Combined Final T-38 PPC Brief.pptx

T-38 Companion Trainer Program (CTP) Pre-Solicitation Conference Solicitation Number: FA4890-10-R-0008A 19 January 2011

Headquarters Air Combat Command

This Briefing is Classified:

UNCLASSIFIED

WELCOME

Ms. LaGail Crews Project Lead

HQ ACC AMIC/DRXA

Agenda Program Overview Mr. Stephen Brannen T-38 Program Manager

HQ ACC AMIC/PMAM

Request For Proposal (RFP) Overview Capt Jeremy Babb / Mr. Stephen Newport Contracting Officer / Senior Contract Manager

HQ ACC AMIC/PKCA

Question and Answer Session

PROGRAM OVERVIEW

Mr. Stephen Brannen T-38 Program Manager

HQ ACC AMIC/PMAM

Program Overview Contract Scope of Work Korean Lease-Return Aircraft Regeneration (15 acft) Approved Force Structure T-38 Site Locations Priced Optional Contract Line Item Numbers (CLINS) Summary of PWS Changes Since Draft PWS

5 OLs; total of 53 aircraft

T-38As = 49; T-38Cs = 4 (AFMC)

Flying Commitment ~ 13,600 hrs/11,115 sorties yr.

Engines – Installed (98 J85 Legacy) plus 20 spares PMP Installed 8 plus 3 spares

Aerospace Ground Equipment (AGE) – Total 318 Powered/Non-Powered (Holloman AFB)

No Munitions

By the time we release the final RFP we’ll know for sure but, here’s how things look overall…Big Picture

5 Operating locations

~ 53 - 56 plus aircraft…4 of those C-Models

~ 13,600 flying hours

- 124 J 85 Legacy engines, 104 installed, 20 spares

For AFMC (46 TG Holloman) 8 PMP engines plus 3 spares

318 pieces of powered and non-powered AGE

No munitions

Organizational Maintenance (Mx) is required at each OL

Intermediate Mx at Holloman AFB Centralized Repair Facility (CRF)

Transient Mx at Holloman and Whiteman AFBs

Provide contract maintenance support for:

46th Test Group (HAFB) T-38C aircraft (4) 82nd Target Squadron QF-4 drone program (HAFB) NASA (El Paso, TX) German Air Force (HAFB) US Army Air Operations (White Sands Missile Range)

Bottom-line we provide organizational and intermediate Mx to support the Companion Trainer Program

The Centralized Repair Facility or CRF is located at Holloman AFB, NM

Also provide transient maintenance at Holloman and Whiteman

And a limited aircraft maintenance support to Holloman tenants

I’ll go into more detail in upcoming slides

Aircraft Regeneration Korean Lease Return 15 Aircraft Requirements identified in PWS addendum #1 Acceptance Inspection IAW 00-20-1 225 Hourly Post Flight Inspection (HPO) 450 Hour Periodic (Minor PE) 900 Hour Periodic (1st Major) 1800 Hour Periodic (2nd Major) Numerous TCTOs / TCIs Dual Radio Modification Paint as required

FCF

70-Day timeline for regeneration (no-fault alibis)

The Centralized Repair Facility or CRF is located at Holloman AFB, NM

Also provide transient maintenance at Holloman and Whiteman

And a limited aircraft maintenance support to Holloman tenants

I’ll go into more detail in upcoming slides

Aircraft Regeneration Korean Lease Return 15 Aircraft All 15 aircraft regenerated at Holloman CRF Assign first 7 aircraft to Langley Assign next 8 to Tyndall Permanently transfer 2 T-38As from Beale to Tyndall Will utilize entire ACC T-38 fleet to ensure proper fleet phase time management

The Centralized Repair Facility or CRF is located at Holloman AFB, NM

Also provide transient maintenance at Holloman and Whiteman

And a limited aircraft maintenance support to Holloman tenants

I’ll go into more detail in upcoming slides

Approved Force Structure

The Centralized Repair Facility or CRF is located at Holloman AFB, NM

Also provide transient maintenance at Holloman and Whiteman

And a limited aircraft maintenance support to Holloman tenants

I’ll go into more detail in upcoming slides

Sites and Assigned Aircraft

*FY 12

* 1

WHITEMAN

HOLLOMAN

ACC - 35

AFMC - 4

BEALE

AFGSC - 14

LANGLEY

TYNDALL

# of Tyndall assigned depends on regeneration progress

Here are the CTP Operating Locations

- The Langley and Tyndall Ols are not operational yet…we are in the midst of establishing OLs at Langley and Tyndall. This work should be complete in FY 11.

