AFI84-103_Chapter_7-United_States_Air_Force_Heritage_Program.pdf

BY ORDER OF THE SECRETARY

OF THE AIR FORCE

AIR FORCE INSTRUCTION 84-103

22 MAY 2015

History

UNITED STATES AIR FORCE

HERITAGE PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-Publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication

OPR: NMUSAF/MU (Lt Gen John L.

Hudson, USAF Ret)

Supersedes: AFI84-103, 27 October 2004

Certified by: AF/HO

(Mr. Walter A. Grudzinskas)

Pages: 102

This Air Force Instruction (AFI) implements Air Force Policy Directive (AFPD) 84-1, Historical

Information, Property, and Art, 16 September 2005. It gives requirements for the management of historical property and related museum activities throughout the Air Force (AF). This publication applies to all military and civilian Air Force personnel, members of the Air Force

Reserve (AFRC) and Air National Guard (ANG). This instruction requires collecting and maintaining information protected by the Privacy Act of 1974, System of Records Notices

(SORN) F084 NMUSAF A, USAF Museum System Volunteer, and F084 NMUSAF B, Air Force

Museum Artifact Tracking System (AFMATS). Direct questions or comments on the contents of this instruction may be made through appropriate command channels to the National Museum of the United States Air Force (USAF), Management Support Division (NMUSAF/MU). Send recommended changes and conflicts between this and other publications, using AF Form 847, Recommendation for Change of Publication, to NMUSAF/MU with information copy to Air

Force History Office, AF/HO. This publication may be supplemented at any level, but all direct supplements are routed to the Office of Primary Responsibility (OPR) of this publication for coordination prior to certification and approval. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) Air Force

Manual (AFMAN) 33-363, Management of Records, and disposed of in accordance with Air

Force Records Disposition Schedule (RDS) located in the Air Force Records Information

Management System (AFRIMS). The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360, Publications and Forms Management, Table 1.1 for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain http://www.e-publishing.af.mil/

2 AFI84-103 22 MAY 2015

of command to the appropriate Tier waiver approval authority, or alternately, to the Publication

OPR for non-tiered compliance items.

SUMMARY OF CHANGES

This document is substantially revised throughout and should be completely reviewed. Major changes include: streamlining and clarification of guidance on managing historical property as well as substantial updates to the management of historical property with radioactive material and the management of munitions and firearms; eliminates use of a prescribed form; adds requirement for strategic planning; eliminates field museum certification; adds new guidance on public programs and outreach; adds requirement for background checks on volunteers at heritage activities; adds new guidance on security, safety, and resource protection at heritage activities;

updates and clarifies guidance on gift shops and other retail activities for private operations supporting heritage activities; adds new attachment on management of unit memorabilia; updates bibliography on museum operations.

Chapter 1—HERITAGE PROGRAM ACTIVITIES 6

1.1. Introduction

1.2. The United States Air Force Heritage Program (USAFHP)

Figure 1.1. Comparison of Heritage Activities

1.3. USAFHP Board of Directors

1.4. Statutory Authority

1.5. Specific Responsibilities

Chapter 2—ESTABLISHING USAFHP ACTIVITIES 14

2.1. Application

2.2. Air Force Field Museum (AFFM)

2.3. Air Force Heritage Center (AFHC)

2.4. Air Force Historical Holding (AFHH)

2.5. Airpark

Chapter 3—STAFFING USAFHP ACTIVITIES 17

3.1. Professional Qualities

3.2. National Museum of the United States Air Force (NMUSAF)

3.3. Air Force Field Museum (AFFM)

3.4. Air Force Heritage Center (AFHC)

3.5. Air Force Historical Holding (AFHH)

3.6. Airpark

3.7. Volunteers

AFI84-103 22 MAY 2015 3

Chapter 4—FUNDING USAFHP ACTIVITIES 21

4.1. Standards

4.2. Funding Support

4.3. Appropriated Funds for New Construction

Chapter 5—RESTRUCTURE OR CLOSURE OF USAFHP ACTIVITIES 23

5.1. Rationale

5.2. Temporary Closures

5.3. Permanent Closures

5.4. Restructuring USAFHP activities

5.5. Upgrading a Heritage Activity

5.6. Base Realignment and Closure (BRAC)

Chapter 6—MANAGING USAFHP PROPERTY 27

6.1. Scope

6.2. Categories of USAFHP Property

6.3. Acquiring Historical Property

6.4. Requesting Existing Historical Property from NMUSAF

6.5. Requesting Aerospace Vehicles

6.6. Donations

6.7. Additional Sources

6.8. Loan Conditions

6.9. Accountability Records

6.10. Inventory Reporting and Control

6.11. Change in Historical Property Custodian

6.12. Lost and Damaged Historical Property

6.13. Movement

6.14. Managing Restoration Support Items (RSI) Management

6.15. Aircraft Parts Removals

6.16. Disposing of Historical Property

6.17. Archaeological Materials

6.18. National Register of Historic Places

Chapter 7—CONSERVATION AND DISPLAY STANDARDS 46

7.1. Conserving Artifacts

4 AFI84-103 22 MAY 2015

7.2. Handling and Displaying Artifacts

7.3. Restoration and Maintenance of Aerospace Vehicles and Support Equipment

7.4. Designing Exhibits

Chapter 8—SECURITY, SAFETY, AND RESOURCE PROTECTION 52

8.1. Securing Property

8.2. Safety

8.3. Resource Protection

8.4. Security Lighting

Chapter 9—RADIATION SAFETY 55

9.1. Program Direction

9.2. Responsibility

9.3. Personnel Dose Levels

9.4. Radiation Screens

Figure 9.1. Radiation Screening Checklist

9.5. Radiation Surveys

9.6. Storage

9.7. Controls

9.8. Permitting/Licensing

9.9. Accountability Records for Radioactive Items

9.10. Response Procedures and Reporting

9.11. Shipment

9.12. Disposal

9.13. Loan to Civilian Organizations

Chapter 10—PRIVATE ORGANIZATIONS 61

10.1. Purpose

10.2. PO Requirements

10.3. Ethics and Conflicts of Interest

10.4. Authorized Activities

10.5. Prohibited Activities

10.6. Division of Responsibilities

10.7. Gift Shop and Other Retail Operations

Figure 10.1. Sample MOU between the Supporting Commander and Private Organization

