PTR Industry Day 25 Aug 11_PS.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Primary Training

Ranges (PTR) Industry

Open Forum

25 Aug 11

Point Plaza Suites &

Conference Hotel

Newport News, VA

Welcome

Dominic Esposito

Contract Manager, ACC AMIC/PKCB

• Sign-in and verify contact information

• Restrooms

• Breaks

ANNOUNCEMENTS

Agenda

• 0830 – 1000

• Open Forum Briefing

• 1000 – 1010

• Break

• 1010 – 1045

• Q&A session

• 1100

• One-on-Ones begin as scheduled through 26 Aug 11

• SunTrust Bank Building, Fifth Floor Conference Room

11817 Canon Blvd, Newport News, VA 23606

Topics of Discussion

• Rules of Engagement

• Purpose

• Program & Requirements Overview

• Acquisition Overview

Rules of Engagement

• Questions

• No questions during the briefing

• Write Open Forum questions on the paper found in your packet and turn into marked box at the break

• Write One-on-One questions on paper and turn into marked box at the conclusion of the Open Forum briefing

• Proprietary Information

• Clearly identify any questions/information you consider proprietary

• Q&A Session

• Non-proprietary, Open Forum questions will be answered during the Q&A session as time allows

• Verbal answers are “Unofficial”

Rules of Engagement, cont.

• The Government will consolidate all written non-proprietary questions received and post the “official” answers to FedBizOpps

• Proprietary question responses will be provided directly to the company

• All items briefed today and discussed at the One-on-Ones are preliminary and are subject to final acquisition strategy and solicitation approval

• All communications from potential offerors shall be sent to pkcptr.recompete@langley.af.mil

• After the final solicitation is released / posted, communications are limited to the Contracting Officer mailto:pkcptr.recompete@langley.af.mil

Project Members

Multi-Functional Team

Program Manager Cecil Dean, ACC/A3AR

Contracting Officer Capt Paula Smith, ACC AMIC/PKCB

Primary Contract Manager Dominic Esposito, ACC AMIC/PKCB

Alternate Contract Manager John Bonafede, ACC AMIC/PKCB

Joint Tasks Review & Refine Requirement

Develop Acquisition Strategy

Develop Request for Proposal

(RFP)

Multi-Functional Acquisition Team Roles & Responsibilities

Contractor Feedback

Contracting Officer Post Requirements to FBO.gov

Receive/Answer Industry Questions

Enters Into/Administers/Terminates Con

Program Manager Define and Develop Requirement

Contract Manager

Requirement Owner Develops the Requirement

PURPOSE

• To help communicate our requirement

• To help receive higher quality proposals

• Encourage candid communication

• Partnering to provide effective competition

Notional Project Milestones

Milestones Date

Synopsize (Post Draft Performance Work

Statement (PWS)/Appendices/Small Business

Capabilities Request)

15 Jul 11

Industry Day / One-on-Ones 25 Aug 11

Release Draft Solicitation 12 Oct 11

Pre-Proposal Conference / Site Visits 24 Oct – 2 Nov 11

Final Solicitation Issued 14 Dec 11

Past Performance Proposals Due 23 Jan 12

Technical Proposals Due 6 Feb 12

Source Selection (Lowest Price Technically

Acceptable Evaluation- 6 months allotted)

Contract Award 14 Nov 12

Transition (45 days allotted) 15 Nov 12 – 31 Dec 12

Performance Start NLT 1 Jan 13

PTR Program & Requirements

Overview

Mr. Cecil Dean

ACC/A3AR

PROGRAM OVERVIEW

• PTR Mission

• Customers

• Requirement

• O&M Support Structure

• Hours of Operation

• Provide unsurpassed operations & maintenance of

ACC Primary Training Ranges; critical training resources that provide the world's best combat air forces with the ability to deliver rapid, decisive and sustainable airpower anytime and anywhere.

