Draft_14R0012_Sections_L M_Posted_to_FBO_16May14_(FINAL).pdf

FA890-14-R-0012

DRAFT 16 MAY 14

SECTION L

As stated in FAR 15.204-1(b), Section L will not be physically included in any resultant contract.

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for this Aerial Targets source selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.2 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.3 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L-2 FORMAL COMMUNICATIONS, BIDDERS’ LIBRARY, PRE-PROPOSAL CONFERENCE

L-2.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing by email to the Contracting Officer (CO) and Contract Manager (CM) at the address below:

ACC AMIC/PKCA

ATTN: Mr. Roger McAughan and Ms. Carla Ashby Reference: Solicitation No. FA4890-14-R-0012, Aerial Targets Phone: 757-225-6321or 757-764-9148 Email: accamic.drx.aerialtargetsrecompete@us.af.mil

L-2.2 Access to Bidders’ Library

L-2.2.1 None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix C – Publications and Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only (FOUO)" or "Communications Security (COMSEC)" in the title or publication description, are available via public domain at http://www.e-publishing.af.mil/. Documents cited as FOUO or COMSEC, general Technical Orders, and Aircraft/Range Instrumentation Systems (RIS) Technical Orders, as well as other documents (i.e., manuals, workload data), will be made available in the Bidder's Library at the location listed below. The library is available by appointment only from __ October 2014 through the proposal closing date. E-mail michael.resler.3@us.af.mil at least four (4) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove any documents from this area nor copy any documents that are labeled FOUO or COMSEC. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one offeror with no more than three (3) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at 82 ATRS, 1311 Florida Avenue, Tyndall AFB, FL 32403.

L-2.3 Site Visit and Pre-Proposal Conference

L-2.3.1 The Government will host a site visit/pre-proposal conference to explain the requirements of this solicitation and respond to questions raised by Offerors. Please provide list of attendees, their business title, and

DRAFT 16 MAY 14

mailto:accamic.drx.aerialtargetsrecompete@us.af.mil mailto:michael.resler.3@us.af.mil contact information via e-mail to the CO and CM no later than __ October 2014. Title the e-mail "Site Visit/Pre- Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name, title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. The Pre- Proposal Conference will be held on __ October 2014 at 82 ATRS, 1311 Florida Avenue, Tyndall AFB, FL 32403.

L-2.3.2 Offerors are requested to submit questions regarding the solicitation in writing via e-mail to accamic.drx.aerialtargetsrecompete@us.af.mil by __ October 2014 to allow their inclusion into the agenda.

Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only.

L-2.3.3 The Government will not be liable for expenses incurred by Offerors to participate in the Site Visit/Pre- Proposal Conference.

L-3 SUBMISSION OF PROPOSALS

L-3.1. The original proposal and copies (specified below) shall be sent to the issuing office listed in Block 7 of the Standard Form 33 on /before the date/time specified in Block 9 of the Standard Form 33. Mark the front of the envelope/box with the following: “Proposal No. FA4890-14-R-0012, ATTN: ACC AMIC/PKCA, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, offerors shall contact the CO at 757-225-6321 or the CM at 757-764-9148 to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and elimination from consideration for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-3.2. Block 12 of Standard Form 33, is completed to read 300 calendar days. Proposals in response to this solicitation will be valid for 300 calendar days.

L-3.3. Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF PROPOSALS. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical Volume II – Past Performance Volume III – Price

L-5.4 Proposal Format

L-5.4.1 Page Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count. The organizational chart and acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Executive Summary is only required if the Offeror takes exception to any requirement in the solicitation; this section will not be included in the proposal page limitation stated in L-5.4.5.

L-5.4.4 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD- ROM using Microsoft Office 2003 or later and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. All three volumes may be included on the same CD-ROM. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III - Price shall be submitted in Microsoft Excel 2003 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents.

Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks/CD ROM will be required to update the final proposal resulting from any discussions should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.4.5 below, the hard copy submission will be used to conduct evaluation.