AFI84-103 22 MAY 2015 5

Figure 10.2. Sample MOU between the USAF Heritage Activity and Private Organization

Chapter 11—MUNITIONS AND FIREARMS 68

11.1. Introduction

11.2. Munitions

11.3. Firearms

11.4. Access to Controlled Area

11.5. Firearms in Storage

11.6. Firearms Inventory Requirements

11.7. Department of Defense Small Arms Serialization Program (DODSASP)

11.8. Facilities

11.9. Additional Resources

Chapter 12—USAF CIVILIAN LOAN PROGRAMS 73

12.1. Purpose and Authority

12.2. Qualification Requirements and Application

12.3. Availability and Condition of Property

12.4. Static Display Program

12.5. Civilian Museum Loan Program

12.6. Responsibilities and Care Requirements

Chapter 13—PROGRAMS AND OUTREACH 76

13.1. Introduction

13.2. Programming

13.3. Publications

13.4. Websites

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 78

Attachment 2—STRATEGIC PLANNING 83

Attachment 3—USAFHP ETHICS STATEMENT 87

Attachment 4—EXHIBIT REQUIREMENTS 89

Attachment 5—COMPLETING RADIATION SURVEY AND PERFORMING SWIPE

SAMPLES 94

Attachment 6—UNIT MEMORABILIA 98

Attachment 7—SELECTED BIBLIOGRAPHY ON MUSEUM OPERATIONS 100

6 AFI84-103 22 MAY 2015

Chapter 1

HERITAGE PROGRAM ACTIVITIES

1.1. Introduction. The United States Air Force is fully committed to the preservation of its history, heritage and traditions. The USAF meets this commitment through a well-conceived and carefully managed heritage program.

1.1.1. A heritage activity is any individual museum, heritage center, airpark, or holding where Air Force heritage is preserved and presented. As such, heritage activities form a core part of the infrastructure to recruit, train and sustain the force. They provide education, training and information in the history, heritage, and culture of the armed forces to both military personnel and the public. They provide an essential tool in promoting the esprit de corps required to support the performance of military units. As such, they promote the readiness of the armed forces.

1.1.2. Air Force heritage provides a means of engaging with the cumulative history of the

USAF. By recounting events and people through material culture, Air Force heritage enables our nation’s military personnel and civilian population to understand better the current problems and concerns.

Air Force heritage supports operational and technical needs as well as professional development of personnel, promotes the morale of Air Force personnel, and promotes pride in the Air Force. Stewardship of historical data and items fulfills our statutory responsibilities, informs and educates Air Force personnel and the public on the mission, roles, and functions of the USAF and its contribution to the nation.

1.1.3. An objective of this commitment is to preserve the history of the USAF in a way that produces benefits of significant value to the Air Force and the Nation. Thus, the objectives of the USAF Heritage Program are to:

1.1.3.1. Preserve and protect the history, heritage, and culture of the USAF, its commands, installations, and people through collections, displays, and exhibits that capture historic events, technological development, individuals, and materials.

1.1.3.2. Inspire, motivate, and educate America’s youth towards the USAF and Science, Technology, Engineering, and Mathematics (STEM).

1.1.3.3. Interpret and present to the public the USAF’s history, heritage, and culture – keeping its story visible, accessible, and alive – and creating a better understanding on which to base future perceptions and support of USAF programs.

Archeologist Leland Ferguson defines material culture as all "the things that people leave behind....all of the things people make from the physical world--farm tools, ceramics, houses, furniture, toys, buttons, roads, cities." Noted American Studies scholar, Thomas Schlereth, defines material culture studies as “…the study through artifacts (and other pertinent historical evidence) of belief systems – the values, ideas, attitudes, and assumptions – of a particular community or society, usually across time. The common assumption underlying material culture research is that objects made or modified by humans, consciously or unconsciously, directly or indirectly, reflect the belief patterns of individuals who made, commissioned, purchased, or used, and, by extension, the belief patterns of the larger society of which they are a part.”

AFI84-103 22 MAY 2015 7

1.1.3.4. Provide a resource to educate and train USAF members in the historical and technological background of their profession. Motivate USAF members towards increased pride in their profession which, in turn, increases their professional performance, career incentive, and retention. Generate a sense of pride in USAF veterans, who return to see and reflect on their service.

1.2. The United States Air Force Heritage Program (USAFHP). The USAFHP is a function of the Air Force History and Museums Program (AFHMP) and comprises the National Museum of the United States Air Force (NMUSAF) and Air Force field museums (AFFMs), Air Force heritage centers (AFHCs), Air Force historical holdings (AFHHs), and airparks, referred to as heritage activities. The USAFHP acquires, cares for and manages all Air Force historical property. It operates under the policy and guidance of the Director, Air Force History and

Museums (AF/HO) located in Washington, D.C.

1.2.1. The NMUSAF is located at Wright-Patterson AFB, OH and is assigned as a direct reporting unit (DRU) of Headquarters (HQ) Air Force Materiel Command (AFMC) for logistics and administration. It is delegated by the Secretary of the Air Force (SECAF) to be the service-level authority on the stewardship and accountability of USAFHP property and to provide the broadest interpretation and presentation of USAF history and heritage.

