REVISED_Resp_to_Ques_to_Govt-Industry_Day_ _One-on-Ones_2Jul14.pdf

REVISED Contractor Questions to Government 2 Jul 14

(pre-post-Industry Day)

SEE AMENDMENT UNDER GOVERNMENT RESPONSE #28

Industry Day Open Forum Questions

1. Will a site visit to Holloman AFB be included in addition to the tentatively scheduled site visit to Tyndall AFB?

Government Response: Yes. The opportunity will be available; however, it will only be scheduled if necessary after the Tyndall site visit.

2. What is the transition rate of QF-4 aircraft to QF-16 aircraft at Holloman AFB?

Government Response: Generally QF-16s will be delivered at a rate of one to two per quarter beginning about Apr 2016. This transition rate is expected to increase to no more than one per month at a later time.

3. Appendix L, QF-4 to QF-16 Transition provides the FY year period to begin this transition, it does not provide the delivery schedule and a quantity of QF-16’s to be delivered. Will the government please provide the delivery schedule with numbers of QF-

16s for both Tyndall and Holloman.

Government Response: Appendix L shall be revised to include additional inventory data and projections. The data provided is an estimate based on the information at the time of the appendix revision. The revised Appendix L will be posted to FedBizOpps sometime in June

2014.

4. Section A, 3.1.2.2.4. Please define the acronyms “ATP” and “SAFE”. What is ATP?

Government Response: This section in the PWS will be revised to provide additional clarification. The ATP will be removed and the pre mission testing requirements for SAFE flights will be clarified. Systems Acceptance Flight Evaluation (SAFE) is a dynamic evaluation of drone systems for altitude platforms, rate sensors, air data sensors, flight control surfaces and command control systems. The contractor shall be responsible to conduct the pre mission ground testing per T.O./checklist and prepare aircraft for scheduled flight.

5. Will any training for transition be provided by the government?

Government Response: No.

6. Does White Sands Missile Range control the drones at Holloman AFB?

Government Response: Yes. White Sands Missile Range is operated by the Army.

7. Is there a range at Holloman AFB?

Government Response: Yes. White Sands Missile Range is operated by the Army.

8. Will any vehicles be furnished by the government to the contractor starting on Day 1?

Government Response: Yes. Data will be provided in FedBizOpps in Appendix F-Workload

Data.

9. Section A, 4.4.4.2.2 Government Furnished Special Purpose Vehicles a. In order for bidders to be able to determine purchase and maintenance costs, please provide the following information for each vehicle at each site listed in Tabs B.

i. Vehicle age

ii. Total miles

iii. Average miles per year

iv. Number of hours used each year (e.g. forklifts, …)

v. Historic annual maintenance costs per vehicle type

Government Response: Data will be provided in Appendix K - Workload Data.

10. When will the small business set-aside determination be finalized?

Government Response: Based on the government’s market research, this requirement will be solicited as full and open competition under NAICS 488190. Please note that, effective on/about

14 Jul 14, the size standard for NAICS 488190 may be increased to $32.5 million. Please see www.sba.gov/size after 14 Jul 14 for additional information.

11. Will the government allow past performance within the last five years instead of within the last three years?

Government Response: Based on the government’s market research, the government will review past performance within the last three years.

Industry Questions from One-on-One Sessions

12. Will there be incentives on new projects?

http://www.sba.gov/size

13. What are the subcontract goals? Percentage of contract value or percentage of subcontracted value?

Government Response: Goals shall be expressed as a percentage of total contract value.

14. Besides the transition from QF-4 aircraft to QF-16 aircraft, are there other major projects, transitions, etc., planned?

Government Response: None planned at this time.

15. What other major changes are anticipated in the contract to be awarded?

Government Response: None planned at this time.

16. Why is lowest price technically acceptable (LPTA) used?

Government Response: Performance Price Tradeoff (PPT) and Full Trade-Off Source Selection approaches were not considered viable options for this effort. The PPT approach is used when

Price and Past Performance are the only discriminators. For this acquisition, Past Performance is not deemed as a discriminator as Industry interest is from well-established defense contractors with vast experience in the areas critical to the success of the Aerial Targets mission. A Full

Trade-Off Source Selection looks at Mission Capability (Technical and Risk), Past Performance and Price factors as discriminators, and allows for trade-offs among these criteria based on the level of importance determined by the Government. The Aerial Targets Source Selection requires detailed review of multiple technical criteria to determine the capabilities of offerors.

However, this requirement does not contain significant exceedable output oriented performance thresholds or specifically identifiable trade-space that government may be willing to trade off.

The Lowest Price Technically Acceptable (LPTA) approach works best as it allows the team to assess an offeror’s Technical proposal against the requirements in the RFP on a pass/fail and acceptable/unacceptable basis. The offeror rated acceptable in each technical subfactor with the lowest price (and deemed responsible by the Contracting Officer) is determined to offer the best value to the government; no trade-offs are required to make award.

17. What kind of staffing data will be released?

Government Response: Only Collective Bargaining Agreements (CBAs) data will be provided on FedBizOpps. Job descriptions are proprietary to the incumbent contractor and are not included with CBAs.

18. Regarding the existing workforce at Tyndall AFB and Holloman AFB, are they retiring, or do they require additional training or new skill sets?

Government Response: The government is unaware of current contract employee plans.

