BOS_RFP_FA4819-16-R-6001_Amend_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Add FAR Clause 52.222-62, "Paid Sick Leave Under Executive Order 13706," effective Jan 2017.

2. Extend the Past Performance Volumn IV due date from 23 Feb 17 to 1 Mar 16 at 2:00 pm CST.

3. Extend the remaining Volumns I-III (Executive Summary, Technical Proposal, and Price Proposal) due date from 6 Mar 17 to 27 Mar 17 at 2:00 pm CST.

4. Add the Atch 4 Revised Price Matrix w orksheet. See Attachment 4.

5. Post past performance questions to FBO. The remainder of the questions w ill be posted to FBO w hen completed.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4819-16-R-6001

X 9B. DATED (SEE ITEM 11)

20-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Feb-2017

CODE

325 CONS/LGCB ATTN: BOBBIE DAVIS

501 AIREY AVE, STE 5

TYNDALL AFB FL 32403-5526

FA4819 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4819-16-R-6001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Mar-2017 02:00 PM to 27-Mar-2017 02:00 PM.

The following have been added by full text:

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2017)

(a) Definitions. As used in this clause (in accordance with 29 CFR 13.2)--

Child, domestic partner, and domestic violence have the meaning given in 29 CFR 13.2.

Employee--(1)(i) Means any person engaged in performing work on or in connection with a contract covered by Executive Order (E.O.) 13706; and

(A) Whose wages under such contract are governed by the Service Contract Labor Standards statute (41 U.S.C.

chapter 67), the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV), or the Fair Labor Standards Act (29 U.S.C. chapter 8);

(B) Including employees who qualify for an exemption from the Fair Labor Standards Act's minimum wage and overtime provisions;

(C) Regardless of the contractual relationship alleged to exist between the individual and the employer; and

(ii) Includes any person performing work on or in connection with the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship.

(2)(i) An employee performs ``on'' a contract if the employee directly performs the specific services called for by the contract; and

(ii) An employee performs ``in connection with'' a contract if the employee's work activities are necessary to the performance of a contract but are not the specific services called for by the contract.

Individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship has the meaning given in 29 CFR 13.2.

Multiemployer plan means a plan to which more than one employer is required to contribute and which is maintained pursuant to one or more collective bargaining agreements between one or more employee organizations and more than one employer.

Paid sick leave means compensated absence from employment that is required by E.O. 13706 and 29 CFR part 13.

Parent, sexual assault, spouse, and stalking have the meaning given in 29 CFR 13.2.

United States means the 50 States and the District of Columbia.

(b) Executive Order 13706. (1) This contract is subject to E.O. 13706 and the regulations issued by the Secretary of Labor in 29 CFR part 13 pursuant to the E.O.

(2) If this contract is not performed wholly within the United States, this clause only applies with respect to that part of the contract that is performed within the United States.

(c) Paid sick leave. The Contractor shall--

(1) Permit each employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked;

(2) Allow accrual and use of paid sick leave as required by E.O. 13706 and 29 CFR part 13;

(3) Comply with the accrual, use, and other requirements set forth in 29 CFR 13.5 and 13.6, which are incorporated by reference in this contract;

(4) Provide paid sick leave to all employees when due free and clear and without subsequent deduction (except as otherwise provided by 29 CFR 13.24), rebate, or kickback on any account;

(5) Provide pay and benefits for paid sick leave used no later than one pay period following the end of the regular pay period in which the paid sick leave was taken; and

(6) Be responsible for the compliance by any subcontractor with the requirements of E.O. 13706, 29 CFR part 13, and this clause.

(d) Contractors may fulfill their obligations under E.O. 13706 and 29 CFR part 13 jointly with other contractors through a multiemployer plan, or may fulfill their obligations through an individual fund, plan, or program (see 29

CFR 13.8).

(e) Withholding. The Contracting Officer will, upon his or her own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the Contractor under this or any other Federal contract with the same Contractor, so much of the accrued payments or advances as may be considered necessary to pay employees the full amount owed to compensate for any violation of the requirements of E.O. 13706, 29 CFR part 13, or this clause, including--

(1) Any pay and/or benefits denied or lost by reason of the violation;

(2) Other actual monetary losses sustained as a direct result of the violation; and

(3) Liquidated damages.