NMUSAF is obligated to ensure that heritage activities are meeting stewardship and accountability requirements for the historical property in their custody. As such, it may periodically be required to evaluate heritage activities and advise supporting commanders and Major Command History Offices (MAJCOM/HOs) on the acceptable levels of professional museum standards and practices. NMUSAF provides USAFHP leadership opportunities to identify and intervene to correct potential problem areas before they negatively impact an artifact.

1.2.2. Air Force field museums are appropriated fund entities that showcase a specific aspect of Air Force operations or functions. They are authorized to display artifacts, which includes aerospace vehicles. AFFMs are housed in a building, or part thereof, specifically designated for the exclusive use of the museum. They are open to military and civilian visitors at regularly scheduled hours. AFFMs are staffed by professional museum curators and specialists who perform curatorial functions, training, education, and related historical duties, full-time (see Figure 1.1, Chapters 3 and 6).

1.2.3. Air Force heritage centers are appropriated fund entities that showcase the history and missions performed at that particular wing, function, or geographic location. They are authorized to display artifacts, which includes aerospace vehicles. AFHCs are housed in a building, or part thereof, specifically designated for the exclusive use of the heritage center.

They are open to military and civilian visitors at regularly scheduled hours. Although professionally trained staff is recommended, AFHCs can be managed by a Historical

Property Custodian (HPC) and additional staff as determined by the supporting commander.

This staff performs limited curatorial functions, training, education and related historical duties. AFHCs are typically smaller in scope and collection than AFFMs (see Figure 1.1, Chapters 3 and 6).

1.2.4. Air Force historical holdings are collections of historical property under Air Force control displayed in a trophy room, visitors’ center, hall of fame, hallway exhibit, or other type of display not recognized by the Air Force as a field museum or a heritage center.

8 AFI84-103 22 MAY 2015

AFHHs are authorized to display artifacts, which includes aerospace vehicles, and could range in size from a few items in one display case, to hundreds of items displayed throughout a facility (e.g. the USAF Academy). An HPC oversees the maintenance and accountability of historical property on display (see Figure 1.1, Chapters 3 and 6).

1.2.5. Airparks display one or more Air Force-related historical aerospace vehicles (aircraft or missile) and related support equipment on an Air Force installation. Airparks may range in size from a single aerospace vehicle (e.g. a “gate guard” near an installation entrance gate) to multiple vehicles displayed together in a designated area. An on-site HPC oversees the accountability and maintenance of the aerospace vehicles on display (see Figure 1.1, Chapters 3 and 6).

Figure 1.1. Comparison of Heritage Activities

1.3. USAFHP Board of Directors. On behalf of the SECAF, the USAFHP Board of Directors

(Board) provides strategic policy guidance, operational direction and management control to the

USAFHP. The Board shapes, reflects and advocates the USAFHP’s values and goals. Board actions are governed by a charter and by-laws voted upon and updated as needed but at a minimum biennially.

1.4. Statutory Authority.

1.4.1. The USAFHP collection is part of the National Historical Collection of the United

States of America. The preservation for public use of historical objects of national significance for the inspiration and benefit of the people of the United States is governed by

Title 16 United States Code (USC), Sections (§§)431-433 and 470, as amended.

Commanders who acquire, possess or accept historical property obligate the USAF under 16

USC §469-470, et. seq., the National Historic Preservation Act, to preserve and interpret the historical property in the interest of history, the Air Force and the American people.

1.4.2. The use of civilian volunteers in Air Force heritage activities is governed by 10 USC

§1588.

1.4.3. The control and disposition of colors, standards, and guidons of inactivated organizations of the USAF is governed by 10 USC §9565.

AFI84-103 22 MAY 2015 9

1.4.4. The loan, donation or exchange of books, manuscripts, works of art, historical artifacts, drawings, plans, models, and condemned or obsolete combat materiel is governed by 10 USC §2572, as amended.

1.5. Specific Responsibilities.

1.5.1. As part of statutory responsibilities, the SECAF will:

1.5.1.1. Ensure the preservation of historical personal property (16 USC §431-433, et.al.).

1.5.1.2. Make the historical collection available for the inspiration and benefit of the people of the United States (16 USC §461-467).

1.5.1.3. Provide for the loan or exchange of historical property (10 USC §2572).

1.5.2. Air Force Assistant Vice Chief of Staff (AF/CVA) will chair the USAFHP Board.

1.5.3. Air Force Logistics (AF/A4) will:

1.5.3.1. Approve exchanges of items, goods and services for NMUSAF valued at more than $100,000.

1.5.3.2. Delegate authority to approve museum property exchanges for NMUSAF valued at less than $100,000 to the AFMC Vice Commander (AFMC/CV).

1.5.4. The Director, AF/HO will:

1.5.4.1. Provide strategic vision, policy, and overall guidance for USAFHP.

1.5.4.2. Provide communication and coordination between the SECAF, Air Staff, the

USAFHP and the NMUSAF.

1.5.4.3. Serve as Executive Secretary and facilitate USAFHP Board meetings.

1.5.4.4. Provide oversight and management of career development, education and training of USAFHP personnel.

1.5.5. Commander, Air Force Materiel Command (AFMC/CC) will:

1.5.5.1. Control NMUSAF operations. Fund and staff the NMUSAF and help procure materials, equipment and facilities for its mission.