Training workforce requirements are covered in the PWS.

19. If an offeror in the past has/or currently manufactures drones that will be used on the contract, what is the government’s OCI plan?

Government Response: The Offerors OCI mitigation plan will be an evaluation factor within the contract sections L&M.

20. Will offeror personnel be allowed to discuss the technical aspects of the RFP with government personnel or contractor personnel at Tyndall AFB or Holloman AFB?

Government Response: Offerors are not allowed to discuss anything regarding the this recompete and/or RFP with government or contractor personnel at Tyndall AFB or Holloman

AFB. All questions must be forwarded in writing to the Contracting Officer at accamic.drx.aerialtargetsrecompete@us.af.mil.

21. How variable is the workload? Would the government consider publishing data that can be used to determine annual man-hours for each PWS requirement, examples include historical/estimated data on the number of scheduled and unscheduled maintenance hours aircraft and drone by site; estimated man-hours for each aspect of RIS PWS requirements;

historical/estimated man-hours for detachments for maintenance and RIS;

historical/estimated annual man-hours for PWS requirements such as paragraph 3.1.2.9

Aircraft Residual Retrieval.

Government Response: Government will not provide the current or estimated staffing level numbers, skill sets or man-hours. Workload data (Appendix K) and a Bidders’ Library will be available to aid offerors in determining adequate contract staffing.

22. Will a Boeing technical representative be on-site for the arrival of the QF-16 aircraft?

What type of support will this person provide?

Government Response: Yes. Technical Field Service Representative. (Drone peculiar equipment) mailto:accamic.drx.aerialtargetsrecompete@us.af.mil

23. Is the standard ACA clause in the RFP?

Government Response: Yes, see RFP Section H (when it is posted to FedBizOpps).

24. Is the delivery schedule for the QF-16 aircraft on time?

Government Response: Yes.

25. Section A, 2.24.1 describes the metrics but does not provide the performance standards. Section B, Table 1.6 provides the performance standards for Mission Success

Rates. a. Please provide the performance standards for Cannibalization Rate, Data

Integrity Error Rate, and Break Rate.

Government Response: These are all indicators that the government requires the contractor to capture. There are no performance standards tied to these metrics.

26. Will tools/equipment/parts be furnished by the government? Are hand tools provided by the government?

27. Please explain the DMIL effort to dispose of fuels/liquids. Will the DMIL efforts need to be priced into the contract?

Government Response: The government will provide fuel/liquid disposal collection points.

Contractor is expected to coordinate disposal with any cost being reimbursed. DMIL efforts will include labor only and should be factored into contract price.

28. There is concern about a company with no past performance or unknown past performance being rated as “acceptable” based on FAR 15.305(a)(2)(iv). If that offeror also has the lowest price, the award could be made to that company. Would the government consider including a requirement for AS9110 certification in its evaluation of technical acceptability. While this will not alter the evaluation of neutral past performance, it will require an acceptability score based on whether the offeror has the certification. It is not possible for a firm to receive certification of a quality standard if they have not implemented an acceptable quality management system performing aircraft maintenance related functions.

Government Response: The government will include a requirement for AS9100 AS9110 in the revised PWS which will be posted to FedBizOpps.

29. Will workload data be provided?

numbers, skill sets or man-hours. Workload data (PWS, Appendix K) and a Bidders’ Library will be available to aid offerors in determining adequate contract staffing.

30. Please explain again recency and relevancy if an offeror does not have any past performance.

Government Response: In accordance with the draft L&M posted on FedBizOpps, a Recency determination will be made for each Past Performance Information (PPI) reference provided.

Recency is defined as active contract performance (minimum of 12 months) during the three (3) years preceding the date of issuance of this solicitation. Contracts that were started prior to this time, but still in effect with active performance (minimum of 12 months) as of three (3) years from the date of this solicitation, will be considered recent. If a PPI reference is determined recent, the Government may evaluate the Offerors’ performance record during the entire contract period. A Relevancy determination of the Offeror’s Present and Past Performance PPI references will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, joint venture, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The Government will validate the relevancy information contained in the contractor provided PPI reference. The

Government is not bound by the Offeror’s opinion of relevancy. In order to be considered

Relevant, each PPI reference must meet the criteria as shown below in the table.

Past Performance Evaluation Ratings

Rating Definition

Relevant

Past performance effort involving operations and/or maintenance services and technical services similar to the size, scope and complexity of the Aerial Targets program.

Not Relevant

No experience with any of the above.

In evaluating relevancy, the government will assign a rating of Relevant or Not Relevant for each

PPI contract reference. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/ unacceptability, “unknown” shall be considered “acceptable.”

The government will assess performance contained in all recent and relevant performance records to ascertain if the offeror can successfully perform Aerial Targets support. Performance will be assessed on all Recent and Relevant PPI references using information obtained through one or more of the following: 1) the Past Performance Information Retrieval System (PPIRS);

2) similar systems of other Government departments and agencies; 3) questionnaires tailored to the circumstances of this acquisition; 4) DCMA channels; 5) interviews with program managers and COs; and, 6) other sources known to the Government. The assessment will contribute to the overall evaluation of the Offerors’ performance record. The government is not bound by the

Offeror’s opinion of its performance.