(f) Payment suspension/contract termination/contractor debarment. (1) In the event of a failure to comply with E.O.

13706, 29 CFR part 13, or this clause, the contracting agency may, on its own action or after authorization or by direction of the Department of Labor and written notification to the Contractor take action to cause suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

(2) Any failure to comply with the requirements of this clause may be grounds for termination for default or cause.

(3) A breach of the contract clause may be grounds for debarment as a contractor and subcontractor as provided in

29 CFR 13.52.

(g) The paid sick leave required by E.O. 13706, 29 CFR part 13, and this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute and Wage Rate Requirements (Construction) statute, and the Contractor may not receive credit toward its prevailing wage or fringe benefit obligations under those Acts for any paid sick leave provided in satisfaction of the requirements of E.O. 13706 and 29 CFR part 13.

(h) Nothing in E.O. 13706 or 29 CFR part 13 shall excuse noncompliance with or supersede any applicable Federal or State law, any applicable law or municipal ordinance, or a collective bargaining agreement requiring greater paid sick leave or leave rights than those established under E.O. 13706 and 29 CFR part 13.

(i) Recordkeeping. (1) The Contractor shall make and maintain, for no less than three (3) years from the completion of the work on the contract, records containing the following information for each employee, which the Contractor shall make available upon request for inspection, copying, and transcription by authorized representatives of the Administrator of the Wage and Hour Division of the Department of Labor:

(i) Name, address, and social security number of each employee.

(ii) The employee's occupation(s) or classification(s).

(iii) The rate or rates of wages paid (including all pay and benefits provided).

(iv) The number of daily and weekly hours worked.

(v) Any deductions made.

(vi) The total wages paid (including all pay and benefits provided) each pay period.

(vii) A copy of notifications to employees of the amount of paid sick leave the employee has accrued, as required under 29 CFR 13.5(a)(2).

(viii) A copy of employees' requests to use paid sick leave, if in writing, or, if not in writing, any other records reflecting such employee requests.

(ix) Dates and amounts of paid sick leave taken by employees (unless the Contractor's paid time off policy satisfies the requirements of E.O. 13706 and 29 CFR part 13 as described in 29 CFR 13.5(f)(5), leave shall be designated in records as paid sick leave pursuant to E.O. 13706).

(x) A copy of any written responses to employees' requests to use paid sick leave, including explanations for any denials of such requests, as required under 29 CFR 13.5(d)(3).

(xi) Any records reflecting the certification and documentation the Contractor may require an employee to provide under 29 CFR 13.5(e), including copies of any certification or documentation provided by an employee.

(xii) Any other records showing any tracking of or calculations related to an employee's accrual or use of paid sick leave.

(xiii) The relevant contract.

(xiv) The regular pay and benefits provided to an employee for each use of paid sick leave.

(xv) Any financial payment made for unused paid sick leave upon a separation from employment intended, pursuant to 29 CFR 13.5(b)(5), to relieve the Contractor from the obligation to reinstate such paid sick leave as otherwise required by 29 CFR 13.5(b)(4).

(2)(i) If the Contractor wishes to distinguish between an employee's covered and noncovered work, the Contractor shall keep records or other proof reflecting such distinctions. Only if the Contractor adequately segregates the employee's time will time spent on noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. Similarly, only if the Contractor adequately segregates the employee's time may the Contractor properly refuse an employee's request to use paid sick leave on the ground that the employee was scheduled to perform noncovered work during the time he or she asked to use paid sick leave.

(ii) If the Contractor estimates covered hours worked by an employee who performs work in connection with contracts covered by the E.O. pursuant to 29 CFR 13.5(a)(1)(i) or (iii), the Contractor shall keep records or other proof of the verifiable information on which such estimates are reasonably based. Only if the Contractor relies on an estimate that is reasonable and based on verifiable information will an employee's time spent in connection with noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. If the Contractor estimates the amount of time an employee spends performing in connection with contracts covered by the E.O., the Contractor shall permit the employee to use his or her paid sick leave during any work time for the Contractor.