1.5.5.2. Exempt from reclamation significant historical aerospace vehicles identified by the NMUSAF.

1.5.6. The Director, NMUSAF will:

1.5.6.1. Supervise the NMUSAF.

1.5.6.2. Exercise stewardship responsibility on behalf of the SECAF for all Air Force historical property.

1.5.6.3. Exercise the control and accountability of all historical property, including identification, acquisition, preservation, accessioning, and cataloging.

1.5.6.4. Discharge Air Force responsibilities concerning the loan, exchange, or donation of historical property to non-federal entities (10 USC §2572). Identify historical property

10 AFI84-103 22 MAY 2015

and services to be obtained via exchange. Manage the USAF Exchange Program, the

Civilian Museum Loan Program, and the Static Display Loan Program.

1.5.6.5. Interpret and present Air Force history, heritage, and culture.

1.5.6.6. Designate as historical property contemporary and obsolete aerospace vehicles and other equipment or material relating to the history of the Air Force. Coordinate appropriate actions to acquire and preserve these items.

1.5.6.7. Make recommendations to AF/HO and advise on USAFHP strategic planning.

1.5.6.8. Provide the SECAF, Air Staff, AF/HO, and MAJCOMs with professional expertise and advice on the material culture and heritage of the Air Force.

1.5.6.9. Provide technical guidance and professional assistance to Air Force heritage activities, other government activities, educational institutions and private, nonprofit organizations that portray Air Force history in their museums and exhibits.

1.5.6.10. In coordination with AF/HO, prepare plans for the collection and disposition of historical property during and after contingency or humanitarian operations.

1.5.7. MAJCOM, DRU, and Forward Operating Agency (FOA) Commanders will:

1.5.7.1. Assure adequate resourcing of heritage activities within their command to meet the statutory requirements outlined in this AFI. (T-1).

1.5.7.2. Ensure effective command oversight of historic property and heritage activities.

Where appropriate, establish a command heritage oversight committee, chaired by

MAJCOM Vice Commander (MAJCOM/CV), FOA or DRU senior leadership, to monitor heritage activities within the command including the activities of private supporting organizations and their compliance with required Memorandums of

Agreement (MOAs) and Memorandums of Understanding (MOUs). (T-1).

1.5.7.3. Use command, FOA, or DRU HO as the functional manager for USAFHP activities. (T-1).

1.5.7.4. Use the Inspector General (IG) process to ensure compliance with this instruction. (T-1).

1.5.7.5. Ensure that heritage activities are used to achieve the objectives of the USAFHP.

(T-1).

1.5.8. MAJCOM Historian (MAJCOM/HO) will:

1.5.8.1. Serve as the principal advisor to commanders for all matters relating to USAFHP activities. This authority may be delegated to command curators where applicable.

1.5.8.2. Ensure that subordinate units identify and report all items of potential historical value to the NMUSAF. This includes captured enemy equipment and other foreign material that may be of historical value through the MAJCOM/HO to the NMUSAF.

1.5.8.3. Ensure that heritage activities comply with mandatory reporting requirements.

This includes but is not limited to the Historical Property Agreement (HPA), attachments and the required five year loan renewal process.

AFI84-103 22 MAY 2015 11

1.5.8.4. Approve strategic plans for each MAJCOM heritage activity not less than biennially (see Attachment 2).

1.5.8.5. Conduct compliance inspections, in accordance with AFI 90-201, The Air Force

Inspection System, at subordinate heritage activities.

1.5.8.6. Coordinate with supporting commanders on any expansion, relocation, restructuring, or closure of MAJCOM heritage activities.

1.5.8.7. Serve as liaison between AF/HO, NMUSAF and subordinate unit heritage activities on all heritage program matters.

1.5.8.8. Encourage heritage activity staffs and HPCs to pursue appropriate training and professional development opportunities.

1.5.9. Supporting Commanders will:

1.5.9.1. Support heritage activities under their command with the resources necessary to satisfy the requirements of this instruction. (T-1).

1.5.9.2. Sign HPAs certifying unit compliance. (T-1)

1.5.9.3. Appoint primary and alternate HPCs to manage each heritage activity on/in their installation, organization, or unit, in writing, and ensure replacement is appointed prior to current HPC departure. (T-1). In the case of heritage centers and AFFMs, staff will serve as the HPC (see Chapter 3 and paragraph 6.11). (T-1)

1.5.9.4. Process gifts of historical property according to this instruction and AFI 51-601, Gifts to the Department of the Air Force (see paragraph 6.6). (T-1)

1.5.9.5. Ensure private organizations that support heritage activities comply with this instruction and AFI 34-223, Private Organizations (PO) Program (see Chapter 10). (T-

1)

1.5.9.6. Encourage units in their command to locate, identify, secure and report, through the MAJCOM/HOs to NMUSAF, items of possible historic value, including during war and military operations other than war (MOOTW).

1.5.9.7. Ensure that heritage activities are used to achieve the objectives of the USAFHP.

(T-1)

1.5.9.8. Endorse individual strategic plans for all USAFHP heritage activities under their control not less than biennially, and forward to MAJCOM/HO (see Attachment 2). (T-2)

1.5.9.9. Coordinate with MAJCOM/HO on proposed establishment, expansion, relocation, restructuring, or closure of heritage activities.

1.5.10. Air Force Field Museum Directors will:

1.5.10.1. Supervise and conduct field museum operations. (T-1)

1.5.10.2. Account for the historical property on loan to the AFFM by conducting thorough wall-to-wall inventories every five years in accordance with HPA and attachments and more often as circumstances dictate. (T-1)

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1.5.10.3. Develop and maintain procedures to ensure the control and care for all historical property placed in their custody by the USAFHP. (T-1). This includes identification, collection, preservation, conservation, accessioning, and cataloging.

