Questions_Answers.pdf

10 Feb 2017 QUESTION TRACKING SHEET FA4819-16-R-6001

Tracker

Question

Type

Pg # Para # QUESTION ANSWER

C001 C N/A N/A Neither the RFP nor this form addresses the due date for questions. Is there a suspense date for the submission of questions?

Answered and posted to FBO 21 Feb 17.

C002 C RFP

RFP

2.d.(6)

The evaluation points listed in 2.d.(6) include elements beyond the requirements to respond to fields of the PPI tool. Will the Government allocate five additional pages for 2.d.(6) in order for us to fully demonstrate our corporate experience and past performance of key personnel and predecessor companies?

Answered and posted to FBO 21 Feb 17.

C003 C RFP

RFP

3.b.(4)

Table 1 specifies a due date of Volume IV Past Performance on 23 Feb 17. Since the Past Performance Volume is due prior to the due date of the rest of the proposal, will the Government consider publishing the answers to these questions by February 13, 2017 or consider extending the due date of the Past

Performance Volume?

Answered and posted to FBO 21 Feb 17.

C004 C RFP

RFP

2.d.(2)

Will the Government consider excluding the 2.d.(2) PPI Tool hard copy report from the 30 page limit to give us the opportunity to adequately address sections

2.d.(3), 2.d.(5), and 2.d.(6)?

Answered and posted to FBO 21 Feb 17.

C005 C RFP

RFP

2.d.(3)

Will the Government consider excluding 2.d.(3) Quality and Satisfaction Rating of

Contracts from the 30 page limit to give us the opportunity to adequately address sections 2.d.(5), and 2.d.(6)?

Answered and posted to FBO 21 Feb 17.

C006 C RFP

145, RFP

2.a.(1), 3.b.(4)

Specific Instructions for Volume I: Executive Summary and Miscellaneous Data require a table of contents while Proposal Documents for Volume I: Executive

Summary requires a Master Table of Contents. Please clarify the type of table of contents required for Volume I and amend the RFP as necessary.

RFP pg 156, Table 1, has been changed to more accurately reflect the descriptive paragraphs of 2.a.(1) thru (6) even though the table has limited space. The RFP was amended via Amendment 0001 and posted to FBO on 21

Feb 17.

C007 C RFP

155, RFP

3.b.(1), 3.b.(4)

3.b.(1) states: Each volume shall contain a table of contents, cross references, and a list of tables and drawings (if applicable). However, Table 1 under 3.b.(4) shows only a Master Table of Contents for Volume 1 and a Table of Contents for

Volume II. Please advise if Tables of Contents are required for Volumes III and IV and amend the RFP as required.

RFP pg 156, Table 1, has been changed to more accurately reflect the descriptive paragraphs of 2.a.(1) thru (6) even though the table has limited space. The RFP was amended via Amendment 0001 and posted to FBO on 21

Feb 17.

C008 C PWS

10, 33, 35, 43

PWS

1.3.9.1, 1.3.9.2, 4.3.4.1, 4.4.3, 4.25, 4.24.

Instructions for Deliverables state, “days after contract award,” “days after the transition-in start,” and “days after contract start.” Will the start of transition be a different date than the contract award or does the Government consider them to be the same date? Also is the contract start date the first day of full performance?

For clarification and consistency, PWS references 1.3.9.1, 1.3.9.2, and 4.3.4.1 have been changed to reference the contract start date. Para 4.24 (not 4.25) required no change. The contract start date and the transition-in start date are the same date--the first day of contract work. Para 4.4.3 remains unchanged with the verbiage of "after contract award." Services contracts are awarded prior to contract start date. In the case of para 4.4.3 where clearance requirements are required before work starts, the contractor is covered because Government is bound by the signing (awarding) the contract.

C009 C RFP

145, RFP

2.a.(1)-(6), 3.b.(4)

Volume I is named Volume I: Executive Summary and Miscellaneous Data in

Specific Instructions but is named Volume I: Executive Summary in Table 1 under

Proposal Documents. Please clarify the correct name for Volume I and amend the RFP as necessary.

See answer to C006 above.

Question

Type

Pg # Para # QUESTION ANSWER

C010 C RFP

RFP

3.b.(1)

Instructions do not state whether or not cross references and list of tables and drawings count against the page counts. Are these items excluded from the page counts?

Cross references, list of tables, drawings, tables, charts, and graphs count against volume page counts. The use of 11 x 17 pages for foldouts is the only concession made for these type of items.

C011 C RFP

146, RFP

2.a.(1)-(6), 3.b.(4)

Specific Instructions (2) – (6) for Volume I: Executive Summary and

Miscellaneous Data require the offeror to submit SF 1449; reps and certs;

acknowledgement of amendments; a letter form the SBA; and an affirmation of no exceptions, deviations, or waivers. However, the table in Proposal

Documents does not include these items. Please confirm what items are required for Volume I and amend the RFP as necessary. If items (2) – (6) are required, please also include the Tab numbers in the table in Proposal

Documents.

RFP pg 156, Table 1, has been changed to more accurately reflect the descriptive paragraphs of 2.a.(1) thru (6) even though the table has limited space. The RFP was amended via Amendment 0001 and posted to FBO on 21

Feb 17.

C012 C Atch 4

Price Matrix

Atch_4_Price_Matrix, Worksheet Tab

Where does the government want offerors to show costs for the 6-Month

Option to extend?

Answered and posted to FBO 21 Feb 17.

C013 C Atch 4

Price Matrix

Atch_4_Price_Matrix, Worksheet Tab – Option 5, Column G.

Is it the Government’s intent to not show subtotals by CLIN?

Answered and posted to FBO 21 Feb 17.

C014 C Atch 4

Price Matrix

Answered and posted to FBO 21 Feb 17. Answered and posted to FBO 21 Feb 17.

C015 C Atch 4

Price Matrix

Atch_4_Price_Matrix, Worksheet Tab.

Will the Government confirm offerors are to enter in productive hours only in all rows labeled, "Labor Hours"?

