DRAFT_PTR_RFP4 Atch1_SOW.pdf

DRAFT

Statement of Work

OPERATIONS, MAINTENANCE AND

SUPPORT OF ACC PRIMARY

TRAINING RANGES

30 Jan 2012

FA4890-11-R-0012

i

Table of Contents

C-1 General Information

1.1 Operations and Range Classifications

1.2 Flexibility

1.3 Hours of Operation

1.4 Additional Operations Hours

1.5 Federal Holidays

1.6 Workload Estimates

1.7 Program Management

1.8 Quality Control Plan

1.9 Key Contractor Personnel

1.10 Physical Security

1.11 Conservation of Utilities

1.12 Publications and Records Management

1.13 Safety

1.14 Government Property Administration and Control

1.15 Environmental and Cultural Restrictions

1.16 Contractor Interfaces

1.17 Phase Out

1.18 Frequency management

1.19 Public Complaints

1.20 Quality Assurance

C-2 General Tasks – B&G, ESS, and ECR

2.1 Real Property (Grounds) Maintenance

2.2 Snow Removal

2.3 Real Property (Facility) Maintenance and Repair

2.4 Real Property (Roads) Maintenance and Repair

2.5 Water Systems

2.6 Environmental

2.7 Smokey SAM O, M & S

2.8 Maintenance of Vehicles and Heavy/Agricultural Equipment

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2.9 Situational Awareness System (SAS) Display O, M & S

2.10 Administration

2.11 Government Reimbursement for Items

2.12 Reimbursable Parts and Services

2.13 Petroleum, Oil, Lubricants (POL) Fuels

C-3 B&G Specific Tasks

3.1 Operations

3.2 Maintenance

3.3 Scheduling

3.4 Logistics

3.5 Firebreaks

3.6 Contractor Provided Fire Services

C-4 Chapter 1 EC Specific Tasks

4.1 Operations

4.2 Maintenance

4.3 Logistics

4.4 Quality Control

4.5 Security

4.6 ESS/ECR Range Integration Instrumentation System Equipment

C-4 Chapter 2 RIIS Specific Tasks

C-5 Government Furnished Property and Services

C-6 Publications and Forms

C-7 Definitions

C-8 Airfield Operations iii

Technical Exhibit 1 – Services Summary

Technical Exhibit 2 – Workload Estimates

Technical Exhibit 3 – Maps

Technical Exhibit 4 – Government Furnished Vehicles

Technical Exhibit 5 – Government Furnished Property and Equipment

Technical Exhibit 6 – Government Furnished Heavy/Agricultural Equipment (Will be In

Place Prior to Contract Start Date)

Section C-1 General Information

GENERAL INFORMATION

SCOPE OF WORK

The contractor shall provide personnel, vehicles, equipment, tools, materials, training and supervision to perform the operations, maintenance and support (O, M & S) for the Primary Training Ranges (PTRs) managed by ACC at the locations specified in Table 1- 1, as defined in this Statement of Work (SOW). PTRs consist of Electronic Scoring Sites (ESS), Electronic Combat Ranges (ECR), Bombing and Gunnery Ranges (B&G) and the Range Integration and Instrumentation System (RIIS). Within the solicitation is the inclusion of fifteen (15) priced optional Contract Line Items (CLINS). These CLINS represent the following:

(1) Optional locations for Operations, Maintenance, and Support(OM&S) at Park, FL;

Belle Fourche (Colony) ESS, WY; Poinsett ECR, SC; Poinsett BG, SC; Snyder ESS, TX and RIIS, NV.

(2) Optional Additional Operations Hours (AOH) at Avon Park, FL; Belle Fourche (Colony) ESS, WY; Poinsett ECR, SC; Poinsett BG, SC; Snyder ESS, TX and RIIS, NV.

(3) Option to incorporate RCO duty for OM&S at Holloman Range, NM.

(4) Option to provide AOH with an RCO at Avon Park, FL, and

(5) Option to provide AOH with an RCO at Holloman Range, NM for Air Education and Training Command (AETC).

Workload data for these optional efforts is located in Table 1-2.

Table 1-1 Primary Training Ranges

Locations Host Base

- Avon Park Range, FL Moody AFB

- Grand Bay Range, GA Moody AFB (23 FG)

- Belle Fourche (Colony) ESS, WY Ellsworth AFB (28 OG)

- Dare County B&G, NC Seymour-Johnson AFB (4OG)

- Holloman B&G Ranges, NM Holloman AFB (49OG)

- Oscura Range, NM

- Red Rio Range, NM

- Centennial Range, NM

- Poinsett ECR, SC Shaw AFB (20OG)

- Bulldog MOA, GA (Ft. Gordon)

- Mountain Home Ranges, ID Mountain Home AFB (366OG)

- Saylor Creek B&G Range, ID

- Juniper Butte B&G Range, ID

- No Drop Target Complexes, ID

ND-1

ND-4

ND-5

ND-7

ND-9

- Range Integration and Instrumentation Nellis AFB, NV (98OG) System (RIIS), NV

- Snyder ESS, TX Dyess AFB (7OG)

1.1 OPERATIONS AND RANGE CLASSIFICATIONS

1.1.1 PRIMARY TRAINING RANGES (PTR)

PTRs accommodate basic to intermediate air-to-surface training. Primary Training Ranges (PTR) consist of land of a limited size, approximately 5000-100,000 acres.