MISSION

CUSTOMERS

• Primary:

• ACC Units

• Secondary Users:

• MAJCOMS

• Air National Guard/Air Guard Reserve

• Sister Services (USA,USN,USMC)

• Other DoD Agencies

• Other Federal Agencies

• Foreign Military

REQUIREMENT

• Contractor to provide personnel, vehicles, equipment, tools, materials and training to perform the operations, maintenance and support for the PTRs

• Personnel: i.e. elec techs, program mgr, site mgrs, heavy equip operators, and/or other skills the offerors propose to perform the service

• Vehicles/Equipment: i.e. graders, front end loaders, beach combers, trucks and/or other equipment the offerors propose

• Tools/Materials: specialized (i.e. for threat emitters and scoring systems) and standard tools the offerors will use to perform the service

• Training/Supervision: gaining/maintaining proficiency as electronic techs, equipment operators, and/or other skilled positions along with providing the adequate supervision of all encompassing areas of the PTRs to perform the service

Dare County Range, NC

Poinsett ECR, SC

Belle Fourche ESS, SD

Mountain Home Ranges, ID

Grand Bay Range, GA

RIIS, NV

Avon Park, FLHolloman Ranges, NM

ECR (1)

RIIS (1)

BOMB RANGE (5)

TOTAL: 9

Snyder ESS, TX

PTR CONTRACT O&M SUPPORT

STRUCTURE

HOURS OF OPERATIONS

1 Does not include startup, shutdown, and maintenance action times.

2 Maintenance may be performed during hours of operation on a non-interference basis.

Primary Training Range Hours of Operation to Propose

(IAW Flying Schedule) 1,2

Basic

Avon Park 60 per week

Belle Fourche ESS 60 per week

Dare County B&G 66 per week

Grand Bay Range 77 per Week

Holloman B&G 69 per week

Mountain Home B&G

Ranges

60 per week at Saylor Creek

30 per week at Juniper Butte

Poinsett B&G 55 per week

Poinsett EC 63 per week

RIIS 40 per week

Snyder ESS 60 per week

Acquisition Overview

Capt Paula Smith

Contracting Officer

ACC AMIC/PKCB

Acquisition Overview

• Key Contractual Aspects

• Period of Performance

• Commerciality/Small Business Considerations

• Pre-Proposal Conference/Site Visit

• Solicitation (RFP)

• Source Selection Method

• Evaluation Process & Criteria Overview

• Security Clearance

• Bidders Library

Key Contractual Aspects

• Solicitation Number: FA4890-11-R-0012

• Anticipated Contract Type:

• Performance Base Service Contract

• Firm Fixed Price (FFP) with Cost Reimbursable (CR) Line Items

• Draft Contract Line Item Number (CLIN) Structure:

• Operations, Maintenance and Support (FP)

• Additional Operating Hours (AOH) (CR)

• Supplies, Software Support Agreements, Equipment, Extended

Maintenance, Overtime, Travel, Fuel (CR)

• Collective Bargaining Agreements

• Current Contract has 7 Different CBAs

• Government Furnished Property/Equipment

• Need to be familiar with FAR Part 45 and DFARS Part 211 Item

Unique Identification (IUID) Registry

Period of Performance

Projected Contract Award 14 Nov 12

Transition 15 Nov 12 – 31 Dec 12

Base Year 1 Jan 13 – 31 Dec 13

Four One-Year Options 1 Jan 14 – 31 Dec 14

1 Jan 15 – 31 Dec 15

1 Jan 16 – 31 Dec 16

1 Jan 17 – 31 Dec 17

• Anticipate non-commercial acquisition; therefore, intend to use FAR Part 15

• Small Business Set Aside Determination not yet established

• Small Business Set-Aside Questionnaire posted to FedBizOpps on 15 Jul 11

• Government is currently evaluating Industry’s responses

• NAICS: 561210 – Facilities Support Services ($35.5M threshold)

• Subcontracting plans required for Large Businesses IAW

FAR Part 19 – Small Business Programs

Commerciality/Small Business

Considerations

• Formal site visit after release of draft solicitation

• Tentatively scheduled for 24 Oct - 2 Nov 11 timeframe

• Locations:

• Snyder, TX and Holloman AFB, NM (24- 28 Oct 11)

• RIIS, NV (31 Oct - 2 Nov 11)

• Information needed prior to site visit

• Name

• Company Name

• Job Title

• Photo Identification

• More information will be posted to FedBizOpps

Pre-Proposal Conference/Site Visit

Solicitation (RFP)

• Draft solicitation tentatively scheduled to be posted to

FedBizOpps in Oct 11 timeframe

• Source Selection:

• Lowest Price Technically Acceptable in accordance with

AFFARS MP 5315.3 and DoD Source Selection Procedures

• Three Factors

• Technical

• Past Performance (PP)

• Price/Cost

• Industry review and feedback encouraged

Source Selection Method

• FAR Part 2.101- Best Value

• The expected outcome of an acquisition that, in the

Government’s estimation, provides the greatest overall benefit in response to the requirement.