Man hours.

C016 C RFP

RFP

(5) Past Per

Please clarify what “Service” refers to. "Service" refers to the Service "Type."

C017 C RFP

Atch 3

RPES worksheet. Under Manpower, is the government looking for Productive

Hours or the hours in a full Man-year? How does the government define a full

Man-year (2000 vs. 2080 vs. 2088)?

A full man year is 2080 hours.

C018 C PWS

Appendix C

Because Appendix C is an estimate of increased levels of service, will the

Government renegotiate if actual levels of service exceed these estimates?

Because Appendix C is an estimate, the Government will renegotiate if the actual hours are more or less .

C019 C RFP

Atch 11

When are PP Questionnaires due? All past performance information (to include PPQs), "was" originally due by 23

Feb 17. However, Amendment 0001 to the RFP (posted to FBO on 21 Feb 17) extended the Past Performance Vol IV due date until 1 Mar 17 by 2:00 pm CST.

Question

Type

Pg # Para # QUESTION ANSWER

C020 C RFP

52.212-2, 3.a (pg 158)

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to paragraph 3a.

While we cannot speak to your research, IAW FAR 12.302, "Tailoring of

Provisions and Clauses for the Acquisition of Commercial Items," authorizes tailoring of FAR Clauses 52.212-1 and 52.212-2. RFP pg 144 is the start of the

Addenda to FAR 52.212-1 and the Addenda to FAR 52.212-2 starts on pg 157.

C021 C RFP

52.212-2, 3.a(2) (pg

160)

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to paragraph 3a(2).

See response to question C020 above.

C022 C RFP

52.212-2, 3a(3) (pg

160)

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to paragraph 3a(3).

See response to question C020 above.

C023 C RFP

52.212-2, 3c(3) (pg

161)

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to See 52.212-2 paragraph 3 c(3).

While we cannot speak to your research, IAW FAR 12.302, "Tailoring of

Provisions and Clauses for the Acquisition of Commercial Items," authorizes tailoring of FAR Clauses 52.212-1 and 52.212-2. RFP pg 144 is the start of the

Addenda to FAR 52.212-1 and the Addenda to FAR 52.212-2 starts on pg 157.

C024 C RFP

52.212-2, 3c(3) (pg

161)

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to (See 52.212-2, paragraph 3c(2)).

See response to question C020 above.

C025 C RFP

Our research has shown that this FAR Citation is not broken down to this level.

Please provide or clarify reference to 52.212-1(m) 2.d (2)

See response to question C020 above.

C026 C Atch 7

SCA WD 05-

3007, R18

The solicitation as released includes the old WD. DOL posted the new WD on

01/03/2017 that lists the new Executive order (EO) 13706, Establishing Paid Sick

Leave. Will the Government release the new WD?

Yes. Atch 7 SCA WD 2005-3007_18 has been replaced with Atch 7 SCA WD

2015-4559_R2 and will be added to the solicitation via the next Amendment when all questions have been answered. Clause 52.222-62, "Paid Sick Leave

Under Executive Order 13706," has been added to the RFP via Amendment

0001.

C027 C In order for the offeror to accurately calculate vacation based on seniority, will the Government release demographic information for personnel assigned to the current Tyndall Civil Engineering Operations contract?

The following information was provided by the current contractor as the

Government does not have access to this information The contractor was able to provide the following generic information without releasing any personally identifiable employee information.

1-4 years equates to 24%

5-8 years equates to 0%

9-13 years equates to 20.5%

14 or more years equates to 55.5%

C028 C RFP

Atch 8

DBA WD. Does Davis-Bacon apply to this contract? If so, which labor categories/under what conditions does it apply?

Historical Workload data is identified in Appendix A. DBA data is not available from the current contractor or predecessor contracts.

C029 C RFP

RFP

(5) Past Per

Is this information in addition to information provided on PPI pages and to be included in the PPI Tool pages? Or, is this list of information to be included in the Volume IV Past Performance that count against the 30 page limit?

Past performance submitted via the PPI Tool is an electronic submission.

Therefore, it does not count against the 30 page limit for past performance information. The RFP was amended to clarify this and posted on FBO on 21 Feb

16.

Question

Type

Pg # Para # QUESTION ANSWER

C030 C RFP

RFP

3. Factor 3.

Past Perf

May a CPAR be used in lieu of a Past Performance Questionnaire if the contract is complete?

No. The Government is responsible for retrieving CPARS data.

C031 C RFP

PWS

4.29

(3) Subfactor 3: Transition Plan:

A. Proposed milestones ensure transition completed on time for full contract performance to meet PWS paragraph 4.29 requirements.

PWS 4.29 Pre-Performance Conference: Offerors/bidders are hereby advised that if they are awarded a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the CO prior to any work on Tyndall AFB, Florida. Contractor shall provide key points of contact.

Please clarify the connection to be made between Proposed milestones to ensure full contract performance and appearing at the Pre-performance conference.

The "key points of contact" identified in the transition plan need to attend the pre-performance conference.

C032 T CBA

RFP

Atch 6

The CBA states “The standard Operation Procedure for Uniforms Titles Dress

Code (0001) Dated 10/01/12 will stay in effect for the life of the Agreement.”

Will the government please provide the Operation Procedure for Uniform Titles

Dress Code (0001) Dated 10/01/12?

This information was provided by the IMA union representative and confirmed by the current contractor. The two uniform dress letters (0001 and 0002) have been added to Atch 6 Revised IAM CBA 2016-2018 and will be posted to FBO with Amendment 0002.

M001 M RFP

156, 159, RFP

3.(4), 3.a.(1)-

(3)

Please clarify the 177 page limit for Volume II Technical. Subfactor 1, max 93 pages, Subfactor 2, max 30 pages, Subfactor 3, max 20 pages. This adds up to

143 pages.

Your math is correct. However, several respondents requested the page limit for Subfactor 1 be increased. As a result, the 34 RPESs limit of two (2) pages each has increased to five (pages) each. This is an increase from 68 pages to

170 pages. The total page count for Subfactors 1, 2, and 3 for the technical volume is now 245 pages. The amended RFP was posted to FBO on 21 Feb 17.