Adverse past performance is defined as past performance information that supports 1) a less than satisfactory rating on any evaluation aspect or 2) any unfavorable comments received from sources without a formal rating system that cause evaluator concern. When a relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any actual corrective actions taken (not just planned or promised). The government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. IAW FAR 15.306(b), Communications must be held with any Offeror who will be excluded from competition because of adverse past performance information, unless the

Offeror has previously had the opportunity to comment on such information.

Note: The verbiage above is from the draft L&M posted on FedBizOpps. Offerors are advised to consult L&M in the final RFP (when posted) for the most current information.

31. What does the acronym DOM stand for?

Government Response: Director of Maintenance (DOM) is a contractor position and is synonymous with Contractor PM.

32. Is the winning contractor required to maintain an office in Newport News or a nearby city?

33. Is labor included in CLIN X013 Deployments and Off-Station Activities?

Government Response: Normal labor hours for CLIN X013 are included under CLIN X001.

Only overtime labor hours are included under CLIN X013. Overtime is rare.

34. Will the contract require more than two deployments in one year?

35. Are Heritage F-4 aircraft required to participate in air shows?

Government Response: Yes. Funding determines the Heritage F-4 requirement.

36. Is overtime required?

Government Response: Overtime must be pre-approved by the government in advance if the work exceeds the requirements of the PWS and the contractor agrees the mission is within its capability. Overtime is not to fulfill normal firm fixed price (FFP) work.

37. Will an NTE amount be published by the government for CLIN X011?

Government Response: A revised CLIN structure/description was posted to FBO on 22 May 14 in which an NTE amount was included for CLIN X011.

38. The last contract was awarded for about $68 million, but during the Industry Day briefing the proposed contract was referred to between $100 million and $500 million.

What has changed?

Government Response: $100 million reflects the prospective review level, but this is not a reflection that the effort should be priced at least $100 million.

39. How often will eSRS be required to be submitted?

Government Response: eSRS will be required every six months.

40. Are deployments simultaneous with ongoing operations? Will deployment flights and

RIS operations run concurrently with flight and RIS operations at Tyndall AFB and Holloman

AFB? If yes, could the government clarify the maintenance and RIS man-hour requirements for deployed operations and main site operations? What and how many FSAT, SSAT, and RIS assets are supported on deployments?

Government Response: Deployments utilize SSATs and necessary RIS support. Tyndall SSAT operations do not run concurrently with deployed operations, however RIS support will still be required at Tyndall to support FSAT operations.

Typically deployments utilize only SSATs and the number may vary. Workload data (Appendix

K) and a Bidders’ Library will be available to aid offerors in determining adequate contract staffing.

41. Will adequate parts for QF-4 aircraft be provided? Will there be adequate QF-4 parts and materials available in the government’s inventory to support the 95% Mission Success

Rate requirement?

42. Are aircraft maintenance but not aerial targets considered not relevant?

43. Would the government consider proposal preparation time of 45-60 days?

Government Response: This acquisition is on a very tight schedule. At this time, the proposal preparation time is 30 days. However, the draft RFP is scheduled to be released on/about 26 Jul

14. The final RFP is scheduled to be released on/about 26 Oct 14. The government does not expect there will be significant changes between the draft RFP and the final RFP.

44. Is the Bidders’ Library only available at Tyndall AFB?

Government Response: Yes, the Bidders’ Library is only available at Tyndall AFB.

45. Would offerors be able to copy spreadsheet data from the Bidders’ Library?

46. Will the Industry Day slides and attendance information be posted to FBO?

Government Response: Attendance information was posted to FBO on 21 May 14. Industry

Day slides were posted to FBO on 22 May 14.

47. Are there job descriptions included with the CBAs?

Government Response: No, this information is proprietary to the incumbent contractor.

48. When deployments occur, does equipment/personnel/mobile control system deploy?

49. What systems are included with this contract?

Government Response: See PWS.

50. Will the government define key personnel?

Government Response: No, the offeror will define key personnel in its response to the RFP.

51. Are SECRET clearances required under this contract? Under PWS paragraph

3.2.6.3.11, which personnel are required to have SECRET clearances? When will the DD

254 be released?

Government Response: See the DD 254 when it is released with the RFP.

52. Regarding the production incentive, is PI earned?

Government Response: Yes, PI is earned, see Appendix F.

53. Is there no more than 35 aircraft at Holloman AFB? What is the average?

Government Response: No. Average is 25 aircraft.

54. Will the government state the number of aircraft required per year?

Government Response: Baseline support requirement is provided in the PWS.

55. What does MMS stand for?

Government Response: Material Management System.

56. What is the disposal plan for QF-4 aircraft?

Government Response: Government System Program Office Deactivate, Demilitarization and

Dispose (3D) Plan will be available in the Bidders Library.

57. Under PWS paragraph 2.1, please describe the normal operating hours at Tyndall

AFB and Holloman AFB.

Government Response: See PWS, Section D, paragraphs 2.1and 2.2.

58. Regarding Appendix F, 5.1 SII formula [(PI)(0.10)](SII rating), is PI as used in the formula earned PI or available PI?

Government Response: Earned PI.

59. Will non-aerial target past performance exhibits be viewed as relevant if they are similar or greater in scope, magnitude and complexity to this contract?

