Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4819-16-R-6001

X 9B. DATED (SEE ITEM 11)

20-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2017

CODE

325 CONS/LGCB ATTN: BOBBIE DAVIS

501 AIREY AVE, STE 5

TYNDALL AFB FL 32403-5526

FA4819 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4819-16-R-6001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Mar-2017 02:00 PM to 10-Apr-2017 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 5021

The SIC code 8744 has been deleted.

The following have been added by full text:

SUMMARY OF CHANGES

The purpose of this amendment is to make the following changes:

1. Change proposal due date from 27 Mar 2017, 2:00 pm, to 10 Apr 2017, 2:00 pm CST.

4. Make revisions to Addenda 52.212-1--Instructions to Offerors--Commercial Items.

3. Make revisions to Addenda 52.212-2--Evaluation--Commercial Items.

5. Update the List of Attachments.

The following have been modified:

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1—Instructions to Offerors—Commercial Items (Oct 2015)

Proposal Preparation Instructions

Federal Acquisition Regulation (FAR) provision paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

FAR paragraph 52.212-1(c), “Period for acceptance of offers,” is tailored as follows: “The offeror agrees to hold the prices firm for 180 calendar days from the date specified for receipt of offers.”

The following is inserted as new paragraph (m) to provision 52.212-1:

1. PROPOSAL PREPARATION INSTRUCTIONS: To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of four (4) separate volumes:

Volume I Executive Summary and Miscellaneous Data

Volume II Technical Approach

Volume III Price Proposal

Volume IV Past Performance Proposal

2. SPECIFIC INSTRUCTIONS:

a. VOLUME I: EXECUTIVE SUMMARY AND MISCELLANEOUS DATA. Submit original plus three

(3) copies.

(1) The offeror shall provide a table of contents, concise summary, listing of authorized offer personnel, proof of financial responsibility, and a glossary of abbreviations and acronyms, if needed.

(2) Standard Form (SF) 1449. Complete blocks 12, 17, 30a, 30b, and 30c. In doing so the offeror accedes to the contract terms and conditions as written in the solicitation.

(3) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications –

Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(4) Submit an acknowledgment of all the solicitation amendments, if issued.

(5) Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section

8(a) status.

(6) If none proposed, submit an affirmation of no exceptions, deviations, or waivers.

b. VOLUME II: TECHNICAL PROPOSAL. Submit original plus three (3) copies. Limited to no more than 245 pages.

(1) Factor 1: Technical Approach (See 52.212-2, paragraph 3a)

Subfactor 1: Resource, Process, and Execution

A. Project Management

B. Operations and Maintenance

C. Organizational Structure/Narrative

Subfactor 2: Quality Control Plan (See 52.212-2, paragraph 3a(2))

Subfactor 3: Transition Plan (See 52.212-2, paragraph 3a(3))

c. VOLUME III: PRICE PROPOSAL. Submit original plus three (3) copies.

(1) The Price Volume shall contain:

(a) A completed Schedule of Supplies/Services, continuation of SF 1449, blocks 19 through 24. Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/ Services for each contract line item number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. The unit prices and extended amounts are limited to two decimal places.

(b) A completed Price Matrix Workbook (Attachment 4 to the request for proposal (RFP)).

Instructions are provided below in paragraph (2)(d).

(2) General Instructions: These instructions are to assist you in submitting information that is required to evaluate the price reasonableness, completeness, and balance of the proposal. Proposals shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The Government may not award a contract based on a proposal with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

http://www.sam.gov/

(a) Price Reasonableness: A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business. It is expected that price reasonableness will be determined based on the comparison of each offeror’s total evaluated price (TEP) to the TEPs of all evaluated technically acceptable proposals.

(b) Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror’s proposal or the same contract line items as proposed by other offerors). The Government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

(c) Price Competition: The Government has determined there is a high probability of adequate price competition in this acquisition. However, IAW FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit other than certified cost or pricing data. All information relating to the proposed price including all required supporting documentation must be included in the Price Volume. Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

(d) Price Matrix Workbook: The offeror shall provide the cost of the contract line items that require it for the base and each of the option years by completing the Price Matrix for the purpose of developing the TEP.

