AT_Industry_Day_Briefing_(posted_to_FBO_22May14).pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Aerial Targets Industry Day

21 May 2014

Welcome

Col Severin J. Blenkush II Deputy Director

ACC AMIC

Agenda Topics of Discussions Rules of Engagement

Project Overview

Ms. Tiffany Bray Project Lead

ACC AMIC/DRXA

Agenda

• 0900 – 1030

• Briefing

• 1030 – 1045

• Break

• Attendees submit written questions for discussion panel

• 1045 – 1130

• Discussion Panel

• 1130 – 1300

• Lunch Break

• 1300 – 1600 (& 0900 – 1100 on 22 May 2014)

• Industry Attendee and Government One-on-Ones

AT Topics of Discussions

• Rules of Engagement

• Administration

• Communications with the Government

• Project Overview

• Program Overview

• Acquisition Strategy/Solicitation Overview

• Open Forum Discussion Panel

• One-on-One Sessions

Administration

• Magnuson Hotel Facilities

• Restrooms

• Emergency Exits

• Smoking Areas

• Industry/Attendee Folders

• Agenda

• Briefing

• Official Industry Day Question Sheets (Open Forum & One-On-

One Session)

• Government Questions for Industry Day

• Industry Day Surveys (Open Forum & One-On-One Session)

• Reference Documents

• Latest Draft PWS

• Latest Draft Sections L&M of the RFP

Project Team

Project Lead (PL) Program Manager (PM) Contracting Officer (CO)* Contract Manager (CM)*

Ms. Tiffany Bray, DRXA Mr. Keith Miller, PMAO Mr. Roger McAughan, PKCA Ms. Carla Ashby, PKCA

AMIC Functional Team

ACC Test and Evaluation

Mr. Mike Resler, DRQA MSgt Casey Hall, PMAO Mr. Eric McGowan, PMAO MSgt Erica Pearson, PLGX TSgt Alfredo Ceniceros, PSCM TSgt John Skelton, PCEV

Mr. William “Kelly” Adams, A5TT

Legal Advisor Ms. Beatrice Foster, ACC/JAQ ACC Base Monitor Mr. Christopher Williams, AFICA/KC

ACC Director of Small Business Ms. Becky Carpenter, ACC/SB AFPEO/CM Action Officer Ms. Farris Welsh, AFPEO/CM

Communications with the Government

• Industry Day Questions:

• Submit panel discussion questions in writing on question forms

• Submit one-on-one questions in writing on question forms

(included in folders)

• Government answers to contractor questions as a result of panel discussions or one-on-ones, not submitted in writing, are preliminary/interim and must be submitted to the Contracting Officer (CO) in writing for staffing and “official” Government response

• Proprietary Information:

• Clearly identify to the Government any information you deem proprietary

• The Government will consolidate all written questions received and post the “official” answers to FedBizOpps

• Proprietary question responses will be provided directly to the company

• All communications from potential offerors shall be sent to: accamic.drx.aerialtargetsrecompete@us.af.mil

• After the final solicitation is released/posted, communications are limited to the Contracting Officer

Communications with the Government (cont) mailto:accamic.drx.aerialtargetsrecompete@us.af.mil

AMIC Overview Background

• AMIC provides strategic facilitation, integrated program and contract management for complex service acquisitions (>$100M), and specialized contracting support

• Support Department of Homeland Security, OSD Counterdrug agencies, Host Nations, Unified Commands, MAJCOMs, and ACC Directorates, Tenants and Wings

• Manage 14 complex service acquisition programs

• Contract portfolio exceeds $10B

AMIC Overview Integrated Culture

• SPO Type / Acquisition Center of Excellence organization

• Dedicated Program Managers, Contracting Officers and Quality

Assurance

• Functional support within organization (i.e. Comm/Electronics, Logistics, Civil Engineering, Finance, etc.)