(3) In the event the Contractor is not obligated by the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, or the Fair Labor Standards Act to keep records of an employee's hours worked, such as because the employee is exempt from the Fair Labor Standards Act's minimum wage and overtime requirements, and the Contractor chooses to use the assumption permitted by 29 CFR 13.5(a)(1)(iii), the Contractor is excused from the requirement in paragraph (i)(1)(iv) of this clause and 29 CFR 13.25(a)(4) to keep records of the employee's number of daily and weekly hours worked.

(4)(i) Records relating to medical histories or domestic violence, sexual assault, or stalking, created for purposes of E.O. 13706, whether of an employee or an employee's child, parent, spouse, domestic partner, or other individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship, shall be maintained as confidential records in separate files/records from the usual personnel files.

(ii) If the confidentiality requirements of the Genetic Information Nondiscrimination Act of 2008 (GINA), section 503 of the Rehabilitation Act of 1973, and/or the Americans with Disabilities Act (ADA) apply to records or documents created to comply with the recordkeeping requirements in this contract clause, the records and documents shall also be maintained in compliance with the confidentiality requirements of the GINA, section 503 of the Rehabilitation Act of 1973, and/or ADA as described in 29 CFR 1635.9, 41 CFR 60-741.23(d), and 29 CFR 1630.14(c)(1), respectively.

(iii) The Contractor shall not disclose any documentation used to verify the need to use 3 or more consecutive days of paid sick leave for the purposes listed in 29 CFR 13.5(c)(1)(iv) (as described in 29 CFR 13.5(e)(1)(ii)) and shall maintain confidentiality about any domestic abuse, sexual assault, or stalking, unless the employee consents or when disclosure is required by law.

(5) The Contractor shall permit authorized representatives of the Wage and Hour Division to conduct interviews with employees at the worksite during normal working hours.

(6) Nothing in this contract clause limits or otherwise modifies the Contractor's recordkeeping obligations, if any, under the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, the Fair Labor Standards Act, the Family and Medical Leave Act, E.O. 13658, their respective implementing regulations, or any other applicable law.

(j) Interference/discrimination.

(1) The Contractor shall not in any manner interfere with an employee's accrual or use of paid sick leave as required by E.O. 13706 or 29 CFR part 13. Interference includes, but is not limited to--

(i) Miscalculating the amount of paid sick leave an employee has accrued;

(ii) Denying or unreasonably delaying a response to a proper request to use paid sick leave;

(iii) Discouraging an employee from using paid sick leave;

(iv) Reducing an employee's accrued paid sick leave by more than the amount of such leave used;

(v) Transferring an employee to work on contracts not covered by the E.O. to prevent the accrual or use of paid sick leave;

(vi) Disclosing confidential information contained in certification or other documentation provided to verify the need to use paid sick leave; or

(vii) Making the use of paid sick leave contingent on the employee's finding a replacement worker or the fulfillment of the Contractor's operational needs.

(2) The Contractor shall not discharge or in any other manner discriminate against any employee for--

(i) Using, or attempting to use, paid sick leave as provided for under E.O. 13706 and 29 CFR part 13;

(ii) Filing any complaint, initiating any proceeding, or otherwise asserting any right or claim under E.O. 13706 and 29 CFR part 13;

(iii) Cooperating in any investigation or testifying in any proceeding under E.O. 13706 and 29 CFR part 13; or

(iv) Informing any other person about his or her rights under E.O. 13706 and 29 CFR part 13.

(k) Notice. The Contractor shall notify all employees performing work on or in connection with a contract covered by the E.O. of the paid sick leave requirements of E.O. 13706, 29 CFR part 13, and this clause by posting a notice provided by the Department of Labor in a prominent and accessible place at the worksite so it may be readily seen by employees. Contractors that customarily post notices to employees electronically may post the notice electronically, provided such electronic posting is displayed prominently on any Web site that is maintained by the Contractor, whether external or internal, and customarily used for notices to employees about terms and conditions of employment.