Typical PTRs contain target arrays, threat simulators, and weapons scoring systems and provide Service Class A, B, and/or C range capabilities. PTRs support the training requirements of a specific unit and are in close geographic proximity to their primary users.

1.1.1.1 BOMBING AND GUNNERY (B&G) RANGES

B&G ranges include air-to-ground bombing and gunnery targets, support buildings, associated scoring equipment, and portable emitters.

1.1.1.2 ELECTRONIC COMBAT RANGES (ECR)

Collocated with air-to-surface ranges, ECRs provide a simulated electronic threat environment for aircrew combat training. ECRs can vary in complexity and the level of training provided. ECRs are located within range boundaries, and off-range to provide aircrew training in Military Operating Areas (MOAs), Military Training Routes (MTRs), and other Special Use Airspaces (SUAs).

1.1.1.3 ELECTRONIC SCORING SITE (ESS)

ESSs provide a simulated electronic threat environment for aircrew combat training. These ranges require only a small land area for equipment location.

1.1.1.4 RANGE INTEGRATION INSTRUMENTATION SYSTEM (RIIS)

RIIS is a near-real time data acquisition and storage system. RIIS integrates range equipment located at ESSs. Data received from range equipment includes, but is not limited to, aircraft position, emitted threats, Electronic Counter-Measures (ECM), and weapon delivery.

1.2 FLEXIBILITY

The Government requires flexibility in PTR locations to support changing mission requirements. The contractor shall support PTR operations, as required, including temporary, newly created, and/or geographically separate operations. The potential exists under this contract to exercise phase-in, O, M & S for additional ranges to be determined. Additionally, changing mission needs or mandated realignments/closures may require phase-out, reduction, or closure of sites to be determined. Possible changes include, but are not limited to: adding similar support at non-ACC ranges (i.e.

Navy, AFRC, ANG), relocating equipment and operations (including PTRs that have none assigned at time of contract award), sending equipment to depot (occasionally without receiving replacements) and operating similar non-ACC equipment. In addition, the contractor shall support range equipment modification, upgrade, modernization, replacement or removal. The contractor shall adapt new techniques and technology to keep the range support capabilities abreast of mission requirements, to include ground support operations. Additionally, deployments of personnel and equipment may be necessary to support mission requirements.

1.3 HOURS OF OPERATION

The contractor shall support the hours of operations as listed in Table 1-2, based upon the weekly flying schedule. Occasionally the government will have short notice changes to the flying schedule. The Government will notify the contractor of any changes to the schedule the prior workday no later than 1700L, for shifts in the hours of operation.

Table 1-2

PRIMARY

TRAINING

RANGE

Hours of Operation to Propose (IAW Flying Schedule) 1,2,4

Avon Park (Optional) 60 per week and 7 Large Force Exercises (see para 3.1.11)

Belle Fourche ESS (Optional)

60 per week

Dare County ECR3 66 per week

Grand Bay B&G 77 per week and 77 annual weekend hours (11 days)

Holloman B&G5 69 per week and 60 annual weekend hours (10 days)

Mountain Home B&G Ranges

60 per week at Saylor Creek and 132 annual weekend hours (22 days)

30 per week at Juniper Butte

Poinsett B&G (Optional) 55 per week

Poinsett EC (Optional) 63 per week

RIIS (Optional) 40 per week

Snyder ESS (Optional) 60 per week

1 Does not include startup, shutdown, and maintenance action times.

2 Maintenance may be performed during hours of operation on a non-interference basis.

3 Dare County EC operations are to be incorporated into B&G operations. Operations and maintenance for portable threats and Smokey SAMS shall be performed IAW C-3.

4 The number of operational hours per week are to be used during five consecutive work days. Federal holidays that occur Monday – Thursday are to be considered as one of the five consecutive days. The numbers of hours contributed to a Monday – Thursday holiday are to be equal to the number of hours of the longest workday per week. The number of hours contributed to a Friday holiday should be consistent with historical Friday operating hours. Weekend hours will only be used to support Operational Requirements coordinated through the ACC Program Manger.

5 Holloman Ranges has the option to support Air Education and Training Command (AETC) operations. AETC will require Range Control Officer (RCO) support during the listed hours of operation.

1.4 ADDITIONAL OPERATIONS HOURS (AOH)

The Government will periodically require operations hours in addition to the hours listed in Table 1-2 to support training requirements. The contractor shall support such additional hours of operations requirements on a reimbursable basis, as directed via an AOH request by the COR or designated representative. For all requests, the contractor will receive a written request defining at a minimum, the reason for the operations mission support, the projected equipment to be used, and the number of operational hours (not man-hours) budgeted to support the mission and which CLIN shall be utilized. Hours budgeted shall include routine startup (if required) and shutdown procedures, but shall not include specific time for maintenance (emergency or routine).

The COR will certify the actual amount of AOH expended. In addition to the Full Operations AOH at Avon Park, an RCO only may be required at Avon Park as requested by the COR. For Holloman Ranges there are two AOH types, ACC operations and AETC operations. Both AOH types require an operations crew, but the contractor shall also provide an RCO for the AETC requirement.

1.5 FEDERAL HOLIDAYS

The following Federal legal holidays are observed under this contract:

New Year‘s Day 1 January Martin Luther King‘s Birthday Third Monday in January President‘s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran‘s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.6 WORKLOAD ESTIMATES

The estimated quantities of work are listed in Technical Exhibit 2, Workload Estimates.