• Report to single Director

• Project Lead inserted in complex service acquisitions to facilitate the process and employ project management disciplines

• Maintain philosophy of partnering with contractors to create business-like environment conducive to meeting the mission

AMIC Organization

Air Combat Command

Vice Commander

ACC/CV

Advisory & Assistance

Services Mr. Jeff Lancour

Financial Management

Ms. Kathy Day

Information Management

Mr. Jerron Green

Executive Support Ms. Robin Taylor

Legal Advisor Ms. Beatrice Foster

Acquisition Management &

Integration Center Director

Mr. Randall McFadden

Counter Narco- Terrorism

Mr. Jeff Herman

Acquisition Division B Ms. Christin Lockhart

Acquisition Division A Ms. Ronda Foster

Mission Support Mr. Edward Lewis

Civil Engineering Mr. Richard

Wheeler

Contracting Ms. Della Shelton

Program Management Mr. William Beechel

Surveillance Lt Col Mitchell

Maddox

Logistics Mr. Albert Lambert

Quality Assurance Mr. Scott Shelton

Comm – Electronics

Mr. Mike Maynard

Aircraft Maintenance

Mr. William Dunbar

Plans & Acquisitions

Ms. Katie Weimar

Standards & Training

Mr. John Grey

Acquisitions Ms. Tiffany

Bray

Strategic Sourcing

Mr. Brian Tellman

Acquisition Division C Ms. Janet Best

Plans & Programs Ms. Lorie Henderson

Acquisition Management &

Integration Center Deputy Director

Col Severin Blenkush II

Joint Tasks Review PWS

Develop Acquisition Strategy Develop Request for Proposal (RFP)

Evaluate Proposals

Acquisition Team Roles & Responsibilities

Contractor

Contracting Officer Post Requirements to FBO

Primary Interface to Industry

Program Manager Interface to Customer

Develops Program Requirements

Functional Support

PSC, PLG, PCE, DRQ

Contract Manager

Project Lead Milestone/Configuration

Management Training

Lessons Learned

Project Environment

• Acquisition falls under the Air Force Program Executive

Officer for Combat and Mission Support (AFPEO/CM) portfolio since contract estimate is greater than $100M;

however, as the contract value is estimated to be below $500M, it falls within the authority that has been delegated to ACC/CV

• AFPEO/CM: Mr. Randall Culpepper, SES

• ACC/CV: Lt Gen Lori Robinson

• ACC/A5: Maj Gen Scott Zobrist

• Source Selection Authority (SSA)

• Acquisition Approval Authority

• AFICA/KC: Col Michael Debreczeni

• Clearance Authority

• Multi-functional Independent Review Team (MIRT)

Start

END

Source Selection Process Roadmap

Notional Project Milestones Milestones Date

Post Draft Performance Work Statement & Appendices 25 Apr 14

Small Business Capabilities Request 25 Apr 14 Industry Day / One-on-Ones 21-22 May 14 Release Draft Solicitation 20 Jun 14 Tyndall AFB, FL Site Visit Sep 14 Pre-Proposal Conference / Final Solicitation Issued Sep / 21 Oct 14 Proposals Due (~30 days allotted for preparation) 26 Nov 14 Source Selection (8 months allotted) Dec 14 – Jul 15 Contract Award 20 Jul 15 Transition (61 days allotted) 1 Aug 15 – 30 Sep 15 Performance Start 1 Oct 15

Program Overview

Mr. Keith Miller AT Program Manager

ACC AMIC/PMAO

Program Overview

• Mission

• Sites/Locations

• Contract Scope of Work

• Performance Work Statement (PWS)

• Incentive/Award Fee Approach

• Risks

Mission

• Provide threat representative aerial targets: Employ full-scale aerial targets (FSAT) and sub-scale aerial targets (SSAT) to support DoD, Weapons System Evaluation Program (WSEP), and Foreign Military Sales (FMS) air-to-air weapons testing programs

• Conduct annual assessment: Provide Air Force leaders overall assessment of combat weapon system effectiveness and suitability by conducting weapons evaluations for all combinations of aircraft employing precision guided air-to-air weapons in realistic scenarios while enhancing aircrew training