60. Please define the number of people, skill sets, and man-hours expended per year each shop at each site.

Government Response: The skill sets are listed in the CBAs. The number of people and the man-hours expended per year each shop at each site is proprietary to the incumbent. Offerors shall propose skill sets to be utilized, total numbers of employees, and man-hours per year per shop for each site.

61. PWS Section A, paragraph 1.2.7.1 defines the platforms to be used as FSATs. Please define the platform(s) used as SSATs.

Government Response: BQM-167 is the current SSAT.

62. Is Title 10 applicable to this contract?

63. Please explain balanced and unbalanced pricing.

Government Response: Offerors are cautioned against submitting an offer with unbalanced pricing; see FAR 15.404-1(g). Examples of unbalance pricing include: proposed labor rates that are significantly less than or significantly overstated in relation to the proposed rates for other labor categories (either of the offeror’s proposal or the same labor categories as proposed by other offerors); significant differences between proposed labor rates in the same labor category between option periods; or proposed prices from year to year are above what would be considered a reasonable adjustment for inflation.

64. Please explain cost reasonableness.

Government Response: Any inconsistency, whether real or apparent, between proposed performance/technical approach and price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding of the nature and scope of the work required and its ability to perform the contract, and may be grounds for the rejection of the proposal. The burden of proof as to price credibility rests with the offeror.

65. Is the Incentive Fee/Award Fee Plan based on the entire contract?

66. Is travel directed by the government?

Government Response: Government reimbursed travel is directed by the government.

67. Is there fee on cost-reimbursable CLINs?

Government Response: There will be a field for Handling Fee which will require input/proposal by offerors on CLINs X011 and X012. CLIN X013 will have fields for Cargo Shipments

Handlng Fee, Travel Handling Fee, and Materials Handling Fee which will require input/ proposal by offerors. (See question below discussing CPFF.)

68. Does this contract use the Maximo Maintenance System?

Government Response: No. IMDS.

69. Will the government provide preventative/corrective maintenance on various systems?

Will offerors be allowed to review maintenance logs?

Government Response: No, however workload data (PWS, Appendix K) and a Bidders’ Library

70. PWS Section A, paragraph 2.24.1 describes the metrics but does not provide the performance standards. PWS Section B, Table 1.6 provides the performance standards for

Mission Success Rates. Please provide the performance standards for the Cannibalization

Rate, Data Integrity Error Rate, and Break Rate.

Government Response: These are all indicators that the government requires the contractor to capture. There are no performance standards tied to these metrics.

71. PWS Section A, paragraph 3.1.2.1.1.1, Manned/NULLO, requires the contractor to

“Maintain a sufficient number of NULLO and manned FSATs to meet mission requirements as defined in PWS Section A, paragraph 3.4.4.4. Number of manned fliers deployed to either operating location shall be based on mission requirements and approved by the PM.” The term “sufficient number” is vague. Please define the estimated number of FSATs to be maintained each year.

Government Response: PWS Appendix K—Workload data will have historical inventory numbers to include status/configuration. The contractor shall manage the fleet size to execute the flying schedules. Appendix L will have the projected inventory of QF-16 and QF-4s that the contractor shall manage.

72. The last sentence of PWS Section A, paragraph 3.1.2.3 reads “Assists host base maintenance back-shops in performing teardown/buildup and check out of associated equipment.” Please define the workload requirements so offerors can factor these manpower requirements into staffing levels.

Government Response: Government will provide the current Host Base Support Agreements in the Bidders library. Workload data (PWS, Appendix K) and a Bidders’ Library will be available to aid offerors in determining adequate contract staffing.

73. PWS Section A, paragraph 3.1.2.3.2, NULLO Aircraft Configuration, states “Perform

NULLO conversion, configure aircraft, build-up teardown chaff and flare systems…”

Please provide the total number of man-hours required to perform a single NULLO conversion. Please provide the estimated number of NULLO conversions to be accomplished each year.

Government Response: The PWS Appendix K-Workload data shall include the historical inventory and the aircraft status (manned/NULLO/inactive). The contractor shall manage a sufficient number of the configured acft to meet unmanned/manned sorties. The current approach is to deman aircraft for NULLO missions and the aircraft shall remain as an unmanned aircraft for remainder of its operational life. The historical inventories shall assist with determining the past approach to converting the acft to NULLO.

74. In PWS Section A, paragraph 3.1.2.4, Aircrew Flight Equipment, is the contractor required to maintain aircrew flight equipment?

Government Response: Yes. QF-16 and T-38 AFE at Tyndall AFB, only. The QF-16 and QF-4

AFE at Holloman AFB will be maintained by the host base active duty AFE shop.

75. Section A, 3.4.4.1.1 Drone Chase Flights requires the contractor to provide drone chase aircraft for NULLO and selected SSAT missions.

a. Please define what aircraft is used as chase aircraft (T-38?).

b. Are these aircraft maintained by the contractor?

c. How many chase aircraft are there on the program and where are they located?

d. How many hours do they fly annually?

Government Response:

a. FSATs (QF-4 & QF-16) are used as chase aircraft.

b. Yes, these aircraft are maintained by the contractor. They are the day-to-day manned flyer fleet. Chase aircraft is not a fenced aircraft or unique aircraft configuration.

c. Chase aircraft are the same day-to-day manned flyer aircraft. They are not unique nor fenced aircraft for chase specific missions. Chase is just a mission type that the manned FSAT support.

d. Chase sorties are included in the max number of FSAT sorties supported per PWS paragraph

3.4.4.4.