1.7 PROGRAM MANAGEMENT

The contractor shall submit a program management plan, no later than full performance start date to the contracting officer for approval. The program management plan as a minimum shall consist of a management plan, funds expenditure report, heavy/agricultural equipment plan, vehicle plan, labor relations plan, manpower plan, transition plan and quality control plan.

1.7.1 MANAGEMENT PLAN

The contractor shall submit a management plan, sub-contractor, and/or team plan (when applicable), detailing the key personnel and program management functions.

As a minimum the contractor shall provide the following in the management plan:

- Organizational structure establishing the assignment of corporate key personnel functions, duties, responsibilities, procedures and policies and well-defined reporting requirements.

- Procedures required to re-locate government property within a range as directed by local authorities and between ranges as directed by the CO.

- Procedures to increase or decrease range equipment levels to include personnel and resource reconciliation.

- Procedures for other key management processes to include as a minimum:

the operations and maintenance of equipment, facilities maintenance, grounds maintenance, training (initial and recurring), administration, logistics, security and safety.

- Development and implementation of a web-based management system for program management, financial management, maintenance and logistics data reporting (i.e. equipment status, trend analysis), purchase status and other aspects of program execution. The Government shall have access to web-based management system information pertaining to the management and execution of the PTR contract to HQ ACC/A3AR, ACC AMIC/PKCB, the CORs at each PTR location, and others as agreed-to between the contractor and the Government. Format will be at the contractor‘s discretion. Upon request, the contractor shall provide the government with electronic copies of web based products for use on government web sites.

- Procedures for giving the Government insight into cost, schedule, and performance.

- List of the proposed skill sets to be used in performance of the Statement of Work and minimum qualifications required for these skill sets. Key personnel qualifications must be in accordance with SOW, Section C-1, paragraph 1.9.3.4.

- List of the proposed contractor-owned heavy equipment/vehicles to be used in performance of the Statement of Work

The management plan will be incorporated into the contract. The management plan shall be resubmitted at least 30 days prior to implementation or within 7 days of unplanned key personnel changes for CO approval when there is a change to the contractor‘s management approach.

1.7.2 FUNDS EXPENDITURE REPORT

The contractor shall submit a funds expenditure report on monthly basis to the HQ ACC/A3A NLT the 5th working day of each month.. The funds expenditure report shall detail the: current fiscal year contract cost data, projected funding requirements, and site-specific expenditures. As a minimum, the report shall include financial management and reporting procedures of the following:

- A summary listing of all cost reimbursable expenditures by contract line item number indicating funding authorized to date, cumulative billings, actual cumulative costs to date, actual costs incurred since last reporting period, estimated costs through end of fiscal year, cost variances comparing the estimated cost of completion to amount of funds authorized, and percentage of funding obligated/spent.

- A quarterly fiscal year cost projection for each cost reimbursable cost element.

1.7.3 LABOR RELATIONS PLAN

The contractor shall submit a labor relations plan no later than full performance start date for CO approval. The labor relations plan shall specifically address procedures to ensure continued performance of contract requirements during a strike, experience in negotiating Collective Bargaining Agreements (CBAs) with Unions and experience in submitting and negotiating detailed proposals in response to Department of Labor Wage Determination revisions. The plan should include factual data used in negotiating CBA labor rates and fringe benefits with union(s). The labor relations plan shall be resubmitted at least within 30 days prior to implementation for CO approval when there is a change to the contractor‘s labor relations approach.

1.7.4 MANPOWER PLAN

The contractor shall submit to the government a Manpower Plan consisting of a list of the skill sets to be used in performance of the SOW. The contractor shall define the minimum qualifications required for these skill sets. The contractor shall submit any changes to the Manpower Plan at least 30 days prior to implementation to the

CO.

1.7.5 TRANSITION PLAN

The contractor shall submit a transition plan. During the contractor phase-in period for each PTR, the contractor shall engage in organizing, planning, recruiting, training, mobilizing, developing policies and procedures and accomplishing all actions required to commence performance of the contract. The contractor shall submit all necessary request forms for security clearances and other access requirements in accordance with DOD 5220.22 for each employee employed under this contract. The total transition of all tasks to contractor full performance shall not exceed the number of days detailed in the Schedule B Transition CLIN, and shall be completed not later than the full performance start date. The Transition Plan shall:

- Identify milestones for movement of trained/qualified personnel, contractor-owned property, heavy equipment/vehicles and transfer of property.

- Identify likely transition issues, as well as mitigation strategies.

1.7.6 PROGRAM MANAGEMENT REVIEWS

The contractor shall support government conferences, meetings and quarterly program management reviews required in the performance of requirements of this SOW. These meetings will review contractual and program management issues as the situation warrants. The contractor shall support these reviews with sufficient program management personnel to resolve issues as required. As part of the firm fixed price effort, the contractor shall support four program management reviews and one government conference annually. All other government requested meetings will be cost reimbursable in accordance with FAR 31.205-46.

1.7.7 EXTENDED MAINTENANCE AND SUPPORT

The government may extended maintenance and support for activities within the general scope of the contract to meet SOW requirements, but above the basic work under the contract. The ACC/PM shall send any requests to the contractor specifically defining the required activity. Example: Provide one Tech 3 electronic technician to assist depot personnel in the delivery and acceptance of a threat system on a Saturday. The contractor shall provide the Government Program Manager the proposed costs for the activity. All labor costs shall be based on current CBA or Department of Labor (DOL) laws, regulations and labor rates. The CLIN will be funded with a ―not to exceed‖ amount. The contractor is not authorized to work extended hours without prior approval of the Government Program Manager. Extended Maintenance Support shall be performed only after being explicitly authorized by a designated U.S. Government representative.