Sites/Locations 53d Weapons Evaluation Group:

• Tyndall AFB, FL – 82d Aerial Target Squadron (ATRS)

• FSATs (QF-4/QF-16), SSAT (BQM-167), and Range Instrumentation

System (RIS)

• Holloman AFB, NM – 82d ATRS Detachment

• FSATs (QF-4/QF-16) manned and remotely piloted aircraft (100% QF-

4 with transition to QF-16)

• Deployments – SSAT operations may deploy up to 2 times/yr

• Other Off-Station Activities – Periodic FSAT cross-country events

Sites/Locations

UTTR

Holloman AFB

Tyndall AFB

Contract Scope of Work

• Program Management: Exercise management and control for performance requirements contained in PWS

• Comply with work, services, operations, safety, security, environmental, and technical order requirements

• Provide all management, personnel, materials, supervision, and other items necessary to perform services

• Operations & Maintenance (O&M): Perform O&M according to technical order requirements with AFI 21-101 concept

• Maintenance of FSAT/SSAT and SSAT on-boarding scoring system

• O&M of RIS to include drone control, range control, and associated instrumentation and communications systems

• Mission Support: Produce aerial target sorties for manned and unmanned missions according to PWS requirements

• Tyndall FSAT sorties - 865 per yr; Holloman FSAT sorties - 400 per yr

• SSAT sorties - 140 per yr

PWS Overview

• Program Management

• Contractor PM: Responsible for performance of all work and the single interface between Govt and Contractor personnel

• Management/Operational Control: Contractor retains full responsibility for performance of requirement set forth in the PWS

• Human Resources: Provide fully trained/qualified workforce to sustain aerial targets/RIS and flying schedule from Day 1

• Integrate Contracted Operations: Ensure HAFB operations and processes are standardized within the overall maintenance function

• Contract Administration: Provide all data and information including

CDRL deliverables, operating instructions, and records as required

• Financial Management and Reporting: Develop and submit financial management report according to CDRL

• Technical Orders and Publications: Adhere to all publications and instructions as coded mandatory without deviation

(continued)

• Program Management (Cont.)

• Performance Management: Contractor shall develop, implement, maintain, a comprehensive Quality Management System (QMS)

• Comply with ANSI/ISO/ASQ 9001:2008 and PWS Appendix G

• Participate in AFSO 21 initiatives and other inspections/audits/exercises

• Interface with Govt CORs and publish monthly QC Summary

• Operational Risk Management (ORM): Institutionalize within all Contractor workplaces

• Safety: Comply with applicable Occupational Safety and Health Administration, Air Force Occupational Safety and Health Standards

• Environmental: Comply with applicable Federal, State and local environmental regulations and pollution prevention

• Tool and Equipment Management: Develop and implement effective tool management and control program; use Tool Accountability System

• Foreign Object Damage (FOD) Program: Develop and implement a FOD program according to AFI 21-101 and host base guidance

• Program Management (Cont.)

• Maintenance Control: Establish and perform a maintenance control function manned during hours of any maintenance/flying operations

• Maintenance Information Systems (MIS): Contractor shall ensure all documentation required to support O&M is accurate/current/available

• Program Management Information System (PMIS): Provide Govt access to computerized PMIS containing CDRLs, OIs, checklists, etc

• Special Certification Roster (SCR): Develop and maintain an SCR to identify Contractor personnel certified to complete critical tasks

• Munitions Management: Manage, store, transport, install/remove, and handle explosives required for FSAT/SSAT operations

• Hydrazine Management: Maintain a hydrazine program to include system maintenance, inspection, servicing, repair, and spill response

• Classified Mission Support: Perform support of classified missions as required at the direction of the Govt

• Operations and Maintenance:

• FSATs/SSATs: Manage, configure, service, launch, recover, inspect, maintain, troubleshoot, repair to ensure mission success

• QF-4/QF-16s at TAFB/HAFB maintained to Organization (O) -Level and some Intermediate (I) -Level maintenance