L-5.4.5 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the offeror and will not be considered as part of the evaluation. Data submitted prior to the proposal submission due date will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Copy requirements, page limitations, and submission dates are as follows:

Volume Title Hard Copies Electronic Copy Page Limit Closing Date

I Technical Original + 4 1 CD-ROM/CD-R 100 ___ November 14

4:00 PM EST.

II Past Performance Original + 4 1 CD-ROM/CD-R See L-8.1 ___ November 14

4:00 PM EST.

III Price (See Note) Original + 3 1 CD-ROM/CD-R None ___ November 14

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted. The original, plus required copies shall be submitted IAW the instructions provided in Section L-8.1 for evaluation.

L-5.4.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS.

L-6.1 The Government reserves the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. Questions/recommendations shall be sent to accamic.drx.aerialtargetsrecompete@us.af.mil. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of Aerial Targets requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix (Attachment 4). As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below cross-reference matrix format:

CROSS-REFERENCE MATRIX

Description

PWS

Paragraph(s) & Appendices

Service Summary

Item Section L Section M

Technical Proposal

Paragraph(s)

Program Management N/A

L-7.4.1

M-3.1.1 Management & Section A, N/A L-7.4.1.1 M-3.1.1.1

4:00 PM EST.

Executive Summary (Submit within Volume I)

Original + 4 1 CD-ROM/CD-R 2 ___ November 14

4:00 PM EST.

Integration Paragraphs 1.2, 2.12; Section B

Table 1.6; App G

Human Resources

Section A, Paragraphs 2.2, 2.29, 2.33, 3.1, 3.2, 3.4;

App A and L N/A L-7.4.1.2 M-3.1.1.2

Transition Plan Section D, Paragraph 1.2 N/A L-7.4.1.3 M-3.1.1.3

Operations & Maintenance N/A

L-7.4.2

M-3.1.2

Aircraft (FSAT/SSAT) Maintenance Management

Section A, Paragraphs 3.1, 3.4; Section B, Table 1.6;

App D and L

L-7.4.2.1. M-3.1.2.1

Range Instrumentation System (RIS) O&M

Section A, Paragraph 3.2;

App A Paragraph 2.0;

App D N/A L-7.4.2.2. M-3.1.2.2

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume

L-7.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 Subfactor A: Program Management

L-7.4.1.1 Aspect I: Management and Integration. Describe your proposed manning levels and skill mix by position (define your skill mix terminology), and explain how the manning levels, cross utilization and skill mix are sufficient to execute the requirements. Provide your proposed organizational structure and the staffing processes and procedures necessary to ensure all required personnel resources are provided to successfully accomplish Aerial Targets program requirements. Identify responsibilities and functional relationships. Show lines of authority and chain of command to include teaming partners and subcontractors. Include a descriptive narrative of the proposed organization explaining its relationship to the rest of the company including affiliates, divisions, etc. Provide a flowchart or other illustrative tool to show how your management approach and organization will respond to internally and externally driven existing and/or new requirements to meet PWS requirements. . Describe your integrated approach to communicate with the government to ensure responsiveness to the customer and an effective contractor/government partnership. Describe your approach to create a quality culture to effectively integrate all aspects of the Quality Management System (QMS) into corporate management, maintenance, and routine business processes. Describe your approach to meet or exceed ANSI/ISO/ASQ 9001:2008 requirements and Appendix G of the PWS. Include your approach to sustain compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance. Describe your approach for scheduling and system of controls to successfully provide quality/timely services or products that safely fulfill PWS requirements.