M002 M N/A N/A Will the Government allow the contractor to refuel at the base gas station and reimburse the Government?

IAW FAR clause 52.251-1 and DFARS clause 252-251-7000, the contracting officer (CO) may issue the contractor an authorization to use Government supply sources in the performance of this contract. The incumbent contractor has a fuel purchase agreement with the Defense Logistics Agency (DLA) authorized by the CO.

M003 M N/A N/A Will the Base provide the contractor with space to maintain vehicles? Yes, with prior coordination with appropriate agencies such as environmental and safety.

M004 M CBA

CBA

16.2

The CBA does not clearly identify the amount of sick time a CBA employee receives. Is sick time calculated outside of vacation time or it is included with vacation accruals? The only reference regarding sick time we are able to locate within the CBA is referenced in 16.2, page 28 of attachment 6.

The following information was provided by the IMA union representative and confirmed by the current contractor. There is no sick leave identified in the

CBA. However, see page 28, para 17-1. The first sentence states, "It is the intent of the vacation policy expressed in this Agreement to provide Employees with time away from work to accomplish personal tasks, recover from illnesses, recreate, vacation and otherwise take time away from work." So vacation time can be used as sick time.

Question

Type

Pg # Para # QUESTION ANSWER

M005 M RFP

159-

3.(4),3.a(1)-

(3)

Would the Government consider allowing additional page length for Volume 2

Tab 1 Section B RPESs? Some of these RPESs will require more than 2 pages just for the Manpower, Equipment, and Vehicle lists. Even where they do not, we are still limited to just 1 page to Process, Management, and Expertise. Even with our tightest writing we are finding it impossible to provide adequate detail regarding Process, Management, and Expertise in just 1 page.

Several respondents requested the page limit for Subfactor 1 be increased. As a result, the 34 RPESs limit of two (2) pages each has been increased to five

(pages) each. This is an increase from 68 pages to 170 pages. The total page count for the Technical Volume II (Subfactors 1, 2, and 3) is now 245 pages. The

RFP was amended and posted to the FBO on 21 Feb 17.

T001 T RFP

PWS

RFP

2.a.(1)

PWS

4.24

Evaluation Methodology for Subfactor 2, QCP and PWS 4.24 state:"…and address the offeror's responsibilities to government equipment and personnel." Is the

Government asking offerors to address government equipment and government personnel exclusively? If so, is the Government asking offerors to submit a safety plan that addresses only safety of government equipment and government personnel and not be concerned with safety as it relates to other equipment and personnel on TAFB?

RPF para 2.a.1 on pg 160 and PWS para 4.24 on pg 42 have been revised to read, "offeror's responsibility to equipment and personnel." The revised RFP and PWS will be posted to FBO with Amendment 0002.

T002 T RFP

RFP

3.a.(1)B.1

Is it correct for PWS 1.3.4 to be a requirement of the Contract Engineering RPE?

It is a repeat of RPES #1 Contract engineering/AMP/sub-AMP. Is this requirement duplication in error? If so, which requirement should it be?

The RFP has been changed so that PWS para 1.3.4 will be addressed under RPES

#1 and para 1.7.4 will be addressed under RPES # 4. The amended RFP will be posted to FBO as Amendment 0002.

T003 T RFP

RFP

3.a.(1)B.1

RPES B.1 Contract Engineering/AMP/sub-AMP asks offerors to address PWS 1.7, which encompasses several wide-ranging elements that are addressed in numerous other RPES. Did the Government instead want offerors to address

PWS 1.7.1.1, which relates to qualifications for engineers?

The RFP has been changed to delete PWS para 1.7 and include para's 1.7.1.1 and 1.7.1.2 under RPES # 1. The amended RFP will be posted to FBO as

Amendment 0002.

T004 T RFP

RFP

3.a.(1)B.1

Is it correct for PWS 1.3.4 to be a requirement of the Playbooks RPES? It is a repeat of RPES #1 Contract engineering/AMP/sub-AMP. Is this requirement duplication in error? If so, which requirement should it be?

The RFP has been changed removing PWS para 1.3.4 from RPES # 4. The amended RFP will be posted to FBO as Amendment 0002.

T005 T RFP

RFP

2.a.(1)C.

Evaluation Methodology for Subfactor 3: Transition Plan states: "Proposed personnel are identified with functional statement, staffing, and timeline for each position." Please clarify if "proposed personnel" refers to all contractor employees to be employed or only personnel who are part of the Transition

Team.

Subfactor 3: Transition Plan. "Proposed personnel" refers to all personnel to be employed.

T006 T RFP

RFP

3.a(1)B.31

Is it correct for PWS 1.3.10.5 to be a requirement of this RPES? The PWS speaks to cranes, trolley rail systems, lifts, and hoists while the RPES refers to HVAC systems.

Correct, PWS para 1.3.10.5 should not be part of RPES # 31. The RFP has been corrected and will be posted to FBO as Amendment 0002.

T007 T RFP

RFP

3.a(1)B.34

"Other requirements of PWS para’s 1.0. thru 1.7.10. not listed above."

In order to adequately respond to all other PWS requirements from 1.0 to 1.7.10 not "listed above" the 2 page limit for this RPES appears to be insufficient without constraining the PWS paragraphs that must be addressed. Please revise page limit or reduce the quantity of PWS paragraphs requiring RPES response.

The RFP RPES # 34 has been changed to "Other requirements of PWS para's

1.3.10.8, 1.6.2, 1.6.2.4.4, and 1.7.2 thru 1.7.2.2." This change will be posted to

FBO as Amendment 0002.

See response to questions M001. The page count for each RPESs response has been expanded from two (2) to five (5) pages each and was posted to FBO as

Ammendment 0001 on 21 Feb 17.