1.5.10.4. Develop and maintain a comprehensive strategic plan for the management of the field museum (see Attachment 2). (T-1). The AF Field Museum Director will review strategic plans, update as necessary, and submit biennially for review and coordination to supporting commander and MAJCOM/HO for approval. (T-2)

1.5.10.5. Prepare and submit an annual budget for inclusion in the installation financial plan. (T-3)

1.5.10.6. Create interpretive exhibits in support of the field museum's mission statement.

(T-1)

1.5.10.7. Develop appropriate education and training programs to support the mission.

(T-3)

1.5.10.8. Report directly to the command section (commander, vice commander, or director of staff). (T-1)

1.5.10.9. Advise and inform the commander on all matters pertaining to the field museum.

(T-3)

1.5.10.10. Establish and maintain access to the president of any private organization, council, or similar entity supporting the AFFM and serve as a non-voting member of their governing board(s). (T-3)

1.5.10.11. Maintain visitation records based upon actual counts. (T-1)

1.5.10.12. Keep MAJCOM/HO informed of field museum activities. (T-2)

1.5.10.13. Adhere to the ethics of the museum profession (see Attachment 3). (T-0).

1.5.11. AFHC, AFHH and Airpark HPCs will:

1.5.11.1. Control and care for all historical property on loan to an AFHC, AFHH, or airpark. (T-1). Account for the historical property on loan to the heritage activity by conducting comprehensive wall-to-wall inventories every five years in accordance with

HPA and attachments and as circumstances dictate. (T-1)

1.5.11.2. Serve as the organization's point of contact with the MAJCOM/HO or

DRU/FOA senior leadership. (T-3)

1.5.11.3. Advise and assist the commander in complying with this instruction.

1.5.11.4. Develop and maintain a strategic plan for the management of the AFHC, AFHH, or airpark (see Attachment 2). (T-1). AFHC, AFHH, and Airpark HPCs will review strategic plans, update as necessary, and submit biennially for review and coordination to supporting commander and MAJCOM/HO for approval. (T-2)

1.5.11.5. Adhere to the ethics of the museum profession (see Attachment 3). (T-0).

1.5.12. Air Force Field Historians. Historians at wings, centers, DRUs, and FOAs may not serve as AFFM staff or HPCs for AFHCs and airparks. Historians may serve as HPCs for

AFHHs without aerospace vehicles. They may conduct research in support of heritage

AFI84-103 22 MAY 2015 13

activities (e.g. Color, Markings, and Insignia packages), assist with exhibit planning, and serve on oversight committees.

1.5.13. Air Force Personnel. All Air Force military and civilian personnel are encouraged to identify and report items of potential historical value. Contact MAJCOM/HOs or NMUSAF with information and suggestions.

1.5.14. Joint Basing.

1.5.14.1. Air Force organizations on joint bases are responsible for the care, maintenance, and accountability of all historical property on loan to them in accordance with this instruction. The care, maintenance, and accountability for other services’ historical property (e.g. Army, Navy) at joint bases is the responsibility of those services and the organizations to which the property belongs in accordance with applicable department and service specific regulations, instructions, etc.

1.5.14.2. An HPC, appointed by the senior Air Force officer of the unit to which the items are on loan, serves as the primary point of contact for matters relating to Air Force historical property on loan to Air Force organizations at joint bases (see Chapter 3 and paragraph 1.5.12).

1.5.14.3. The joint base’s host, lead, or supporting service has primary responsibility for real property and installations management functions that may affect Air Force historical property in accordance with existing MOAs (e.g. snow removal, grass cutting, other grounds or building maintenance issues). Individual Air Force organizations are responsible for coordinating with the host, lead, or supporting service on any design, construction, and/or maintenance of real property components to ensure the safe and proper display of historical property (e.g. cement pads or pylons for static display aircraft, facilities for museums, heritage centers or historical holdings). Where the Air Force is the lead service, the Air Force organizations must specify via MOA individual service real property and installations management functions required to support this AFI with the supporting commander of the heritage activity host wing. (T-2)

14 AFI84-103 22 MAY 2015

Chapter 2

ESTABLISHING USAFHP ACTIVITIES

2.1. Application. Establishing an USAFHP activity obligates current and future commanders with an ongoing responsibility for resources. The application process has as its purpose promoting long range planning and instilling a clear understanding of the resources required to operate a USAFHP activity according to professional museum standards.

2.2. Air Force Field Museum (AFFM). Supporting commanders submit requests to establish an AFFM through the MAJCOM/HO, MAJCOM/CC, and NMUSAF to AF/HO for approval.

DRUs and FOAs submit requests through NMUSAF to AF/HO. Requests will include:

2.2.1. The AFFM’s name and the installation at which it should be located.

2.2.2. The AFFM’s mission statement.

2.2.3. The AFFM’s scope of collection statement.

2.2.4. A comprehensive strategic plan for the management of the AFFM (see Attachment

2).

2.2.5. The nature and extent of interest or support that is pledged or that can be reasonably expected from non-military agencies or organizations.

2.2.6. The type, size, suitability and location of the building or area that is proposed to house the AFFM (should be on installation property). Include an evaluation of the environmental factors that could affect preservation of artifacts (e.g. temperature and humidity, light exposure, vermin control). If an existing building is proposed, provide current interior and exterior photographs along with architectural concepts and costs of any proposed renovations to include intrusion detection system (IDS), climate controls, additional security, and lighting requirements.

2.2.7. A staffing plan to include the proposed number, grade(s), and position descriptions of civilian and military staff, position authorization numbers for the professional GS-1015/1016 positions, the number and grades of other persons to perform AFFM work, and an organizational chart reflecting the AFFM's location within the parent organization.