1.7.8 SEQUENTIALLY NUMBERED CORRESPONDENCE

At the beginning of each new fiscal year the contractor shall begin a sequential numbering on each letter submitted to the Government. A copy of all such correspondence shall be sent to the CO and HQ ACC/A3AR. All submissions shall have a unique fiscal year sequential numbering system specific to the submission.

In the instance where a submission is generated by more than one location the numbering system will reference the particular location.

1.8 QUALITY CONTROL PLAN

The contractor shall submit a quality control plan no later than full performance start date to the CO for approval. The quality control plan shall detail the inspection system and the approach to developing methods of work to ensure the highest standards of quality in accomplishing the operations, maintenance and support requirements. The quality control plan as a minimum shall:

- Provide a quality approach that reduces and/or minimizes the amount of Government oversight in determining the acceptability of services, as well as an effective management/program interface with the Government quality assurance evaluation program.

- Provide the necessary organizational structure, functional responsibilities, and lines of authority, corporate quality philosophy, and qualified/experienced quality control personnel to meet or exceed the quality requirements of the contract.

- Provide a responsive quality program that identifies, corrects, and prevents initial and recurring discrepancies. Detail an overall approach to ensure timely and accurate scoring of missions, and reporting of scores. Areas considered will include training of personnel for scoring equipment operations and personnel scheduling.

- Provide an approach for the testing and acceptance of threat and scoring systems assigned to a range.

The quality control plan will be incorporated into the contract. The quality control plan shall be resubmitted at least 30 days prior to implementation for CO approval when there is a change to the contractor‘s quality approach.

1.8.1 RECORDS OF INSPECTION

The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.9 KEY CONTRACTOR PERSONNEL

When required by this SOW or mandatory regulations, the contractor shall submit employee appointment letters to the local COR, with a copy sent to HQ ACC AMIC/PKCB. The contractor shall provide a list of PTR range key personnel (Site Manager, Alternate Site Manager, and Chief RCO) to the CO and COR that contains names and phone numbers for after-hours contact. Key personnel must be able to read, write, and understand the English language.

1.9.1 CONTRACTOR PROGRAM MANAGER

The contractor shall designate a program manager who shall be responsible for the performance of work at all PTR locations. The contractor program manager shall possess the full authority to negotiate, act and commit for the contractor on all contractual matters related to this contract. The contractor shall provide the name of the contractor program manager and the alternate contractor program manager, who shall act for the contractor when the program manager is absent; in writing to the contracting officer within five (5) days of transition start date.

1.9.1.1 AVAILABILITY

The contractor program manager, alternate and/or contractor program management staff (as required) shall be available within 24 hours to meet with Government personnel at Langley AFB, VA when mission dictates a face-to-face meeting.

1.9.2 CONTRACTOR SITE MANAGER

The contractor shall provide a site manager at each PTR location. An alternate site manager shall be available in the absence of the site manager. The site manager and alternate shall have full authority to act for the contractor on all matters relating to daily operations of the permanent site and its associated remote site locations.

The names of the site managers and alternates shall be provided in writing to the CO prior to full performance contract start date.

1.9.2.1 AVAILABILITY

The contractor site manager or alternate PTR site manager shall be available, during scheduled hours of operations within 2 hours to meet on the installation with government personnel to discuss problem areas. After scheduled hours of operations, the site manager or alternate site manager shall be available within 2 hours.

1.9.3 CONTRACTOR MANPOWER

1.9.3.1 EMPLOYEE APPEARANCE

All contractor personnel shall comply with reasonable dress and grooming standards based on comfort, productivity, health, safety, and type of position occupied. Employee attire will be in good repair, and shall not be considered offensive, disruptive, or unsafe. Contractor personnel shall be easily recognized as contractor employees. Contractor identification badges shall be worn or carried by all contractor manpower to provide identification upon request from authorized government representatives.

1.9.3.2 EMPLOYEE PROFESSIONAL CERTIFICATION

The contractor shall ensure employee professional certifications required to meet SOW requirements are in place at contract start date. Examples are, but not limited to, commercial driver‘s license, pesticide license, water treatment operator, etc.

1.9.3.3 EMPLOYMENT RESTRICTIONS

The contractor shall not employ any person who is an employee of the United States Government if employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7, Joint Ethics Regulation (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106.

1.9.3.4 KEY PERSONNEL

Personnel in the positions listed below are essential to the overall performance requirements in this SOW. The Contractor will provide job descriptions for these positions and keep them current throughout the contract performance period. In addition, these job descriptions shall be available at each PTR location and at the contractor‘s program management office for Government review. Replacement of key personnel shall be at equal or higher caliber with respect to experience, skill, training and other qualifications. Proposed changes to position descriptions shall be submitted to HQ ACC/A3A.

