AFI 84-103 1 .pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 84-103

27 OCTOBER 2004

History

U.S. AIR FORCE HERITAGE PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: USAFM/MU Certified by: HQ USAF/HO (Mr. William Heimdahl)

Supersedes AFI 84-103, 3 January 2003. Pages: 93

This instruction helps implement AFPD 84-1, Air Force History and Museum Programs, by giving requirements for the management of historical property and related museum activities.

SUMMARY OF CHANGES

This revision incorporates Interim Change IC 2004-1. This change replaces the USAF Museum Advisory Board with the USAF Heritage Program Board of Directors (paragraphs 1.2. and 1.2.3.) and directs that SAF/AA serve on the Board (paragraph 1.2.3.3.). It deletes the requirement that HQ USAF/CCC, all CONUS MAJCOM CVs, NGB/CF, and the Deputy Director of the National Air and Space Museum (ex-officio) serve on the Board. This change also strengthens inventory procedure language for historical property on loan to heritage activities (6.14.) and increases the requirement for photographs of historical property on loan from every four years to every two years (6.14.2.). The entire text of the IC is at the last attachment.

Chapter 1— SYSTEM ACTIVITIES 6

1.1. The United States Air Force Heritage Program (USAFHP)

Figure 1.1. Comparison of Field Heritage Activities

1.2. USAFHP Board of Directors

1.3. MAJCOM Activities

1.4. Statutory Authority

1.5. Specific Responsibilities

Chapter 2— ESTABLISHING USAFHP ACTIVITIES 15

2.1. Application

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2 AFI84-103 27 OCTOBER 2004

2.2. Air Force Field Museums (AFFMs)

2.3. Air Force Heritage Centers (AFHCs)

2.4. Air Force Historical Holdings (AFHHs)

2.5. Airparks

Chapter 3— STAFFING USAFHP ACTIVITIES 18

3.1. Professional Qualities

3.2. Air Force Field Museums (AFFMs)

3.3. Air Force Heritage Centers (AFHCs)

3.4. Air Force Historical Holdings (AFHHs)

3.5. Airparks

3.6. Authorizations

3.7. Volunteers

Chapter 4— FUNDING USAFHP ACTIVITIES 21

4.1. Standards

4.2. Air Force Field Museums (AFFMs)

4.3. Air Force Heritage Centers (AFHCs)

4.4. Air Force Historical Holdings (AFHHs)

4.5. Airparks

4.6. Military Construction Program (MCP) Funds

Chapter 5— RESTRUCTURING USAFHP ACTIVITIES 24

5.1. Rationale

5.2. Temporary Closures

5.3. Permanent Closures

5.4. Restructuring AFFMs

5.5. Base Realignments and Closure (BRAC)

Chapter 6— MANAGING USAFHP PROPERTY 27

6.1. Scope

6.2. Categories of USAFHP Property

6.3. National Register of Historic Places

6.4. Loaning Historical Property

6.5. Acquiring Property

AFI84-103 27 OCTOBER 2004 3

6.6. Requesting Aerospace Vehicles and Engines

6.7. Losing Organization Preference (LOP)

6.8. Requesting USAFM Historical Property

6.9. Additional Sources

6.10. Gifts

6.11. Accepting Loaned Property

6.12. Third-Party Loans of USAFHP Property

6.13. Air Force Museum Artifact Tracking System (AFMATS)

6.14. Inventory Reporting and Control

6.15. Accountability Records

6.16. Change in Historical Property Custodian or AFFM Director

6.17. Lost and Damaged Property

6.18. Movement

6.19. Disposing of Historical Property

6.20. Managing Restoration Support Items (RSI)

6.21. Department of Defense Activity Address Code (DODAAC)

6.22. DRMO Withdrawals

6.23. Aircraft Parts Removals

6.24. Archaeological Materials

Chapter 7— CONSERVATION AND DISPLAY STANDARDS 40

7.1. Conserving Artifacts

7.2. Handling Artifacts

7.3. Preserving and Restoring Aerospace Vehicles and Support Equipment

7.4. Designing Exhibits

7.5. Programs

Chapter 8— SECURITY AND RESOURCE PROTECTION 43

8.1. Securing Property

8.2. Safety

8.3. Planning for Emergencies

8.4. Munitions

8.5. Display of Weapons

8.6. Security Lighting

4 AFI84-103 27 OCTOBER 2004

Chapter 9— RADIATION SAFETY 47

9.1. Program Direction

9.2. Radiation Safety Officer (RSO)

9.3. Initial Radiation Survey

9.4. Radiation Safety Records

9.5. AF Forms 3583 and 3584

9.6. Periodic Monitoring

9.7. Personnel Exposure Levels

9.8. New Acquisitions

9.9. Maintenance of Radioactive Items

9.10. Emergency Response Procedures

9.11. Shipment

9.12. Exchange

9.13. Disposal

9.14. Loan to Civilian Museums

Chapter 10— PRIVATE ORGANIZATIONS 51

10.1. Purpose

10.2. Private Organization Requirements

10.3. Ethics and Conflict of Interest

10.4. Authorized Activities

10.5. Prohibited Activities

10.6. Division of Responsibilities

10.7. Retail/Gift Shop Operations

Figure 10.1. Sample MOU between the Organization Commander and Private Organization

Figure 10.2. Sample MOU between the Organization Commander and Private Organization