2.2.8. The point of contact (POC) on the supporting commander’s staff designated to supervise the AFFM.

2.2.9. Estimated date of the AFFM's official opening.

2.2.10. Proposed hours of operation and public access.

2.2.11. If a private supporting organization has been formed, copies of the articles of incorporation, by-laws, Internal Revenue Service (IRS) determination under the provisions of

IRS Code 501(c)(3), current financial statement, and MOUs (see Chapter 10).

2.3. Air Force Heritage Center (AFHC). Supporting commanders send requests to establish an AFHC through the MAJCOM/HO, MAJCOM/CC and NMUSAF to AF/HO for approval.

DRUs and FOAs submit requests through NMUSAF to AF/HO. Requests will include:

2.3.1. The AFHC’s name and the installation at which it is located.

AFI84-103 22 MAY 2015 15

2.3.2. The AFHC’s mission statement.

2.3.3. The AFHC’s scope of collection statement.

2.3.4. A comprehensive strategic plan for the management of the AFHC (see Attachment

2).

2.3.5. The AFHC’s potential audience.

2.3.6. The proposed location of the AFHC (should be on installation property). Include specific details about the type, size, suitability, and location of the building or area to be used as the heritage center. Include an evaluation of the environmental factors that could affect preservation of artifacts (e.g. temperature and humidity, light exposure, vermin control). If an existing building is to be used, provide current interior and exterior photographs along with architectural concepts and costs of any renovations.

2.3.7. A staffing plan to include position descriptions of civilian and military staff, and name, grade and position title of the person designated as the HPC of the AFHC, who is responsible for the development, accountability, and operation of the center.

2.3.8. Estimated date of the AFHC's official opening.

2.3.9. Proposed hours of operation and public access.

2.3.10. If a private supporting organization has been formed, copies of the articles of incorporation, by-laws, IRS 501(c)(3) determination, current financial statement and MOUs

(see Chapter 10).

2.4. Air Force Historical Holding (AFHH). Supporting commanders send requests to establish an AFHH to the MAJCOM/HO for approval in coordination with the NMUSAF and

AF/HO. DRUs and FOAs submit requests through NMUSAF to AF/HO for approval. Requests will include:

2.4.1. The organization and installation at which the AFHH is located.

2.4.2. The AFHH’s mission statement.

2.4.3. The AFHH’s scope of collection statement.

2.4.4. A comprehensive strategic plan for the management of the AFHH (see Attachment

2).

2.4.5. The proposed location(s) of the exhibit(s) (should be on installation property).

2.4.6. A letter from the supporting commander appointing the HPC. Include the HPC’s name, grade, position title, mailing address, DSN telephone number, commercial telephone number, and e-mail address.

2.4.7. If a private supporting organization has been formed, copies of the articles of incorporation, by-laws, IRS 501(c)(3) determination, current financial statements, and MOUs

(see Chapter 10).

2.5. Airpark. Requests to establish an airpark originate with the supporting commander and are forwarded through the MAJCOM/HO and NMUSAF to AF/HO for approval. DRUs and FOAs submit requests through NMUSAF to AF/HO. Requests will include:

2.5.1. The installation at which the airpark is located.

16 AFI84-103 22 MAY 2015

2.5.2. The airpark’s mission statement.

2.5.3. The airpark’s scope of collection statement.

2.5.4. A comprehensive strategic plan for the management of the airpark (see Attachment

2).

2.5.5. A letter from the commander appointing the HPC. Include the HPC’s name, grade, position title, mailing address, DSN telephone number, commercial telephone number, and e-mail address.

2.5.6. The proposed location of the airpark (should be on installation property) with specific, detailed plans including methods of display for each aerospace vehicle (see paragraph 6.5).

2.5.7. If a private supporting organization has been formed, copies of the articles of incorporation, by-laws, IRS 501(c)(3) determination, current financial statements, and MOUs

(see Chapter 10).

AFI84-103 22 MAY 2015 17

Chapter 3

STAFFING USAFHP ACTIVITIES

3.1. Professional Qualities. Supporting commanders will staff all USAFHP activities at a level that provides artifact accountability, security, and preservation and ensures a high level of professionalism and quality of operation. (T-1). All personnel with USAFHP duties must adhere to the code of ethics in this instruction (see Attachment 3). (T-1).

3.2. National Museum of the United States Air Force (NMUSAF). The NMUSAF is under the operational control of AFMC/CC who provides civilian positions as per NMUSAF’s current published manpower standard. These positions include but are not limited to:

3.2.1. NMUSAF Director, a Senior Executive Service (SES) position.

3.2.2. NMUSAF Senior Curator could also serve as Deputy Director. This position is a civilian employee occupying a professional museum position in the GS-1015 series.

3.2.3. Civilian specialists and technicians employed full-time on curatorial related matters in the GS-1015 or -1016 series.

3.2.4. Civilian non-curatorial specialists and technicians employed full-time to provide operational, functional, and administrative support.

3.3. Air Force Field Museum (AFFM).

3.3.1. Staff the AFFM to meet its mission requirements.

3.3.1.1. AFFM directors are civilian employees occupying a professional museum position at a grade level appropriate to the heritage activity. The director performs the traditional duties of a curator in smaller AFFMs.

3.3.1.2. Museum specialists are civilian employees working full time on curatorial and other AFFM-related matters.

3.3.1.3. Museum technicians can be either civilian or military and provide required maintenance and administrative support.

3.3.1.4. Field historians are prohibited from serving as staff for AFFMs.

3.3.1.5. Adequate personnel must be present during operating hours to ensure safety of visitors and security of both the facility and the priceless artifacts (those on exhibit and in storage). They perform daily duties of security and housekeeping, interpret holdings for visitors and assist in emergencies. In accordance with Department of Defense Instruction

(DoDI) 1100.21, Voluntary Services in the Department of Defense, volunteers may not replace or displace paid employees or military personnel.