Key Personnel:

Program Manager Quality Control Manager Site Managers Chief RCOs (at each site)

1.9.3.4.1 MINIMUM QUALIFICATIONS FOR KEY PERSONNEL

Key personnel shall meet the following minimum requirements:

Program Manager

- Program management experience of a DoD range

- Successful Program management experience of projects with multi-million dollar annual budgets

- Proficient in the use of MS Office software

- Secret Clearance

Quality Manager

- Quality Control Experience of a DoD range

- Quality management experience of projects with multi-million dollar annual budgets

- Experience in developing and implementing quality programs

- Familiarity with International Organization for Standardization (ISO) standards

- Proficient in the use of MS Office software

- Secret Clearance

Site Manager:

Bombing and Gunnery Range

- Site management of a DoD range

- Range Control Officer expertise

- Proficient in the use of MS Office software

- Secret Clearance

Electronic Combat Range / Scoring Site

- Site management of a DoD range

- Dept of Labor Electronic Technician Level II or AF 5-level equivalent experience

- Proficient in the use of MS Office software

- Secret Clearance

RIIS

- Management experience of a electronic/computer systems maintenance/operations project

- Proficient in the use of MS Office software

- Secret Clearance

Chief RCO

- Minimum qualifications for RCO‘s are defined in AFI 13-212.

1.9.3.5 EMPLOYEE SECURITY REQUIREMENTS

All contractor employees shall have and maintain a SECRET security clearance for the duration of the contract performance period. Interim Secret clearances shall not exceed a period of one year. The contractor is responsible for all costs necessary to obtain employee security clearances.

1.9.3.6 EMPLOYEE BASE/RANGE ACCESS

All contractor employees shall comply with host base/range access requirements (as directed) to include, but not limited to; vehicle passes, range passes, and range badges. The contractor site manager shall provide the host base Pass and ID, through the COR, a list of personnel who require access to the host base for official business.

1.9.3.7 EMPLOYEE TRAINING

The contractor shall ensure trained personnel are performing the requirements of the SOW. The contractor shall make training documentation/certification available to the Government upon request.

1.10 PHYSICAL SECURITY

1.10.1 GOVERNMENT RESOURCES

The contractor shall safeguard Government resources in accordance with FAR Part 45 and supplements, AFI 31-101, AFI 10-245, AFI 13-212, and local host base procedures. Contractor employees shall report all instances of theft or vandalism through applicable government channels. The contractor shall inspect all gates, fences, and other physical security barriers to deter unauthorized personnel from gaining entrance. All discrepancies shall be reported immediately to the COR.

1.10.2 KEY AND LOCK CONTROL

The contractor shall establish and implement procedures that ensure keys issued to the contractor by the Government are not lost, misplaced, duplicated or used by unauthorized persons. The contractor shall furnish the COR and other personnel designated by the government, keys/lock combinations to all entry gates and facilities.

1.10.2.1 KEY USE, LOSS AND DUPLICATION

The contractor shall prohibit the opening of locked areas to permit entrance of persons other than those engaged in performance of work in those areas. The contractor shall report occurrences of lost or duplicated keys to the COR. In the event keys, other than government master keys, are lost or duplicated, the contractor shall be required to re-key or replace the affected lock or locks. In the event a government master key is lost or duplicated, the Government will replace all locks and keys for that system. When replacement of locks or re-keying is performed by the Government, the total cost shall be deducted from payment due the contractor. The contractor shall prohibit use of keys issued to them by the Government, by any persons other than the contractor's employees.

1.10.2.2 LOCK COMBINATIONS

The contractor shall establish and implement procedures that ensure lock combinations are not revealed to unauthorized persons. Lock combinations shall be changed at least annually, or when an individual who has knowledge of the combination is terminated or transferred.

1.10.2.2.1 CLASSIFIED STORAGE COMBINATIONS

The contractor shall establish and implement procedures that ensure classified storage combinations are not revealed to unauthorized persons.

Classified storage combinations shall be changed at least annually or when an individual who has knowledge of the combinations are terminated or transferred.

1.11 CONSERVATION OF UTILITIES

The contractor shall ensure employees practice utilities conservation. The contractor shall be responsible for operating under conditions to prevent the waste of utilities to include, but not limited to:

- Lights

- Heating, ventilation, and air conditioning systems

- Water

1.12 PUBLICATIONS AND RECORDS MANAGEMENT

The contractor shall ensure compliance with all publications as specified in Section C-6.

The contractor shall be responsible for creating, maintaining, and disposing of only those Government-required records that are specifically cited in this SOW or required by the provisions of a mandatory directive listed in Section C-6, Applicable Publications and Forms. The contractor shall maintain an updated listing of the mandatory and advisory publications specified in Section C-6 of the SOW in a master library. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record, within five (5) working days of receipt of the request.

1.13 SAFETY

The contractor shall be in compliance with all safety regulations as required and listed in Section C-6, and will provide all required safety equipment IAW such regulations unless specified as GFP in Technical Exhibit 5.

1.13.1 SAFETY PLAN

The contractor shall identify in writing to the CO not later than full performance start date, a point of contact for fire and safety at each site. The contractor shall develop, implement and maintain a safety plan that complies with Occupational Safety and Health Administration (OSHA) Program. The contractor shall coordinate inspections, through the COR, with host base safety and fire departments.

1.13.2 PTR SAFETY BRIEFINGS/VISITOR LOGS

The contractor shall brief all visitors on safety precautions and hazards associated with the respective PTR location prior to providing access to operations. A visitor‘s log will be maintained at each PTR location. All visitors will provide name, grade, organization, date and purpose of visit. At secure locations a current Entry Authorization List (EAL) with all authorized personnel will be kept in the visitor‘s log.

The visitor logs shall be maintained at the PTR location for a minimum of 3 years.

1.13.3 FIRE EXTINGUISHERS

The contractor shall adhere to Air Force established frequency and inspection requirements of all government provided fire extinguishers at each respective PTR location. The contractor shall be responsible for servicing and ensuring all fire extinguisher inspections are met on a reimbursable basis. The contractor shall ensure fire extinguishers are fully charged and serviceable.