(l) Disputes concerning labor standards. Disputes related to the application of E.O. 13706 to this contract shall not be subject to the general disputes clause of the contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR part 13. Disputes within the meaning of this contract clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the Department of Labor, or the employees or their representatives.

(m) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (m), in all subcontracts, regardless of dollar value, that are subject to the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, and are to be performed in whole or in part in the United States.

(End of clause)

The following have been modified:

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1—Instructions to Offerors—Commercial Items (Oct 2015) Proposal Preparation Instructions

Federal Acquisition Regulation (FAR) provision paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

FAR paragraph 52.212-1(c), “Period for acceptance of offers,” is tailored as follows: “The offeror agrees to hold the prices firm for 180 calendar days from the date specified for receipt of offers.”

The following is inserted as new paragraph (m) to provision 52.212-1:

1. PROPOSAL PREPARATION INSTRUCTIONS: To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of four (4) separate volumes:

Volume I Executive Summary and Miscellaneous Data Volume II Technical Approach Volume III Price Proposal Volume IV Past Performance Proposal

2. SPECIFIC INSTRUCTIONS:

a. VOLUME I: EXECUTIVE SUMMARY AND MISCELLANEOUS DATA. Submit original plus three

(3) copies.

(1) The offeror shall provide a table of contents, concise summary, listing of authorized offer personnel, proof of financial responsibility, and a glossary of abbreviations and acronyms, if needed.

(2) Standard Form (SF) 1449. Complete blocks 12, 17, 30a, 30b, and 30c. In doing so the offeror accedes to the contract terms and conditions as written in the solicitation.

(3) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(4) Submit an acknowledgment of all the solicitation amendments, if issued.

(5) Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

(6) If none proposed, submit an affirmation of no exceptions, deviations, or waivers.

b. VOLUME II: TECHNICAL PROPOSAL. Submit original plus three (3) copies. Limited to no more than 245 pages.

(1) Factor 1: Technical Approach (See 52.212-2, paragraph 3a) Subfactor 1: Resource, Process, and Execution A. Project Management B. Operations and Maintenance C. Organizational Structure/Narrative Subfactor 2: Quality Control Plan (See 52.212-2, paragraph 3a(2)) Subfactor 3: Transition Plan (See 52.212-2, paragraph 3a(3)) http://www.sam.gov/

c. VOLUME III: PRICE PROPOSAL. Submit original plus three (3) copies.

(1) The Price Volume shall contain:

(a) A completed Schedule of Supplies/Services, continuation of SF 1449, blocks 19 through 24. Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/ Services for each contract line item number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. The unit prices and extended amounts are limited to two decimal places.

(b) A completed Price Matrix Workbook (Attachment 4 to the request for proposal (RFP)).

Instructions are provided below in paragraph (2)(d).

(2) General Instructions: These instructions are to assist you in submitting information that is required to evaluate the price reasonableness, completeness, and balance of the proposal. Proposals shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The Government may not award a contract based on a proposal with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

(a) Price Reasonableness: A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business. It is expected that price reasonableness will be determined based on the comparison of each offeror’s total evaluated price (TEP) to the TEPs of all evaluated technically acceptable proposals.

(b) Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror’s proposal or the same contract line items as proposed by other offerors). The Government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

(c) Price Competition: The Government has determined there is a high probability of adequate price competition in this acquisition. However, IAW FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit other than certified cost or pricing data. All information relating to the proposed price including all required supporting documentation must be included in the Price Volume. Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

(d) Price Matrix Workbook: The offeror shall provide the cost of the contract line items that require it for the base and each of the option years by completing the Price Matrix for the purpose of developing the TEP.

To calculate the offeror’s TEP, follow the instructions on the “Instructions Tab” of the Price Matrix Excel workbook. The “Worksheet Tab” is intended to provide minimal supporting documentation for SF 1449 continuation pages for Schedule of Services prices. The “Worksheet Tab” of the Price Matrix is not intended to calculate the total proposed price for any contract line item. Proposed total contract line item amounts for the base period and all option years shall be inserted into the Price Matrix by the offeror under the appropriate tab, which will automatically calculate the TEP. The contractor will be responsible for all labor hours (Attachment 2—Sample Manpower Chart), labor dollars, and non-labor dollars as specified in the RFP (Attachment 4—Price Matrix Workbook), if awarded the contract.

d. VOLUME IV: PAST PERFORMANCE PROPOSAL. Only references for past efforts/contracts of relevance are desired. Limited to no more than 30 pages. Submit original plus three (3) copies.