Sites and Assigned Aircraft

*FY 13 - 16

* 1

WHITEMAN

HOLLOMAN

ACC - 35

AFMC - 4

BEALE

AFGSC - 14

LANGLEY

TYNDALL

Here are the CTP Operating Locations

- The Langley and Tyndall Ols are not operational yet…we are in the midst of establishing OLs at Langley and Tyndall. This work should be complete in FY 11.

Priced Options Five Priced Optional Contract Line Items (CLINS) Utilized to price probable force structure changes and option to extend contract #1: Increase the number of aircraft at Langley + 7 #2: Increase the number of aircraft at Tyndall + 3 #3: Increase the CRF capability with respect to the number of aircraft serviced + 10 #4: Establish an additional operating location at a location to be determined later #5: Extend the contract 6-months

The Centralized Repair Facility or CRF is located at Holloman AFB, NM

Also provide transient maintenance at Holloman and Whiteman

And a limited aircraft maintenance support to Holloman tenants

I’ll go into more detail in upcoming slides

Summary of PWS Changes

Aircraft Regeneration PWS addendum; project 7 aircraft Typo correction on projected flying hours (Section A, paragraph 1.6) LOX maintenance of 4 ea 50 Gal LOX servicing carts at Langley (Section A, paragraph 3.2.3) Clarified CRF (Section A, paragraph 3.3) and government provided support (Section C, paragraph 2.0) Calendar overhaul of Langley and Tyndall wheel assemblies at Holloman (Section A, paragraph 3.3.11) Correction on flying hour workload data in Appendix E (9 RW)

Summary of changes in Draft RFP, posted 16 Nov, from Draft PWS posted 14 July:

The Award Fee Plan and Performance Assessment Plan were finalized All appendices were updated to reflect current conditions Went through the PWS and stipulated between calendar or duty days as appropriate for the specific requriement Removed instructions from the PWS and instead included the instructions within the CDRL

Summary of PWS Changes (continued)

Require Functional System Administrator (FSA) at Holloman (Section A, paragraph 5.2.3) Secret security requirement for restricted area badge at Tyndall (Section A, paragraph 5.3.7) Performance of Service during Crisis Declared by the National Command Authority. See Section I of the contract. (Section D, paragraph 3.1)

Previous Verbiage:

6.3.1 Ship and receive equipment, when necessary to satisfy TO requirements, through Air Force transportation channels to maximum extent possible unless directed otherwise by specific program guidance. KEY commercial transportation deemed more cost effective

1.3.1 Major Nonconformance: A nonconformance that adversely impacts mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), cost. It also increases risk to the Government. An example of increasing risk would be significant number of recurring nonconformances, which is an indication of inadequate preventive measures/actions thus lowering the confidence of quality services to be provided on time and within costs. This increases operational risk to the Government. KEY (or has the potential to adversely impact)

RFP OVERVIEW

Capt Jeremy Babb Contracting Officer

HQ ACC AMIC/PKCA

RFP Overview Contract Type RFP Sections Major Milestones Review Industry Questions & Answers

Contract Type Firm Fixed Price/Award Fee with Cost Reimbursable line items RFP section overview:

Sections A – M: Uniform Contract Format Sections B, K, and L: Required information from offeror Section M: Evaluation factors

RFP Sections Section A, SF 33 Defense Priorities and Allocations System (DPAS) rated contract - DO A7 Block 12 – Proposals will be valid for 180 calendar days from the date for receipt of offers Blocks 12 – 15 - To be completed by offeror Price & Technical volumes due 17 Feb 11 Past Performance volume due 7 Feb 11

(continued) Section B Fixed Price Line Items - Price the various line items Cost Reimbursable Line Items - estimated “unit” prices established by the Government Handling rate is applied to the estimated unit amounts to equal the total price

Can we expand what we have here or at least speak to one conus price and one oconus price because this is a significant change both from our draft and how we have done business in the past…(steve)

RFP Sections (continued) Section B Transition Government’s intent is to provide at least 60 days for transition Award Fee pool has been established by the Government

(continued) Section E, Inspection and Acceptance FAR clauses for Inspection of Services ANSI/ISO/ASQ Q9001-2008: Quality Management Systems

(continued) Section F, Period of Performance RFP includes transition period, base year, and five option years

(continued) Section G, Contract Administration Data G-1: Invoicing Instructions WAWF combo documents with background documentation e-mailed to Government Cost reimbursable data to support Section H, Special Contract Requirements Transition Periodic Progress Meetings Technical Direction Award Fee