• FAR 15.101-2 - Lowest Price Technically Acceptable (LPTA)

• Appropriate when best value is expected from selection of the technically acceptable proposal with lowest evaluated price

• Solicitation shall specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

• Proposals are evaluated for technical acceptability but not ranked using non-cost/price factors

• Tradeoffs are not permitted

Specifics of LPTA

• Section M of the solicitation shall state that award will be made to the lowest evaluated price offer that meets or exceeds all the mandatory evaluation criterion

• Specify all requirements of acceptability

• No tradeoffs are permitted even if a proposal exceeds the minimum requirements

• Section L shall instruct offerors to submit specific information needed to evaluate against the criteria in section

M of the solicitation

Evaluation Factors and Subfactors

• Evaluation factors and subfactors shall be set forth in the solicitation in enough depth to communicate what will be evaluated

• The evaluation factors and subfactors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to offerors

• Subfactors shall be evaluated separately

***These factors and subfactors will identify the minimum requirements that are key to successful contract performance

Technical Evaluation

• Some of the aspects affecting an offeror’s ability to meet the solicitation requirements may include technical approach, key personnel and qualifications, facilities, etc.

RATING DESCRIPTION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Evaluation Methodology

Technical Evaluation Criteria

• Program Management

• Structured organization establishing the assignment of sufficient corporate key personnel functions, duties, responsibilities, procedures and policies and well-defined reporting requirements.

• Adequate procedures to increase or decrease range equipment levels to include personnel and resource reconciliation.

• Procedures for efficient execution of other key management processes to include as a minimum: the operations and maintenance of equipment, facilities maintenance, grounds maintenance, training (initial and recurring), administration, logistics, security and safety.

• Providing a clear, concise and executable approach for recruiting, hiring, retaining personnel to include maintaining adequate workforce and filling vacancies across multiple locations.

• Ability to develop and implement a web-based management system for program management, financial management, maintenance and logistics data reporting (i.e. equipment status, trend analysis), purchase status and other aspects of program execution.

• Providing a manpower matrix with proposed skill sets and the minimum qualifications required for these skill sets for each place of performance, appropriate to successfully accomplish the PWS tasks.

• Transition

• Inclusion of procedures that thoroughly address how all processes, requirements, functions and organizational structure will be ramped up after contract award.

• Identification of appropriate milestones for movement of trained/qualified personnel, contractor-owned property, heavy equipment/vehicles and transfer of property.

• Identification of likely transition issues, as well as workable, effective mitigation strategies.

• Operations Approach

• An approach to daily operation of a Bombing & Gunnery Range that meets appropriate AF directives.

• An approach to daily operation of an Electronic Combat facility that meets appropriate AF directives.

• An approach for daily operation of Range Integration Instrumentation System (RIIS)/Integrated Tactics Assessment System (ITAS) that meets appropriate AF directives.

• Maintenance and Logistics Approach

• Maintenance approach that is logical and effective for providing target maintenance and construction, threat and scoring systems maintenance and maintenance documentation, Government Furnished Equipment and Facilities maintenance, Government Furnished Heavy/Agricultural Equipment maintenance, range decontamination and clearance, communication and electronics, parts procurement for capital equipment, maintenance control, maintenance effort, lateral support, temporary fixes, cannibalization, configuration control, programmed depot maintenance, technical assistance, depot meetings and the Range Instrumentation and Integration System/ITAS.

• Logistical approach that is logical and effective for providing logistical requirements to include materiel control, logistics documentation, transportation, investigation of deficiencies, property management, and funds management. The materiel control function includes requisition, purchase, stocking, storage, issuance, utilization, turn-in and inventory of spare parts, software (when applicable) and consumable supplies.

• Quality

• A quality approach that reduces and/or minimizes the amount of

Government oversight in determining the acceptability of services, as well as an effective management/program interface with the Government quality assurance evaluation program.

• Demonstrating the necessary organizational structure, functional responsibilities, lines of authority, corporate quality philosophy, and qualified/experienced quality control personnel.

• Providing a responsive quality program that identifies, corrects, and prevents initial and recurring discrepancies. Details an overall approach to ensure timely and accurate scoring of missions, and reporting of scores. Effectively demonstrates training of personnel for scoring equipment operations and personnel scheduling.