To calculate the offeror’s TEP, follow the instructions on the “Instructions Tab” of the Price Matrix Excel workbook. The “Worksheet Tab” is intended to provide minimal supporting documentation for SF 1449 continuation pages for Schedule of Services prices. The “Worksheet Tab” of the Price Matrix is not intended to calculate the total proposed price for any contract line item. Proposed total contract line item amounts for the base period and all option years shall be inserted into the Price Matrix by the offeror under the appropriate tab, which will automatically calculate the TEP. The contractor will be responsible for all labor hours (Attachment 2—Sample

Manpower Chart), labor dollars, and non-labor dollars as specified in the RFP (Attachment 4—Price Matrix

Workbook), if awarded the contract.

d. VOLUME IV: PAST PERFORMANCE PROPOSAL. Only references for past efforts/contracts of relevance are desired. Limited to no more than 30 pages. Submit original plus three (3) copies.

(1) Early Delivery: Past Performance Proposal IV is requested by 1 Mar 17 at 2:00 pm CST.

(2) Past Performance Information (PPI) Tool: Offerors must use the PPI Tool (Use latest version from

FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the

RFP.

(3) NOTE: Information submitted via the PPI Tool is an electronic submission and not a hard copy. As such, line spacing, font size, or page limit restrictions do not apply to the PPI Tool.

Downloading the PPI tool. The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance).

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

https://www.fbo.gov/

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice

Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA481910R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool. After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable.

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security Warning” banner and therefore will not get a Security Alert pop-up.

If a “read only” file is opened, in order to populate data in the file, click “Save As” in the “Read-Only” message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g.

XYZCompanyFA481910R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit

Offeror and RFP Number” button from the “Contractor’s Menu.”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button.

The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to

52.212-1 of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional

“Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory.

Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or

Other (Explain). An explanation comment box will display when you select “Other.”

Place of Work: Location where contractor will perform work.

Percentage of Work: Identify percentage of work contributed by specified business entity.

Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

Add – Saves the current business relationship and allows for the addition of a new one.

Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships have been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional

“Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contracting Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory

Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite

Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee

(CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

Period of Performance (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

Program Details Tab

Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in 52.212-2 of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance.

Explain why goals were not met, if applicable:

POC & Key Individuals Tab

Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel will be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin

POC” button for the point of contact that you would like to add, edit, or delete.

Note: For Government contracts provide current information on Program Manager, Contracting

Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

Save – Saves the Past Performance Information and displays the “Contract Information” tab on the

Past Performance screen.

Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool. In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past Performance.” The Business

Relationships and Past Performance documents will print separately.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. .

Note:

Submit an electronic copy (e.g. DVD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g. ABCCompanyFA861710R6158.accdb)

Once the file is saved to a DVD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number. In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application

Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

3. Click the “Next” button twice to return to the “Contractor’s Menu.”

(3) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2 paragraph 3 c(3))

(4) Performance Surveys/Questionnaires: Past performance questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The Government requires the offeror send out a

PPQ to each of the points of contact (POCs) identified in the past performance proposal (paragraph (3) above). The offeror shall send out the PPQ (Attachment 11) to each of their references. PPQ responses sent directly to the

Government from references will not count toward the maximum 30 page limit.

(a) THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

(b) ONLY REFERENCES. Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government.

The POCs shall forward their completed questionnaires directly to the Government – NOT BACK TO THE

OFFEROR. PPQs shall be sent directly from your reference to this office marked to the attention of: Ms. Bobbie

Davis or 2d Lt Britney Petrina, via e-mail to bobbie.davis@us.af.mil or britney.pertina@us.af.mil, or fax at

(850) 283-8491, or mailed to the following address:

325 CONS/LGCB

Attn: Ms. Bobbie Davis/2d Lt Britney Petrina

501 Airey Avenue, Suite 5 mailto:bobbie.davis@us.af.mil mailto:britney.pertina@us.af.mil

Tyndall AFB FL 32403

(5) Past Performance Information: Provide a list of no more than five (5) of the most relevant contracts performed for any customer. (See 52.212-2, paragraph 3c(2)). Furnish the following information for each contract listed:

(a) Company/Division Name

(b) Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer POC

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(j) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

(k) If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance

(6) The evaluation of past performance information will take into account past performance regarding: 1) predecessor companies, 2) past performance of key personnel who have relevant experience, and/or 3) past performance regarding subcontractors that will perform aspects of the requirement when such information is relevant to this acquisition.