3.3.2. Either the director or curatorial position must meet the requirements of the Office of

Personnel Management standards for GS-1015 or GS-1016 series (museum professionals), as appropriate. (T-0). All AFFM personnel are assigned Organizational Structure Code (OSC)

MU and Functional Account Code 101B Museum. If the Air Force authorizes both a director and a curatorial position, the curatorial position must be in the GS-1015 series since this individual exercises primary responsibility for the stewardship of USAF historical property.

(T-0)

18 AFI84-103 22 MAY 2015

3.3.3. Supporting commanders may assign military personnel to field museum duties, but not in positions requiring professional curatorial experience. The exception to this rule would be military personnel who have documented professional curatorial skills and experience.

3.4. Air Force Heritage Center (AFHC).

3.4.1. Staff the AFHC to meet its mission. Staffing is limited to DoD civilians and military personnel and meets a level that provides accountability and security to the artifacts and ensures that the AFHC effectively supports the organizational mission. Air Force field historians are prohibited from serving as HPCs for an AFHC. Contract personnel may not serve as HPCs. If contractors serve a support function, HPC responsibilities fall to the Air

Force employee with oversight of the contractors. Coordinate proposed staffing changes with MAJCOM/HO.

3.4.2. Adequate personnel must be present during operating hours to ensure safety of visitors and security of both the facility and the priceless artifacts (those on exhibit and in storage).

They perform daily duties of security and housekeeping, interpret holdings for visitors and assist in emergencies. In accordance with DoDI 1100.21, volunteers may not replace or displace paid employees or military personnel.

3.4.3. Supporting commanders may augment permanent staff by detailing/assigning additional civilian employees or military personnel to the AFHC.

3.5. Air Force Historical Holding (AFHH).

3.5.1. Supporting commanders will appoint an HPC to ensure compliance with this instruction and with the HPA, and to act as caretakers for historical holdings. (T-0). HPCs must be DoD civilian or military personnel. (T-0). Unit historians may serve as HPCs for

AFHHs, but only those without aerospace vehicles. Contract personnel may not serve as

HPCs. If contractors serve a support function, the Air Force employee will be responsible for HPC responsibilities with oversight of the contractors. (T-1)

3.5.2. Supporting commanders may assign civilian employees or military personnel to part-time or additional duty with the AFHH, depending on its size, mission, and services.

3.6. Airpark.

3.6.1. Supporting commanders will appoint an HPC to ensure compliance with this instruction and the HPA and to oversee the activities of supporting personnel and volunteers. (T-0). HPCs must be DoD civilian or military personnel. Unit historians are prohibited from serving as HPCs for airparks. Contract personnel may not serve as HPCs. (T-0). If contractors serve a support function, the Air Force employee will be responsible for HPC responsibilities with oversight of the contractors. (T-1)

3.6.2. Military or civilian personnel, including volunteers, with appropriate experience may perform aircraft maintenance and/or preservation work. In accordance with DoDI 1100.21, volunteers may not replace or displace paid employees or military personnel.

3.7. Volunteers.

3.7.1. Use of volunteers in the USAFHP, in accordance with 10 USC §1588, is authorized for all heritage activities, and governed by DoDI 1100.21.

AFI84-103 22 MAY 2015 19

3.7.1.1. Supervisors must manage and supervise volunteers in accordance with DoDI

1100.21. (T-0)

3.7.1.2. Volunteers may not replace or displace paid staff. The status of volunteers while performing services is set forth in DoDI 1100.21.

3.7.2. Volunteer programs, if established, are coordinated by the AFFM director, HPC or a designated representative.

3.7.3. Volunteer program coordinator will develop position descriptions for each volunteer assignment in the heritage activity and use these to effectively target recruitment and locate qualified volunteers. (T-3)

3.7.4. Volunteer application procedures and background check requirements:

3.7.4.1. Each prospective volunteer must complete an AF Form 3569, USAFHP

Volunteer Application, prior to assuming any duties in the museum. (T-3). Information collected is maintained in accordance with AFI 33-332, Air Force Privacy Program.

3.7.4.2. Each volunteer must complete and sign a DD Form 2793, Volunteer Agreement for Appropriated Fund Activities or Non-appropriated Fund Instrumentalities, acknowledging their service as non-compensated. (T-0)

3.7.4.3. Each volunteer must sign a statement authorizing and consenting to reference checks and a criminal records investigation. (T-3). Heritage activities will then conduct a local files check for all prospective volunteers using the AF Form 2583, Request for

Personnel Security Action. (T-1). Those who decline to sign an authorization and consent statement are not eligible to serve as volunteers with USAFHP heritage activities. In addition, volunteers who work unsupervised in any capacity with children under the age of 18 must adhere to specific requirements regarding background investigations as per

DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care

Services. (T-0). Any sensitive information collected is maintained in accordance with

AFI 33-332. Heritage activities may also utilize a commercially available background screening service; contact installation volunteer coordinator or the Volunteer Program

Manager at NMUSAF for current information.

3.7.5. The volunteer program coordinator will conduct a timely volunteer orientation for each new volunteer. (T-3). This orientation should include an introduction to museum policies, routine operating procedures, emergency disaster preparedness plans, performance standards, ethics, position descriptions, and assignments. Upon successful completion and acceptance into the formal program, the volunteer program coordinator will select and assign qualified volunteers to specific duties within heritage activities. (T-3)

3.7.6. In accordance with DoDI 1100.21, heritage activities must maintain records on the number of hours volunteers work, the jobs they perform, and any training they receive. (T-0).