Chapter 11— CERTIFICATION AND STAFF ASSISTANCE 58

11.1. AFFM Certification

11.2. Staff Assistance and Site Visits

Chapter 12— CIVILIAN MUSEUM LOAN PROGRAM 60

12.1. Authority

12.2. Eligibility

AFI84-103 27 OCTOBER 2004 5

12.3. Loan Conditions

12.4. Certification Process

12.5. Application Process

12.6. Availability and Condition of Property

12.7. Responsibilities and Care Requirements

12.8. Insurance

12.9. Disposition Plan

12.10. Financial reporting and Loan Renewal

12.11. Third-Party Loans of Air Force Historical Property

12.12. Failure to Maintain Standards

12.13. Forms Prescribed

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 64

Attachment 2— STRATEGIC PLANNING 67

Attachment 3— USAFHP ETHICS STATEMENT 70

Attachment 4— EXHIBIT REQUIREMENTS 72

Attachment 5— COMPLETING RADIATION SURVEY AND SWIPE LOGS 76

Attachment 6— AFFM CERTIFICATION STANDARDS 80

Attachment 7— SELECTED BIBLIOGRAPHY ON MUSEUM OPERATIONS 88

Attachment 8— IC 2004-1 TO AFI 84-103, U S AIR FORCE HERITAGE PROGRAM 90

6 AFI84-103 27 OCTOBER 2004

Chapter 1

SYSTEM ACTIVITIES

1.1. The United States Air Force Heritage Program (USAFHP). The United States Air Force Heri-tage Program (USAFHP) consists of the U.S. Air Force Museum (USAFM) at Wright-Patterson AFB OH and Air Force Field Museums (AFFMs), Air Force Heritage Centers (AFHCs), Air Force Historical Hold-ings (AFHHs) and Airparks. The USAFHP acquires, cares for and manages all Air Force historical prop-erty. It operates under the policy and guidance of the Air Force Historian (HQ USAF/HO), 500 Duncan Ave., Box 94, Bolling AFB, DC 20332-1111.

1.1.1. For the purpose of this instruction, historical property refers to personal property only and does not include real property of historical interest (e.g., archaeological sites, cemeteries, monuments, memorials, and buildings).

1.1.2. The United States Air Force Museum (USAFM), 1100 Spaatz St, Wright-Patterson AFB OH 45433-7102, is the national museum of the Air Force.

1.1.2.1. The USAFM Director is responsible to the Secretary of the Air Force to fulfill the statu-tory responsibility for:

1.1.2.1.1. The preservation of Air Force material culture and heritage.

1.1.2.1.2. The professional management and conservation of the Air Force historical property collection.

1.1.2.1.3. The interpretation and presentation of Air Force history to the general public.

1.1.2.2. The USAFM Director represents the Air Force with other museums, both foreign and domestic.

1.1.2.3. Separate and distinct from the national museum responsibilities, the USAFM Director acts as the Director of the USAFHP, providing professional guidance and technical support to her-itage activities through the Major Commands (MAJCOMs).

1.1.2.4. The USAFM is assigned as a direct reporting unit (DRU) of Headquarters Air Force Materiel Command (AFMC) for logistics and administration.

1.1.3. Air Force Field Museums (AFFMs) are appropriated fund entities which are permanent heri-tage activities housed in a building or part thereof, specifically designed for the exclusive use of the museum, which are open to the military and civilian visitor at regularly scheduled hours and are in the care of a professional staff that performs curatorial functions, training, education and related historical duties, full-time, and meet the Air Force Field Museum certification requirements of this regulation.

See Figure 1.1.

1.1.4. Air Force Heritage Centers (AFHCs) are appropriated fund entities which are permanent heri-tage activities housed in a building or part thereof, which are open to the military and civilian visitor at regularly schedule hours, and are in the care of a Historic Property Custodian (HPC) and additional staff as designated, that performs limited curatorial functions, training, education and related histori-cal duties. See Figure 1.1.

1.1.5. Air Force Historical Holdings (AFHHs) are collections of historical property under Air Force control displayed in a trophy room, visitors center, hall of fame, exhibit area or other type of display

AFI84-103 27 OCTOBER 2004 7

not recognized by the Air Force as a field museum or a heritage center. The organizational com-mander appoints a Historical Property Custodian (HPC) to oversee the development, maintenance and accountability of historic property on display. See Figure 1.1.

1.1.6. Airparks display one or more Air Force-related historical aerospace vehicles (aircraft or mis-siles) and related support equipment on an Air Force installation. The items are on loan from the USAFM in the custody of an Air Force organization and are primarily displayed outdoors. The orga-nizational commander appoints a Historical Property Custodian (HPC) to oversee the development, maintenance and accountability of the aerospace vehicles on display. See Figure 1.1.

8 AFI84-103 27 OCTOBER 2004

Figure 1.1. Comparison of Field Heritage Activities.

1.2. USAFHP Board of Directors. On behalf of the Secretary of the Air Force (SAF), the USAFHP Board of Directors (Board) provides strategic policy guidance, operations direction and management control to the USAFM and USAFHP. The Board shapes, reflects and advocates the institutions’ values and goals.

Field Museums Heritage Centers

Historical Holdings

Airparks

Staffing The commander staffs with museum professionals and other staff as assigned

The commander staffs with an HPC and other staff as assigned

The commander staffs with an HPC and other staff as assigned

The commander staffs with an HPC and other staff as assigned

Displays of Historical Property

The activity may display both aerospace vehicles and other historic property

The activity may display both aerospace vehicles and other historic property

The activity may display historic property, excluding aerospace vehicles

The activity may display aerospace vehicles and related support equipment

Required Planning Documentation

The activity must have a Strategic Plan, including an Exhibit Master Plan, a Collection Plan, a Facilities Utilization Plan, and a Financial Plan.

The activity must have a Strategic Plan, including an Exhibit Master Plan, a Collection Plan, a Facilities Utilization Plan, and a Financial Plan.

The activity must have a Mission Statement and a Collections Policy.

The activity must have a Mission Statement and a Collections Policy.

Certification Requirements

The activity must meet the certification requirements in AFI 84-103

While the activity must comply with AFI 84-103, there is no certification process at this level.

While the activity must comply with AFI 84-103, there is no certification process at this level.

While the activity must comply with AFI 84-103, there is no certification process at this level.