1.13.4 HAZARD NOTIFICATION

The contractor shall immediately notify the COR and the host base safety office of actual and potential hazards involving government furnished property, government furnished equipment or range operations through the use of AF Form 457, USAF Hazard Report.

1.13.5 ACCIDENT/HAZARD REPORTING

The contractor shall immediately report to the COR and to the host base safety office all accidents that result in injury to personnel or damage to Government property. Injury, hazards, or system damage shall be reported IAW host base requirements. The contractor shall maintain historical data for all accidents/hazards reported and make available to the government upon request. The contractor shall monitor data for trends and program wide applicability.

1.13.6 PTR LOCATION CLOSURES

The PTR site manager shall have the authority to close a site for extreme weather conditions. All proposed closures shall be coordinated with the Range Operating Agency (ROA) prior to implementation.

1.13.7 LASER SAFETY

When laser operations are in progress, the contractor shall ensure all personnel wear approved laser eye protection. The only personnel exempt from this requirement are those inside a building with all openings completely covered with closed blinds or shades. All RCO‗s shall be designated and trained as laser safety officers. The Contractor shall comply with OSHA and AFOSH safety guidelines, other applicable guidance IAW AFOSH STD 48-139, and current laser surveys.

1.13.8 ALCOHOL

Alcoholic beverages are prohibited on the premises.

1.13.9 WEAPONS, FIREARMS, AND AMMUNITION

Contactor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on government property/installations.

1.14 GOVERNMENT PROPERTY ADMINISTRATION AND CONTROL

Property administration and control shall be accomplished IAW all applicable paragraphs and subparagraphs of FAR Part 45.

1.14.1 PROPERTY STATUS REPORT

Within 45 days after the end of each fiscal year, the contractor shall submit a completed DD Form l662, DOD Property in the Custody of Contractors. This report shall reflect property status as of 30 Sep each year. This does not include SBSS Accountable Assets (Ref DFARS 252.245-7001 and 253-303-l662 DD Form l662).

1.14.2 JOINT INVENTORY

The Contractor and Government (COR) shall accomplish a joint annual inventory of all Government- furnished property and equipment in its possession or control at each PTR location no later than 30 September of each fiscal year. The joint annual inventory shall be forwarded to the CO for approval.

1.14.3 EXCESS PROPERTY

When directed, the contractor shall turn assets in to host base supply in accordance with AFM 23-110.

1.14.4 AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE) HARDWARE AND SOFTWARE

The Government will provide the hardware and software required to support the following functions: material control, quality, maintenance, operations, and government administrative interaction. Specific hardware and software to be provided will be determined during the site transition period. Replacement, upgrades, and new requirements shall be requested IAW the host base procedures.

The contractor shall perform audits and other procedures for protection and control in accordance with AFI 33-202.

1.15 ENVIRONMENTAL AND CULTURAL RESTRICTIONS

The contractor shall ensure protection and conservation of natural/cultural resources and archeological sites located on PTR contract sites. The contractor shall ensure that all personnel comply with the limits placed on range usage. The contractor shall ensure, consistent with other requirements in this contract, protection and conservation of national and cultural resources and the welfare of native biotic communities.

Furthermore, the contractor shall ensure any activity undertaken on the range complies with all applicable AF environmental regulations, Federal, State and Local Natural and Cultural Resource Management plans to include The Base Integrated Natural Resource Management Plan. The contractor shall maintain liaison and coordination with other agencies that perform commercial or recreational activities within range property.

1.16 CONTRACTOR INTERFACES

1.16.1 COLLOCATED CONTRACTORS

The Government may award other contracts for additional work at these or other locations. The contractor shall establish an Associate Contract Agreement (ACA) with all collocated contractors, as deemed necessary by the CO. The contractor shall cooperate fully with collocated contractors and shall not commit nor permit any act that will interfere with the performance of work by any other contractor or by any Government employee. Any concerns regarding possible conflicts shall be addressed in writing to the CO prior to full transition.

1.17 PHASE-OUT

The contractor shall provide a phase-out plan to the CO for approval. This plan shall be provided 120 days prior to contract completion. During the phase-out period, the incumbent will be fully responsible for operation of the PTR sites. The Government reserves the right to conduct site visits in all contractor-operated, government-owned facilities in conjunction with the solicitation of offers for the follow-on contract. The incumbent contractor will cooperate to the extent required to permit an orderly change over to the successor contractor. With regard to the successor contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

1.18 FREQUENCY MANAGEMENT

The contractor shall coordinate with the host base spectrum manager and COR to request and maintain temporary and permanent authorization of the ground frequencies necessary to operate RF radiating devices assigned to the PTR locations. The contractor shall maintain a current radio frequency authorization listing to include additions, deletions, and modifications of frequency assignments for all RF radiating devices assigned to the PTR. The contractor shall notify the host base spectrum manager and COR at least six months prior to any frequency expiration.

1.19 PUBLIC COMPLAINTS

Noise complaints or complaints involving community relations shall be reported IAW AFI 13-212 and applicable ACC Supplements.

1.20 QUALITY ASSURANCE

The Government will inspect contractor performance IAW the Government‗s Quality Assurance Surveillance Plan (QASP), the Services Summary (Technical Exhibit 1), and FAR 52.212-4--the Inspection/Acceptance clauses included in the contract.