Heritage activities may use AF Form 3570, USAF Museum System Volunteer Data Card, to account for hours or an electronic database developed and maintained locally. Consult local information technology staff before purchasing or installing any database software to insure compatibility with Air Force standard systems.

3.7.7. While generally no compensation is provided to volunteers, POs supporting heritage activities may use their funds to reimburse volunteers for legitimate operational expenses.

20 AFI84-103 22 MAY 2015

The volunteer program administrator must first approve reimbursement in accordance with existing MOUs. (T-3). Care should be taken to document and receipt such expenses.

Examples of reimbursable expenses include but are not limited to: program supplies, tools or equipment rental, event or activity fees, or registrations.

3.7.8. Heritage activities or their POs are permitted and encouraged to recognize volunteer service through special events and programs. Providing volunteers distinctive clothing, insignia, or other such recognition of volunteer service is also encouraged.

3.7.9. Volunteers may be assigned to administrative and clerical jobs, or to facilitate the public by serving as tour guides, historical interpreters, and receptionists at the discretion of the director and with supervision by qualified heritage activity staff or HPC.

3.7.10. Career-experienced volunteers may be assigned to perform limited exhibit, collection management, and aerospace vehicle restoration duties under the direction and supervision of qualified heritage activity staff. Specialized training (e.g. safety or security) is administered as needed by supervising heritage activity staff.

3.7.11. A volunteer may be involuntarily separated from the program at the discretion of the director or supervising HPC for any reason consistent with DoDI 1100.21.

3.7.12. Volunteers with a USAFHP heritage activity may also serve as volunteers for the PO associated with that heritage activity, provided volunteer duties are clearly defined and separated, and approved by both the heritage activity and the PO.

3.7.13. USAFHP volunteers will comply with ethics statement (see Attachment 3). (T-0).

AFI84-103 22 MAY 2015 21

Chapter 4

FUNDING USAFHP ACTIVITIES

4.1. Standards. Appropriate funding is needed to ensure heritage activities are presented in a professional manner and reflect accurately and favorably on the Air Force. Allocation of funds to heritage activities should be tied directly to their mission and scope of collection statements.

Supporting commanders will be responsible for all costs associated with acquiring, preparing for display, maintaining and, when appropriate, disposing of USAFHP artifacts to include aerospace vehicles at heritage activities for which they support. (T-1) Supporting commanders, heritage activities, and private supporting organizations are prohibited from incurring expense to restore, display, or maintain artifacts, to include aerospace vehicles, that are not USAFHP accountable property (see paragraph 6.2), or items on loan to civilian organizations. Exceptions to this are incoming loans or pending acquisitions approved by the MAJCOM/HO.

4.2. Funding Support. Required support includes but is not limited to:

4.2.1. Providing and maintaining facilities, grounds and public parking areas.

4.2.2. Providing utilities, telephone service, including Defense Switched Network (DSN) and Class A service, and Local Area Network (LAN) connectivity.

4.2.3. Providing approved computer access (to include internet and a military domain e-mail address) via a Common Access Card (CAC) and networked government computer workstations capable of supporting Air Force Museum Artifacts Tracking System

(AFMATS) software.

4.2.4. Preserving historical artifacts through measures such as adequate climate controls and museum-unique supplies to maintain display standards (See Chapter 7), address effects of improper display or storage, and/or to ensure long-term integrity of the artifact.

4.2.5. Providing funding for display or exhibit cases, panels, museum furniture, special lights, computer software, signage, storage cabinets, mannequins, and other special furnishings and equipment.

4.2.6. Ensuring the protection of grounds, buildings, and historical collections as part of the installation’s overall official security plan. This includes, where required, the installation of fire alarm or suppression systems, and IDS.

4.2.7. Accurately identifying and interpreting each vehicle with descriptive plaques.

4.2.8. Transporting historical artifacts and related supplies and equipment.

4.2.9. Preparing aircraft display areas (e.g. concrete pads, tie-downs, display stands, lighting, and landscaping).

4.2.10. Providing funding and technical assistance for continued maintenance and/or preservation of aerospace vehicles.

4.2.11. Providing handicapped access features and accommodations.

4.2.12. Funding participation in off-base historical activities that support the heritage activity.

22 AFI84-103 22 MAY 2015

4.2.13. Funding technical and professional training for heritage activity personnel.

4.3. Appropriated Funds for New Construction. Use of appropriated funds for new construction is governed by AFI 65-601, Volume 1, Budget Guidance and Procedures.

AFI84-103 22 MAY 2015 23

Chapter 5

RESTRUCTURE OR CLOSURE OF USAFHP ACTIVITIES

5.1. Rationale. The restructure or closure of a heritage activity may occur for several reasons, including natural disasters, contingency operations, professional deficiencies, loss of interest and/or support. This includes temporary and permanent closures as well as changes in the category of a heritage activity.

5.2. Temporary Closures. The initiating authority coordinates via written or electronic correspondence all temporary closures with the supporting commander, through MAJCOM/HO, NMUSAF, and AF/HO. The supporting commander is the final approving authority for all temporary closures. Correspondence includes:

5.2.1. Reason(s) for the temporary closing.

5.2.2. Estimated time the activity remains closed and projected timeline for final outcome.

5.2.3. An inventory conducted at time of closure, certified by current staff.

5.2.4. Location of the historical property, whether it meets the requirements for security and conservation and the HPC responsible for the historical property during the inactive period.

5.3. Permanent Closures. The Air Force considers any closure of more than 180 consecutive calendar days to be permanent. All decisions regarding permanent closure are in consultation with NMUSAF and the MAJCOM/HO.

5.3.1. The initiating…