Facility Requirements

The activity is located in a facility (or part of a facility) designed for the exclusive use of the activity. Aerospace vehicles may be located outside, though rare or fragile aircraft should be located inside the facility.

The activity may be co-located in a facility used for other purposes (such as an academic building or a headquarters).

Aerospace vehicles may be located outside, though rare or fragile aircraft should be located inside the facility.

The activity is located in a facility primarily used for other purposes (such as a visitors center, a hall of fame, or a headquarters)

The activity is primarily located outside, though rare or fragile aircraft should be located inside a facility.

AFI84-103 27 OCTOBER 2004 9

1.2.1. The Board will be chaired by the Air Force Assistant Vice Chief of Staff (HQ USAF/CVA).

1.2.2. The Board meetings will be facilitated by the Executive Secretary (HQ USAF/HO).

1.2.3. The Board will guide and assist the USAFHP Director in the accomplishment of the responsi-bilities outlined in 1.1.2.1. It shall consist of five, permanent Government employees and active duty Air Force personnel who exercise sole voting authority:

1.2.3.1. The Air Force Assistant Vice Chief of Staff (HQ USAF/CVA), Chair, representing the Chief of Staff.

1.2.3.2. The Air Force Historian (HQ USAF/HO), Executive Secretary.

1.2.3.3. The Administrative Assistant to the Secretary of the Air Force (SAF/AA).

1.2.3.4. Air Force Material Command (AFMC) senior leadership.

1.2.3.5. The USAFHP Director (USAFM/MU).

1.2.3.6. DELETED

1.2.3.7. DELETED

1.2.3.8. DELETED

1.2.4. The Board may consult an advisory group of retired Air Force, industry, or professional leaders as it deems necessary to provide expert advice, ideas and diverse opinions on matters pertinent and essential to the national museum and the USAFHP. These consultants serve in a non-voting capacity.

1.2.5. The USAFHP Board of Directors will meet at least annually at the call of HQ USAF/CVA.

They will report annually to the SAF the preservation and exhibition of the material culture of the U.S.

Air Force in compliance with 16 U.S.C. 431et seq. in accordance with the authority of the SAF under 10 U.S.C. 8013. The written report shall include the status and accomplishments of the USAFHP as well as recommended changes in response to identified shortfalls and factors limiting the success of the program. Additionally, the Board’s functions will be to:

1.2.5.1. Review progress on issues of concern to the national museum and the USAFHP.

1.2.5.2. Review progress on existing projects; advise and encourage new projects.

1.2.5.3. Assist in locating individuals and organizations that can contribute to the work of the national museum and the USAFHP.

1.2.5.4. Review current operating procedures and organizational structure; recommend new poli-cies or courses of action as needed relative to the operation of the national museum and the

USAFHP.

1.2.5.5. Review budget and funding levels and support for heritage activities; recommend funding requirements.

1.2.5.6. Consider other matters deemed appropriate by HQ USAF/CVA.

1.3. MAJCOM Activities. MAJCOM activities of the USAFHP generally operate under the oversight of the MAJCOM/HOs. At the base level, commanders appoint Historical Property Custodians (HPCs) to oversee the development, maintenance and accountability of the historical property on display.

10 AFI84-103 27 OCTOBER 2004

1.3.1. Major Command (MAJCOM) historians (HO) will act as their commands' functional manager within the USAFHP in coordination with USAFM, and will serve on command field museum over-sight committees.

1.4. Statutory Authority.

1.4.1. The USAFHP collection is part of the National Collection of the United States of America. The preservation for public use of historical objects of national significance for the inspiration and benefit of the people of the United States is governed by 16 USC 431-433 and 470, as amended.

1.4.2. The use of civilian volunteers in Air Force heritage activities is governed by 10 USC 1588.

1.4.3. The control and disposition of colors, standards and guidons of inactivated organizations of the Air Force is governed by 10 USC 9565.

1.4.4. The loan, donation or exchange of books, manuscripts, works of art, historical artifacts, draw-ings, plans, models and condemned or obsolete combat materiel is governed by 10 USC 2572, as amended.

1.5. Specific Responsibilities.

1.5.1. Secretary of the Air Force (SAF): The Secretary of the Air Force has the following statutory responsibilities:

1.5.1.1. The preservation of historic personal property (16 USC 431-433, et.al.).

1.5.1.2. Making the historical collection available for the inspiration and benefit of the people of the United States (16 USC 461-467).

1.5.1.3. Providing for the loan or exchange of historical property (10 USC 2572).

1.5.2. Chief of Staff (CSAF): The Chief of Staff, through USAF/CVA, redelegates responsibilities to perform these functions to appropriate Air Force organizations.

1.5.3. Assistant Vice Chief of Staff (HQ USAF/CVA): Chairs the USAFHP Advisory Board.

1.5.4. Headquarters USAF Installations and Logistics (HQ USAF/IL): Approves Exchanges valued at more than $10,000.

1.5.5. The Air Force Historian (HQ USAF/HO):

1.5.5.1. Under the guidance of the HQ USAF/CVA, sets policy and provides broad guidance on the USAFHP.

1.5.5.2. Provides technical and policy guidance to the USAFHP Director.

1.5.5.3. Selects, in coordination with HQ AFMC/CC, the USAFHP Director.

1.5.5.4. Provides communication between the Secretary of the Air Force, Air Staff and the

USAFHP.