(7) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The Government will evaluate no more than five (5) past performances for each party of a first time joint effort.

(8) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal, a letter from each subcontractor (Attachment 10—Subcontractor Consent Letter) that will perform aspects of the requirement consenting to the release of its past performance information to the prime contractor.

(9) Past Performance Information (PPI) Tool. In addition to the DVD, offerors must also use the PPI Tool

(use latest version from FBO.gov) in order to electronically submit the Past Performance Volume IAW the RFP.

Please see PPI Tool for instructions.

3. PROPOSAL DOCUMENTS:

a. Documents submitted in response to this RFP must be consistent with the following.

(1) Requirements of the solicitation (CLINs) and Government standards and regulations pertaining to the performance work statement (PWS).

(2) FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

(3) If a volume in a proposal exceeds the specified page limit cited in the volume content, the excessive pages will not be evaluated.

b. Format for proposal Volumes I, III, and IV.

(1) Each written volume of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each volume shall be complete in itself and shall not repeat information contained in other volumes. Each volume shall contain a table of contents, cross references, and a list of tables and drawings (if applicable). Cover pages, table of contents, and tabs will not be counted against the page limits. Page 1 of a volume is defined as the first page after the table of contents. All pages shall be numbered.

Pages depicting tables, charts, graphs and figures will count toward the page limit. Price data of any kind shall be presented only in the price proposal volume. Elaborate formats, bindings, and color presentations are not desired or required. The number of copies of each volume is specified in paragraph 2, Specific Instructions, above and in

Table 1 below.

(2) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts for charts, tables, or diagrams which may not exceed 11 x 17 inches. All printing shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 font size. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

(3) In addition to the paper copies specified for each volume, one electronic copy of each volume of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by

Microsoft Office 2010 which includes software programs such as Word, Excel, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The electronic version shall be submitted on a digital video disc (DVD). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on the DVD the volume number and title, or combine all volumes onto one DVD with separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the electronic copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the DVD can be opened.

(4) The following table summarizes the proposal submission

Table 1

VOLUME TITLE

PAGE

LIMIT

HARD &

ELECTRONIC

COPIES

DUE DATE

Volume I: Executive Summary

Master Table of Contents

Tab 1 - Narrative & Authorized Offer Personnel

Tab 2 - Proof of Financial Responsibility

Tab 3 - SF 1449 and Acknowledgment of Amendments

Tab 4 - Reps and Certs

Tab 5 - SBA 8(a) Letter

Tab 6 - Affirmation of No Exceptions/Deviation/Waivers

Tab 7 - Glossary of Abbreviations and Acronyms

No Limit Original plus 3 copies and 1 DVD 10 Apr 17

Volume II: Technical Approach

Table of Contents

Tab 1 - Subfactor 1: Resource, Process, & Execution

Tab 2 - Subfactor 2: Quality Control

Tab 3 - Subfactor 3: Transition Plan

Original plus 3 copies and 1 DVD 10 Apr 17

Volume III: Cost/Price

Table of Contents

Tab 1: SF Form 1449, Schedule of Services Prices

Tab 2: Price Matrix Workbook

No Limit Original plus 3 copies and 1 DVD 10 Apr 17

Volume IV: Past Performance

Table of Contents 30 Original plus 3 copies and 1 DVD 1 Mar 17

4. General Information:

a. Submission of proposals. Proposals may be hand carried or mailed and delivered to the following address:

325th CONS/LGCB

Ms. Bobbie Davis or 2d Lt Britney Petrina

501 Airey Ave, Ste 5

Tyndall AFB, Florida 32403

b. The sealed package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

c. Offerors are cautioned that Tyndall AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN

HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at

Tyndall AFB prior to the time specified for receipt. Late proposals will be processed in accordance with FAR

52.215-1(c)(3), “Submission, modification, revision, and withdrawal of proposals.”

d. Federal Holidays: The following Federal holidays are observed by this base.