Question

Type

Pg # Para # QUESTION ANSWER

T008 T RFP

RFP

3.a(1)A

"A. Project Management: The offeror must clearly demonstrate a management structure and personnel to effectively manage the functions to ensure contract requirements are met in a quality and timely manner. Each of the four (4) RPESs listed below are limited to five (5) pages each, for a maximum limit of 20 pages.

1. Overall Contract Management

2. Accounting/Financial Management

3. Personnel Management

4. Vehicle/Equipment Management”

Is it expected that offerors identify applicable PWS paragraphs within subsection

4 (RPES Requirement) and respond to applicable PWS paragraphs within the respective RPES? If yes, please provide the specific PWS paragraphs the

Government expects offerors to address for each of the four (4) Project

Management sub-areas.

The RFP has been changed in the following manner: "A. Project Management:

The offeror must clearly demonstrate a management structure and personnel to effectively manage the functions to ensure contract requirements are met in a quality and timely manner. Each of the four (4) areas listed below are limited to five (5) narrative pages each, for a maximum limit of 20 pages. " The changed RFP will be posted to FBO as Amendment 0002.

T009 T RFP

12, 23, 33, 44, 54, 65

N/A The description for CLIN X019 in Section B is “Support for upcoming implementation of Air Force Preventative Maintenance Task List workload increase upon deployment of TRIRIGA referenced in Appendix C. PWS para

1.3.2.1.1.” 1) What is meant by “Support”? 2) Does that mean the engineering, planning, and scheduling? (i.e. engineer and engineering technician labor) 3)

Does it also include the actual labor to accomplish the preventive maintenance activities? (i.e. mechanic labor such as plumbers, electricians, etc.) 4) Or neither?

5) If neither, then what does this $1.5M NTE amount represent?

CLIN X019 is a contract mechanism to fund potential unknown workload increases over and above those listed in Appendix C. Questions:

1. Actual work to accomplish task.

2. Yes.

3. Yes.

4. N/A.

5. This amount represents the Government's not to exceed amount.

T010 C PWS

28, 46

PWS

3.1.2, 4.30.1.1.7

PWS 3.1.2 calls for GFP inventory to be submitted NLT 5 days prior to contract start; PWS 4.30.1.1.7 calls for joint inventory NLT 15 days prior to contract start.

Which is correct? Is the joint inventory due five days before contract start or 15 days before contract start?

PWS para 3.1.2 has been revised to read, "NLT 5 days prior to the start of any option period, ..." PWS para 4.30.1.1.7 has been revised to read, "NLT 15 days after contract start date. "

T011 T PWS

PWS 1.3.1 &

Appendix A

PWS Para 1.3.1 specifies In-House Engineering Capability but states that it is for small scale in-house actions. Does this mean that full fledged facility engineering not supporting CE Ops actions (i.e., for projects) is performed by someone else?

Yes. Contractor is not expected to perform project level management.

T012 T PWS

Appendix A

Do the lump sum hours included in Appendix A include any indirect time (i.e.

travel time to and from work order, training, breaks etc.)?

Travel time is included; however, lunch, breaks, training, union commitments, etc. are not included.

T013 T PWS

PWS

1.7.2

Is this para requiring us to perform governmental financial management for all of CE?

No, only financial management specific to the BOS contract.

T014 T Atch 2

Manpower

Chart

Will the government clarify how offerors are to complete in columns B, C, and D?

Should offerors fill in the number of FTEs, productive hours, or simply complete the appropriate columns with “Exempt”, “SCA”, or “CBA”?

The Government wants man hours. Follow directions IAW the Addenda to FAR

52.212-1, pg 146, para 2c(2)(d) Price Matrix Workbook: "The contractor will be responsible for all labor hours (Attachment 2--Sample Manpower Chart) labor dollars, and non-labor dollars as specified in the RFP (Attachment 4--Price

Matrix Workbook), if awarded the contract. Attachment 2--Manpower Chart has been revised to eliminate further confusion. The revised Attachment 2--

Sample Manpower Chart will be posted to FBO with Amendment 0002.

Question

Type

Pg # Para # QUESTION ANSWER

T015 T RFP

RFP

B

Atch 3--RPES, paragraph 4, asks for “Synopsis of the RPES subfactor. RPES is to address both the subfactor reference para, if provided, as well as the overall requirement within the PWS that affects the subfactor.”

This appears to be asking for a synopsized repeat of the RPES Subfactor paragraphs, as well as all requirements (paragraphs) that affect the subfactor.

Some RPES requirements have up to six subfactor paragraphs plus additional supporting paragraphs affecting the identified subfactor paragraphs.

With only two pages to give the Government our process to execute the work

(not to mention the manning, equipment and vehicle tables), synopsizing paragraphs that already exist in the SOW consumes valuable space in a form that

Offerors are already limited to only 2 pages.

Respectfully request paragraph 4 be removed, or the description changed to something more useful to the Government, such as “Synopsis of approach to performing the work in RPES Subfactors and associated paragraphs that affect the subfactor.”

Attachment 3--RPES Worksheet, para 4, has been changed to read, "Synopsis of approach to performing the work in RPES subfactors and associated paragraphs that affect the subfactor.” The revised Attachment 3--RPES Worksheet will be posted to FBO with Amendment 0002.

T016 T PWS

RFP

PWS

1.3.10.6

RFP

B. 7

On RFP Page 159, paragraph B. Operations and Maintenance, number 7.

Material Control the reference paragraphs appear to be off. The requirement is

Material Control, however, we are required to respond to:

1.3.10.6. Minor Services….

1.3.10.7. Real Property Asset Disposal:

1.3.10.7.1. Processes and disposes of RP assets…

1.3.10.7.2. Disposes of RP assets no longer functional…

Was it the Government’s intention for the paragraphs cited above to be included in the Material Control response?

Yes, these are functions of Material Control.

T017 T PWS

PWS

1.1.

The scope states “. . . the overall workload is expected to increase above historical levels.” Is there an estimated percentage that the overall workload is anticipated to increase? Is the anticipated increase expected equally across all shops? Or are some shops expected to experience larger increases than others?