1.5.5.5. Serves as Executive Secretary and facilitates Museum Advisory Board meetings.

1.5.6. The Commander of the Air Force Materiel Command (AFMC/CC):

1.5.6.1. Controls USAFM operations.

AFI84-103 27 OCTOBER 2004 11

1.5.6.2. Funds and staffs the USAFM and helps procure materials, equipment and facilities for its mission.

1.5.6.3. Selects, in coordination with HQ USAF/HO, the USAFHP Director.

1.5.6.4. Provides direct supervision of the USAFHP Director.

1.5.6.5. Exempts significant historical aerospace vehicles identified by the USAFHP Director from reclamation.

1.5.7. The Director of the USAF Museum and USAF Heritage Program:

1.5.7.1. Supervises the USAFM.

1.5.7.2. On behalf of the Secretary of the Air Force, discharges Air Force responsibilities con-cerning the loan, exchange, or donation of excess historical property (10 USC 2572). Identifies historical property and services to be obtained via exchange. Manages and oversees the acquisi-tion of exchange assets. Reviews all exchange proposals and authorizes the release of exchange packages to the Air Force Materiel Command Exchange Oversight Sub-Committee. Manages the USAF Civilian Museum Loan Program.

1.5.7.3. Exercises stewardship responsibility on behalf of the Secretary of the Air Force for all Air Force historical property.

1.5.7.4. Owns and ensures the control of all historical property, including identification, acquisi-tion, preservation, accessioning and cataloging, loan, transfer, exchange, and disposition.

1.5.7.5. Ensures maintenance and disposition of all records in accordance with AFMAN 37-139.

1.5.7.6. Designates as historical property significant contemporary and obsolete aerospace vehi-cles and other equipment or material relating to the history of the Air Force. Coordinates appropri-ate actions to acquire and preserve them.

1.5.7.7. Makes policy recommendations to HQ USAF/HO.

1.5.7.8. Provides the Secretary of the Air Force, Air Staff, HQ USAF/HO and MAJCOMs with professional expertise and advice on the material heritage of the Air Force.

1.5.7.9. Provides technical guidance and professional assistance to Air Force heritage activities, other government activities, educational institutions and private, nonprofit organizations that por-tray Air Force history in their museums and exhibits.

1.5.8. MAJCOM Commanders:

1.5.8.1. Assure adequate resources for and support of heritage activities within their commands.

1.5.8.2. Endorse the establishment or closing of heritage activities.

1.5.8.3. Ensure effective command oversight of historic property. Where appropriate, establish command heritage oversight committees, chaired by the MAJCOM/CVs, to monitor heritage activities within the command.

1.5.8.4. Provide command guidance as needed and use MAJCOM/HOs as the functional manag-ers for command USAFHP activities.

1.5.8.5. Use the command Inspector General (IG) as necessary to ensure command and unit activ-ities comply with this instruction.

12 AFI84-103 27 OCTOBER 2004

1.5.8.6. Ensure that subordinate units identify and report all items of possible historical value to the USAFHP Director. These include captured enemy equipment and other foreign material that may be of historical value.

1.5.8.7. Ensure that subordinate units submit the biennial Report of Historical Property (RCS:HAF-HO(A)8801) and report other property of potential historical significance in organiza-tions being inactivated.

1.5.8.8. Ensure that USAFHP activities under their control are used for education and training.

1.5.8.9. Provide required support to Historical Property Collection Teams (HPCTs) and help coordinate their activities with appropriate combatant commands.

1.5.9. MAJCOM Historians (MAJCOM/HOs):

1.5.9.1. Act as functional managers of command USAFHP activities.

1.5.9.2. Work with Historical Property Custodians (HPCs) to document significant aerospace vehicles and other equipment.

1.5.9.3. Coordinate supplements to this instruction with the USAFHP Director and HQ USAF/

HO.

1.5.9.4. Ensure maintenance and disposition of all records in accordance with AFMAN 37-139.

1.5.9.5. Provide advice to MAJCOM heritage activities on hiring of AFFM directors, curators and HPCs.

1.5.9.6. Act as liaison between USAFM and MAJCOM heritage activities.

1.5.10. Installation, Organization, and Unit Commanders:

1.5.10.1. Support heritage activities under their command with the resources necessary to satisfy the requirements of this instruction.

1.5.10.2. Include heritage activities in their annual unit budgets (financial plans) by type of activ-ity and expense element as prescribed in the MAJCOM budget call.

1.5.10.3. Sign initial and renewal Historical Property Agreements (HPAs).

1.5.10.4. Appoint Historical Property Custodians (HPCs) for AFHCs, AFHHs and airparks, in writing.

1.5.10.5. Process gifts of historical property according to this instruction and AFI 51-601.

1.5.10.6. Ensure private supporting organizations supporting heritage activities comply with this instruction and AFI 34-223.

1.5.10.7. Use the vice commander or second in command to supervise USAFHP activities on their installation.

1.5.10.8. Select AFFM directors and other AFFM staff members. The USAFHP Director may be consulted.

1.5.10.9. Locate, identify, secure and report, through the MAJCOM/HOs to the USAFHP Direc-tor, all historically significant items within their command, especially during war and military operations other than war (MOOTW).

AFI84-103 27 OCTOBER 2004 13

1.5.10.10. Ensure that USAFHP activities are used for education and training.

1.5.10.11. Support HPCTs.

1.5.11. Air Force Field Museum Directors:

1.5.11.1. Are the Historical Property Custodians (HPCs) for their AFFMs.

1.5.11.2. Control and care for all historical property placed in their custody by the USAFHP. This includes identification, collection, preservation, conservation, and accessioning and cataloging.

1.5.11.3. Communicate to USAFM through MAJCOM/HO on all but technical issues.

1.5.11.4. Account for historical property on loan to the AFFM by inventorying and certifying the listing biennially.

1.5.11.5. Comply with the HPA and its attachments.

1.5.11.6. Ensure maintenance and disposition of museum related records in accordance with

AFMAN 27-130.

1.5.11.7. Supervise and conduct field museum operations.

1.5.11.8. Develop and maintain a strategic plan for the management and control of historical property and meeting long-term goals and objects. The plan will be consistent with the field museum’s mission and scope of collections statements.

1.5.11.9. Prepare and submit an annual budget for inclusion in the installation financial plan.

1.5.11.10. Create interpretive exhibits using the field museum's collection, references and other sources to support the field museum's mission statement. Draw upon the knowledge of Air Force historians when performing research.