(continued) Section I, Contract Clauses Full text of those clauses incorporated by reference are available on-line at http://farsite.hill.af.mil/farsite.html Section J, Attachments Performance Work Statement (PWS) and Appendices DD Form 254 Service Contract Act Wage Determinations

CBA-2010-3764

CBA-2010-3766

CBA-2010-3765

(continued) Section K, Representations, Certifications and Other Statements of Offerors Fill-ins require completion by offeror Can complete on-line at http://orca.bpn.gov Section L, Instructions, Conditions, and Notices to the Offerors or Respondents L-1 -- Special Notice to Offerors L-3 -- Formal Communications L-4 – Submission of Proposals L-6 -- Proposal Preparation Instructions

- Copies/Page Limits/Submission dates

(continued) Section L, Instructions, Conditions, and Notices to the Offerors or Respondents (cont’d) L-8 -- Instructions for Vol. 1 - Mission Capability (Factor 1) Subfactor A: Program Management Subfactor B: Operations and Maintenance Subfactor C: Transition

L-9 -- Instructions for Vol. II - Past Performance (Factor 2) Submit summary per contract (max 2 page per contract) Submit Past Performance Information Sheet per reference Submit consent letters from subcontractors (if applicable)

(continued) Section L, Instructions, Conditions, and Notices to the Offerors or Respondents (cont’d) L-10 -- Instructions for Vol. III – Price (Factor 3) Submit proposed prices Supporting Price Backup Data Include completed SF33, acknowledge amendments, necessary fill-ins & certs for Sections C through K Description of any exceptions and deviations to RFP Identify cognizant Defense Contract Audit Agency and DCMA field offices that have oversight to offeror’s organization Provide copy of Disclosure Statement and identify Cost Accounting Standards compliance Small Business Subcontracting Plan (required for Large Business Primes Only)

(continued) Section M, Evaluation Factors Competitive best value source selection using AFFARS Mandatory Procedure (MP) 5313.3 dated March 2009 Government intends to award without discussions Only one offeror will be selected Offeror is required to meet all solicitation requirements (terms & conditions, certifications, evaluation factors) to be eligible for award

(continued) Section M, Evaluation Factors Mission Capability (Technical/Risk) Subfactor A: Program Management Subfactor B: Operations and Maintenance Subfactor C: Transition Past Performance Recency Relevancy Price Reasonableness (price analysis) Adequate Price competition is expected

(continued) Section M, Evaluation Factors Factor Weighting Mission Capability is the most important factor Past Performance is more important than Price Mission Capability is significantly more important than Past Performance and Price. Past Performance is more important than price. All evaluation factors other than cost or price, when combined, are significantly more important than Price. Price, while the least important factor, will contribute substantially to the source selection decision if all other factors are determined equal.

Mission Capability - Sub-Factor Weighting Program Management, Operations and Maintenance are equal in importance and are the most important subfactors Transition is the least important subfactor

Mission Capability Technical Subfactor A: Program Management Management and Integration - Sound management and organizational structure for all functional areas, detailing lines of authority, roles and responsibilities, teaming partners, and subcontractors, to provide successful management and execution Human Resources - Sufficiency of plan to attract and retain personnel, qualifications of key personnel Subfactor B: Operations and Maintenance Demonstrate sound procedures to meet or exceed requirements of the PWS

Technical Subfactor C: Transition Transition Plan – process to ensure continuity of mission support and contract performance Personnel and resources Open actions (work orders, repairs) Transfer of workload/stored items Management plan for continuity of support Effective plan to engage workforce union in bridge agreement

Risk Risk will be assessed at the subfactor level, and includes:

Potential for disruption of schedule Increased cost Degradation of performance Need for increased government oversight Likelihood of unsuccessful contract performance

Past Performance Past Performance Factor – Past Performance Confidence Assessment Group will determine:

Recency – 3 contract performance references within the last 3 years from solicitation issue date for prime & major/critical subs Relevancy – Provide operations and/or maintenance services or other multi-dimensional services similar to the size, scope and complexity of the program Range of performance areas (multiple sites/geographically-separate,) Type of service provided (skill sets/labor force) Contract type/dollar value Comparison with Mission Capability subfactors

Price The Contracting Officer will evaluate price for:

Reasonableness (price analysis) Adequate price competition is expected Comparison of the proposed prices Comparison with historical pricing May require field pricing support if inadequate competition obtained Proposed prices will be evaluated for consistency with various elements of the offeror’s Technical Proposal

Major Milestones

*Note: Dates are subject to change

QUESTION & ANSWER SESSION

Source Selection Sensitive – See FAR 3.104 image2.png image1.png