1.20.1 SERVICES SUMMARY (SS)

The Government has established a SS (TE-1) containing Performance Objectives.

This SS will be used to evaluate the Contractor on their performance during the course of this contract. The SS performance objectives cited correspond to evaluation areas for which the government has developed objective measures of performance. When rating these performance objective standards, situations and taskings beyond the control of the Contractor will be considered before arriving at a final assessment of each area.

1.21 OVERALL RANGE MANAGEMENT AUTHORITY

Overall range management authority lies with the Government official designated as the Range Manager/Range Operations Officer.

Table 1-3

Deliverables

SOW

Reference

Deliverable Due Date Submit To

1.7.1 Management Plan Full Performance Start CO

1.7.2 Funds Expenditure Report Monthly by 5th business day ACC/A3A

1.7.3 Labor Relations Plan Full Performance Start CO

1.7.4 Manpower Plan Full Performance Start CO

1.7.5 Quality Control Plan Full Performance Start CO

1.13.2 Safey Briefing/Visitor Log Upon Request COR

1.14.1 Property Status Report 45 days after fiscal year AMIC

Property Manager

1.17 Phase Out Plan 120 days prior to contract

completion

CO

1.18 Frequency Assignment

Listing

Upon Request COR

2.1.10 Pesticide Usage DD Form Monthly by 5th business day COR

2.10.1 Range Utilization Report Monthly by 2nd business day COR

3.1.6 Range Checklists Full Performance Start ACC/A3A

3.2.1.1.1 Target Maintenance and

Construction Plan

Monthly by last business day COR

3.3.1.1 Avon Park Weekly Activity

Schedule

Weekly NLT 0800 each Wednesday

COR

Note: Any Deliverables required for Optional sites are only required in the event the Option to operate that site is exercised.

Section C-2 General Tasks

GENERAL TASKS – B&G, ESS, AND ECR

2.1 REAL PROPERTY (GROUNDS) MAINTENANCE

The contractor shall provide personnel, equipment and services necessary to perform tasks identified in this section. The government will reimburse contractor for materials needed to perform routine landscape maintenance to maintain existing appearance.

Refer to paragraph 2.11 for information regarding reimbursements.

2.1.1 MOW VEGETATION

Precautions shall be taken to prevent scalping, uneven mowing, rutting by equipment and damage to trees and shrubs. The contractor shall repair damaged turf and replace shrubs and trees damaged during mowing operations at their own expense.

2.1.1.1 IMPROVED GROUNDS

Grass/ground cover cutting shall be accomplished on improved grounds as listed in Technical Exhibit 2, Workload Estimates. Grass/ground cover height shall be maintained at not less than two inches or more than five inches or as approved by the Host Base Vegetation Management Plan. Equipment site pads and access roads shall be kept free of vegetation and debris.

2.1.1.2 SEMI-IMPROVED GROUNDS

Grass/ground cover cutting shall be accomplished on semi-improved grounds as listed in Technical Exhibit 2. Grass/ground cover height shall be maintained not to exceed six inches or as approved by the Host Base Vegetation Management Plan or BASH Plan.

2.1.1.3 EDGE/TRIM GRASS

Grass/ground cover shall be trimmed to maintain a neat appearance. This task includes areas of improved and semi-improved grounds as listed in Technical Exhibit 2. Integrated Pest Management techniques, IAW para. 2.1.10, shall be used to control grass and weeds within a one (1) foot radius around fencing, fence posts, fire hydrants, standpipes, signposts, utility poles/anchors, control valves and structures. Sidewalks, driveways and curbs located in the improved grounds areas shall be edged to maintain a neat appearance. Grass and weeds shall be removed and disposed of after edging has been performed.

2.1.2 PRUNE TREES/SHRUBS

Trees shall be pruned and trimmed to preclude interference with operation of radar equipment. Shrubs shall be pruned and trimmed to maintain their natural growth characteristics and containment of size. Minimum clearances from buildings, utilities and other obstructions shall be one foot.

2.1.3 IRRIGATION

Irrigation during the growing season shall be performed on improved grounds as listed in Technical Exhibit 2 as required to maintain a uniform green color, without browning and/or barren areas resulting from lack of water. Precaution shall be taken when irrigating all areas so as to prevent runoff into streets and drainage ditches.

The contractor shall operate and maintain sprinkler systems if installed.

2.1.4 DEBRIS REMOVAL

The contractor shall remove all debris that accumulates along fence lines and presents an unsightly appearance, presents an obstacle to grounds maintenance / equipment operations or poses a fire hazard (dead plant material, trash, etc…).

2.1.5 ELIMINATE WEEDS

The contractor shall eliminate weeds in shrub, plant beds and desert landscape areas. All weeds shall be removed or eradicated by environmentally safe means.

See 2.1.10 for information on use of herbicides.

2.1.6 REPAIR GRASS AREA

The contractor shall repair grass areas damaged by vehicular traffic, utility system repair, building repair, winter kill, drought, insects or diseases by seeding, sprigging or sodding to comply with the standards of surrounding areas.

2.1.7 APPLY FERTILIZER/SOIL AMENDMENTS

The contractor shall apply commercial fertilizer in the spring and fall on improved grounds.

2.1.8 REMOVE TREES, SHRUBS AND STUMPS

The contractor shall remove dead or diseased trees, shrubs and dispose of the debris. The removal areas shall be repaired/replanted with like items (exclusive of fee).

2.1.9 PERFORM EROSION CONTROL

Upon identification of erosion, the contractor shall stabilize and/or restore areas to meet the appearance of the surrounding area.