The anticipated workload is contained in Appendix C; however, the full workload adjustments will not be known until TRIRIGA is normalized at Tyndall.

T018 T PWS

PWS

1.3.1.

“Small scale in-house actions” are defined within the PWS as a WT which does not exceed a defined number of man-hours. Is there also an associated dollar amount a “small scale in-house action” cannot exceed?

There is no defined dollar limit for small scale in-house actions.

T019 T PWS

PWS

1.3.4.1.

Section notes that the contractor is “Responsible for the 5-year defense plan

(FYDP) +2 infrastructure plans . . . .” Will the government provide a synopsis of what the plans include/entail?

Contractor will work with other CE flights to develop FYDP +2.

Question

Type

Pg # Para # QUESTION ANSWER

T020 T PWS

PWS

4.4.5

Section states “When contractor employees require unescorted entry to restricted areas, the AF will submit NACI investigations . . .”. Would the

Government provide the number of areas that might fall into this category?

There are 11 secure areas on Tyndall AFB that require a restricted area badge for un-escorted entry, Ref: TAFBI 31-101. PWS para 4.4.5 has been changed from "When contractor employees require unescorted entry to restricted areas, the AF will submit NACI investigations for contractor employees at no additional cost to the contractor." TO "When contractor employees require unescorted entry to restricted areas, they will require a Restricted Area badge. See unit security manager for proper procedures." The remainder of para 4.4.5 remains unchanged. The revised PWS will be posted to FBO with Amendment 0002.

T021 T PWS

Appendix B

Appendix lists 5289 528 (correct #) buildings applicable to the contract. Would the Government provide an inventory of type of building (i.e. barracks, warehouse, office building, storage, etc.). square footage, number of stories, year built, etc.? Any information the Government can provide regarding the buildings will allow for better estimation of maintenance requirements.

Appendix B--Real Property has been revised to include SAF-7115 which provides additional real property information. This revision will be posted to FBO with

Amendment 0002.

T022 T PWS

Appendix B

Appendix lists 175,566 SY of unpaved roads. Will the government provide information on the types of unpaved roads (dirt, gravel, etc.) and the SY of each type?

Appendix B--Real Property has been changed to read: "Roads Unpaved"

Dirt SY 8,800

Gravel SY 46,530

See attached map for locations.

T023 T PWS

Appendix B

Appendix lists approximately 15,000 LF of natural gas secondary lines. Will the government provide a breakdown of the types of pipes in the natural gas system

(PE, steel, etc.?) as well as the linear feet for each type?

No data available distinguishing the different types of materials.

T024 T PWS

Appendix B

Appendix B lists 348,773 LF of electrical secondary distribution lines. Will the government provide a breakdown of the amount of overhead and underground lines?

Current data shows Overhead - 10,446 meters, Underground - 47,459 meters.

The GIS ArcMap database is constantly being updated as information comes in.

T025 T PWS

Appendix B

Appendix B lists 55 solar arrays. We wish to verify that this is the number of solar arrays, NOT solar panels. Are the solar arrays all located in one location or multiple locations? If multiple, how many locations with solar arrays are there?

There are two (2) solar arrays with 55 solar panels. Appendix B--Real Property has been revised to reflect this change. It will be posted to FBO with

Amendment 0002.

T026 T PWS

Appendix B

Appendix B lists 68 cathodic protection points. Do these 68 points represent 68 individual cathodic protection sections? If no, how many cathodic protection sections do the 68 points represent?

The documents state that there are both anodic and impressed current cathodic protection sections. Will the government provide a breakdown of sections and which type of system (anodic or impressed current) they represent?

There are both anodic and impressed current cathodic protection systems.

However, there is no data showing how many systems, system locations, or how many individual points within each system.

T027 T PWS

PWS

1.3.4.2.

Section includes responsibility for “industrial wastewater.” 1) What are the types of industrial wastewater the contractor can expect to handle (wash racks, processes, etc.)? 2) How many different sources does the industrial wastewater come from?

Tyndall does not have an Industrial Wastewater system. PWS para 1.3.4.2 has been revised to reflect this change. The revised PWS will be posted to FBO with

Amendment 0002.

T028 T RPF

RFP

B. Ops &

Mxs

Will the Government confirm that these are the correct PWS requirements to address under RPES 34? PWS paras 1.3.1., 1.3.2., 1.3.10., 1.6.2., 1.7.1.; 1.7.8., and 1.7.10.

The RFP RPES # 34 has been changed to "Other requirements of PWS para's

1.3.10.8, 1.6.2, 1.6.2.4.4, and 1.7.2 thru 1.7.2.2." This change will be posted to

FBO as Amendment 0002.

Question

Type

Pg # Para # QUESTION ANSWER

T029 T RPF

RFP

B. Ops &

Mxs

PWS 1.3.10.5 concerns lifts and hoists.

Please verify inclusion of PWS 1.3.10.5 under RPES 31 Facility HVAC Systems.

PWS para 1.3.10.5 should not be part of RPES # 31 as it is part of RPES # 6. The

RFP has been corrected and will be posted to FBO as Amendment 0002.

T030 T RPF

RFP

B. Ops &

Mxs

Will the Government clarify which PWS references under 1.7 are relevant to

RPES 1 Contract Engineering? For example:

1.7.7 and 1.7.7.1 are covered under RPES 33 Contaminated work sites/mold

1.7.4 is covered under RPES 4 Playbook

1.7.6 through 1.7.6.7 are covered under RPES 8 Work Order Management

1.7.5.3 through 1.7.5.3.3 and 1.7.9 are covered under RPES 32 In-house work execution

RPES 34 Other Requirements is for PWS 1.0 through 1.7.10 not listed above.

The RFP RPES # 1 has been changed to (1.3., 1.3.3, 1.3.4. 1.3.10.2., 1.7.1.1. and

1.7.1.2."

The RFP RPES # 34 has been changed to "Other requirements of PWS para's

1.3.10.8, 1.6.2, 1.6.2.4.4, and 1.7.2 thru 1.7.2.2."