76. PWS Section A, paragraph 3.1.3.2, Scheduled/Unscheduled Maintenance states

“Furnish maintenance services required to maintain SSATs and associated support equipment.” Please define a breakdown of workload requirements so offerors can factor these manpower requirements into staffing levels.

77. PWS Section A, paragraph 3.1.3.2.1, Target Recovery. In order to determine manpower requirements, please describe the make-up of the recovery teams (number of people, skill sets needed, time for recovery, number of recoveries per year, etc.) for water recoveries, land recoveries, and aircraft residual retrieval recoveries. Please define a breakdown of the workload requirements for operating and maintaining recovery equipment and a small recovery boat.

Government Response: The government will not provide current or projected staffing numbers or skill sets. Data will be made available in the Appendix K—Workload Data for number of events and types. T.O.s will be available in the Bidders’ Library to determine level of effort.

78. PWS Section A, paragraph 3.1.3.2.1.4, RATO Bottle Removal. In order to determine manpower requirements, please define the annual man-hours and skill sets required to perform each requirement in this section. How many people and how much time per month?

Government Response: Government will not provide staffing numbers and skill sets. Subscale mission’s average 9 to 10 subscale missions per month. Each mission drops a RATO and hardware in the water in front of the launch pad. The requirement is to recover accessible

RATOs and associated hardware at least once per month.

79. PWS Section A, paragraph 3.1.3.3, Aircraft Maintenance. In order to determine perform each requirement in this section.

80. PWS Section A, paragraph 3.1.4.1.2, HAFB AGE. In order to determine manpower requirements, please define the annual man-hours and skill sets required to perform each requirement in this section.

81. PWS Section A, paragraph 3.1.4.2, Test and SE Maintenance. In order to determine will be available to aid tofferors in determining adequate contract staffing.

82. PWS Section A, paragraph 3.1.4.4.3, SSAT Launch Pad. In order to determine

83. PWS Section A, paragraph 3.1.4.4.5, Automated Station Test Set. In order to determine manpower requirements, please define the annual man-hours and skill sets required to perform each requirement in this section.

84. PWS Section A, paragraph 3.2.1, General RIS Support. In order to determine manpower requirements, please define the annual man-hours, skill sets, and events required to perform the requirements for equipment listed in Appendices A and D. Please define the specific skill sets (mechanical, aeronautical, etc.) and technical services needed and how many hours per year for each skill set.

will be available to aid offerors determining adequate contract staffing.

85. PWS Section A, paragraph 3.2.2.1.1, TPS-75 Radar. In order to determine manpower requirements, please define the annual man-hours and skill sets required to perform each requirement in this section. Please define the personnel protective equipment needed for this work on this equipment.

will be available to aid offerors in determining adequate contract staffing. Offerors are responsible to determine employee safety requirements and protective measures per OSHA and the T.O.

86. PWS Section A, paragraph 3.2.2.3.5. Please define the specific annual man-hours and skill sets requirements for each system in the table:

GRDCS

BC3

AN/TPS-75

AP/TM

Wind Info Systems

53 WEG Telltabs 5230L Switch

AccessNet (General Dynamics) or Orion Comm Systems

Command Destruct System Circuit or Advanced Command Destruct System numbers, skill sets or man-hours. Workload data (Appendix K) and a Bidders Library will be

87. PWS Section A, paragraph 3.2.4.1, GRDCS and BC3. In order to determine perform each requirement in this section, and number of events per year to complete the

RCS Operations Room support requirements. Please define BC3.

will be available to aid offerors in determining adequate contract staffing. Battlefield Command and Control Center (BC3). See PWS Appendix A, Paragraph 2.0 for detailed definition.

88. PWS Section A, paragraph 3.2.4.5, Flight Operations Desk Communication. In order to determine manpower requirements, please define the annual man-hours and skill sets numbers, skill sets or man-hours. Workload data (Appendix K) and a Bidders Library will be

89. PWS Section A, paragraph 3.2.6.2.2, Range and Drone Control Operations. In order

90. PWS Section A, paragraph 3.2.6.4.1, Training for Government Designated Personnel.

In order to determine manpower requirements, please define the annual man-hours and skill sets required to perform each requirement in this section.

numbers, skill sets or man-hours. Workload data (Appendix K) and a Bidders’ Library will be

91. PWS Section A, paragraph 3.2.6.4.3, GRDCS Training. In order to determine

92. PWS Section A, paragraph 3.3.1, GRDCS Tracking PODs. In order to determine

93. PWS Section A, paragraph 3.4.4.4, Ground Operations Support Levels of Effort Note

3. Please define FBR.

Government Response: Fixed Burdened Rate; however, please note that FBR in the CLIN descriptions is an acronym for “Fully Burdened Rate.”

94. PWS Section A, paragraph 4.1, Computer Systems Administration. In order to

95. PWS Section A, paragraph 4.4, Logistics Management. In order to determine

96. PWS Section A, paragraph 4.4.1.30, Above Ground Storage Tanks. In order to required to perform ground fuel storage tank maintenance in this section.

97. PWS Section A, paragraph 4.4.3, Purchasing and Resource Management. Please provide the scope of annual purchases outside the government supply system.

will be available to aid offerors in determining adequate contract staffing. Below are the historical numbers of purchases made over the past FYs.