2.1.10 PERFORM PEST MANAGEMENT

The contractor shall be responsible for performance of vegetation pest management. In addition to applicable Federal and State law, Contractor shall follow guidance for contractors IAW AFI 32-1053 and DODI 4150-7including but not limited to applicator training and certification, pesticide storage, handling and sisposal, prohibited pest management practices and reports and records. The contractor shall provide all management, tools, equipment, materials, transportation and labor necessary to ensure that pest management services are performed on Air Force ranges in a manner that uses current Integrated Pest Management (IPM) techniques. The contractor shall have a State Pesticide Applicators Certification file:///C:/Users/bryon.dean/Desktop/including

License in the correct categories for the work being performed. The contractor shall operate in compliance with all state and local regulations and comply with all applicable parts of Title 29, Code of Federal Regulations (CFR), Occupational Safety and Health Standards, Part 1910; Title 29, CFR, Safety and Health Standards for Federal Service Contracts, Part 1925; Title 40, CFR, Parts 150-189, and Title 49, CFR, Hazardous Materials Regulations, Part 171 while on an Air Force installation, to ensure safe working conditions for contract personnel and a safe environment for the occupants of Air Force facilities. If sub-contractors are used to perform these services, the sub-contractor shall not mix or store pesticides (insecticides or herbicides) on the range. Each contractor vehicle shall have a spill kit capable of containing 110% of the largest volume spray tank used. The contractor shall furnish the Host Base Entomology office with labels and MSDSs for all contract pesticide materials for government approval prior to application. Any request during the contract period to use non-standard pesticides (those not in listed in the Installation Pest Management Plan) will be forwarded to the MAJCOM PMC for approval prior to application. All pesticide use must be reported monthly to the applicaple base CE office on DD Form 1532. At Grand Bay, the Contractor shall maintain and service the mosquito "magnet" equipment. The Contractor will make every effort to keep facilities clear of stinging/biting/dirt dabber insect nesting areas and other nuisance pests (ants roaches, mice etc.).

2.1.11 SNOW REMOVAL

The contractor shall be responsible for snow removal as required on all Government owned/leased property identified in Technical Exhibit 5. The contractor shall be responsible for snow removal to allow access to Government owned/leased property not maintained by state, county or local Government.

2.2 REAL PROPERTY (FACILITY) MAINTENANCE AND REPAIR

The contractor shall maintain and repair all Government furnished facilities and roads in such a manner as to sustain the facilities, provide a safe working environment, and present a clean, neat appearance.

2.2.1 REAL PROPERTY (FACILITY) MAINTENANCE

The contractor shall perform all recurring maintenance of all Government Furnished Facilities as listed in Technical Exhibit 2, IAW industry standards. Recurring maintenance shall include, but is not limited to, cyclical inspection and correction of deficiencies to interior and exterior building surfaces and finishes, lighting fixtures, generators, grounding, heating and cooling systems, water and sewage systems, operation of doors and windows, alarm systems, fire suppression systems, gates, fencing, and signage. The contractor shall maintain & test fire suppression and detection systems in accordance with the requirements of UFC 3 -600-02 O&M - Testing and Maintenance of Fire Protection Systems. Testing and maintenance records shall be provided to the Base Fire Department. Repairs and modifications to fire detection and suppression systems shall comply with UFC 3-600-01 Design - Fire Protection Engineering for Facilities.

2.2.2 REAL PROPERTY (FACILITY) REPAIR

The contractor shall perform all minor repair work at all Government Furnished Facilities as listed in Technical Exhibit 2, IAW industry standards. This work shall encompass minor repair or replacement of facility system components as described above. This includes replacement of lighting fixtures, generators, electrical switches and outlets, motors, pumps, and valves, ceiling tiles, door and window glazing and hardware, roof leaks less than 5% of the total roof area, roof flashing, gates, fencing, and signage. Replacement items will be borne by the Government or cost reimbursable, see Table 2.1 and paragraph 2.11. Major repairs, modifications, or repairs requiring specialized skills shall be reviewed by the COR and submitted to the applicable host base agencies.

2.2.3 CUSTODIAL DUTIES

The Contractor shall perform custodial duties of range property and facilities. Duties include general facility cleaning of floors, furniture, sinks, restrooms, doors, windows, light fixtures, and trash collection along roads and grounds. In facilities, trash shall be collected and emptied daily. General cleanup shall be accomplished daily. The shop, storage room, conference room, scoring room, and maintenance areas shall be kept clean and orderly with equipment properly stored. The Contractor shall provide and stock consumable items such as paper towels, toilet tissue, mops, brooms, and cleaning materials.

2.3 REAL PROPERTY (ROADS) MAINTENANCE AND REPAIR

The contractor shall inspect roads quarterly to determine serviceability. The contractor shall repair roads, sidewalks, curbs and parking lots when necessary. Reimbursable material expenditures shall be IAW paragraph 2.11 and associated table 2.1 titled ―Government Reimbursement for Items‖.

2.3.1 IMPROVED ROADS AND PARKING LOTS

The contractor shall make minor repairs such as filling potholes and deep cracks or repairing crumbling surfaces on all Government owned/leased paved roads and parking lots. The contractor shall stripe parking lot spaces whenever stripes become too faded to distinguish lines.

2.3.2 UNIMPROVED ACCESS ROADS

The contractor shall repair potholes, ruts, and washouts on all access roads that lead to sites or associated equipment sites when such roads…