These changes will be posted to FBO as RFP Amendment 0002.

T031 T RPF

RFP

B. Ops &

Mxs

Please clarify that the Government wants to address PWS 1.3.4. Sub-AMP Duties under both RPES 1 and RPES 4.

Address PWS para 1.3.4 in RPES # 1. The RFP has been amended to delete the reference from RPES # 4. The corrected RFP will be posted to FBO as

Amendment 0002.

T032 T RPF

RFP

B. Ops &

Mxs

We respectfully ask the Government to allow up to 5-pages to adequately address the requirements to be covered under RPES 1 Contract Engineering and

RPES 7 Materiel Control.

All RPES requirements responses have been expanded to five (5) pages each.

This was changed via Amendment 0001 and posted to FBO on 21 Feb 17.

T033 T RFP

Atch 3

RPES Worksheet. Under the Grade Classification column, does the government want classifications such as Exempt, SCA, CBA, etc. or is the government looking for the level of employment – full time vs part time?

The Government is looking for man hours. Follow directions IAW the Addenda to FAR 52.212-1, pg 146, para 2c(2)(d) Price Matrix Workbook: "The contractor will be responsible for all labor hours (Attachment 2--Sample Manpower Chart) labor dollars, and non-labor dollars as specified in the RFP (Attachment 4--Price

Matrix Workbook), if awarded the contract. Attachment 2--Manpower Chart has been revised to eliminate further confusion. The revised Attachment 2--

Sample Manpower Chart will be posted to FBO with Amendment 0002.

T034 T RFP

Atch 3

RPES Worksheet. Is the government looking for the management structure within each shop covered by the RPE or how “above the line management personnel” interact with individual shops?

The Government is looking for the management structure in each shop covered by the RPES.

T035 T PWS

PWS

1.3.10.8.

This is new work with associated man hours. Does the Government wish to include this requirement under a RPES?

Yes. Include in RPES #34.

T036 T PWS

PWS

1.3.7.

Please identify types and quantity of equipment. No reference to ICS equipment in Appendix B on Real Property.

Information is provided in Appendix B--Real Property, page 4, under "Other

Support Real Property," identified as EMCS Field Equipment and EMCS Data

Links.

T037 T PWS

PWS

1.4.2.3.

1. Please identify the number street lights to support.

2. Please identify the quantity [“a small number”] of overhead lights.

PWS 1.4.2.3 has been changed "Exterior Electrical: Inspects, maintains, repairs, replaces and modifies secondary electrical systems, exterior street lights not conveyed to the UP contractor, airfield rotating beacon, and the base traffic signal. Contractor is responsible for exterior street light repairs until conveyed.

" See Appendix B--Real Property, pg 5, for the total number of exterior streetlights.

Question

Type

Pg # Para # QUESTION ANSWER

T038 T PWS

PWS

1.4.2.3.

Please provide historical workload on the AAS including how many times per year after-hours maintenance required.

Due to indefinable quantity of runway operations, an after-hours response cannot be provided. Please refer to historical workload under Power

Production WT Scope man hours which incorporates after hours power production labor hours.

T039 T PWS

PWS

1.5.1.

1.5.1 Implies that the contractor is responsible for installing whole room carpeting in unaccompanied housing. Will the government provide the historical workload data for this effort or number of units to include square footage?

PWS para 1.5.1.3 identifies Unaccompanied Housing Maintenance requirements. This includes whole room carpet replacement. Appendix B identifies changeover rate and approximate carpet replacements. Dorm rooms vary in size but the average is 210 sq ft.

T040 T PWS

PWS

1.4.1.

Does this requirement include security system alarms No. PWS para 1.4.1 states this requirement does not include security alarms.

Security alarms are considered non-RPIE.

T041 T PWS

PWS

1.5.1.3.

How many occurrences per year for occupant changes? See "Unaccompanied Housing Annual Changeover" in Appendix B, page 4.

T042 T PWS

PWS

1.6.2.3.3.3.

Please define frequency of TRIRIGA intervals. Please provide historical work load data for inspections of grease traps.

This is a new AF PMTL requirement; therefore, no workload data exists. Refer to Appendix C--AF PMTLs for inspection intervals.

T043 T PWS

PWS

1.6.2.3.3.2.

Please define the frequency of required intervals. Please provide historical workload data for Inspections, maintenance and repairs of Oil Water Separators.

This is a new AF PMTL requirement; therefore, no workload data exists. Refer to Appendix C--AF PMTLs for inspection intervals.

T044 T PWS

PWS

1.6.2.4.2.

Please provide historical workload data for performing Cross-connection inspections.

Reference AFI 32-1067, para 3.3.4.9, and Appendix B--Real Property, Water

Distribution, Cross Connections, page 1. At a minimum, inspect backflow preventers/cross-connections after installation, cleaning, repair or relocation, and at least annually.

T045 T PWS

PWS

1.6.4.

Please provide historical workload data for duct cleaning. If no workload is available, are there not-to-exceed limits?

There is no historical workload data. The not-to-exceed limit is WT scope which is 50 hours.

T046 T PWS

PWS

4.26.

Is the contractor responsible for paying any fines if it is not the result of the contractor failure to perform maintenance correctly? For example, if a government sewage system should fail due to a systemic problem beyond the contractor’s control (i.e., a pump failure or a torrential rainfall causing sewage systems to overflow) will any fines levied be the responsibility of the contractor?

No. As stated in PWS para 4.26, the contractor is only responsible for fines or penalties levied against the Government for any environmental/safety/ occupational health infraction caused by activities of the contractor or any of its subcontractors.

T047 T PWS

Appendix K

Will the Government provide the location and duration of this training so the

Offeror can accurately account for travel and other TDY expenses?

See Appendix K--Government Provided Training and PWS para 4.17. Travel costs for Government-sponsored training and travel are reimbursed by the

Government. See Schedule B CLINs

T048 T PWS

PWS

1.7.5.2.