FY 11 Opt year 2: 709 line items purchased - $75,744.22

FY 12 Opt year 3: 871 line items purchased - $131,303.07

FY 13 Opt year 4: 1357 line items purchased - $141,470.13

98. PWS Section A, paragraph 4.4.4.2.1, Fleet Management. In order for offerors to understand the scope of vehicle investment, please provide a list of contractor additional vehicles obtained at the contractor’s expense. Please clarify if the contractor is to replace government-provided vehicles that are deemed unserviceable for all vehicles at both Tabs

A and B.

Government Response: The current inventory is sufficient to execute current contract requirements. The contractor has not purchased any vehicles in the past at their expense.

Vehicles in the current fleet and recently replaced have been purchased and replaced by the contractor at the Governments expense. Available cost data, mileage, hours shall be included in

PWS Appendix K—Workload data.

99. PWS Section C, paragraph 1.5.1, Vehicles Maintained for Government Furnished

Special Purpose Vehicles. For contractor-provided vehicle maintenance, what facilities will be made available to the contractor to perform this work?

Government Response: No specific vehicle maintenance facilities will be provided.

100. PWS Section A, paragraph 4.4.4.2.7. Please define MCS.

Government Response: Mobile Control Station. Refer to PWS Appendix A for further description/definition.

101. PWS Section A, paragraph 4.4.4.2.8, SSAT Land Recovery Area Jon Boat. In order will be available to aid offerors in determining adequate contract staffing. The boat trailer maintenance is part of the AGE/SE requirements identified in PWS, Appendix K and the boat itself shall be maintained IAW best commercial practices/standards.

102. PWS Section A, paragraph 4.5.2. Housekeeping states “Perform the duties of general housekeeping of both the interior and exterior work areas and grounds maintenance of all assigned facilities not covered by host base contracts.” Please define the interior requirement by providing a list of spaces, square feet per space, and what the space is used for. Please define the specific exterior requirements not covered by host base contracts.

Government Response: PWS Appendix E—Government Furnished Facilities describes levels of service at each assigned facility. The only exterior grounds keeping requirement, other than coordinating, is located at the D3-B TPS-75 RADAR site. Mowing and weed eating is required at this location. Mower and weed eaters are government furnished equipment.

103. PWS Section A, paragraph 4.5.2.4, RIS Site Grounds Keeping. Please define the specific scope of the requirement. How big is the area to maintain? How many hours per week? What equipment does the government provide and what equipment is the contractor expected to provide?

Government Response: The only "grounds keeping" accomplished by the contractor is at site

D3-B (TPS-75 RADAR Site), which is approximately 6 acres. Required task include mowing and weed eating as necessary to maintain a safe and accessible site. Also, coordinate with Eglin personnel for any additional grounds maintenance. Government provides all equipment necessary which includes lawnmower and weed eaters.

104. PWS Section C, paragraph 1.5, Government Furnished Vehicles. Does the government provide fuel for contractor vehicles and equipment? If not, can the contractor purchase fuel on-site from government sources? Does the government provide facilities for maintenance on contractor-provided vehicles and equipment?

Government Response: Yes, the government provides fuel for vehicles and equipment used to execute the requirements of the contract. No specific vehicle maintenance facilities will be provided.

105. Is information awareness regarding software a requirement on this contract?

Government Response: Information Awareness is required IAW the PWS.

106. Explain aircraft maintenance and RIS function breakout.

107. Are both sites utilizing CBAs?

Government Response: Yes. Each site (Tyndall AFB and Holloman AFB) have separate CBAs.

108. Will the contractor be required to staff and train all contractor personnel?

109. Explain hydrazine, avionics systems/repair, backshop on I-level maintenance.

Government Response: Maintain a Hydrazine Management Program to include hydrazine system maintenance, inspection, servicing, repair, and spill response in support of QF-16 aircraft

(IAW 1F-16()-2-49GS-00-1, paragraph 3.3 and 1F-16()-2-49JG-00-1, 2, and 3) IAW PWS.

Avionics will be two level maintenance concept, this contract requires O-level only.

I-level maintenance includes aircrew flight equipment (FSAT/T-38), egress, parachute section, weapons pylons, hydraulic pump test stand, sheetmetal/limited machine shop, fuel cell maintenance, minor composite repair, lox/gox cart repair and T-38 bailout 02 bottles.

110. Is there a maximum of 35 aircraft at Holloman AFB? Would the government consider establishing hard numbers of aircraft at each site for each year of the contract?

Government Response: Yes. No the government will not establish hard numbers of aircraft at each site.

111. Will the flightline have a QA self-inspection program element?

112. What is the interface of contractor personnel to government personnel?

Government Response: See PWS for required meetings and daily contact.

113. Does the DOM sign certifications?

Government Response: Yes. For contractor employees.

114. Are RIS components in the transition of legacy systems?

Government Response: Yes. Transitions are expected to be complete prior to start of this contract.

115. One contractor noted it was a subcontractor to a prospective prime contractor that might respond to this RFP, which would now make the prime contractor a competitor.

If that should occur, how would contractor/subcontractor obtain past performance?

Government Response: Please see the government’s response regarding OCI Mitigation Plan.

