Pre-Proposal_Slides_2_Feb_17.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Civil Engineering Operations Site Visit

Pre-Proposal Conference Briefing

2 Feb 17

OVERVIEW

• Conference Agenda

• Introductions

• Opening Remarks

• Requirements Briefing

• Announcements/Rules of Engagement (ROEs)

• Pre-Proposal Briefing

• Tour

CONFERENCE AGENDA

• 0745 - 0815 Sign-in

• 0815 - 0820 Introductions

• 0820 - 0830 Opening Remarks

• 0830 - 0900 Requirements Briefing

• 0900 - 0905 Announcements/ROEs

• 0905 - 0930 Pre-Proposal Briefing

• 0930 - 1200 Tour of Facilities

INTRODUCTIONS

OPENING REMARKS

Major Dustin Creed

325th Civil Engineering

Operations Flight Chief

MISSION/REQUIREMENTS BRIEF

1st Lt Patrick Compton

325th Civil Engineering

Deputy Operations Flight Chief

REQUIREMENTS

• Civil Engineering Operations supports:

• 325th Fighter Wing and more than 30 tenant organizations located at Tyndall AFB, FL

• Civil Engineering Off Base Sites:

• Aircraft Tracking Station – Apalachicola , FL

• Aircraft Tracking Station – Carrabelle, FL

• The contractor shall meet all requirements and responsibilities in the performance work statement

(PWS)

• The contractor shall provide (as defined in PWS):

• All equipment and services necessary to perform all Civil

Engineering Operations (CEO) services, tasks, and functions

• A fully trained, qualified, and knowledgeable workforce that is professional and customer-service oriented

• Guidance and coordination for base CE functions to ensure effective and economical operation of all activities

• The contractor shall ensure that employees possess all necessary certifications to perform work required by the PWS or by documents referenced therein

• The contractor shall accomplish all work in accordance with objectives and responsibilities outlined in applicable Air Force, Major Command, and TAFB directives, instructions, manuals, regulations, plans, and technical orders

• The contractor shall ensure all work is performed in an orderly and timely manner to enable the 325th Fighter

Wing and associated units to meet mission requirements

• The contractor is responsible for managing and providing effective and efficient life-cycle operations, maintenance and repair of facilities, non-privatized infrastructure, real property (RP), accountable real property installed equipment (RPIE) at TAFB, and any attached, or related properties, under the control of TAFB

• Engineering Support

• Infrastructure Systems

• Heavy Repair

• Facility Systems

Due to recent CE initiatives in facility sustainment and maintenance, the overall workload is expected to increase above historical averages

Engineering Support

• Performs all activities and functions related to leading, managing, training, directing people, and resources dedicated to performing operations and maintenance for all RP and RPIE

• Provides information and support to the Base Civil

Engineer (BCE) and Government designated CE representatives

• Generates, distributes, files, and maintains records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters

Engineering Support

• Requirements and Optimization

• PM Inventory (BUILDER-

TRIRIGA)

• AMP Responsibilities

• Contract Project Review

Integration and Warranty

Management

Responsible for engineering services and support to analyze, plan, and document current and long-term sustainment of RP and RPIE

• Contingency Planning &

Response

• Applicable AMPs and Sub-AMPs

• TRIRIGA/SMS Data Standards and Analysis

• Hurricane Preparedness

• Chillers/Refrigeration Mgmt

Infrastructure Systems

• Inspects, maintains, and repairs the EMCS, fire suppression, potable/non-potable water, wastewater, liquid fuels, natural gas, entomology, and HVAC

• Oversees functions of the BUILDER SMS data to ensure accuracy and integrity. Performs preventative maintenance (PM) as directed in

TRIRIGA on all infrastructure related property

Heavy Repair

• Responsible for the inspection, maintenance, and repair of structures, roofing, locks, signs, storm water, paved/unpaved roads, and airfield pavements/ clearance

• Manages functions of the BUILDER SMS data to ensure accuracy and integrity

• Coordinates all repair work on the airfield with 325th

Operations Support Squadron (OSS) Airfield

Operations

Facility Systems

• Responsible for inspection, maintenance, and repair of alarms, interior electrical, non-privatized exterior electrical systems, and power production systems

• Reviews plans and drawings to verify code compliance, functionality, and maintainability

• Oversees the facility system functions of the

BUILDER SMS data to ensure accuracy and integrity. Performs PM as directed in TRIRIGA on all facility systems related property

SITE LAYOUT

SITE TOUR

• Flight line

• 6,000 Area

• Munitions Storage Area

• Full Scale Drone Runway

• Youth Center

• Base Marina

• Temporary Living

Facilities (TLF)