New Years’ Day 1 January

Martin Luther King, Jr Birthday Third Monday in January

George Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

e. JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA

Business Opportunity Specialist as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your Business Opportunity Specialist has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after the time of submission for proposals.

(End of Addenda)

ADDENDA TO FAR 52.212-2

Addenda to FAR 52.212-2—Evaluation—Commercial Items (Oct 2014)

The following is inserted as new paragraph (d) of the provision:

1. BASIS FOR CONTRACT AWARD.

a. This is a competitive, subjective tradeoff, best value source selection conducted in accordance with Federal

Acquisition Regulation (FAR) Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure

(MP) 5315.3 in which competing offerors’ past performance information will be evaluated on a basis significantly more important than price.

b. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers will be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined unacceptable. In that event, the source selection authority (SSA) will make an integrated assessment best value award decision using the total evaluated price (TEP) and the past performance confidence rating. While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process is by nature subjective; therefore, professional judgment is implicit throughout the process.

c. Proposals will be ranked by overall TEP and evaluated starting with the lowest priced proposal. The TEP shall be the sum of contract line item numbers (CLINs) X001-X014 and 0022 prices listed in the schedule for transition, the base year, all option years, and an additional 6-months of service possible under FAR 52.217-8. To account for the option period(s) possible under Clause 52.217-8 (maximum 6 months), the Government will take the price for all CLINs of the final option period, prorate it to a 6-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price.

d. If the lowest priced offeror receives a past performance rating of “substantial confidence,” proposal evaluations will continue until a minimum of two technically acceptable proposals have been evaluated. At that point, evaluations cease and the SSA will make an integrated assessment best value award decision using the TEP and the past performance confidence rating.

e. If the lowest priced offeror is rated technically unacceptable or receives a past performance rating of less than substantial confidence, evaluation will continue in order of price until an offeror is rated technically acceptable and receives a past performance rating of substantial confidence. At that point, evaluations cease and the SSA will make an integrated assessment best value award decision using the TEP and the past performance confidence rating.

2. FINAL PROPOSAL REVISIONS (FPRs).

a. The Government reserves the right to award a contract without discussions with offerors based on the initial proposals submitted. Therefore, offerors are cautioned to submit their best proposal initially. However, discussions may be held and result in FPRs. Formal responses to discussion items and FPRs will be considered in making the award decision. Offerors should be aware that a complete understanding as to technical, price, past performance, and all terms and conditions of the proposed contract must exist between the offeror and the Government at the conclusion of discussions, if held. All offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete.

b. Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the Government. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.), rather it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

3. EVALUATION METHODOLOGY. Proposals will be evaluated using three evaluation factors which are (1) technical, (2) price, and (3) past performance.

Technical Approach:

Subfactor 1: Resource, Process, and Execution

A. Project Management

B. Operations and Maintenance

C. Organizational Structure/Narrative

Subfactor 2: Quality Control Approach

Subfactor 3: Transition Plan

a. FACTOR 1: TECHNICAL APPROACH. Offerors’ proposal(s) shall demonstrate a comprehensive understanding of the nature and scope of work required, and clearly demonstrate it has recent/relevant experience in the essential parts of the performance work statement (PWS) and has submitted a proposal with adequate management, technical approach, and resources to fully meet the requirement. The focus of the technical rating is on the offeror’s ability to meet the minimum requirements of the PWS. The Government will not search for data to cure problems or address inconsistencies in an offeror’s proposal. The Government will evaluate technical proposals on a pass/fail basis and assign an “acceptable” or “unacceptable” rating at the subfactor level in accordance with the new DoD Source Selection Procedures effective 31 March 2016, as shown in Table 1 below.

To be eligible for award, offerors are required to receive an acceptable rating in each technical subfactor. Proposals that exceed the evaluation criteria will not receive higher ratings. If one subfactor is determined unacceptable the entire proposal will be determined unacceptable.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The proposals will be evaluated against the following technical subfactors:

(1) Subfactor 1, Resource, Process, and Execution Submittal (RPES): The offeror must clearly demonstrate that they fully understand all the requirements of the PWS, have accurately assessed the workload in each area, and will provide the necessary management, expertise, manpower, procedures, vehicles, equipment, and materials to fully execute all aspects of PWS within the established timelines. The assessment of the subfactors A, B, and C identified above will be accomplished in the following manner. The offeror must show how they will meet specific requirements by completing a RPES on each requirement in the format at Attachment 3 for subfactors A and B. The Government will review each of the RPESs in detail to determine if the offeror has: (i) accurately assessed the tasks and the key deliverables and performance metrics associated with it, (ii) a solid technical approach to meeting that task, (iii) qualified and adequate management/professional staff with the expertise to execute the work, (iv) a workforce with sufficient manpower, qualifications, and expertise to execute the work,

(v) adequate vehicle fleet and equipment, and (vi) identified areas it will subcontract and adequate budget to meet the requirement. For the Government to give the offeror an “acceptable” rating, the proposal must fully and accurately address each of the criteria below to achieve an acceptable rating.

A. Project Management: The offeror must clearly demonstrate a management structure and personnel to effectively manage the functions to ensure contract requirements are met in a quality and timely manner. Each of the four (4) RPESs areas listed below are limited to five (5) narrative pages each, for a maximum limit of 20 pages.

1. Overall Contract Management

2. Accounting/Financial Management

3. Personnel Management

4. Vehicle/Equipment Management

B. Operations and Maintenance: The offeror must clearly demonstrate they are capable of competently executing the full range of operations and maintenance responsibilities outlined in PWS paragraphs 1.0 to 1.7.10. Toward that end, the offeror must submit RPESs to address each of the PWS requirements listed below.

Each of the following 34 RPESs are limited to five (5) pages each and shall not exceed the maximum limit of 170 pages. Use the PWS paragraph references in parenthesis as reference only for each requirement.

1. Contract Engineering/AMP/Sub AMP (1.3., 1.3.3., 1.3.4., 1.3.8., 1.3.10.2., 1.7.1.1,. and 1.7.1.2.)

2. Customer service (1.3.5., and 1.3.10.1.)

3. TRIRIGA/BUILDER/facility conditions assessment/legacy systems (1.3.6., 1.7.3., and 1.7.5.

thru 1.7.5.2.)