L-7.4.1.2 Aspect II: Human Resources. Provide your integrated approach for hiring, training, and retaining qualified personnel. Provide your approach for limiting and mitigating employee turnover and vacancies. Describe the minimum qualifications requirements for staffing positions in each labor category. Describe the specific training approach to ensure any required initial, qualification, proficiency, certification, and recurring training actions are taken to provide a qualified workforce. Include your approach for maintaining currency of certifications and credentials. Also, submit a summary identifying your key personnel positions, qualifications, certifications, and credentials. Explain how they will contribute to successfully executing the requirements of the program. At a minimum, include the following in your summary:

- Position/Title

- Work Experience (management, supervision, technical)

- Education

- Clearance (secret, national agency check, host nation clearance)

- Certifications

L-7.4.1.3 Aspect III: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance. Describe milestones in a chart to reflect key phase in tasks, resources, personnel and vehicle transfer to execute your proposed approach during transition.

Include an organizational chart with a brief functional statement and proposed staffing and timeline for each position. Provide your plan for hiring qualified employees ensuring full operations at contract start. Describe processes and procedures for integrating open actions (work orders, requisitions etc.) at both operating locations to prevent interruption in services.

L-7.4.2 Subfactor B: Operations and Maintenance

L-7.4.2.1 Aspect I: Aircraft (FSAT/SSAT) Maintenance Management.

Describe and flow chart your procedures and processes for prioritizing and controlling scheduled and unscheduled maintenance across all disciplines to meet PWS requirements. Describe how aircraft and equipment maintenance will be integrated across all Aerial Target operating locations. Describe management approach to effectively and efficiently perform transition from QF-4 to QF-16 at Holloman AFB. This includes implementation of thorough technical processes and procedures leading to successful accomplishment of Aerial Target metrics identified in the PWS Section B, Services Summary, Table 1.6.

L-7.4.2.2 Aspect II: Range Instrumentation System (RIS) O&M.

Provide operations and maintenance management plan for RIS to include subsystems and communication circuits across all levels of maintenance. Describe your management approach to support varied software design, development, integration, evaluation and testing of the Gulf Range Drone Control System and Battle Command and Control Center. Provide your approach to provide engineering and testing support for RIS hardware to design, develop, integrate, evaluate, and test hardware and upgrades to ensure system Operational, Safety, Suitability, & Effectiveness (OSS&E). Describe life-cycle management process and procedures to minimize operational impacts due to parts obsolescence, diminishing manufacturing sources/material shortages, and high failure rate items.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Offerors shall submit a Past Performance Volume containing the following:

1. Table of Contents: Not to exceed one (1) page

2. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1

3. Past Performance Information (PPI) Contract Reference Sheet: Contents of PPI Reference Sheet is limited to five (5) pages. See paragraph L-8.1.2 and Section L, Attachment 1

4. Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3

5. Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.1.4

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI) Reference Sheets (Attachment 1). Submit a separate PPI sheet for each reference with a minimum of 12 months of active performance preceding the Aerial Targets final solicitation issuance date. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided shall be on the Offeror (prime). The remaining three (3) references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference.

L-8.1.2.1 PPI Reference Sheets will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI references concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent.

Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI reference information to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Offeror submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes.

L-8.2 Past Performance Questionnaires (PPQ) (Attachment 3). The Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR. The PPQ is provided as a point of information to offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104. Offerors shall not complete and submit the PPQ; it shall be submitted directly to the Government POC. Any PPQs submitted by offerors will not be considered as part of the evaluation.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of 12 months) that was/were performed during the last three (3) years preceding the Aerial Targets final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 12 months) during the last three (3) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of Aerial Targets Support capabilities IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet (Attachment 1). The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Pricing Table. The Offeror shall provide the proposed price for all Contract Line Item Numbers (CLINs), including Transition, base period, and all option periods listed in Section B of the solicitation (Schedule of Supplies and Services (CLINs)). FFP CLINs are X001, X002, X003, X008, X009, and 0014. Offerors shall propose unit prices rounded to the nearest dollar and extended amount prices for all FFP CLINs X001, X002, X003, X008, X009, and 0014. Cost-reimbursable CLINs are X004, X005, X006, X007, X010, X011, X012, and X013. For cost-reimbursable CLINs X004, X005, X006, and X007, Offerors shall propose a firm fixed rate (FFR), expressed as a dollar amount, in the description field of each CLIN. Estimated (EST) amounts have been pre-established for cost-reimbursable CLINs X010, X012, and X013; these pre-established amounts shall be included in the Offeror’s proposal with no changes. For cost-reimbursable CLIN X011, Offerors shall propose a price for this CLIN and a handling fee that will be inclusive of the proposed price, expressed as a percentage, in the description field of this CLIN. For cost-reimbursable CLIN X012, Offerors shall propose a handling fee that will be inclusive of the pre-established amount, expressed as a percentage, in the description field of this CLIN. For cost-reimbursable CLIN X013, Offerors shall propose a cargo shipments handling fee, a travel handling fee, and a materials handling fee that will be inclusive of the pre-established amount, expressed as percentages, in the description field of this CLIN.