116. Are the wage rates contained in the CBAs?

117. How many contractor employees are working on the current contract?

Government Response: This information is proprietary to the incumbent contractor. Offerors are expected to propose the number and skill mixes of employees to work on the resultant contract.

118. Regarding a contractor that is a production contractor for drones, can that contractor submit a mitigation plan prior to responding to the RFP?

Government Response: Yes. See the government’s response to #160 below.

119. Will the government post information on vehicles to FBO?

120. Regarding legacy systems and new systems, will the contractor provide O&M on these systems?

121. Will the contractor be responsible for software development?

Government Response: Yes. See PWS.

122. Is there a classified annex?

123. What percentage or dollar value of the contract procurement is associated with materials/supplies/products and what percentage or dollar value is labor/services (per year or overall average)?

Government Response: The CLIN for materials not in government supply will have a not to exceed amount of approximately $215K per year.

124. Will the government consider a CPFF contract approach? It may provide the government the lowest pricing.

Government Response: No. The basic maintenance effort will be fixed price (FP) for FSAT

(X001, X002) and SSAT (X003) labor; and RIS Operations, Maintenance, and Engineer non-personal services (X008). Cost-Reimbursable (CR) CLINs are designated for over-and-above

FSAT Fleet Increases (X004), FSAT Sortie Increases (labor, X005), SSAT Fleet Increases

(X006), and SSAT Maintenance Flying Schedule Increases (labor, X007) which offerors will propose total prices. Miscellaneous CR CLINs are Overtime (X010); Materials Not in the

Government Supply System (X011); Travel (X012); and Deployments and Off-Station Activities

(X013) in which the Government will have pre-established not-to-exceed (NTE) amounts. CLIN

0014 Transition/Phase-In will be FFP. Incentive Fee/Award Fee CLIN X009 will be FFP. There will be a field for Handling Fee which will require input/proposal by offerors on CLINs X011 and X012. CLIN X013 will have fields for Cargo Shipments Handlng Fee, Travel Handling Fee, and Materials Handling Fee which will require input/proposal by offerors.

125. What is the small business requirement? Will this requirement be based on total subcontracted dollars, total contract value, or some other performance metric?

Government Response: Each offeror will set their own subcontracting goals to be expressed as a percentage to total contract value.

126. Can the government provide an overview or document of their “Performance Based” approach?

Government Response: The specifications for the services required under this contract are performance-based. The majority of performance is dictated by Air Force Instructions (AFIs) and Technical Orders (TOs). There are many considerations regarding safety, security, and interoperability that preclude a performance-based environment. The extensive use of

Government property and performance on government sites necessitates the inclusion of some mandatory procedures. A review of the applicable AFIs was accomplished to determine which portions covered mandatory compliance by contractors, and which portions could be considered advisory. Only those tasks that involved safety, security, and/or interoperability were determined mandatory for compliance with the AFIs. Inclusion of TOs/AFIs was limited to volume, chapter, and paragraph to the maximum extent practical per AFI 63-124. The requirement includes use of performance metrics and commercial practices such as AS 9100 and flexibility in the contractor’s approach to meet the required outcome.

127. What is the current staffing level?

128. Aircraft fleet management, maintenance (O&I-level) and sortie generation (FSAT and SSATs) Operations & Maintenance (O,I and Depot-level) of all Range Instrumentation

Systems including hardware and software depot/development support Total.

Government Response: Is there a question related to the statement?

129. Will the government provide the minimum operational manning requirements for each Range Information System at each location?

130. Will the government provide total contract hours for all bidders to bid against (level of effort) and or labor categories/personnel qualifications?

Government Response: Government will not provide the current or estimated contract hours and/or labor categories.

131. PWS RIS Maintenance Matrix lists the Advance Command Destruct System as contractor O, I, Depot and S/W Development responsibility. Will more details be provided in the next PWS or the Bidders library?

Government Response: The ACDS manuals are not yet released. They will be included in the

Bidders’ Library once available. We anticipate that the workload will not increase or be significantly different then the Command Destruct System that it is replacing.

132. Are there any current Collective Bargaining Agreements related to this RFP?

Are they provided in Bidders library?

Government Response: There are two Collective Bargaining Agreements (CBAs), one for

Tyndall AFB and one for Holloman AFB. Both CBAs have been posted to FedBizOpps.

133. Is the government going to provide access/site surveys prior to the final proposal submission?

Government Response: A pre-proposal conference/site visit is tentatively scheduled to be held at

Tyndall AFB in September 2014. A firm date has not yet been established. Information concerning the pre-proposal conference/site visit will be posted to FedBizOpps as soon as the details are finalized.

134. Does the Para 3.4.4.4 support levels of effort represent current ops tempo, or what percentage change does the government foresee?

Government Response: The OPS tempo and mission/operations will be similar to current OPS with the exception of an increase in QF-16 manned sorties for pilot training purposes/support.

The actual historical numbers for typical OPS are documented in PWS Appendix K - Workload data. No additional and significant OPS changes are anticipated at this time.

135. Does the Government anticipate work being added to this contract for RIS component development support?

Government Response: None anticipated at this time. There are a number of system upgrades and development currently occurring in RIS. The upgrades and modifications are scheduled to in-place at the time of contract start. The contractor must be prepared to support equipment upgrades, replacement and obsolescence during the life of the equipment and the system it supports.