1.5.11.11. Develop appropriate education and training programs to support the mission.

1.5.11.12. Advise the commander on all matters pertaining to the field museum, such as identify-ing potential historical property.

1.5.11.13. Coordinate with MAJCOM/HO on all issues and keep MAJCOM/HOs informed of field museum activities.

1.5.11.14. Adhere to the standards of the museum profession. (See Attachment 7 for a selection of professional reading.)

1.5.12. AFHC, AFHH and Airpark Historical Property Custodians:

1.5.12.1. Must be a DoD civilian or active duty Air Force personnel. Air Force Field Historians should not be assigned as HPCs for airparks. Contract personnel may not serve as HPCs. If con-tractors are involved, the responsibility falls to the Air Force employee with oversight of the con-tractors.

1.5.12.2. Control and care for all historical property on loan to an AFHC, AFHH or airpark. Com-ply with the HPA and its attachments.

1.5.12.3. Account for the historical property on loan to the organization by conducting an inven-tory and certifying the listing biennially.

14 AFI84-103 27 OCTOBER 2004

1.5.12.4. Comply with maintenance and disposition of museum related records in accordance with AFMAN 37-139.

1.5.12.5. Serve as the organization's point of contact with the MAJCOM/HO. Communicate with USAFM through MAJCOM/HO on all issues.

1.5.12.6. Advise and assist the commander in complying with this instruction.

1.5.13. Historical Property Collection Teams (HPCT).

1.5.13.1. Refer to AFI 84-102, Historical Operations in Contingency and War, for guidance in this area.

1.5.14. Air Force Field Historians.

1.5.14.1. Field historians at wings, centers, direct reporting units (DRUs) and field operating agencies (FOAs) may not act as AFFM staff or HPCs for AFHCs and airparks. They may serve as HPCs for AFHHs. They may conduct research in support of field museums and historical hold-ings, assist with exhibit planning, and serve on oversight committees.

1.5.15. Air Force Personnel.

1.5.15.1. All Air Force active duty and civilian personnel are encouraged to identify and report historical property. Contact MAJCOM/HOs or USAFM with information and suggestions.

AFI84-103 27 OCTOBER 2004 15

Chapter 2

ESTABLISHING USAFHP ACTIVITIES

2.1. Application. Establishing a USAFHP activity conveys on current and future commanders an ongo-ing responsibility for resources. Consider these requirements in any application for a new USAFHP activ-ity. The application process has as its purpose promoting long range planning and instilling a clear understanding of the resources required to operate a USAFHP activity according to professional stan-dards.

2.2. Air Force Field Museums (AFFMs). Send requests to establish an AFFM through the MAJCOM/ HO to the MAJCOM/CV for approval. The USAFHP should be involved during the initial planning stages.

2.2.1. Proposals must include:

2.2.1.1. The name and installation of the field museum.

2.2.1.2. The mission statement, scope of collections statement, exhibit plan and scripts and fund-ing plan.

2.2.1.3. The nature and extent of interest or support that is pledged or that can be reasonably expected from nonmilitary agencies or organizations.

2.2.1.4. The type, size and location of the building or area to be used as a field museum. Include an evaluation of the environmental factors that could affect preservation of artifacts and aerospace objects. If an existing building is to be used, provide current interior and exterior photographs along with architectural concepts and costs of any changes.

2.2.1.5. A staffing plan (IAW AFMS 101B) with position descriptions of civilian and military staff, position authorization numbers for the professional GS-1015/1016 positions, the number and grades of all other persons detailed to perform field museum work, and the field museum's location within the organization.

2.2.1.6. The name, grade and position title of the person designated to supervise the field museum.

2.2.1.7. The average number of hours to be worked per day that personnel assigned or detailed to the field museum will work.

2.2.1.8. A detailed financial plan, by year, for the first 3 years of operation. Include all sources of financial support, both appropriated and from other sources.

2.2.1.9. Estimated date of the field museum's official opening.

2.2.1.10. Proposed field museum visiting hours and physical access (location).

2.2.1.11. Technical assistance needs from the USAFHP.

2.2.1.12. If a private supporting organization has been formed, copies of the articles of incorpora-tion, by-laws, IRS 501(c)(3) determination, current financial statement, and memorandums of understanding (MOU)(See Chapter 10).

16 AFI84-103 27 OCTOBER 2004

2.3. Air Force Heritage Centers (AFHCs). Send requests to establish an AFHC through the MAJ- COM/HO to the MAJCOM/CV for approval. The USAFHP should be involved during the initial planning stages.

2.3.1. Proposals must include:

2.3.1.1. The name and installation of the heritage center.

2.3.1.2. The mission statement, scope of collections statement, exhibit plan and scripts and fund-ing plan.

2.3.1.3. The heritage center's potential audience

2.3.1.4. The specific on-base location of the center. The type, size and location of the building or area to be used as a heritage center. Include an evaluation of the environmental factors that could affect preservation of artifacts and aerospace objects. If an existing building is to be used, provide current interior and exterior photographs along with architectural concepts and costs of any changes.

2.3.1.5. The name, grade and position title of the person designated as the Historical Property Custodian (HPC) of the heritage center, who will be responsible for the development, accountabil-ity and operation of the center.

2.3.1.6. A detailed financial plan, by year, for the first 3 years of operation. Include all sources of financial support, both appropriated and from other sources.

2.3.1.7. Estimated date of the center's official opening.

2.3.1.8. Proposed hours of operation.

2.3.1.9. Technical assistance needs from the USAFHP.

2.3.1.10. If a private supporting organization has been formed, copies of the articles of incorpora-tion, by-laws, IRS 501(c)(3) determination, current financial statement and memorandums of understanding (MOU)(See Chapter 10).