Please provide historical workload data for oversizing (overseeing?)the facility inventory in BUILDER. If no workload data is available, please provide contract expectations in man hours required.

Man hours required will be determined by type, size, location, etc. of facility.

No historical workload data for this exists.

T049 T PWS

PWS

1.6.3.

Please quantify “limited herbicide treatment.” Primary herbicide application will be pavements, fence lines, and airfield grounds. "Limited" is quantified as cracks in pavements, cracks in airfield parking ramps, and along the fence.

T050 T PWS

PWS

1.6.3.2.

Please identify the extent of “initial containment” of termites. The following sentence has been added to PWS para 1.6.3.2. "Initial containment is defined as eradicating exposed termite contamination and providing initial treatment until another treatment contract is awarded." The revised PWS will be posted to FBO with Ammendment 0002.

Question

Type

Pg # Para # QUESTION ANSWER

T051 T PWS

PWS

1.6.3.3.

Is it the government’s intent to have the contractor perform large scale pesticides and insecticides treatments but exclude herbicides?

Yes, it is the Government's intent for the contractor to perform large scale pesticides and insecticides treatments but exclude LARGE SCALE herbicide treatment. LIMITED herbicide treatment will still be included.

T052 T PWS

Appendix C

100 Frequency drives are identified by the government as being installed on

Tyndall AFB. Please confirm this count is accurate.

No data available on exact number of frequency drives. Contractor shall bid to the quantity stated.

T053 T PWS

Appendix C

What is the government’s description of an electronic lock and how many are there on TAFB?

Locks encompass mechanical or electromechanical (i.e., digital cypher, electronic mag-locks). There are 720 of these locks identified in Appendix C--

Real Property.

T054 T PWS

Appendix C

What is the description of a vault door and how many are there on TAFB? Appendix C--AF PMTLs B2035 has been changed from "Doors, Vault" TO

"Doors, Secured Rooms." The description of a vault door is a sturdy, solid metal

(thicknesses vary), heavy duty hinges, combination lock, with solid metal plungers. There are 16 vault doors on Tyndall. Appendix C--AF PMTL has been revised and will be posted on FBO with Amendment 0002.

T055 T PWS

PWS

1.6.2.1.

There are no requirements listed in Appendix C to perform any type of fire system maintenance. Is it the government’s intent not to accomplish any type of

RWP and or PM task? PWS 1.6.2.1. states these tasks are performed.

Appendix C--AF-PMTL lists requirements not captured in varying levels as historical workload (Appendix A) and are new or increased levels of service. Fire system maintenance (i.e., fire suppression) is currently captured under historical workload data.

T056 T PWS

PWS

1.1.1.

There is a large amount of potable water lines on Tyndall AFB that are located between the UP contractor's POD and the government/contractor's POD. Who is responsible for the repair and maintenance of this piping?

The BOS contractor is responsible for repair and maintenance for potable water lines from UP contractor's POD to the facility.

T057 T PWS

PWS

1.6.2.3.3.1.

1. The Government requires the sewer mains flushed and cleaned base wide at

TRIRIGA intervals. Please define TRIRIGA intervals.

2. Contaminated waste generated by this task requires disposal. Where and how does the government propose to dispose of this waste? Tyndall AFB currently does not have adequate facilities to handle the amount of contaminated waste that will be generated by this requirement.

This is a new TRIRIGA requirement; therefore, no workload data is available.

Refer to Appendix C-- AF PMTLs for inspection intervals. Determination of contaminated vs. hazardous is defined by CE Environmental Section. Method and location of disposal will be determined by Environmental Section at the time of PMTL interval.

T058 T PWS

PWS

1.5.2.2.

1. Please provide data regarding condition, size, status, historical workload data on retention ponds and drains. How will the current state of disrepair be addressed by the Government?

2. What are the TRIRIGA intervals to be maintained and how many of each type of system/structures are there?

1) Currently there are no retention ponds or drains in compliance status.

Ponds not in permit compliance will be addressed by the Government. When ponds are returned to permitted conditions, they will be added as a contractor responsibility with corresponding workload increase and an equitable adjustment to account the workload increase. 2) TRIRIGA intervals are unknown, refer to Appendix B--Real Property for all current stormwater system real property data.

T059 T PWS

PWS

1.5.2.2.2.

1) How many and what size of permitted ponds are currently at Tyndall? Please provide historical workload data.

2) How many potential/future storm water ponds are located on Tyndall AFB? 3)

Is there a projection on how many will be permitted by the start of the new contract?

1) See response to T058 above.

2) There are 7 potential/future storm water ponds.

3) None.

T060 T PWS

PWS

1.3.11.

Is it the intent that the Material Control section administer HAZMAT Training to all base Facility Managers?

PWS para 1.3.11 has been changed from "trains facility managers on HAZMAT"

TO "informs facility managers and shop personnel on HAZMAT processes, . . ."

The revised PWS will be posted to FBO with Amendment 0002.

Question

Type

Pg # Para # QUESTION ANSWER

T061 T PWS

PWS

4.10.

What does the statement mean, “the contractor shall not duplicate keys issued by the Government?”

The following sentence has been added to PWS para 4.10, "Facility keys are issued to the contractor for facilities they use/occupy." The revised PWS will be posted to FBO with Amendment 0002.

T062 T PWS

PWS

4.10.1.

What does the government mean by saying that the cost of key replacement for lost keys will be deducted from the monthly payment due to the contractor? Is that referring to if the contractor loses a key?

If the contractor loses any government furnished keys, an investigation on the loss will determine reimbursement to the Government.

T063 T PWS

PWS

4.11.

The contractor currently does not keep records of safe or vault combinations. Is it the intent of the government to require the contractor maintain secure records of all safe and vault combinations?

PWS para 4.11 has been changed to read,"The contractor shall establish internal procedures ensuring lock combinations are not revealed to unauthorized persons. The contractor is not authorized to record lock combinations without written approval by the government functional area chief. If a lock combination was changed, provide the new combination to the authorized facility manager only. The contractor shall comply with DoDM

5200.01, Vol 3, Protection of Classified Information, security requirements for changing combinations to storage containers used to maintain classified materials." The revised PWS will be posted to FBO with Amendment 0002.