(1) Early Delivery: Past Performance Proposal IV is requested by 1 Mar 17 at 2:00 pm CST.

(2) Past Performance Information (PPI) Tool: Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the

RFP.

(3) NOTE: Information submitted via the PPI Tool is an electronic submission and not a hard copy. As such, line spacing, font size, or page limit restrictions do not apply to the PPI Tool.

Downloading the PPI tool. The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance).

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice

Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA481910R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool. After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable.

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

• Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security Warning” banner and therefore will not get a Security Alert pop-up.

https://www.fbo.gov/

• If a “read only” file is opened, in order to populate data in the file, click “Save As” in the “Read-Only” message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g.

XYZCompanyFA481910R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror and RFP Number” button from the “Contractor’s Menu.”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button.

The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to 52.212-1 of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

• Contractor’s Name: Self-explanatory.

• Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or

Other (Explain). An explanation comment box will display when you select “Other.”

• Place of Work: Location where contractor will perform work.

• Percentage of Work: Identify percentage of work contributed by specified business entity.

• Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

• Add – Saves the current business relationship and allows for the addition of a new one.

• Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships have been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

• Contract Information Tab Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contracting Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite

Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

Period of Performance (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

• Program Details Tab Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in 52.212-2 of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance.

Explain why goals were not met, if applicable:

• POC & Key Individuals Tab Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel will be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For Government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

• Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

• Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

• Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool. In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past Performance.” The Business Relationships and Past Performance documents will print separately.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. .

Note:

• Submit an electronic copy (e.g. DVD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g. ABCCompanyFA861710R6158.accdb)

• Once the file is saved to a DVD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number. In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

3. Click the “Next” button twice to return to the “Contractor’s Menu.”

(3) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2 paragraph 3 c(3))

(4) Performance Surveys/Questionnaires: Past performance questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The Government requires the offeror send out a PPQ to each of the points of contact (POCs) identified in the past performance proposal (paragraph (3) above). The offeror shall send out the PPQ (Attachment 11) to each of their references. PPQ responses sent directly to the Government from references will not count toward the maximum 30 page limit.

(a) THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

(b) ONLY REFERENCES. Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government.

The POCs shall forward their completed questionnaires directly to the Government – NOT BACK TO THE OFFEROR. PPQs shall be sent directly from your reference to this office marked to the attention of: Ms. Bobbie Davis or 2d Lt Britney Petrina, via e-mail to bobbie.davis@us.af.mil or britney.pertina@us.af.mil, or fax at

(850) 283-8491, or mailed to the following address:

325 CONS/LGCB

Attn: Ms. Bobbie Davis/2d Lt Britney Petrina 501 Airey Avenue, Suite 5 Tyndall AFB FL 32403

(5) Past Performance Information: Provide a list of no more than five (5) of the most relevant contracts performed for any customer. (See 52.212-2, paragraph 3c(2)). Furnish the following information for each contract listed:

(a) Company/Division Name

(b) Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance mailto:bobbie.davis@us.af.mil mailto:britney.pertina@us.af.mil

(g) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer POC

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(j) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

(k) If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance

(6) The evaluation of past performance information will take into account past performance regarding: 1) predecessor companies, 2) past performance of key personnel who have relevant experience, and/or 3) past performance regarding subcontractors that will perform aspects of the requirement when such information is relevant to this acquisition.

(7) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The Government will evaluate no more than five (5) past performances for each party of a first time joint effort.

(8) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal, a letter from each subcontractor (Attachment 10—Subcontractor Consent Letter) that will perform aspects of the requirement consenting to the release of its past performance information to the prime contractor.

(9) Past Performance Information (PPI) Tool. In addition to the DVD, offerors must also use the PPI Tool (use latest version from FBO.gov) in order to electronically submit the Past Performance Volume IAW the RFP.