2.4. Air Force Historical Holdings (AFHHs). Requests to establish an AFHH originate with the orga-nizational commander, who is accountable to the USAFHP Director for USAF historical property on loan to the organization. Forward requests through the MAJCOM/HO to the MAJCOM/CV for approval.

2.4.1. In your requests, include:

2.4.1.1. The name of the installation and supporting organization.

2.4.1.2. A mission statement for the exhibit, scope of collection and funding sources.

2.4.1.3. The exhibit's potential audience.

2.4.1.4. The specific on-base location of the exhibit.

2.4.1.5. A letter from the parent installation or unit commander appointing the Historical Property Custodian. Include name, grade, position title, address, DSN telephone number, commercial tele-phone number and e-mail address.

AFI84-103 27 OCTOBER 2004 17

2.4.1.6. If a private supporting organization has been formed, copies of the articles of incorpora-tion, by-laws, IRS 501(c)(3) determination, current financial statement, license required under AFI 34-223 and MOUs (See Chapter 10).

2.5. Airparks. Requests to establish an airpark originate with the organizational commander, who is accountable to the USAFHP Director for USAF historical property on loan to the organization. Forward requests through the MAJCOM/HO to the MAJCOM/CV for approval.

2.5.1. In your requests, include:

2.5.1.1. The name of the installation and supporting organization.

2.5.1.2. A mission statement, scope of collections statement, site plan with proposed locations of aircraft, method of mounting, and security, sign texts and funding plan.

2.5.1.3. A list of the aerospace vehicles required, including written detailed justifications of his-torical aerospace vehicles desired for exhibit.

2.5.1.4. The specific on-base location of the airpark. Provide details on the size and location of the area to be used for the airpark and a site plan. Include an evaluation of the environmental factors that could affect preservation of aerospace vehicles. Provide current site photographs along with architectural concepts and costs.

2.5.1.5. A detailed financial plan (FINPLAN) for acquisition, development and maintenance by year, for the first 3 years of operation. Include all sources of financial support, both appropriated and from other sources. Include the park’s budget in the organization’s annual FINPLAN.

2.5.1.6. If a private supporting organization has been formed, copies of the articles of incorpora-tion, by-laws, IRS 501(c)(3) determination, current financial statement, license required under AFI 34-223 and MOUs (See Chapter 10).

2.5.1.7. A letter from the parent installation or unit commander appointing the Historical Property Custodian. Include name, grade, position title, address, DSN telephone number, commercial tele-phone number and e-mail address.

18 AFI84-103 27 OCTOBER 2004

Chapter 3

STAFFING USAFHP ACTIVITIES

3.1. Professional Qualities. Installation commanders must staff USAFHP activities to secure and pre-serve the artifacts and to provide a high level of professionalism and quality of operation. All civilian and military personnel with USAFHP duties, including volunteers, must adhere to the code of ethics in this instruction and demonstrated professional qualifications.

3.2. Air Force Field Museums (AFFMs). Installation commanders provide civilian positions for AFFMs.

3.2.1. Staff the field museum to meet its mission in accordance with AFMS 101B:

3.2.1.1. AFFM directors who are civilian employees occupying a professional museum position at a grade level appropriate to the field museum activity. The director performs the traditional duties of curator in the smaller field museums.

3.2.1.2. Civilian assistants employed full time on curatorial and other field museum-related mat-ters.

3.2.1.3. Civilian or military technicians to provide required maintenance and administrative sup-port.

3.2.2. Either the director or curatorial position must meet the requirements of the Office of Personnel Management standards for GS-1015 or GS-1016 series (museum professionals), as appropriate. If the Air Force authorizes both a director and a curatorial position, the curatorial position must be in the GS-1015 series, since this individual exercises primary responsibility for the stewardship of USAF historical property.

3.2.3. Commanders may assign military personnel to field museum duties, but not in positions requir-ing professional civilians.

3.2.4. The AFFM director:

3.2.4.1. Has direct and ready access to the commander or the person designated by the com-mander to supervise the field museum staff.

3.2.4.2. Has direct access to the president of the field museum foundation, field museum council or similar organization.

3.2.4.3. Has the authority to contact the USAF Museum through the MAJCOM/HO on profes-sional and technical matters.

3.2.4.4. Participates in all pertinent discussions of field museum matters with the commander or the supervising staff agency head.

3.2.4.5. As the professional adviser to the commander, is consulted on all matters relating to the professional operation of the field museum, including recommendations on field museum policy and on the acquisition, disposition or use of property in the collection.

3.2.4.6. Is an ex-officio member of any installation or organization historical committee or coun-cil. Is a non-voting member of private organizations associated with the field museum.

AFI84-103 27 OCTOBER 2004 19

3.2.5. The AFFM director and other field museum staff members must have a reasonable opportunity to advance their professional development through relevant conferences, seminars, workshops and other field museum training activities.

3.3. Air Force Heritage Centers (AFHCs).

3.3.1. Staff AFHCs in accordance with AFMS 101B. Staffing must meet a level that provides accountability and security to the artifacts and ensures that the AFHC effectively supports the organi-zational mission.

3.3.2. Adequate personnel (military, civilian or volunteer) must be present during operating hours.

They perform daily duties of security and housekeeping, interpret holdings for visitors or assist in emergencies.

3.3.3. Commanders may assign current civilian or military personnel to part time or additional duty with the AFHC, depending on its size, mission, and services. (See AFMS 101B.)

3.4. Air Force Historical Holdings (AFHHs).

3.4.1. Commanders appoint Historical Property Custodians (HPC) to ensure compliance with this instruction and with the HPA and to act as caretakers for these exhibits.

3.4.2. Commanders may assign current civilian or military personnel to part time or additional duty with the AFHH, depending on its size, mission and services. (See AFMS 101B.)

3.5. Airparks . Airparks may range from a single aircraft or missile to very large collections. Preserve them by conducting frequent technical and security inspections and maintaining them consistently.