• BQM-167s at TAFB to the O- and I-Level and on-board scoring

• Range Instrumentation System (RIS): Manage, operate, maintain, troubleshoot, repair, and configure equipment, systems, circuits, & antennas to support all missions

• Gulf Range Drone Control System (GRDCS) maintained to O-, I-, &

Depot (D)-Level maintenance

• Battle Command and Control Center (BC3) maintained to O-, I-, &

Depot (D)-Level maintenance

• UHF Destruct Circuits/ACDS maintained to O-, I-, & Depot (D)-Level maintenance

• Range Instrumentation System (Cont.):

• Data Link System/Replacement (DLS/DLSR) maintained to O-, I-, &

Depot (D)-Level maintenance

• GRDCS Data Link/BC3 JTIDS Data Link Circuits - operate and maintain; configure encryption equipment

• Additional O-Level maintenance for AN/TPS-75 range radar, AP/TM, Wind Information System, RCF/BC3 facility UPS, Gulf Range Telecom System(s), 53 WEG Tellabs 5230L Switch, and AccessNet/Orion Communications System

• Manage/Configure Hardware (HW) & Software (SW): Maintain HW/SW in approved configuration; implement changes as required

• Provide life-cycle management for RIS HW/SW: originate or modify SW written in ANSI, FORTRAN, C, JAVA, etc according to PWS

• Install, test, and troubleshoot SW in RIS equipment

• Maintain, store, transport, and load GRDCS tracking PODs

• Mission Support: Maintain sufficient number of aerial targets to meet Govt scheduled manned and unmanned (NULLO) sorties

• FSAT (QF-4/QF-16)

• Inventory baseline of 50 (≤ 35 at Holloman due to parking limits)

• Tyndall manned sorties: max 865/year; 90/month; 30/week

• Tyndall NULLO sorties: max 80/year; 4/week

• Holloman manned sorties: max 400/year; 40/month; 12/week

• Holloman NULLO sorties: max 20/year; 2/week

• SSAT (BQM-167)

• Inventory baseline of 50

• Sorties: max 140/year; 16 over rolling two week period

• Banner Tow Target

• Tyndall sorties: max 45

• Holloman sorties: max 15

• Support Functions: Contractor shall manage and support all the following areas according to PWS:

• Computer Systems Administration, Communications, Security including Personnel, Facilities, COMSEC/COMPUSEC/OPSEC, Technical Order Distribution Office/Account

• Manage logistics to include Supply Chain, Material, Demand Processing, MICAP Processing, Equipment/Property Management, Bench Stock, SPRAM assets, TCI/TCTO kits, local man, supply point, repair cycle assets, TNB, CANN, above ground fuels management, deficiency reports, freight/engine shipment

• Aerospace Ground Equipment: TAFB – pickup/deliver host base maintained AGE and maintain designated AGE; HAFB – perform all periodic inspections, O & I-Level maintenance, and corrosion control

• Vehicles: Contractor shall transition from Government Furnished to Contractor Furnished

Services Summary

• Services Summary (SS): Identifies critical factors for the successful performance of requirements

• Purpose: Lists performance objectives for required service

• Components: States performance objective, standard, and threshold for each critical success factor (accept/reject point)

• Performance Management

• Operations & Maintenance

• Resource Management

(SS continued)

PERFORMANCE OBJECTIVE

PERFORMANCE STANDARD

PERFORMANCE THRESHOLD

1 Performance Management:

Implement, maintain, and comply with a comprehensive QMS.

PWS section 2.12 and App. G

IAW most current version of ANSI/ISO/ASQ 9001 (currently 9001:2008) QMS requirements and PWS.

No more than two (2) major nonconformances are issued in a month or the QMS will be considered non-compliant.

(SS continued)

PERFORMANCE OBJECTIVE

PERFORMANCE STANDARD

PERFORMANCE THRESHOLD

2 Operations & Maintenance:

See Note 1 Provide all prime mission and support equipment maintenance to meet or exceed performance standards.