T064 T PWS

PWS

1.7.7.1.

1) Does “return the area to a usable condition” mean abate the immediate area localized to the WT to accomplish the needed repairs or abate any existing mold in the surrounding areas within the scope of the WT? 2) If additional abatement is required is that considered accomplishing a WT solely for abatement purposes?

1) Abatement is within the immediate scope and in conjunction with the initial work task causing the mold. 2) No, there will be no WT dedicated to solely abating mold.

T065 T PWS

Appendix B

There is no mention of cooling towers in Appendix B. Are there any cooling towers on Tyndall and if so how many and what is the capacity?

Cooling towers are listed in Appendix B--Real Property, pg 3. There are 12 cooling towers on Tyndall. Their capacity ranges from 25 to 600 tons.

T066 T PWS

Appendix B

There is no mention of Boilers in Appendix B. Are there any boilers on Tyndall and if so how many and what is their BTU rating and type, i.e. hot water, steam, high pressure etc.?

See Appendix B--Real Proptety, pg 3, "Boilers Steam" and "Boilers Hot Water" have been added.

T067 T PWS

Appendix B

There is no mention of safes and vaults, can the government provide the number of safes and vaults?

See Appendix B, pg 4, under "Other Support Real Property."

T068 T PWS

PWS

1.6.2.4.4.

The PWS mentions maintaining a swimming pool in paragraph 1.6.2.4.4 but

Appendix B does not list a swimming pool. Is there a pool and can the government give size and open/close dates?

See Appendix B, pg 4, under "Other Support Real Property." The pool is approximately 5,000 square feet. It opens Memorial Day (end of May) and closes after Labor Day (beginning of September).

T069 T PWS

Appendix B

There is no mention of ballfields, playgrounds or recreation areas in Appendix B, are there any on Tyndall and if so can the government provide the number/size of facilities and any maintenance expectations by the government?

See Appendix B, pg 4, under "Other Support Real Property." The Government's requirement is that any infrastructure (excluding ballfield lights) included within these areas will have to be maintained and repaired.

T070 T PWS

Appendix B

In the event any of the quantities in Appendix B are incorrect, will the government provide monetary relief to the contractor for additional costs incurred if quantities stated are less than actual?

Equitable adjustments will be made (up or down) when known quantities change such as real property transactions, facility construction/demolition.

Question

Type

Pg # Para # QUESTION ANSWER

T071 T PWS

PWS

1.7.4.

Are the playbooks provided in appendix “S” the most current and not a draft?

The SMS and Work management playbooks have no table of contents, paragraph structure, or page numbers to reference? The only way to reference is by the entire appendix “S” document of 437 pages. AS to draft status, an example

(there are several examples in this document) appears on page 288 of 437.

There is a sentence that is highlighted, and appears to be questions. Are these questions part of the SMS playbook and to be addressed within the proposal?

Playbooks are a non-directive AF publications that are to be used as a reference for accomplishing work in accordance with mandatory guidance documents.

Contractors may develop their own procedures as long as the end result meets requirements of directed publications and are approved by the Government.

T072 T PWS

PWS

1.7.5.1., 1.7.5.2.

Is it the Governments intent to be in compliance with DOD mandate of 100% of facility systems are inventoried/assessed and recorded by September 2017? If not, what will the percentages be? If not, is the awarded vendor required to meet this DOD mandate? If so by what date?

September 2017 is the target date set by headquarters and OSD. There is no way of predicting the percentage completed will be by Sep 17. If not completed by contract award, the awarded vendor will be required to finish completion of facility system inventory/assessment. There is no mandated follow up date following September 17.

T073 T PWS

PWS

1.7.5.

Is it the Governments intent to provide the awarded vendor with lap top computers for use with the BRED software program for remote data entry? If not, is the awarded vendor authorized to purchase lap tops with BRED software that will be used to transfer field collected data onto a USAF computers? If not, what are the requirements/procedures to become authorized? And can that approval be authorized prior to contract start?

PWS para 1.7.5 makes no mention of the elements of these questions.

T074 T PWS

PWS

1.7.1.1.

In 1.7.1.1 and appendix D it states “Engineers: In addition to the requirements listed in Appendix D, engineers will have minimum of 3 years in field assigned

(i.e., electrical, civil or mechanical).” Is the government stating that the contractor must have 3 engineers in the fields listed in 1.7.1.1 and Appendix D?

Yes.

T075 T PWS

PWS

1.7.1.2.

In 1.7.1.2 and appendix D it states “1.7.1.2. Technicians: Engineering Technicians will have a minimum 10 years’ experience and technically competent in assigned duties (i.e., structures, pavements/equipment, water and fuels maintenance, HVAC and facility systems).” Is the government stating that the contractor must have 5 Engineering Technicians in the fields listed in 1.7.1.2 and Appendix D?

Yes.

T076 T PWS

PWS

1.6.3.3.

What is the definition of "governments direction" stated in this paragraph? This is to encompass any emergent requirements that require herbicide treatments as determined by the Government within WT scope.

T077 T PWS

PWS

1.5.2.6.

Is there any historical data showing the number of flying hours a year? Is the airfield sweeper required to be on duty during all flying days and nights or just on wing flying times?

Contractor must be on duty during all flying days and nights, regardless of scheduled flying operations.

T078 T RFP

Atch 2

Attachment 2 Sample Manpower Chart - Is this a requirement to be included in the Price Volume in addition to Attachment 4 Price Matrix?

Follow directions IAW the Addenda to FAR 52.212-1, para 2c(2)(d) Price Matrix

Workbook: "The contractor will be responsible for all labor hours (Attachment

2--Sample Manpower Chart) labor dollars, and non-labor dollars as specified in the RFP (Attachment 4--Price Matrix Workbook), if awarded the contract.

Attachment 2--Manpower Chart has been revised to eliminate further confusion.