3.5.1. The commander assigns a Historical Property Custodian (HPC) to all airparks to ensure com-pliance with this instruction and the HPA and its attachments and to oversee the activities of support-ing personnel and volunteers.

3.5.2. Military or civilian personnel, including volunteers, with appropriate experience may perform the special duty of preserving airpark aircraft with MAJCOM/HO approval.

3.5.3. Aerospace vehicles must be within the MAJCOM-approved scope of collections statement.

3.6. Authorizations. All permanent authorizations for heritage activities will be assigned to Functional Account Code (FAC) 101B, per AFMS 101B.

3.7. Volunteers.

3.7.1. Use of volunteers in the USAFHP, as governed by 10 U.S.C. 1588, is authorized for all heritage activities, and governed by DoD Instruction 1100.21, Voluntary Service in the Department of Defense.

3.7.2. If a volunteer program is established, the AFFM director will appoint or act as the volunteer program administrator.

3.7.3. The volunteer program administrator will develop position descriptions and target recruitment to locate qualified volunteers to perform duties in the heritage activity, 20 AFI84-103 27 OCTOBER 2004

3.7.4. Each prospective volunteer must complete an AF Form 3569, USAFHP Volunteer Application, prior to assuming any duties in the museum. Each volunteer must complete and sign a DD Form 2793, Volunteer Agreement for Appropriated Fund Activities or Nonappropriated Fund Instrumentalities acknowledging that their service is free.

3.7.5. The volunteer program administrator will select and assign qualified volunteers and conduct a timely volunteer orientation for each new volunteer. Orientation includes introduction of Museum policies, routine operating procedures, rules, performance standards, ethics, work plans and assign-ments.

3.7.6. Records will be kept on volunteer hours using AF Form 3570, USAF Museum System Volun-teer Data Card.

3.7.7. The status of volunteers while performing services is set forth in DoD Instruction 1100.21.

3.7.8. No compensation of any kind will be provided to volunteers. Volunteers may be reimbursed for legitimate operational expenses with prior approval by volunteer program administrator.

3.7.9. Establishment of a volunteer recognition program is encouraged.

3.7.10. Volunteers may be assigned to administrative and clerical jobs, or to facilitate the public by serving as tour guides, historical interpreters and receptionists at the discretion of the director and with supervision of qualified heritage activity staff.

3.7.11. Career-experienced volunteers may be assigned to perform exhibit, collection management and aerospace vehicle restoration duties under the direction and supervision of qualified heritage activity staff.

3.7.12. A volunteer may be involuntarily separated from the program for breech of policy, theft, or abuse of government property or privileges. Final approval of involuntary separation rest with the director.

3.7.13. USAFHP volunteers may also volunteer for private organizations, as long as volunteer duties are clearly defined and separated.

AFI84-103 27 OCTOBER 2004 21

Chapter 4

FUNDING USAFHP ACTIVITIES

4.1. Standards. Installation commanders fund their bases' USAFHP activities. Regardless of its size, the heritage activity must present itself in a professional manner and reflect credit on the Air Force. Careful planning in the mission and scope of collections statements will help commanders allocate funds to the collections they sponsor. MAJCOM/HOs may offer guidance in creating or revising the mission and scope of collections statements.

4.1.1. Commanders will include AFFM, AFHC, AFHH and Airpark funding in their annual unit bud-gets (financial plans) by type of activity and expense element as prescribed in the MAJCOM’s budget call. All permanent authorizations for heritage activities will be assigned to Functional Account Code (FAC) 101B, per AFMS 101B.

4.1.2. Field activities and private supporting organization will not spend funds to restore, display, or maintain any aircraft, missile, or artifact that is not accessioned as historical property. This also applies to any item on loan, unless the MAJCOM/HO gives written approval.

4.2. Air Force Field Museums (AFFMs). Commanders will support sponsored AFFMs. Required sup-port includes:

4.2.1. Providing and maintaining facilities and grounds.

4.2.2. Providing utilities, telephone service (including defense switched network [DSN] and Class A service) and local area network (LAN) connectivity.

4.2.3. Providing personal computers capable of supporting AFMATS software.

4.2.4. Preserving historical artifacts through measures such as adequate climate controls and field museum-unique supplies.

4.2.5. Providing display or exhibit cases, panels, field museum furniture, special lights, signage, stor-age cabinets, mannequins and other special furnishings and equipment.

4.2.6. Assisting with public affairs activities.

4.2.7. Ensuring the protection of grounds, building, historical collections and aircraft. This includes construction, installation of fire alarm or suppression systems and installation of intrusion detection systems (IDS).

4.2.8. Printing announcements, brochures and other field museum publications.

4.2.9. Hiring or assigning directors, curators and other field museum personnel IAW AFMS 101B.

4.2.10. Supporting travel in connection with field museum activities.

4.2.11. Transporting historical artifacts and related supplies and equipment.

4.2.12. Providing postal and administrative services.

4.2.13. Providing public parking.

4.2.14. Preparing aircraft display areas, including concrete pads, tie-downs, display stands, lighting and landscaping as needed.

22 AFI84-103 27 OCTOBER 2004

4.2.15. Providing technical assistance for the upkeep of aerospace vehicles on display.

4.2.16. Providing handicapped access features and accommodations.

4.2.17. Funding participation in off-base historical activities that support the base or field museum mission.

4.2.18. Funding technical and professional training for field museum personnel.

4.3. Air Force Heritage Centers (AFHCs). Commanders will support sponsored AFHCs. Required support includes:

4.3.1. Providing and maintaining facilities and grounds.

4.3.2. Providing utilities, telephone service (including defense switched network [DSN] and Class A service) and local area network (LAN) connectivity.

4.3.3. Providing personal computers capable of supporting AFMATS software.

4.3.4. Preserving historical artifacts through measures such as adequate climate controls and field museum-unique supplies.