• Gym AFNORTH

• Mission Support Group

• Bonita Bay

• Lift Station

Ms. Bobbie Davis

325 CONS/LGCB

PRE-PROPOSAL BRIEFING

ANNOUNCEMENTS

• To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs

• Nothing is official until put in writing

• Please hold all questions and submit in writing NLT

10 Feb 2017, 2:00 pm CST

• These slides are not to be interpreted as a comprehensive description of the requirements of the solicitation

SITE VISIT ROEs

• The group(s) must remain together for security reasons

• Cell phones must be turned off or placed on silent

• No pictures are to be taken

• Be courteous of incumbent contractor and staff

• Verbal responses during site visit shall not be construed as an official answer

• Submit all questions in writing using the attachment identified in the solicitation

• Include Company Name, POC, Phone Number

• Send to: Ms. Bobbie Davis at bobbie.davis@us.af.mil mailto:gary.newton@us.af.mil

DISCLAIMER

• The following is a brief overview of the proposal requirements

• Offerors are cautioned to carefully read the requirements of the solicitation at Addenda to

52.212-1 and Addenda to 52.212-2 and comply accordingly

ACQUISITION APPROACH

• Solicitation will result in a firm-fixed price contract

• 45 day mobilization period

• 3.5 month basic period + four 1-year option periods + final option period of 7 months

• Basis of award is using trade-off source selection procedures

• Past performance is significantly more important than price consideration

CONSIDERATIONS

• Performance Based Service Acquisition

• Service Contract Act of 1965, as amended

• 8(a) Competitive

• Collective Bargaining Agreement (CBA)

• The International Association of Machinists and Aerospace

Workers Local Lodge No. 449, AFL-CIO, and its District

Lodge No. 75 (1 Sep 2016 – 31 Aug 2018)

PROPOSAL SUBMISSION

• Four (4) Volumes

• Volume I – Executive Summary/Misc Data

• Volume II – Technical Approach

• Volume III – Price Proposal

• Volume IV – Past Performance Information

• Minimum Acceptance Period

• 180 calendar days minimum

• How to Write Proposals

• Addenda to 52.212-1, Preparation instructions

• Addenda to 52.212-2, Evaluation factors

• Base Entry (Solicitation Delivery)

• Visitor Control Procedures

• Anticipate Delay

PROPOSAL MILESTONES

Date Action

20 Jan 17 Solicitation Issued

23 Feb 17 PP Proposal Volume IV Due *

06 Mar 17 Proposal Volumes l, II & III Due *

18 Oct 17 Contract Award

17 Nov - 31 Dec 17 Mobilization

01 Jan 18 Performance Begins

* Proposals due NLT 2:00 p.m. CST

TECHNICAL

• Technical Evaluation

• Pass/Fail Basis

• Technical Approach

• Ratings

• Acceptable

• Unacceptable

• A rating of unacceptable in one or more of the technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation

PAST PERFORMANCE

• Past Performance Information (PPI)

• Submit info on no more than 5 relevant and recent contracts

• Relevant = similar scope and magnitude to this solicitation

• Recent = within the last 3 5 years of the RFP issue date (corrected)

• Limited to 6 pages for each contract

• Total not to exceed 30 pages

• This does not include PPQs received from references sent directly to the Government

• RFP Atch 13: Use PPI Tool to provide past performance information

• Early Delivery: 23 Feb 17

• Relevant performance information will be obtained from:

• Past/Present efforts provided by the offeror

• PPQs provided by offerors’ references (RFP Atch 11)

• Data obtained from other Government/Commercial Sources

• Performance Confidence Assessment

• Purpose: To assess the offeror’s ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints

• Ratings

• Substantial Confidence

• Satisfactory Confidence

• Neutral Confidence

• Limited Confidence

• No Confidence

• Past Performance Evaluation Team (PPET)

• Accomplishes the past performance evaluation and assigns past performance ratings

• PPET will integrate the recency, relevancy, and performance on all efforts evaluated

• Offerors without recent or relevant past/present performance history are treated neither favorably nor unfavorably and are given a “Neutral Confidence” rating

• For further guidance, see RFP Addenda to 52.212-2

• Use Question Comment Form

• Turn-in to me today or

• Send via e-mail (RFP Atch 13 Question Comment Form)

• One form per question or comment

• Due 10 Feb 17 by 2:00 pm CST

• Reason:

• Questions and answers will be posted to FBO

• ALL offerors benefit

• These slides, as well as a list of conference attendees, will also be posted to FBO

QUESTIONS

QUESTIONS

WANNA TAKE A RIDE?

BASE TOUR