Each Offeror shall provide its price data in an Excel spreadsheet. Offerors shall not input pricing in Section B.

L-9.2 Labor Rates. Offerors shall use fully burdened labor rates in their proposal. The proposal’s pricing narrative shall break out the fully burdened labor rates, including all burdens, e.g., G&A, overhead, fringe, profit, fee, etc., for each labor category for work as described in the PWS. A rate is required for each labor category and service location. The offeror shall indicate which rates apply to labor subject to the Service Contract Act and which rates which are exempt from the Service Contract.

L-9.3 Total Overall Evaluated Price. For ease of administration, offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FFP CLIN. After all CLIN prices for the base year and all options are calculated, the Total Overall Evaluated Price will be determined by adding all CLIN extended prices into a single sum. The Total Overall Evaluated Price will include amounts that have been pre-established for cost-reimbursable CLINs X010, and X012, and X013.

L-9.4 Service Contract Act. Offerors shall comply with FAR 52.222-43 for their price proposal with regard to employees covered by the Service Contract Act (SCA). Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR 52.222-43. The SCA only applies to CONUS labor; therefore, the increased wage or benefits costs of SCA covered employees for CONUS Support services shall only be increased IAW FAR 52.222-43. The offeror shall include rationale for proposed exemption of any labor normally subject to the SCA.

L-9.5 Proposal Documentation. Offerors shall provide the following as a separate section contained in the Price Volume and shall be completed as follows:

L-9.6. The Offeror’s response to the solicitation Sections A, B and K shall be provided as separate sections separately tabbed in the price proposal volume. Complete in its entirety the “Offeror” portion of the SF 33. An official having the authority to legally bind the company contractually must sign and date the SF 33. One copy of the SF 33 must bear an original signature and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror.

L-9.7 Complete in its entirety, Section K of the RFP. In addition, state that your information is accurate and correct in the Online Representations and Certifications Application (ORCA) within the System for Award Management (SAM) at https://www.sam.gov.

L-9.8 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the https://www.sam.gov/ referenced DCAA audit report number and report date. Since a portion of the contract requirements will be included on a cost reimbursable basis, provide a copy of your Disclosure Statement with the proposal, as well as identification of compliance with Cost Accounting Standards (CAS), if applicable, and any CAS violations and subsequent corrections. Additionally, provide evidence of a DCMA acceptable purchasing system (if applicable) which is in compliance with your Disclosure Statement. Also, document adequacy determinations relating to your Disclosure Statement and include information regarding the general financial condition of your firm and specific plans for financing the proposed contract. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offerors shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office.

L-9.9 Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data is requested. Supporting data should explain the methodology used in developing proposed labor rates. Supporting data may be submitted in a format selected by the offeror.

L-9.10 Financial Statements. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract for use in the Government determining the apparent low offeror's responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the offeror’s price. Also include documentation to show capability to access credit markets if necessary. The offeror shall provide previous three (3) fiscal year-end financial statements to include notes to the statements.

L-9.11 Department of Labor Equal Employment Opportunity (EEO) Clearance. IAW FAR Part 22.805, the CO must request pre-award clearance on prime contractors and first tier subcontractors from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Please indicate if your organization is listed in the OFCCP’s National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html) and the date of the registration. If an offeror is not listed in the registry, the CO will request an EEO clearance / review.