4.3.5. Providing display or exhibit cases, panels, heritage center furniture, special lights, signage, storage cabinets, mannequins and other special furnishings and equipment.

4.3.6. Assisting with public affairs activities.

4.3.7. Ensuring the protection of grounds, building, historical collections and aircraft. This includes construction, installation of fire alarm or suppression systems and installation of intrusion detection systems (IDS).

4.3.8. Printing announcements, brochures and other heritage center publications.

4.3.9. Hiring or assigning heritage center personnel IAW AFMS 101B.

4.3.10. Supporting travel in connection with heritage center activities.

4.3.11. Transporting historical artifacts and related supplies and equipment.

4.3.12. Providing postal and administrative services.

4.3.13. Providing public parking.

4.3.14. Preparing aircraft display areas, including concrete pads, tie-downs, display stands, lighting and landscaping as needed.

4.3.15. Provide technical assistance to assist in the upkeep of aerospace vehicles on display.

4.3.16. Providing handicapped access features and accommodations.

4.3.17. Funding technical and professional training for heritage center personnel.

4.4. Air Force Historical Holdings (AFHHs). Commanders will support sponsored AFHHs. Required support includes:

4.4.1. Preserving historical artifacts through measures such as adequate climate controls and museum-unique supplies.

AFI84-103 27 OCTOBER 2004 23

4.4.2. Providing display or exhibit cases, panels, museum furniture, special lights, signage, manne-quins and other special furnishings and equipment.

4.4.3. Ensuring the protection of the historical collection. This includes construction, installation of fire alarm or suppression systems and installation of intrusion detection systems (IDS) if not already provided in the facility housing the display, and if necessary because of high value items or small arms weapons.

4.5. Airparks. Commanders will support sponsored Airparks. Required support includes:

4.5.1. Preparing and maintaining aircraft display areas, including concrete pads, tie-downs, display stands, lighting and landscaping as needed.

4.5.2. Provide technical assistance to assist in the upkeep of aerospace vehicles on display.

4.5.3. Accurately identifying and interpreting each vehicle with descriptive plaques.

4.5.4. Providing signage, security, supplies and equipment and public parking.

4.5.5. Funding conservation, preservation and maintenance.

4.5.6. Assigning civilian or military personnel additional duties to perform the above work.

4.6. Military Construction Program (MCP) Funds. In accordance with AFI 65-601, Volume 1, Bud-get Guidance and Procedures, MCP funds may be spent only at the USAFM, Wright-Patterson AFB OH.

24 AFI84-103 27 OCTOBER 2004

Chapter 5

RESTRUCTURING USAFHP ACTIVITIES

5.1. Rationale. Temporary closures may occur for several reasons, including natural disasters, loss of interest, contingency operations and professional deficiencies. In coordination with MAJCOM/CV, the USAFHP Director may recommend to HQ USAF/CVA to temporarily freeze loan accounts of a heritage activity until deficiencies are corrected (i.e., no historical property transactions will occur). In coordina-tion with HQ USAF/HO, the USAFHP Director may permanently close an activity if it fails to meet the minimum standards of this instruction.

5.2. Temporary Closures. The initiating authority coordinates all temporary closures with the MAJ- COM/CV and HQ USAF/HO. Send an informational copy to the USAFHP Director. Include:

5.2.1. Reasons for the temporary closing.

5.2.2. Estimated time the activity will remain closed.

5.2.3. Inventory at time of closure, certified by current staff.

5.2.4. Temporary location of the historical property, whether it meets the requirements for security and conservation and who oversees the historical property during the inactive period.

5.3. Permanent Closures. The Air Force considers any closure of more than 180 days permanent. The initiating authority coordinates all permanent closures with the MAJCOM/CV and HQ USAF/HO. Send an informational copy to the USAFHP Director.

5.3.1. Bring accessioning and cataloging up to date during this period and give a final inventory list to USAFM/MUC.

5.3.2. The HPC and representatives of MAJCOM/HO and USAFM/MUC must conduct a joint inven-tory before an organization officially closes the activity.

5.3.3. Resolve all property accountability issues before closing the activity.

5.3.4. The organization which sponsors the closing heritage activity bears all expenses for closure, including the joint inventory, packing, shipping, transportation, and travel.

5.3.5. The USAFHP Director provides instructions on disposing of the historical artifacts of the activ-ity being closed. Do not dispose of any artifacts until you receive these instructions.

5.3.6. The commander of the organization which sponsors the closing heritage activity appoints an accountable officer to receive disposition instructions and fund citations, and to coordinate the ship-ment of the historical artifacts. The commander furnishes the USAFHP Director with this person's name, title, address, phone and fax numbers, and position.

5.4. Restructuring AFFMs.

5.4.1. All restructuring actions initiated by the MAJCOM should be coordinated with all interested parties (i.e., USAFHP Director, installation commander, etc.).

5.4.2. Bring accessioning and cataloging up to date during this period and give a final inventory list to MAJCOM/HO. Resolve all property accountability issues.

AFI84-103 27 OCTOBER 2004 25

5.4.3. The installation commander must decide what level of heritage activity will remain, and develop an appropriate Strategic Plan as outlined in Attachment 2. This plan will assist in the devel-opment of the historical property disposition plan if needed.

5.4.4. The Director and representatives of MAJCOM/HO and USAFM must conduct a final joint inventory before an organization is officially restructured.

5.4.5. The organization sponsoring the restructuring heritage activity bears all expenses for restruc-turing, including restoring aerospace vehicles to the standards in Attachment 6, the joint inventory, packing, shipping, transportation, and travel.

5.4.6. The USAFHP Director, in coordination with the parent MAJCOM, provides instructions on disposing of the historical artifacts made excess by this action or for which stewardship can no longer be afforded. Do not dispose of any artifacts until you receive these instructions.

5.4.7. The commander of the organization sponsoring the restructuring heritage activity appoints, in writing, an HPC to be responsible for the historical property remaining on-site,…