Communication - Electronic (C- E) Operations & Maintenance:

See Note 2 Operate and maintain Tellabs Switch

Maintain Data and Communications circuit connectivity

See Note 3 Operate and maintain GRDCS

Operate and maintain RCS and General Dynamics AccessNet™ or Orion Communications Network

Operate and maintain TPS-75

Prepare, launch and successfully fly all properly scheduled FSAT missions to meet a minimum 95% mission success rate.

Prepare, launch and successfully fly all properly scheduled SSAT missions to meet a minimum 95% mission success rate.

The Tellabs Switch A(o) shall not be less than 95%.

Circuit connectivity A(o) shall not be less than 95% .

GRDCS M(a) shall not be less than 95% for:

(a) target control and tracking

(b) participant tracking

(c) flight termination

RCS/BC3 and AccessNet™/Orion Communications Network M(a) shall not be less than 95%.

RADAR M(a) shall not be less than 80%

Performance is acceptable when all the performance standards are met.

Note 1: Mission Success Rate shall be calculated as: [# of successful sorties/ (# of attempted sorties (minus) # of non-chargeable)]x100 ex: (35 / (55 – 18)) x 100 = 94.6%

Note 2:

The following C-E systems’ performance will be measured as Operational Availability or A(o). A(o) shall be calculated as:

𝐴𝐴 𝑜𝑜 =

𝑇𝑇𝑜𝑜𝑇𝑇𝑇𝑇𝑇𝑇 𝐻𝐻𝑜𝑜𝐻𝐻𝐻𝐻𝐻𝐻 − 𝑁𝑁𝑜𝑜𝑇𝑇 𝑀𝑀𝑀𝑀𝐻𝐻𝐻𝐻𝑀𝑀𝑜𝑜𝑀𝑀 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇𝐶𝐶 𝐻𝐻𝑜𝑜𝐻𝐻𝐻𝐻𝐻𝐻

𝑇𝑇𝑜𝑜𝑇𝑇𝑇𝑇𝑇𝑇 𝐻𝐻𝑜𝑜𝐻𝐻𝐻𝐻𝐻𝐻 ∗ 100

Note 3:

The following C-E systems’ performance will be measured as Mission Availability or M(a). M(a) shall be calculated as:

𝑀𝑀 𝑇𝑇 =

𝐻𝐻𝑜𝑜𝐻𝐻𝐻𝐻𝐻𝐻 𝐶𝐶 − 𝐸𝐸 𝑂𝑂𝐶𝐶𝐶𝐶𝐻𝐻𝑇𝑇𝑇𝑇𝐶𝐶𝑂𝑂 𝑂𝑂𝐻𝐻𝐻𝐻𝑀𝑀𝑀𝑀𝑑𝑑 𝑀𝑀𝑀𝑀𝐻𝐻𝐻𝐻𝑀𝑀𝑜𝑜𝑀𝑀𝐻𝐻

𝑇𝑇𝑜𝑜𝑇𝑇𝑇𝑇𝑇𝑇 𝑀𝑀𝑀𝑀𝐻𝐻𝐻𝐻𝑀𝑀𝑜𝑜𝑀𝑀 𝐻𝐻𝑜𝑜𝐻𝐻𝐻𝐻𝐻𝐻 ∗ 100

Incentive/Award Fee Approach

• Proposed Incentive/Award Fee Plan:

• Performance Incentive (PI): 18 points available x $25K/point

• One (1) point per month available for exceeding Service Summary

• One (1) point per month available for QMS

• One (1) point for “Outstanding” ratings on Customer Satisfaction

Surveys

• Special Interest Item (SII): 10% of earned PI available

• PI (10%) x SII rating = SII earned

• SII ratings: Outstanding = 100%; Good = 50%; Sat = 0%; Unsat = -10%

• Positive Significant Incidents/Negative Significant Incidents

• PSI may increase earned fee up to $50K

• NSI may decrease earned fee to include zero fee

• Total incentive/award: PI + SII + PSI/-NSI, paid semi-annually

AT Program Risks

• Trained/Qualified Work Force

• Quality Management System

• Contract Transition

• QF-4 to QF-16 Transition

* Not all inclusive

Trained/Qualified Workforce.