L-9.12 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9.13 Inconsistencies in Pricing Support:

L-9.13.1 Reasonableness. Any inconsistency, whether real or apparent, between proposed performance/technical approach and price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding of the nature and scope of the work required and its ability to perform the contract, and may be grounds for the rejection of the proposal. The burden of proof as to price credibility rests with the offeror.

L-9.14 Small Business Subcontracting Plan (Large Business Prime Contractors Only). Provide a Subcontracting Plan that complies with FAR Part 19, Small Business Programs, and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small Business. All small business subcontracting goals shall be expressed in terms of percentage goals.

L-10 DEBRIEFING OF OFFERORS. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

http://www.dcaa.mil/ http://www.dol-esa.gov/preaward/pa_reg.html

SECTION L, ATTACHMENT 1

PAST PERFORMANCE INFORMATION (PPI) CONTRACT REFERENCE SHEET

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-8.1.

A. Offeror Name (Company/Division):

(Note: If the company/division referenced is different than the offeror, note those changes (see L-8.1.4) DUNS Number:

CAGE Code:

Contract Number:

Delivery/Task Order (if applicable):

Contract Type:

Program Title:

Contracting Agency/Customer:

Period of Performance (Including all option years) Start Date:

Original End Date:

Current End Date:

(Explain difference in period of performance, if applicable) Contract Dollar Value Original Contract $ Value (Including all option years):

Current Contract $ Value (Including all option years):

(Explain difference in contract dollar value, if applicable)

B. Brief Description of Effort as: __Prime or __Subcontractor

Provide a brief description of the service provided and actual work performed under this contract reference. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the offeror, describe the nature and portion (percentage) of the work to be performed on Aerial Targets by the company referenced on the PPI sheet, and clearly define the relationship. Indicate place(s) of performance:

- State if performance was in multiple locations. If so, specify locations.

- State if performance was CONUS, OCONUS or both, and provide details.

- State if performance serviced state or federal government, and provide details.

- State if performance serviced the Department of Defense, and provide details.

C. Contracting Agency/Customer Points of Contact: (For government contracts provide current information on all three individuals).

1. Program Manager, Site Manager and/or Contracting Officer Representative/Quality Assurance Evaluator Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

2. Procuring Contracting Officer Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

3. Administrative Contracting Officer Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

4. Other (Please Specify Role) Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

D. Explain how your experience and the experience of the contract references provided for your teaming partners, joint ventures, major or critical subcontractors is relevant IAW the relevancy criteria provided at M-3.2.2.

E. Describe relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting.

F. Identify whether a Small Business Subcontracting Plan was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

G. IAW FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

SECTION L, ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR ACC AMIC/PKC

11817 Canon Blvd, Suite 306 Newport News, VA 23606-4516 ATTN: Mr. Roger McAughan and Ms. Carla Ashby

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA4890-14-R-0012, Request for Proposal for the Aerial Targets Program.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain best value in source selections. In order to facilitate the Past Performance evaluation process, we are signing this consent form to allow you to discuss our past performance information with the Prime Contractor during the source selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

(Insert signature and title of individual with authority to sign for and legally bind the company)

SECTION L, ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE (PPQ)

The Government may use the attached PPQ as a tool for conducting Past Performance telephonic or e-mail interviews. The PPQ is provided as a point of information to Offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 2.101 and 3.104. Offerors shall not complete and submit the PPQ. Any PPQs submitted by Offerors will not be considered as part of the evaluation.

SECTION 1: CONTRACT IDENTIFICATION:

A. Contractor

B. Contractor Cage Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner Other (specify)

If subcontractor, partner or other, who is the Prime?