4. Playbooks (1.7.4.)

5. Contingency/exercise planning and execution (1.3.9. thru 1.3.9.4.)

6. Lifts/hoists, fall arrest inspection/certification (1.3.10.5.)

7. Material control (1.3.10.6. thru 1.3.10.7.2., 1.3.11., and 1.3.11.1)

8. Work order management (1.3.5. and 1.7.6 thru 1.7.6.7)

9. Preventative maintenance (1.3.2.1., 1.3.2.1.1., and 1.3.2.1.2.)

10. Alarms (1.4.1.)

11. Facility electrical systems (1.4.2., 1.4.2.1., 1.4.2.3., and 1.4.2.3.1.)

12. Lightning protection/grounding/bonding/cathodic protection (1.4.2.2. and 1.4.2.3.2.)

13. Airfield lighting and lighting power distribution (1.4.2.3.3.)

14. Portable and fixed electrical generators (1.4.3., 1.4.3.1., and 1.4.3.1.1.)

15. Airfield arresting systems (1.4.3.1.2.)

16. Structures (1.5.1., 1.5.1.4., and 1.5.2.4.)

17. Facility roof systems (1.5.1.1.)

18. Locksmith services (1.5.1.2. and 1.5.1.2.1.)

19. Dorm/unaccompanied housing (1.5.1.3.)

20. Base storm water system (1.5.2.2. thru 1.5.2.2.2.)

21. Paved/unpaved roads/recreational paths (1.5.2., 1.5.2.1., and 1.5.2.3. thru 1.5.2.3.2.)

22. Airfield pavements (1.5.2.5.)

23. Airfield and road pavement clearance (1.5.2.6.)

24. Base EMCS system (1.3.7. and 1.6.1.)

25. Facility plumbing systems (1.6.2.1., and 1.6.2.4.)

26. Liquid fuels systems (1.6.2.2. thru 1.6.2.3.2.)

27. Wastewater systems (1.6.2.3.3. thru 1.6.2.3.3.3.)

28. Water wells (1.6.2.4.1.)

29. Backflow prevention (1.6.2.4.2.)

30. Entomology services (1.6.3. thru 1.6.3.3.)

31. Facility HVAC systems (1.6.4., 1.3.10.3., 1.3.10.4., and 1.3.10.4.1.)

32. In-house work execution (1.7.5.3. thru 1.7.5.3.3., and 1.7.9.)

33. Contaminated work sites/mold (1.7.7., and 1.7.7.1.)

34. Other requirements of PWS para’s 1.3.10.8., 1.6.2., 1.6.2.4.4., and 1.7.2. thru 1.7.2.2

C. Organizational Structure/Narrative: To receive an acceptable rating, this must be complete with the number of the offeror’s proposed manpower, rationale, methodology to staff the proposed structure, separately identify the full time equivalents (FTEs), and include any cross-utilization and all sub-contractor participation. The organizational structure must also summarize and account for all of the manpower/FTEs the offeror included in their

RPESs as well as adequately describe the approach and labor mix to meet the requirements to provide mission essential services identified at PWS paragraph 1.3.9.1 and Appendix R--Mission Essential Services. This section has a maximum limit of five (5) pages.

(2) Subfactor 2, Quality Control Plan (QCP): The offeror must demonstrate how it will provide an effective Quality Control Program. This section must describe the offerors performance in accordance with (IAW) the PWS; implementation procedures to identify, prevent, ensure non-recurrence of defective services; and address the offerors’ responsibilities as related to Government equipment and personnel. The QCP shall consist of a maximum of 30 pages.

(3) Subfactor 3: Transition Plan: The offeror must clearly demonstrate its proposed continuity of mission support and contract performance. The transition plan shall consist of a maximum of 20 pages. This subfactor is met when the offeror’s proposal demonstrates the below requirements.

A. Proposed milestones ensure transition completed on time for full contract performance to meet PWS paragraph 4.29 requirements.

B. Proposed personnel are identified with functional statement, staffing, and timeline for each position.

C. Effective procedures to hire, train, and certify non-incumbent personnel to ensure uninterrupted service.

D. Plan for proposed vehicle and equipment necessary to provide uninterrupted service.

b. FACTOR 2: PRICE. The Government will rank all offers by price, including all option prices. The price evaluation will document the fairness and reasonableness of the TEP.

(1) Complete the Revised Price Matrix Workbook at Attachment 4.

(2) Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR

Parts 6 and 17. FAR clause 52.217-8, Option to Extend Services, authorizes the Government to extend the contract more than once but shall not exceed 6 months. The CO may exercise this clause one time only during the life of the contract at any option period. The price of a 6-month extension authorized by 52.217-8, Option to Extend Services, will be added to the contract for the proposed price for the final option period to establish a not to exceed ceiling price.

(2) The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule (SF 1449, continuation of blocks 19 – 24) by the unit price, limited to two decimal places, for each CLIN to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for

CLINs X001 thru X014 and 0022) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

Option Year 4 = CLIN Extended Amount x 0.5*

Note: *0.5 is the multiplicative factor used to derive the 6 months quantity value.

Evaluating the option CLINs does not obligate the Government to exercise the Options.

c. FACTOR 3: PAST PERFORMANCE. The Government will evaluate recent and relevant performance information on all offerors based on: i) the references provided by the offeror, ii) any past performance information obtained from questionnaires (Attachment 11), and iii) any data independently obtained by the Government. If a reference identified by the offeror in accordance with 52.212-1(m) 2.d (2), does not submit a questionnaire, the

Government will follow up with the reference POC, but is not responsible for the failure of the POC to provide a questionnaire.

(1) Recent past performance information includes contracts performed and/or being performed for any customer within the last 5 years from the issuance date of the solicitation.

(2) Relevant contracts performance constitutes an effort involved with a similar scope, magnitude of effort, and complexities to that required by this solicitation. The Government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2

Past Performance Relevancy Ratings

Rating Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) Performance Quality Assessment: For each of the recent/relevant past performance information reviewed, the performance quality of work will be assessed based on the past performance questionnaires received

(Attachment 11) and on evaluation ratings in the Federal Past Performance Information Retrieval System (PPIRS), if available.

(4) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance. As a result of the relevancy and performance quality assessments, offerors will receive an integrated past performance confidence assessment rating as described in Table 3 below:

Table 3

Past Performance Confidence Assessment Ratings

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s…