Please see PPI Tool for instructions.

3. PROPOSAL DOCUMENTS:

a. Documents submitted in response to this RFP must be consistent with the following.

(1) Requirements of the solicitation (CLINs) and Government standards and regulations pertaining to the performance work statement (PWS).

(2) FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

(3) If a volume in a proposal exceeds the specified page limit cited in the volume content, the excessive pages will not be evaluated.

b. Format for proposal Volumes I, III, and IV.

(1) Each written volume of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each volume shall be complete in itself and shall not repeat information contained in other volumes. Each volume shall contain a table of contents, cross references, and a list of tables and drawings (if applicable). Cover pages, table of contents, and tabs will not be counted against the page limits. Page 1 of a volume is defined as the first page after the table of contents. All pages shall be numbered.

Pages depicting tables, charts, graphs and figures will count toward the page limit. Price data of any kind shall be presented only in the price proposal volume. Elaborate formats, bindings, and color presentations are not desired or required. The number of copies of each volume is specified in paragraph 2, Specific Instructions, above and in Table 1 below.

(2) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts for charts, tables, or diagrams which may not exceed 11 x 17 inches. All printing shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 font size. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

(3) In addition to the paper copies specified for each volume, one electronic copy of each volume of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2010 which includes software programs such as Word, Excel, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The electronic version shall be submitted on a digital video disc (DVD). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on the DVD the volume number and title, or combine all volumes onto one DVD with separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the electronic copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the DVD can be opened.

(4) The following table summarizes the proposal submission

Table 1

VOLUME TITLE PAGE

LIMIT

HARD &

ELECTRONIC

COPIES

DUE DATE

Volume I: Executive Summary Master Table of Contents Tab 1 - Narrative & Authorized Offer Personnel Tab 2 - Proof of Financial Responsibility Tab 3 - SF 1449 and Acknowledgment of Amendments Tab 4 - Reps and Certs Tab 5 - SBA 8(a) Letter Tab 6 - Affirmation of No Exceptions/Deviation/Waivers Tab 7 - Glossary of Abbreviations and Acronyms

No Limit Original plus 3 copies and 1 DVD

27 Mar 17

Volume II: Technical Approach Table of Contents Tab 1 - Subfactor 1: Resource, Process, & Execution Tab 2 - Subfactor 2: Quality Control Tab 3 - Subfactor 3: Transition Plan

Original plus 3 copies and 1 DVD

27 Mar 17

Volume III: Cost/Price Table of Contents Tab 1: SF Form 1449, Schedule of Services Prices Tab 2: Price Matrix Workbook

No Limit Original plus 3 copies and 1 DVD

27 Mar 17

Volume IV: Past Performance Table of Contents

30 Original plus 3 copies and 1 DVD

1 Mar 17

4. General Information:

a. Submission of proposals. Proposals may be hand carried or mailed and delivered to the following address:

325th CONS/LGCB Ms. Bobbie Davis or 2d Lt Britney Petrina 501 Airey Ave, Ste 5 Tyndall AFB, Florida 32403

b. The sealed package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

c. Offerors are cautioned that Tyndall AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Tyndall AFB prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3), “Submission, modification, revision, and withdrawal of proposals.”

d. Federal Holidays: The following Federal holidays are observed by this base.

New Years’ Day 1 January Martin Luther King, Jr Birthday Third Monday in January George Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

e. JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your Business Opportunity Specialist has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after the time of submission for proposals.

(End of Addenda)

ADDENDA TO FAR 52.212-2

Addenda to FAR 52.212-2—Evaluation—Commercial Items (Oct 2014)

The following is inserted as new paragraph (d) of the provision:

1. BASIS FOR CONTRACT AWARD.

a. This is a competitive, subjective tradeoff, best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure (MP) 5315.3 in which competing offerors’ past performance information will be evaluated on a basis significantly more important than price.

b. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers will be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined unacceptable. In that event, the source selection authority (SSA) will make an integrated assessment best value award decision using the total evaluated price (TEP) and the past performance confidence rating. While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process is by nature subjective; therefore, professional judgment is implicit throughout the process.

c. Proposals will be…