D. Contract Number

Task/Delivery Order Number

E. Contract Type (FFP, CPFF, ID/IQ (include types), LH, etc.)

F. Period of Performance

G. Place(s) of Performance:

Multiple locations? Yes No If yes, specify locations:

CONUS OCONUS Both

Provide details:

State Federal DOD Other Provide details:

H. Total Contract or Task/Call/Delivery/Purchase Order $ Value (including options)

I. Has a CPAR (or more than one CPAR) been completed for this contract? Yes No If Yes, provide dates covered by CPARs:

J. Was this contract partially or completely terminated for default or convenience or is there any pending termination actions? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

K. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs? Yes No

If no, please explain

SECTION 2: DESCRIPTION OF SERVICE(S) RECIEVED

Please provide a detailed description of the services performed including type of work, location(s) worked, and organizations serviced, to include Department of Defense, Government, or state or federal work.

Was the work performed by the Contractor relevant in the following categories: (aircraft operations and maintenance services; OCONUS/CONUS; state or federal; DoD; multiple locations; cross functional).

SECTION 3: EVALUATION OF CONTRACTOR PERFORMANCE

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate rating to the right of each of the six (6) categories below. Provide an explanation below each category to support your ratings of E (Exceptional), M (Marginal) or U (Unsatisfactory); use additional pages as necessary. Ratings are defined as:

PERFORMANCE RATING DEFINITIONS

E EXCEPTIONAL - The Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

VG

VERY GOOD- The Contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

S SATISFACTORY – The Contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the Contractor appear or was satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the Contractor has not yet identified corrective actions or the Contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the Contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a score or item is not applicable to the referenced contract.

1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required)

Explanation:

2. Schedule E VG S M U N/A

Ability of Contractor to provide deliverables/reports required by the contract on time with minimum rewrites

3. Cost/Price Control E VG S M U N/A

Ability of Contractor to provide accurate contract costs/estimates; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner

4. Business Relations E VG S M U N/A

Ability of Contractor to maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements

5. Management of Personnel E VG S M U N/A

Ability of Contractor to attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency

6. Utilization of Small Business E VG S M U N/A

Ability of Contractor to comply with Small Business Subcontracting Plan (Large Businesses only); meet small business subcontracting goals as stated in the contract (Large Businesses only); meet the Limitations on Subcontracting IAW FAR 52.219-14

SECTION 4: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name

B. Customer or Agency Description

SECTION 5: EVALUATOR IDENTIFICATION

A. Name

B. Title

C. Phone/Fax

D. E-mail

E. Years worked on subject contract

Government Evaluator’s Signature Date

ATTACHMENT 4

SECTION L

SAMPLE PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

LANGLEY AIR FORCE BASE, VIRGINIA

(Insert Date)

FOR OFFICIAL USE ONLY

The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) of the U.S.

Air Force is in the process of selecting a contractor for the Aerial Targets Program at Tyndall/Holloman AFBs.

One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Our areas of interest in the offeror are summarized in the enclosed questionnaire. Our schedule is extremely tight and we need your written response no later than _________________. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out by hand and emailed to accamic.drx.aerialtargetsrecompete@us.af.mil . Please call Mr. Roger McAughan at 757-225- 6321or Ms. Carla Ashby at 757-764-9148 if you have any questions. Your completed questionnaire will become a part of the official Source Selection records.

Your assistance is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

_________________________ 1 Atch Roger McAughan Questionnaire Contracting Officer

Section M - Evaluation Criteria

As stated in FAR 15.204-1(b), Section M will not be physically included in any resultant contract.

EVALUATION

M-1 BASIS FOR CONTRACT AWARD

M-1.1. This competitive best value source selection will be conducted IAW Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, Department of Defense (DOD) Source Selection Procedures and Air Force Federal Acquisition Regulation (AFFARS) Mandatory Procedures (MP) 5315.3 for Source Selection using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the offeror who is deemed responsible IAW Federal Acquisition Regulation (FAR) Part 9 and whose proposal conforms to the solicitation’s requirements.

M-1.2. The Government contemplates award of one contract resulting from this solicitation under NAICS code 488190, Other Support Activities for Air Transportation.