If the contractor fails to provide trained/qualified personnel, adequate staffing levels and the proper functional skill mix, then contract performance thresholds and requirements may not be met, resulting in negative impact to mission success.

Control.

Contractor required to provide an acceptable human resources plan to attract, train, and retain qualified management and technical personnel. The plan includes work force manning levels by functional level and skill mix.

The approach will be evaluated during source selection.

Quality Management System.

If the contractor does not develop and implement an effective QMS, then ineffective contract management, poor performance, and degraded mission success rates will result, thereby increasing government surveillance, manpower requirements and costs.

Control.

Contract requires ISO compliance with qualified QC Manager on staff. Government COR will perform audits on QMS implementation. In the field, government CORs will perform intense surveillance at the start of contract to ensure effective QMS. The approach will be evaluated during source selection.

Risk Event Risk Strategy

Contract Transition.

If the contractor fails to execute effective and efficient transition milestones, then an interruption of O&M services may occur resulting in a negative impact to mission success.

Control.

The Contractor will provide key milestones, process flow, and organizational chart to illustrate how transition/phase in period will be managed. The approach will be evaluated during source selection.

QF-4 to QF-16 Transition.

If the contractor fails to execute effective and efficient transition from QF-4 to QF-16, then a severe impact to FSAT mission success rate may occur.

Control.

The Contractor will provide a management approach and process flow to illustrate how QF-16 manpower management and training requirements while continuing to meet mission success metrics.

This approach will be evaluated during source selection.

Risk Event Risk Strategy

Acquisition Strategy / Solicitation Overview

Roger J. McAughan Contracting Officer

ACC AMIC/PKC

Contracting Overview

• Key Contractual Aspects

• Contract Type

• CLIN Structure

• Source Selection Methodology

• Evaluation Factors and Subfactors

• Source Selection Process Roadmap and Process

• Draft RFP Posting

• Site Visit

• Bidders Library

• Project Milestones

• Points of Contact

• One-On-One Information

Key Contractual Aspects

• Solicitation Number: FA4890-14-R-0012

• NAICS Code: 488190 - Other Support Activities for Air Transportation (SBA Size Standard is $30 million)

• Government Furnished Equipment (GFE): Appendix D

• Anticipate non-commercial acquisition (FAR Part 15)

• Small Business Set Aside Determination not yet established

• Market Research Set-Aside Questionnaire posted to FedBizOpps

(FBO) on 25 Apr 14

• Government is currently evaluating Industry’s responses

• If Full & Open competition, Small Business Subcontracting goal will be considered

• Subcontracting plans required for Large Businesses IAW FAR

Part 19 – Small Business Programs

Key Contractual Aspects

Contract Type

• Single Award, Firm-Fixed Price w/ Cost-Reimbursable Line Items

• Period of Performance

• Contract: 1 base year plus 4 option years

• Transition: 1 Aug 15 - 30 Sep 15 (61 days)

• Base Year: 1 Oct 15 – 30 Sep 16

• Option Year 1: 1 Oct 16 – 30 Sep 17

• Option Year 2: 1 Oct 17 – 30 Sep 18

• Option Year 3: 1 Oct 18 – 30 Sep 19

• Option Year 4: 1 Oct 19 – 30 Sep 20

• 6-month Extension: 1 Oct 20 – 31 Mar 21

CLIN Structure

• Contract CLIN Structure

CLIN # TITLE DESCRIPTION/LOCATION

X001 TAFB FSAT Maintenance Labor/Tyndall AFB (TAFB), FL

X002 HAFB FSAT Maintenance Labor/Holloman AFB (HAFB), NM

X003 SSAT Maintenance Labor/TAFB and deployed locations

X004 FSAT Fleet Increase (CR) Labor/TAFB and HAFB

X005 FSAT Sortie Increase (CR) Labor/TAFB and HAFB

X006 SSAT Fleet Increase (CR) TAFB and deployed locations

X007 SSAT Maint Flying Sched Increase (CR) Labor/TAFB and deployed locations

X008 RIS Ops, Maint and Engr Svcs Labor/TAFB and deployed locations

X009 Incentive Fee / Award Fee

X010 Overtime (CR) Labor

X011 Materials not in Govt Supply Sys (CR)

