information System. The contractor shall utilize IMDS/G081 for documenting equipment maintenance management.

3.2.1.5. AGE Monthly Production Meeting. The contractor shall participate in the monthly production meeting hosted by AMIC/PLG via telecom (time & day TBD as directed by the Government).

3.2.1.6. Lox Cart Maintenance, 50 Gallon

3.2.1.6.1. AGE contractor technicians shall complete applicable E&E long term storage maintenance requirements on 50 gallon lox carts only when signed off in their training records by a contractor supervisor which has completed a USAF Cryotainer Maintenance Course.

3.2.1.6.2. Minimum Training Tasks for E&E maintenance shall include:

a. Use, Handling and Care of oxygen cleaned tools and equipment.

b. Cryotainer Purge operations.

c. Inspection and Evacuation of Annular Space on cryotainers.

d. How to recognize if Cryotainer is serviced with product.

3.2.1.6.3. AGE contractor shall be a 7-level equivalent and signed off on the appropriate skill level of the task(s) will sign off Red X discrepancy(s).

3.2.1.6.4. The contractor shall adhere to all technical order publications when performing Lox Cart maintenance.

3.2.1.6.5. The contractor shall ensure all LOX carts are emptied and purged prior to any maintenance. Any LOX cart received that is suspected of containing LOX shall be forwarded to an appropriate maintenance facility with certified personnel to complete the drain and purge.

3.2.1.6.6. Any Lox Cart received that is certified empty for shipment IAW AFI 24-204 will be acceptable to perform maintenance on.

3.2.1.6.7. Any Lox Cart received with a DD Form 1574 or equivalent tag indicating the date the tank was prepared for storage will be acceptable to perform maintenance on.

3.2.1.7. AGE Reconstitution. When deployed equipment is returned to the GPMS storage site reconstitution will be performed IAW applicable T.O.s.

3.2.2. Basic Expeditionary Airfield Resources (BEAR).

The contractor shall maintain BEAR IAW applicable T.O.s and publications. Maintenance for each commodity shall be tracked in the MIS. The MIS shall have the capability to report readiness rates, project preventive maintenance schedules, and projected get well dates for maintenance delays.

3.2.2.1. BEAR Deliverables. Information in monthly reports should be current through the last business day of the month; all reports are due NLT the 5th calendar day of the month:

3.2.2.1.1. BEAR Inventory Report (Monthly). The contractor shall prepare and submit the BEAR Inventory Report IAW Appendix B, Deliverable #11. This report shall include status of all BEAR and CRS assets for the previous month, by GPMS storage location.

3.2.2.1.2. BEAR UTC Status Report (Monthly). The contractor shall prepare and submit the BEAR UTC Status Report IAW Appendix B, Deliverable #12. This report shall include: FMC, MC, NMC, Deployed, Short, and Mal-Positioned status of all BEAR UTCs by storage location.

3.2.2.2. BEAR Readiness Rate. The contractor shall maintain BEAR assets at a minimum serviceability rate of 95% of on-hand assets by location (excludes assets in reconstitution or awaiting acceptance inspection). All critical equipment on-hand must be maintained in a serviceable condition (excludes assets in reconstitution).

3.2.2.3. BEAR Reconstitution. The contractor shall reconstitute equipment returning from deployment (either operational use or exercise use) within 90 days of return/acceptance inspection. The contractor must notify the Government when assets cannot be returned to MC within this timeframe.

3.2.3. Fuels Support Equipment (FSE).

The contractor shall provide integrated logistics support to optimize functional maintenance of WRM fuels and cryogenic assets in a Unit Type Code (UTC) configuration required to activate and sustain contingency base operations and exercise support to include but not limited to out load and reception of those assets to maintain the appropriate documentation and accountability IAW Appendix C guidance. Mission Capable Rates (MC) shall be calculated based upon example in Appendix G, FSE Level of Effort.

3.2.3.1. FSE Storage Requirements. The contractor shall prepare FSE for storage IAW the specific end item technical data.

3.2.3.1.1. FSE Storage Prioritization. All FSE equipment (includes refueling equipment, vehicles, and Readiness Spares Packages) shall be stored indoors IAW AFI 23-201, Attachment 10. In the event that FSE cannot be stored indoors, the contractor shall notify AMIC/PLG for prioritization guidance. In allocating inside storage, give priority to rubber products and filter-separator elements. Protect stored bladders from direct sunlight and moisture. Do not remove non-ABFDS bladders from packing crates. Store crates in a manner that will ensure their protection and deployment access. Do not place objects, other than those approved as bladder accessories, on top of bladders. Fuel hoses shall be stored IAW TO 37A-1-101, and para 3.2.3.9.

3.2.3.2. FSE Maintenance Inspections. The contractor shall perform periodic visual and functional inspections on equipment as prescribed in the inspection guide for active storage equipment in Appendix G. The contractor shall perform fuel truck hydrostatic hose testing prior to out load IAW T.O. 36-1-191. The contractor shall maintain new assets received or assets returning from a forward location IAW T.O. 37A-1-101.

3.2.3.3. Storage Inspection Guide. Perform periodic visual and functional inspections on equipment as prescribed in the below inspection guide for Active storage equipment. Ensure inspections do not exceed the scheduled due month. New assets received into the program or assets returning from a forward location that have filter elements already installed may be left in the separator vessels, but must be properly annotated and maintained IAW TO 37A-1-101. In order to prevent seal dry rot, up to 500 gallons may be stored in fuel dispensing vehicle/equipment piping.

Table 3.2.3.1 Storage Inspection Guide

NOTES:

3.2.3.4. Overboard Vent Kit Storage and Inspection. Maintain at each site, one overboard vent kit for each cryogenic tank stored. Vent Kits have now been identified as RSP. All parts will be maintained as LOX clean IAW applicable TOs. All connections will be capped or bagged. Vent kit containers should be sealed close with a numbered seal and have a DD Form 1574, or equivalent attached; document inspection dates and seal number on DD Form 1574. Ensure seal number matches the one listed on the DD Form 1574. Kits should be opened annually for inventory and inspected for damaged/missing items. Each kit will be configured to support single tank deployment. RSP required items packing list for UTC JFD02 & JFDN2 take precedence over TO requirements.

3.2.3.5. Maintenance Inspection Records. Maintain records of visual and functional inspections, to include corrective actions taken and ensure records are readily available in the maintenance work center. Records shall not be stored with any equipment, but will be maintained until a piece of equipment is ready to be deployed.