136. Exhibit K-1 contains no workload data. Will the government please provide the present Tyndall/Holloman contract historical workload data per year across the program sites? Also, in reviewing the program Appendices we did not find any mention of the

Collective Bargaining agreement. Will you please provide the most current CBA?

Government Response: Appendix K-Workload data shall be available in June and posted to

FedBizOpps. There are two Collective Bargaining Agreements (CBAs), one for Tyndall AFB and one for Holloman AFB. Both CBAs have been posted to FedBizOpps.

137. 3.1.2.1.1.1, states “Maintain a sufficient number of NULLO and manned FSATs to meet mission requirements as defined in the PWS Section A, Paragraph 3.4.4.4. Number of manned fliers deployed to either operating location shall be based on mission requirements and approved by the PM.” No Full Scale Target quantities were provided will the government provide the historical number of FSATs that will be maintained each year for both Manned and NULLO configurations?

Government Response: Historical inventories will be document in PWS Appendix K -

Workload Data.

138. T-38 Aircrew Flight Equipment (3.1.2.4.1.3) Will the government provide the number of T-38 aircraft requiring aircrew equipment support? Do these aircraft deploy with

FSATs?

Government Response: T-38 Aircraft Flight Equipment support is for 20 T-38 acft. T38s do not deploy with FSATs. The Aircrew Flight Equipment section will not deploy with T-38 aircraft.

139. Drone Chase Flights (3.4.4.1.1) requires the contractor to provide drone chase aircraft for NULLO and selected SSAT missions. Are these aircraft maintained by the contractor?

Government Response: Yes. Chase aircraft are manned QF-16s/QF-4s and they are part of the day to day FSAT manned fleet.

140. GRDCS Tracking PODs (3.3.1) Will the government please provide the number of

GRDCS pods under contract and they locations?

Government Response: Nine serviceable GRDCS pods at Tyndall AFB.

141. Purchasing and Resource Management (4.4.3). Will the government provide the historical number of annual purchases that were outside the Government supply system?

Government Response:

FY 11 Opt year 2: 709 line items purchased - $75,744.22

FY 12 Opt year 3: 871 line items purchased - $131,303.07

FY 13 Opt year 4: 1357 line items purchased - $141,470.13

142. Fleet Management (4.4.4.2.1). In order for bidders to understand the scope of vehicle investment, please provide a historical data of contractor additional vehicles obtained at the contractor expense?

Government Response: The contractor has not purchased any vehicles in the past at their expense. Vehicles in the current fleet and recently replaced have been purchased and replaced by the contractor at the Governments expense. Available cost data, mileage, hours shall be included in PWS Appendix K—Workload data.

143. Existing Conditions (1.2.1.5) (Phase In) Government Furnished Vehicle’s. Will the government provide bidders the following data for each vehicle at each site listed in Tabs B for understanding the age and needs of the fleet?

Vehicle age

Total miles

Average miles per year

Number of hours used each year

Government Response: Available cost data, mileage, hours shall be included in PWS Appendix

K - Workload data. Hours and mileage per year will be calculated based on in service age and total miles/hours.

144. Contractor Furnished Vehicles (1.5). Does the Government provide fuel for contractor vehicles and equipment? If not, can the contractor purchase fuel on-site from

Government sources?

Government Response: Yes, fuel will be provided by the government and fuel facilities will be available on Tyndall and Holloman AFB.

145. PWS 5.4 and 5.5 show four different reporting periods. Will the government please verify that the contract period of performance for the contract will be one base year and three option years vice one base year and four option years?

Government Response: The contract will be a base year and four option periods; therefore, there are five reporting periods for CME Reporting in accordance with PWS paragraphs 5.4 and 5.5.

Base Year FY16 = 1 Oct 15 – 30 Sep 16 st Option Year FY17 = 1 Oct 16 – 30 Sep 17 nd

Option Year FY18 = 1 Oct 17 – 30 Sep 18 rd

Option Year FY19 = 1 Oct 18 – 30 Sep 19 th

Option Year FY20 = 1 Oct 19 – 30 Sep 20

For CME Reporting period 1 Oct 15 – 30 Sep 16 in FY16, the Contractor shall input data no later than 31 Oct 16. See PWS paragraph 5.4. For the successive option years, the Contractor shall input data for FY17 from 1 Oct 16 – 30 Sep 17 no later than 31 Oct 17. The Contractor shall input data for FY18 from 1 Oct 17 – 30 Sep 18 no later than 31 Oct 18. The Contractor shall input data for FY19 from 1 Oct 18 – 30 Sep 19 no later than 31 Oct 19. The Contractor shall input data for FY20 from 1 Oct 19 – 30 Sep 20 no later than 31 Oct 20. (The final PWS will reflect this amended language.)

146. The market survey indicates that FFP CLIN will be used to provide day to day support. Is the day-to-day support based upon a maximum number of flights per day?

If so, when the maximum is exceeded how will contractor be reimbursed?

Government Response: The FFP CLIN is based on max weekly, monthly and annual flights described in paragraph 3.4.4.4. It’s also based on a baseline number of aircraft in the fleet.

Flights exceeding the maximum number for sorties shall be reimbursed per the FSAT sortie increase CR CLIN X005 and FSAT fleet increase CR CLIN X004.

147.