X012 Travel (CR)

X013 Deployments & Off-Station Activities (CR) Overtime labor, cargo, travel, materials

0014 Transition/Phase-In

Note: CLINs are FFP unless noted otherwise

Source Selection Methodology

• Best Value: Lowest Price Technically Acceptable (LPTA) IAW DoD Source Selection Procedures

• Factor 1 – Technical

• Subfactor Ratings: Acceptable, Unacceptable

• Factor 2 – Past Performance

• Minimum 2 maximum 5 (within 3 years of solicitation date)/relevant contracts

• Ratings: Acceptable, Unacceptable

• Factor 3 – Price

• Complete, Balanced, and Reasonable

• Tradeoffs are not permitted

Evaluation Subfactors Technical Evaluation Criteria

• Subfactor A – Program Management

• Aspect I: Management and Integration

a. Organizational structure of appropriate leadership hierarchy, manning levels and skill sets by position and functional relationships

b. Communication approach with effective lines of communication and interfaces between management, technical staff, subcontractors/teaming partners and Government

c. Scheduling of tasks to provide quality/timely services or products that safely fulfill PWS requirements

d. Effective QMS that complies with ANSI/ISO/ASQ 9001:2008 and quality control approach in daily execution of program requirements and implement/sustain a culture of continuous process improvement and compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance

• Subfactor A – Program Management

• Aspect II: Human Resources

a. Procedures to attract, train, and retain qualified personnel

b. Approach to limit and mitigate employee turnover and vacancies

c. Appropriate personnel with sufficient qualifications, certifications and credentials

• Subfactor A – Program Management

• Aspect III: Transition Plan

a. Realistic milestones to execute phase-in tasks to include vehicle transfer

b. Adequate organizational structure that includes appropriate number of personnel, qualifications and functional assignments

c. Effective approach to hire trained/qualified personnel and phase-in resources to assume contract tasks and responsibilities at contract start

d. Plan to integrate open actions (work orders, requisitions etc.) at both operating locations to prevent interruption with services

• Subfactor B – Operations and Maintenance

• Aspect I: Aircraft (FSAT/SSAT) Maintenance Management

a. Effective management procedures to ensure aircraft and equipment availability meet or exceed requirements at both operating locations

b. Sound management approach for seamless transition from QF-4 to QF-16 aircraft at Holloman AFB

• Subfactor B – Operations and Maintenance

• Aspect II: Range Instrumentation System (RIS) O&M

a. Operation and management of RIS to include subsystems and communication circuits across all levels

b. Management of varied software design, engineering, development, integration, evaluation and testing of RIS equipment

c. Effective approach to provide engineering and testing support for hardware design, develop, integrate, evaluate, and test hardware and upgrades to ensure system Operational, Safety, Suitability, & Effectiveness (OSS&E).

d. RIS life-cycle management

Technical Evaluation Rating Process

• Determine whether or not proposed approach meets technical requirements

• Review proposal against subfactor criteria in RFP to assess whether proposal:

Meets

Does Not Meet

• Document individual evaluation assessments Why proposal meets or does not meet

• Assign Acceptable / Unacceptable Rating to Subfactor Any aspect rated Unacceptable will result in an overall Unacceptable rating at the sub-factor level

Extra credit is not given for proposal that exceeds the requirement

Evaluation Criteria

Subfactor Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

DoD Source Selection Procedures, Table A-1

Technical Evaluation Ratings

Past Performance Rating Process

Obtain Past Performance Information on Each Offeror and Determine Recency

Assess Relevancy for Each Recent Contract

Review Performance Quality for Each Contract

Review Offeror Relevancy and Performance Ratings

Assign Offeror’s PAST PERFORMANCE FACTOR Acceptable/Unacceptable Rating

Past Performance Factor Ratings

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable”.