• Providing an effective approach for the testing and acceptance of threat and scoring systems assigned to a range. Provide approach for periodic quality control inspections of threat and scoring systems.

Past Performance Evaluation

• Past performance shall be used as an evaluation factor within the

LPTA process.

• It shall be evaluated in accordance with FAR 15.305 and DFARS

215.305.

• However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply

RATING DESCRIPTION

Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the

Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Aspects of Past Performance

RATING DEFINITION*

RELEVANT Past performance effort involved in providing personnel, vehicles, equipment, tools, materials, training, management and supervision to perform the operations, maintenance and support for bombing and gunnery and electronic combat training ranges at a DoD location.

NOT RELEVANT Past performance effort did not involve providing operations, maintenance, and support at military training ranges.

* Relevancy Definitions will be tailored to PTR *

Past Performance

• Assess recency, relevancy, and performance of offeror- provided references, as well as government-found information

• Recency is defined as work performed within 3 years of the solicitation issuance date

• Offerors will be required to provide

• Maximum of 3 references for prime, teaming partner and/or joint vendor

• Maximum of 3 references for major or critical subcontractor(s)

• A past performance questionnaire and CPARs will be used to assess performance

Price Evaluation

• Government will evaluate your price proposal to determine reasonableness and that the price is consistent with various elements of the offeror’s technical proposal

• A fair and reasonable price determination is based on adequate price competition

• Price analysis will normally be used to determine the total evaluated price to support the selection of the lowest priced, technically acceptable offeror

• The resulting total extended amounts for the cost-reimbursable

CLINS (estimated amount plus handling rate) will be included in the total, overall evaluated price.

Evaluation

Factors

E v a l u a t

I o n

• Ratings

Initial Evaluation

Debrief

Offeror

Proposals

Award w/o

Discussion

Initial

Evaluation

Briefing

Interim

Evaluation

Competitive

Range

Determination

Discussions

ENs

Final Evaluation

Revise Ratings

Award

Source

Selection

Decision

Briefing

Best Value Decision

ENs

Pre-Final

Proposal

Revision

Briefing

Close

Discussions

Receive Final

Proposals

Evaluation Process

Security Clearance

• The highest level of security clearance required for the PTR contract performance is Secret.

• Security clearances will be required at the time of transition for contract performance at all ranges

• DD Form 254 will be included as part of the RFP

Bidders Library

• Bidders Library Access

• All required material located in Bidders Library located at

Snyder ESS, TX

• Details regarding access to Bidders Library will be published on FedBizOps

We Want to Hear From You…

• Do you have any suggestions on how to improve requirements and/or the PWS?

• Do you have input for commerciality vs non-commerciality requirement?

• How would you define relevant past performance work?

• What do you think is a sufficient proposal preparation time (i.e., 30 days, 45 days, etc.)?

• How much time is adequate for transition?

• What workload data do you need not already available on

FedBizOps?

One-on-One Information

• Location

• ACC AMIC Conference Room

SunTrust Bank Building, Fifth Floor Conference Room

11817 Canon Blvd, Newport News, VA 23606

• The Government encourages Industry questions

• Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial

• Official responses to questions requires Industry submittal of questions to the Government on the blue/yellow question sheets

• The Government will post official responses to all Industry questions on FBO; however, the names of the Industry representatives and their companies will not be published

• Proprietary information will not be published if clearly marked as such by Industry 42

Points of Contact

• ACC AMIC/PKCB

• All communications from potential offerors shall be sent to pkcptr.recompete@langley.af.mil

• Contracting Officer: Capt Paula Smith

• E-mail: paula.smith@langley.af.mil one: 764-9380

• Contract Manager: Dominic Esposito and John Bonafede

• E-mail: dominic.esposito@langley.af.mil

• E-mail: john.bonafede@langley.af.mil ort(7) 764-0657

• Internet Home Page Addresses

• www.fbo.gov (Reference No. FA4890-11-R-0012)

• http://farsite.hill.af.mil (Federal Acquisition Regulation Site) mailto:pkcptr.recompete@langley.af.mil mailto:paula.smith@langley.af.mil mailto:dominic.esposito@langley.af.milp mailto:john.bonafede@langley.af.mil http://www.fbo.gov/ http://farsite.hill.af.mil/

PLEASE TURN IN ALL WRITTEN QUESTIONS

BREAK

Q&A Session

Closing Remarks

PLEASE TURN IN ANY ADDITIONAL QUESTIONS