• Conduct Price Analysis -- normally established by Adequate Price Competition (APC): FAR-preferred technique

• Adequate Price Competition (APC) is a price based on Two or more responsible offerors, competing independently;

Submit priced offers that satisfy gov’t expressed requirement;

Award made to offeror whose proposals represents best value/LPTA;

and No finding that price of successful offeror is unreasonable

• Determine if prices are balanced

• Exists when price of one or more CLINs is significantly overstated

(despite acceptable total evaluated price)

• Mathematically unbalanced – offer is based on nominal prices for some work and enhanced prices for other work

• Assess financial executability (budget)

Price Evaluation Process

Evaluation Process AWOD / Competitive Range

• Based on Initial Evaluation Activities, CO must decide to either:

• Recommend SSA Award Without Discussions (AWOD), OR

• Establish Competitive Range (CR) and enter into Discussions

• AWOD is the desired approach (submit best proposal with original submission)

• Offerors notified if entering Discussions and if eliminated from the competitive range

• If eliminated, can request pre- or post-award debriefing

Evaluation Process Discussions & Final Proposal Revisions

• Conducting Discussions

• Release ratings

• Release Evaluation Notices (EN) Receive and evaluate response to ENs from offeror(s)

May need to follow-up with multiple rounds of ENs

• Government will make a determination when to close discussions based on evaluation of responses All offerors now technically acceptable, or

Eliminate offeror(s) from competitive range

• After close of discussions, CO will issue a request for Final Proposal Revisions (FPR) to make the award recommendation

Draft Request for Proposal (RFP)

• Draft RFP tentatively scheduled to be posted to FedBizOpps in July 2014 timeframe

• Industry review and input is encouraged

• Government will post responses to questions to FBO without publicizing the originating source(s)

Site Visit / Pre-Proposal Conference

• Formal site visit before release of final RFP

• Tentatively scheduled for Sep 2014 timeframe

• Location(s):

• Tyndall AFB, Florida

• Information needed prior to site visit

• Name of attendees (no more than 3 per offeror/joint venture/partnership)

• Company Name

• Job Title

• Photo Identification

• Cell number, business and/or personal (24/7)

• Email, business and/or personal (24/7)

Bidders Library

• Location: Tyndall AFB, Florida

• Instructions: TBD

• Accessibility: Please contact the Aerial Targets Lead COR, Michael Resler, at michael.resler.3@us.af.mil.

mailto:michael.resler.3@us.af.mil

Points of Contact

• ACC AMIC/PKC

• Roger J. McAughan, Contracting Officer – (757) 225-6321

• Carla Ashby, Contract Manager – (757) 764-9148

All questions or comments regarding this recompete must be submitted in writing to:

accamic.drx.aerialtargetsrecompete@us.af.mil

• Internet Links:

• www.FBO.gov or www.FedBizOpps.gov (Reference No. FA4890-14-R-0012)

• http://farsite.hill.af.mil (Federal Acquisition Regulation) mailto:Accamic.drx.aerialtargetsrecompete@us.af.mil http://www.fbo.gov/ http://www.fedbizopps.gov/ http://farsite.hill.af.mil/

One-on-One Information

• Location

• 21/22 May 14 – ACC AMIC, 11817 Canon Blvd, suite 404 (4th floor)

• Questions/recommendations from industry are encouraged

• Verbal dialog between government and industry, both during today’s open forum & one-on-one appointments, is unofficial

• Official responses to questions requires industry’s submission of questions to the government on the yellow question sheets

• The government will post official responses to all Industry Day questions on FBO; however, the originating source(s) will not be published

• Proprietary information will not be published

One-on-One Information

Break

TURN IN ALL WRITTEN QUESTIONS

Discussion Panel

Closing Remarks

TURN IN ADDITIONAL QUESTIONS AND SURVEYS